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HomeMy WebLinkAbout5. Minutes of April 20, 1993 Work Session w y ROSEMOUNT PORT AUT80RITY PROCSLDINGS �ORR SESSION APRIL 20, 1993 Pursuant to due call and notice thereof a work session of the Rosemount Port Authority was duly held on Tuesday, Apri1 20, 1993 at 5:30 p.m. in the Council Chambers of City Hall, 287� - 145th Street West. Chairperson Dunn called the meeting to order with Commissioners Carroll, Wippermann, Dunn, Edwards, and Sinnwell present. Commissioners Anderson and McMenomy were absent. Staff present included Executive Director Jilk ' and Economic Development Coordinator Miller. Additions to the agenda were made as follows: 5 . (G) Project Update, 5 . (F) Letter from Scott Rynerson, Parks & Recreation Committee, and 4. {B) Armory Site Businesses Relocation/Purchase. MOTION by Sinnwell to approve the agenda as amended. SECOND by Carroll . Ayes: 5 . Nays: 0 . MOTION by Edwards to approve the April 6, 1993 regular meeting minutes as printed. SECOND by Sinnwell. Ayes: 5 . Nays: 0. Economic Development Coordinator Miller reviewed the armory site demolition. bids received on April 13 , 1993 . Commissioners voiced concerns that the lowest bid from R. J. Vaiek Construction in the amount of $6, 121 was only about half of the next lowest bid and there were concerns that the contractor would not perform. Discussion ensued regarding the absence of a performance bond in the specifications. City Attorney Miles advised that a breach of contract could be pursued if the contractor did not perform to specifications. Economic Development Coordinator Miller was directed to check the references of R. J. Valek Construction. Commissioner McMenomy took his chair at 5 :40 p.m. MOTION by Dunn to approve the bid of R. J. Valek Construction of $6, 121.00 for demolition at the armory site as outlined in the demolition specifications, subject to satisfactory reference checks. If R. J. Vaiek' s references are not satisfactory, approval to accept the second lowest bidder, Wickenhauser Excavating with a bid of $12, 800 . 00, after satisfactory reference checks. SECOND by Wippermann. Ayes: Dunn, Edwards, Sinnwell, Carroll, Wippermann. Nays: 0 . Abstain: McMenomy. Economic Development Coordinator presented a memo from Conworth, Inc. to the Port Authority regarding Ms. Wentworth� s recommendation to pay Reno' s Pizza an immovable fixture payment of $9, 000 . Commissioners questioned why some of the appliances could not be moved. Miller advised that it was not a question of moving the equi ment, but the fact that it was older P equipment that did not meet current health codes and could not be used in their new location. Staff was directed to provide more complete information on any fu.rther requ.ests so that the commissioners have justification for these expenses. MOTION by Sinnwell to approve an immovable fixture payment to Reno' s Pizza in the amount of $9, 000.00 contingent upon- the Port Authority receiving documentation showing the reasons the payment is necessary. SECOND by Wippermann. Ayes : Edwards, Sinnwell, Carroll, Wippermann, Dunn. Nays: McMenomy. � - � ROSEMOUNT PORT AUTHORITY PROCEEDINGS WORR SESSION APRIL 20, 1993 Economic Development Coordinator Miller advised that the condemnation of the four Armory properties had been approved by the court. Payment of the appraised values of the properties are Co be submitted to District Court before Ma.y 1, 1993 and the city would gain control of the properties after that time. Miller further advised that discussion should continue in an , executive closed session because of attorney/client privileged information ' that he had received from �Lindquist and Vennum. ' Consensus was reached to adjourn to a closed session after di.scussing agenda item 5 . (A) Motel Ma.rket Feasibility Report. Janene McBride from Chase Brackett was introduced to the Port Authority. Ms . McBride answered questions regarding the draft copy of the Market Overview of the Rosemount Lodging Market that was prepared by Chase Brackett to analyze the development of a motel facility in Rosemount. Discussion followed whether the Rosemount market would support a motel and whether the feasibility report, in its present form, was sufficient information for a developer to decide on pursuing the project. Commissioners debated that a final copy of the feasibility study should be sent to other potential developers, besides the three developers that are currently working with the Port Authority staff. Consensus was reached to direct staff to provide a final copy of the feasibility report to the developers that are currently working with staff and to any other developers that staff feels may be interested in pursuing the project. MOTION by Sinnwell to adjourn ta an executive closed session to consider attorney/client privileged in�ormation. SECON� by McMenomy. Ayes: 6. Nays: 0. Meeting adjourned at 6 :26 p.m. The meeting reconvened at 6:55 p.m. MOTION by McMenomy to approve the payment of $100, 000 for the purchase of the Tourdot property. SECOND by Sinnwell . Ayes: Sinnwell, Carroll, Wippermann, Dunn, McMenomy, Edwards. Nays: 0 . MOTION by McMenomy to approve the payment of $50, 000 for the purchase of the Battaglia property. SECOND by Edwards. Ayes: Carroll, Wippermann, Dunn, McMenomy, Edwards, Sinnwell. Nays: 0 . MOTION by Carroll to agree to pay Mr. Al Monk for moving expenses relating to the moving of Mr. Monk' s personal property accounted for in the initial inventory taken for the completion of recommendations by Conworth, Inc. for the relocation of Mr. Monk� s business. SECOND by McMenomy. Ayes: Wippermann, Dunn, McMenomy, Edwards, Sinnwell, Carroll . Nays: 0. MOTION by Sinnwell to deposit with District Court $165, 000 for the Monk condemnation proceedings according �to Minnesota statutes. SI�COND by Carroll. Ayes: Dunn, McMenomy, Edwards, Sinnwell, Carroll, Wippermann. Nays: 0 . Dave Simons of SEH updated the Port Authorit�r on the progress of the business park feasibility �study. Mr. Simons will present a final report to the commissioners at their Ma.y 17 work session. 2 � � RQSEMQUNT PORT AIITHORITY P�OCEEDINGS WORR SESSION �iPRIL 20, 1993 Commissioner Edwards requested that agenda item 5 . (F) Discussion af Project Proposal Format be discussed at this time because of time constraints. Commissioners agreed that a project proposal format was necessary and agreed with the format as outlined by Commissioner Edwards and Mr. Miller' s memo. Executive Director Jilk thanked Commissioner Edwards for final'izing and fine tuning the format and felt that it was an excellent approach for presenting projects to the Port Authority. MOTION by Edwards to approve the Project Proposal Format as recommended in John Miller' s memorandum of March 31, 1993 . SECOND by Sinnwell . Ayes: McMenomy, Edwards, Sinnwell, Carroll, Wippermann, Dunn. Nays: 0. Economic Development Coordinator Miller introduced Mr. Tom Heiberg, the Carlsons ' financial consultant for their proposed strip mall . Mr. Heiberg updated the Port Authority on the progress being ma.de in regard to securing a chain grocery supplier to anchor� �he mall. He advised that they had received various reactions from several wholesalers, with one of those actually completing a feasibility study. They have also had discussions with Mr. Kirkey of Tom' s Super Value regarding the possibility of moving his operation to the mall .� Mr Heiberg advised that they are hoping for an opening in March, 1994 . Commissioners questioned whether financial assistance was needed for the mall to become a reality and raised concerns that it was getting late to be asking for any assistance if they were to meet their opening deadline. Mr. Heiberg stated that if things continue to progress as they are, a decision should be made within the next 30-45 days and that they had allowed 60 days in their plan for gaining approval of any assistance that may be needed. Mr. Tom Kirkey, owner of Tom' s Super Value, declined comment at this time. Economic Development Coordinator Miller presented to the Commissioners letters from Ms. Eunice Petter and Mr. Charles Terry regarding their interest in purchasing and renovating the Rosemount Mall. The letters further requested that the Port Authority work with them in studying the options for the authority to become involved in facilitating the acquisition and renovations. Miller requested that the Port Authority give staff general direction to work with tenants and potential bu�ers. Redraft of Port Authority Bylaws (item 5 .E) was not discussed, Commissioner Sinnwell requested that staff look at other sites, other than the business park, for the potential location of Ringer Corporation in the city. His concern is that• the business park will not be ready by the time Ringer makes their decision to relocate. The letter from Parks and Recreation committee member Scott Rynerson, added to the agenda at the request of Commissioner Carroll, was not discussed. MOTION by Edwards to adjourn. SECOND by McMenomy. Ayes: 6 . Nays: 0 . Meeting adjourned at 7:30 p.m. Respectfully submitted, Deborah Widstrom Recording Secretary 3