HomeMy WebLinkAbout6.a. Review of 1994 Draft Work Program and Budget CITY OF ROSEMOUNT
EXLCIITIVE SZJ�ARY FOR ACTION
PORT AUTHORITY COMMISSION MEETING DATE: NOVEMBER 3, 1993
AGENDA ITEM: DRAFT REVIEW OF 1994 WORK AGENDA SECTION:
PROGRAM AND BUDGET CONSULTANT/STAFF REPORT
PREPARED BY: JOHN MILLER, AGENDA 1�Li:�� � �''� �
ECONOMIC DEVELOPMENT COORDINATOR � �
ATTACI�lENTS: 1994 WORK PROGR.AM AND BUDGET APP VE Y:
�
Attached for your review is a draft of the 1994 work program and budget
that I believe will complete the work tasks you identified at your
October 2 meeting.
Please review the draft. I will be glad to make any changes you wish. The
budget should be approved before December 2, 1993, the day of the city
council' s budget public hearing. The port authority could take action
either November 3 or November 16 in approving its budget.
�
RECO�iENDED ACTION: Discussion item.
PORT AIITHORITY ACTION:
1994
WORK PROGRAM AND BUDGET
FOR THE
ROSEMOUNT PORT AUTHORITY
APPROVED
Da--�-�-
INTRODUCTION
This is the second annual work program and budget for the Rosemount Port Authority.
Becoming operational in February of 1992, the authority has devoted much of its early
efforts to completing-projects inherited from its predecessor organization, the Rosemount
Economic Development Authority. In 1993, however, the commissioners were able to
initiate some new activities including the development of senior housing, the creation of the
Rosemount Business Park, and the provision of assistance to the Downtown Scoping
Committee in completion of a downtown redevelopment plan.
In discussions held late in 1993, the commissioners agreed to focus their activities in a
manner that would see the completion of several projects and the actual start of new
commercial and industrial construction. This work program and budget reflects those
discussions and the desire to complete planned projects.
PROCEDURE
The port authority should approve a budget prior to December 2, when the city council is
scheduled to hold its public hearing on municipal spending.
CALENDAR
October 29 Distribute draft agenda to commissioners
November 3 Work session to review and amend draft budget
November 16 Work session to consider and approve fmal draft
November 23 (If necessary) additional session to amend and approve final
draft
1
TABLE OF CONTENTS
CURRENT PROJECTS PAGE
101. Senior Housing Development
102. Business Park Promotion and Development
103. Repairs, Inc. Site Redevelopment
104. CMC Heartland Partners Development
ADIVIINISTRATION
201. Business Liaison Including Motel Development
202. General Administration
203. Staff/Commissioner Development
204. Audits and Evaluations
NEW I1vITIATiVES
301. Redevelopment of Carlson Tractor 5ite
302. Assistance of Cottages Inc. Senior Housing Project
303. Initiate Downtown Redevelopment (Mall) Activities
1994 SOURCES AND USES OF FUNDS
Sources of In-Flows and Cash Balance
Expenditures
2
Budget Category: Current Projects
Budget Item: 101 - Senior Housing Development
Description of Work: Work with the Dakota. County HRA in initiating acquisition
activities for the construction of a senior housing project.
Community Block Grant funds will provide all revenue for this
project.
Responsible Staff: Economic Development Coordinator
Timetable:
J F M A M J J A S 0 N D
3
Budget Category: Current Projects
Budget Item: 102 - Business Park Promotion and Development
Description of Work: This work item is really two projects in one. First the port
authority with city council approval must extend utilities and
infrastructure into the business park so that land can be
developed. Tlus item recognizes that some coordination of
activities is necessary to accomplish that task.
Second, the port authority's business park promotion
subcommittee will have its report to the full board completed by
December 31. Implementaxion of that plan is accounted for in
this work item.
Responsible Staff: Economic Development Coordinator, Consulting Engineer
Timeta.ble:
J F M A M J J A S 0 N D
4
Budget Category: Cunent Projects
Budget Item: 103 - Repairs, Inc. Site Redevelopment
Description of Work: The port authority has an agreement with Johnson Partnership to
redevelop the site at 14390 South Robert Trail. That activity is
to be assured to the commission by February 21, 1994, with
completion by October 1, 1994. If Johnson Partnership fails in
its efforts to redevelop the site, alternative uses will be sought
for the land.
Responsible Staff: Economic Development Coordinator
Timetable:
J F M A M J J A S O N D
5
Budget Category: Current Projects
Budget Item: 104 - CMC Heartland Partners Development
Description of Work: Residential development of the 103 acre parcel immediately east
of downtown Rosemount is projected to start in 1994. The
developer is CMC Heartland Partners and it has requested that
tax increment fmancing be used to assist it in relocation of a rail
spur and acquisition of a deteriorated industrial structure
adjacent to the property. Stormwater drainage and walking
access to downtown are also issues that must be resolved. This
work item relates to completing an agreement with CMC on
those several issueso
Responsible Staff: Economic Development Coordinator
Timetable:
J F M A M J J A S 0 N D
6
Budget Category: Administration
Budget Item: 201 - Business Liaison Including Motel Development
Description of Work: This work item is a continuation of the 1993 business liaison
work item. In the 1993 work program it was noted that "the
port authority must work with existing businesses on issues of
retention, expansion, and community business climate. Second,
work must be completed to attract new businesses to the city."
Certainly the port authority has had some successes in doing this
over the past year and the work should be continued in 1994.
Responsible Staff: Economic Development Coordinator
Timetable:
J F M A M J J A S 0 N D
7
Budget Category: Administra.tion
Budget Item: 202 - General Administration
Description of Work: This work item includes all of the routine but necessary tasks
necessary for the operation of the port authority. Included are
agenda preparation, budgeting, administration and reporting of
t� increment activities, preparation of payroll, disbursements of
port authority funds, and other office functions.
The amount for legal fees includes the amount of the general
contra.ct with Mr. Miles' firm which is $2,500. Costs for
special circumstances not covered by the contract are beyond the
contract.
Also included here is the General Fund Service Fee paid to the
city of Rosemount for auditing, accounting, and other
administrative services, This is in direct relation to city
approved Policy F-4.
Responsible Staff: Fxecutive Director, Attorney, Economic Development
Coordinator
Timetable:
J F M A M J J A S 0 N D
$
Budget Category: Administration
Budget Item: 203 - Staff/Commissioner Development
Description of Work: Loca1 economic development activities are dependent upon,
subject to, and affected by changes in state and federal
legisla,tion, banking conditions, market shifts, and population
changes. To effectively complete their responsibilities to the
residents of Rosemount, the port authority commissioners and
staff must make themselves available for training and education
as provided through conferences, seminars, and various
meetings as provided by professional and trade arganizations.
Time and travel are included as are memberships in several
professional organizations.
Responsible Staff:
Timetable:
J F M A M J J A S O N D
9
Budget Category: Administration
Budget Item: 204 - Audits and Evaluations
Description of Work: The port authority is required by law to complete an annual
report of its activities for the city council. In addition, the
commissioners need to review their own accomplishments in a
manner that provides both an evaluation of procedures and
results. Standards should be adopted that provide quantifiable
criteria. for year-to-year comparisons. Obviously it is hoped the
commissioners and their staff people will improve the quality of
their operations as a result of this work. It is also hoped the
work tasks of the port authority will become more focused as
results of different activities are studied.
Responsible Staff: Executive Director, Economic Development Coordinator
Timetable:
J F M A M J J A S 0 N D
10
Budget Category: New Initiatives
Budget Item: 301 - Redevelo ment of the Carlson Site
P
Description of Work: Preliminary discussions have been held with the Carlson family
regarding redevelopment of the seven acre "tractor site" located
at the intersection of T.H, 3 and C.R. 42. The land appears
eligible for inclusion in a redevelopment tax increment fmance
district. Early discussions have also been held with individuals
interested in locating on the site. As the property is located at
the 100 percent corner in Rosemount, its redevelopment to a
more intense use should be actively promoted.
Responsible Staff: Economic Development Coordinator
Timetable:
J F M A M J J A S O N D
11
Budget Category: New Initiatives
Budget Item: 302 - Assistance to Cottages, Inc. Senior Housing Project
Description of Work: Cottages, Inc. has selected Rosemount as its next site for single-
story, attached senior housing rentals. The developer will need
assistance in the form of a housing tax increment fmance
district. With construction e�cpected to begin in the spring of
1994, this TTF work will need the attention of the port authority
in the winter and early spring of 1994.
Responsible Staff: Economic Development Coordinator
Timetable:
J F M A M J J A S 0 N D
12
Budget Category: New Initiatives
Budget Item: 303 - Initiate Downtown Redevelopment (Mall) Activities
Description of Work: At its first 1994 budget session, the commissioners stated that it
was time to start redevelopment activities in the downtown area.
In part, this downtown emphasis is a spin-off of the downtown
planning efforts of the 5coping Committee. The Chamber of
Commerce is active in setting goals for Rosemount businesses
and can be expected to act as a partner in coordinating efforts.
The mall area has been selected for first consideration.
Responsible Staff: Economic Development Coordinator
Timetable:
J F M A M J' J A S 0 N D
13
� * 1994 SOURCES AND USES OF FUNDS * *
CASH BALANCE (estimated) Janua.ry 1, 1994 $ 114,579
� * �
SOURCES OF CASFI IN-FLOWS
Mort�age Payments
Blake (South Robert Square) $ 62,400
Loch (South Robert Square) $ 60,000
GFNERAL REVENUE
Tax Increment Payments
7uly Payment $ 139,000
December Payment $ 139,000
Investment Income $ 4,000
Community Development Block Grant $ 220,000
TOTAL SOURCES OF IN-FLOW AND CASH BALANCE $ 738,979
* * 1994 SOURCES AND USES OF FUNDS * *
EXPENDITURES
Personnel
Full-time Employees
* Economic Development Coordi.nator $ 56,104
* Port Authority Secretary (50� of costs) $ 17,118
Part-time Employees
* Port Authority Stipend $ 6,500
Professional Services and Charges
Legal Fees $ 16,000
Other Professional Services $ 20,ppp
General Fund Administrative Fee $ 5,625
Travel $ 1,Opp
* Mileage Reimbursement
Legal Notices $ 400
Worker's Compensation Insurance $ 2,000 '
Education and Trainin� I�,
Dues and Subscriptions $ 2,ppp
Economic Development Associataon
* Minnesota Real Estate Journal
* City Business
* Urban Land Institute
* Sensible Land Use Coalition
* Wall Street Journal
* American Economic Development Council
Books and Periodicals $ 400
* * 1994 SOURCES AND USES OF FUNDS * �
Conferences/Seminars/Meetings $ 3,000
* Star City
* Northem Dakota Counry Chamber of Commerce
(Port Authority)
* Rosemount Chamber of Commerce (Port Authority)
* Urban Land Insritute Workshops
* Minnesota DTED Economic Development Workshops
Miscellaneous $ 250
Subtotal Administrative Costs $ 130,397
Project Develo�ment
Project Activities
* Senior Housing Property Acquisition and
Planning $ 220,000
* Business Park PropertyJDevelopment and
Promotion $ 20,000
Fund Transfers
Debt Service Transfer
* 1988 T�able G.O. TIF Bonds
8-1-94 1988A G.O. TIF $ 31,317
2-1-95 1988A G.O. TIF $141,317 $ 172,634
* 1992 G.O. Municipal Buildi.ng Bonds
8-1-94 1992E G.O. $ 12,381
2-1-95 1992E G.O. $107,381 $ 119,762
TOTAL EXPENDITLJRES $ 662,793
CASH BALANCE ES1'IlVIATED 12-31-94 $ 76,186
Page One � � �
� � 1994 HOD68T NORR3888T3 � �
�PORT AUTHORITY OP8R71TIN(3 SODGBT � � �
Nov�mbar 3, 1993 . - IaSV�g3 - � 1993 1994 OBJSCT 1994
� 1991 1992 11DOYT� D8T71IL PROP088D �� � �
. �ihwd Account i Obi M Da�criptioa 1�CTVAI. ACTON. SaDGBT AMomaT SIIDGBT . Commaats .
."___""""""_"""_'_""'__'_""""__'_____"'__"""'""""___""'___"""'___'__"""'""_"""'_'"""'__""""'___"""
201 - 31050 -00- 0�0.0 Tax Sacrameats $435,513 $277,190 $772,000 � 5278.000 � . �
201 - 31050 -00- 000.1 July A�caipts � §139,000
]O1 - 310SQ -00- 000.1 Dec�obar Aacaipts � � � . 5139,000 � �
]01 - 33100 -DO- 000.0 Y�d�ral Graats 4 Aids ¢88,950 .$0 5114,031 � 51�0,000 �
301 - 33100 -00- 000.1 Co�uaity Davalop�snt Hlock � � �
. 52]0,000 . �.
soi - sssoo -oo- 000.� c=�t
101 - 34108 -00- 000.0 1ldmiaistrative Fee-Othar Pvads SO SO 514,900 � � SO �
201 - 34108 -00- 000.1 Fqs lraa A�locatioa Project � Sp �
401 - 36105 -00- 000.0 Priacipai oa Notes $0 SO $7,103 $16,777
. 201 - 36105 -00- 000.1 81aka L/T Nota � � $8,703 .
301 - 36105 -00- 000.4 Loah y/T Hot� � $l,07! � � � �
401 - 36210 -00- 000.0 intarast 8arniags-Iaoastmaats 5�.6f0 55,753 � ¢3,000� $3,000 - .
201 - 36310--00- 000.1 Inter�aG 8arnad oa CD'• $3,000 � �. .
201 - 36411 -00- 000.0 Iaterest Yasaiaqs - Loch 553,603_ g54,342 $52,443 � $41,936 � � .. .
201 - 36211 -00- 000.1 LocL L/T ftortgaga Iaterast � . ;51,926
201 -36211 -00- 000.] Sp � .
� 201 - 9631Z -00- 000.0 Iaterast 8araiags - Slaka 551,011 550,.771 ¢52,507 553,697 � � �
301 - 36212 -00- 000.1� Blaka L/T�1[orGaga Iaterest � �� 553,697 �
201 - 36212 -00- 000.2 � . SO � �
� �301 - 36215 -00- 000.0 Intarast Saraiags 53.�40 $1,953 � 51,000 � $1,000
401 - 36215 -Q0- 000.1 Checkiag Iatarest i llisc 51,000 � �
201 - 36Y55 -00- �000.0 IIsa ot Aasesva 8vada � §0 � $0 5254,256 � $38,393 .
401 - 36265 -00- 000.1 � � $38,393 � .
401 - 39]03 -00- 000.0 Traaster prom 53.023 $0 $0 SO � � �
301 - 39203 -00- 000.1 $0 � .
'---""'--"""�"'--"""""""""--"-'---""" � .
PLGB TOTALS � $438,180 5390,009 5768,340 S664,793 $662,793 . . �
FGND TOT7�I.8 5438,160 5390,009� 576E,340 5662,793 5661,793 � � �
"'.'...........""..........'."""."..'........... . .
� Pag� Ona � .
. � 1994 BDDCaST NOR8SS88T3 � . .
YOAT ADTHOBZTY OPBW�TIN6 BDD68T � .
Hotrember 3. 1993 - BZpIIiD2TORY3 ' 1993 1994 OHJSCT 1994 :
. 1941 1993 � ADOPTSD DHTI�ZL PAOPOSHD � �
Pund Accouat t Obj � Description 11CTRl,L� �11CTQ11L � HIIDfiBT 1U[OIINT SOD68T C�ents � � � �
""""""""""__""_"""""""__'____""""'_'.__"_"_"""_____"""""""'__"_________"""'_____""__"'_"__"__'__
203 - �6300 iQ1.0 Saluiu i Senaiits $38,489 ¢30,614 $70,740 � ¢73,222 � .
� 101 - 46300 -02- 101.0 J. 1[i11�r, Econ Dav Coordntr � ;56,104 100+k Paid �
by PorG Authority
- � 201 - 46300 -03- 101.0 D. Nidatrom, Secretasy(50�) � 517,118 50t Paid � �
. . bY 6easral Fuad . .
]O1 - �6300 103.0 lull-Tia� Ovartima � 51,847 $35 $0 $0 . �
301 - 46300 -03- 102.1 D. Nidstrom, Secr�tasy � $p � � � � �
]OS - 46300 -99- 103.0 Part-Tisa Salaria 4 8�aaiits 51.037 55,.695 56,500 $6,500
201 - 46300 -99- 303.1� Poxt 1luthorlty Y�mbaz� � � ..�$6,500 � � �
301 - 46300 -01- 301.0 OLlic�Lcca�soriei $0 $81 =0 $0
401 - 46300 -01- 301.1 SO �
. �201 - i6300 -01- 301.0 Auditing a 7�ecovatiag Servicas $1,000 $0 � ;0 ;0 �
201 - 46300 -01- 301.1 � SO � .
301 - 46300 -01- 302.0 I�rchitaob' Paas $0 $806 �$3,000 � $0 � .
201 - 46300 -01- 302.1 � $p �
]OS - 46300 -01- 303.0 Saqiaeering peas $350 � 5497 58,000 $0
� S01 - 46300 -01- 303.1 � � $0 �
201 - 66300 -01- 30l.0 Lagal F�u ;i1,OS6 � 57.261 $a,000 516,000 �
]OS - 46300 -01- 304.1 � 516,000 � � �
� 201 - 46300 -01- 304.0 1[edical 4 Deatal Paas $0 S79 $0 ;0 � � -
� 201 - 46300 -OS- 305.1 � � � � � ;p �
201 - 46300 -01- 307.0 Yaaagamant Feaa SO $1,618 SO $0� � � � � � �
ZO1 - 46300 -01- 307.1 ¢0 � . � ��
201 - 4630D -01- 317.0 Gm'1 8uad 1Wainistrative P�es $0 $5,625 $6,750 $4,625 �
401 - 46300 -01- 317.1 Yeariy P�a Par Policy F-3 . $5,625 � �
301 - 46300 -01- 319.0 Othar Prolassional Sarvicas 57.961 518,225 S�J.500 � ;20,000 � � �
� �701 - 46300 -01- 319.1 $20,060 �
201 - 46300 -01-�3;1.0 Traval mcpeasa 5546 5340 $1,000 $1,000 �
201 - 46300 -01- 331.1 Yiluga Aaimbur�amant � � � ¢1,000 � .
201 -�46300 -01- 3�1.0 8o�loymeat Ldvartiaiag S� 51,563 SO $0 � �
201 - 46300 -01- 341.1 . �$0 - � . .
201 - 46300 -01- 351.0 Lagal Noticas Publishiag SO 50 $400 g400
� 201 - i6300 -01- 351.1 $400 - � � .
201 - �6300 -01- 365.0 Norl�eab Ca� Sasureace $1,305 $1,321 52.000 � 52.000 � �
201 - 46300 -01- 365�.1 � � $2,000 � � � � �
]01 - 46300 -01- 389.0 Othes IItility Services ;0 � §39 $0 $0 � � � �
201 - 46300 -01- 389.1 � $p .
� 401 - 46300 -01- 403.0 Contractad R 4 8-Othar Improvm $2,000 50 . �
201 - 46300 -01- 403.1 Aaimbursa P.x. Dept. tor SO SO � §0 � �
301 - 46300 -01- 403.2 7laiatsnaace oi P/A Property � �
]OS - 4fi300 -01- 433.0 Dnas a Subacriptions g174 §519. � 51,800 $II,000 .
201 - 46300 -OS- 433.1 Proi Organizatione/Journals $2,000 � �
201 - 46300 -01- 435.0 Hook� � PampIIlats $76 5273 .$400 5400 �
201 - 46300 -Ol- 435.1 . $400 .
201 - 46300 -01- 437.0 Conlareac�s i Semiaars $1,201 $917 53,000 $3,000
201 - 463D0 -01- 437.1 Star Mty, Chamb oi Ca�marce � $3,000 �
� 101 - 46300 �-01- 437.2 i Variow Norkshops � �
201 - 46300 -01- 439.0 Othar Yiscallaaaous Chargas $50 �94� $250 � � $350 �
201 - 46300 -01- 439.1 � 5450 � �
. P1UiS 20TI�LS � 565,832 $75,583 5137,340 ;130,397 $130,397 � � .
Paga 1tiw
1994 sDDGBT 1P0&1CS88ST3 � � . .
PORT AIITHORITY OP�RATIN6 HADC,ET . .
Novamber 3, 1993 . -�BXp�DITp$gg - 1993 ��1994 OBJ8CT 1994 �
1991 1992 ADOPTSD DETASL PROPOSBD � .
Puad Accouat * Obj � DucripGioa . LCTUAi, aCTpAy � HIIDGBT JatOIINT BIIDGBT � Co��ata
"""_______"_"'_'_"""'______"'______"""'_____""___""_____""'_________"_'_'_""""_'_"_"'____"""_""__""'______'_
� 201 - 46300 -01- 510.0 Laad Puzchas�s $120,D00 SO . �
201 - 46300 -01- 510.1 Purcluias i Balocations � SO � �
201 - l6300 -01- 511.0 Laad Purcha�as 54.670 $14,203 � g15,000 � 5220,000 �
201�- 46300 -01- 511.1 Saaior 8ousiag Property . $]20,000 � �
401 -�46300 -01- 512.0 Laad PurcLatei b40,D00 SO �
201 - 46300 -01- 512.1 Husinasa Park Property � $p � � �
� �201 - 46300 -01- 542.0 Suildiag i Structur� PurcLases $131,000 $0 ;0 50 �
401 - 46300 -OS- 522,1 � $p
� 201 - 46300 -01- 530.0 Zmysovemeatm Othmr Thaa�8ldgs $0 $0 $0 $20,000 �
201 - 46300 -01- 530.1 eudaeu Park Developmeat � �520,000 � �
201 - 46300 -01- 710.0 Traaslera . 5183,000 $171,000 $406,000 5�92.396 � � �
� � 201 - 46300 -pl- 710.1 8/1/94 Pyat-19881� O.O. TIP $31,317 � Iaterast Only
201 - 46300 -01- 710.2 2/1195 Pymt-198811 6.0. TSP � . � � §141,317 � Priacipal h Zatera�t
]O1 - 46300 -01- 710.3 8/1/9{ Pymt-19928 Ci.O. Hidgs � $12,381 . Iatarast Oaly � �
. 401 - 46300 -OS- 710.4 ]/1/95 Pymt-19925 G.O. Sidg� . � $107,381 Priacipal i Intaraat .
201 - 46300 -01- 710.5
. 201 - 46300 -01- 740.0 Traaalers SO . $50,000. 550,000 $0 � �
201 - 46300 -01- 7]0.1 To.Gaa'1 Puad(�3 ot 3) � gp � .
� F7�Ci8 TOTALS $318,670 � 5235,203 5631,000 6532,396 $532,3% . �
FOND TOT11L3 $38l,SOZ $310,785 5768,340 $662,993 $662,793 � �