HomeMy WebLinkAbout3.a. Review and Discussion of Revised 1994 Work Program and Operating Budget t � �
CITY OF ROSEMOUNT
EXECUTIVE STTL�lARY FOR ACTION
PORT AUTHORITY COMMISSION MEETING DATE: NOVEMBER 16, 1993
AGENDA ITEM: REVIEW OF 1994 WORK PROGRAM AGENDA SECTION:
AND BUDGET OLD BUSINESS
PREpARED BY� EOONOMICLDEVELOPMENT COORDINATOR AGENDA j�'e�/� � � �
1 B {:IVI
ATTACffi�SENTS: AMENDED DR.AFT OF WORK PROGRAM AP��-�/�VE Y:
AND BUDGET
At its November 3 meeting, the port authority reviewed the draft work
program and budget for 1994 . Several changes were requested. Attached is
a redraft of that budget document that I believe reflects the
commissioners' wishes. Included are:
1. A work item to reflect the Muller Family Theater project.
�C2 . Revised CDBG funding amounts.
� . Reference to the "mall block" as a focus of port authority activity.
4 . More reference to extension of infrastructure in the business par}�.
�5. Revised language and dollar amounts for legal fees reflecting the
current contract.
This item is placed on the agenda so that action can be taken prior to
December 2, 1993, the date the city council has scheduled for final budget
action.
RECOI�SENDED ACTION: Motion to recommend approval of the port
authority' s 1994 work program and budget to the city council. (�t/}
� `�����e�� �
PORT AIITHORITY ACTION:
� � �
1994
WORK PROGP:AM AND BUDGET
FOR THE
ROSEMOUNT PORT AUTHORITY
APPROVED
DATE
INTRODUCTION
This is the second annual work program and budget for the Rosemount Port Authority.
Becoming operational in February of 1992, the authority has devoted much of its early
efforts to completing projects inherited from its predecessor organization, the Rosemount
Economic Development Authority. In 1993, however, the commissioners were able to
initiate some new activities including the development of senior housing, the creation of the
Rosemount Business Park, and the provision of assistance to the Downtown Scoping
Committee in completion of a downtown redevelopment plan.
In discussions held late in 1993, the commissioners agreed to focus their activities in a
manner that would see the cornpletion of several projects and the actual start of new
cammercial and industrial construction. This work program and budget reflects those
discussions and the desire to complete planned projects.
PROCEDURE
The.port authority should approve a budget prior to December 2, when the city council is
scheduled to hold its public hearing on municipal spending.
CALENDAR
October 29 Distribute draft agenda to commissioners
November 3 Work session to review and amend draft budget
November i 6 Work session to consider and approve fmal draft
November 23 (If necessary) additional session to amend and approve final
draft
1
� TABLE OF CONTENTS
CURRENT PROJECTS PAGE
101. Senior Housing Development 3
102. Business Park Promotion and Development Including Infrastructure 4
103. Repairs, Inc. Site Redevelopment 5
104. CMC Heartland Partners Development 6
105. Completion of Muller Family Thea.ter Project 7
ADNIINISTRATION
201. Business Liaison Includ.ing Motel Development 8
202. General Administration 9
203. Staff/Commissioner Development 10
204. Audits and Evaluations 11
NEW INITLATIVES
301. Redevelopment of Carlson Tra.ctor Site 12
302. Assistance of Cottages Inc. Senior Housing Project 13
303. Initiate Downtown Redevelopment (Mall) Aetivities 14
1994 SOURCES AND USES OF FUNDS
Sources of In-Flows and Cash Balance 15
Expenditures '
2
Budget Categary: Cunent Projects
Budget Item: 101 - Senior Housing Development
Description of Work: Work with the Dakota County HRA in initiating acquisition
activities for the construction of a senior housing project.
Community Block Grant funds will provide all revenue for this
project.
Responsible Staff; Economic Development Coordinatar
Timetable:
J F M A M J J A S 0 N D
3
Budget Category: Current Projects
Budget Item: 102 - Business Park Promotion and Development
Description of Work: This work item is really two projects in one. First the port
authority with city council approval must extend utilities and
infrastructure into the business park so that land can be
developed. This item recognizes that some coordination of
activities is necessary to accomplish that task.
Second, the port authority's business park promotion
subcommittee will have its report to the full board completed by
December 31. Implementation of that plan is accounted for in
this work item.
Responsible Staff: Economic Development Coordinator, Consulting Engineer
Timetable:
J F M A M J J A S 0 N D
4
Budget Category: Current Projects
Budget Item: 103 - Repairs, Inc. Site Redevelopment
Description of Work: The port authority has an agreement with Johnson Partnership to
redevelop the site at 14390 South Robert Trail. That activity is
to be assurect to the commission by February 21, 1994, with
completion by October 1, 1994. If Johnson Partnership fails in
its efforts to redevelop the site, alternative uses will be sought
for the land.
Responsible Staff: Economic Development Coordinator
Timetable:
J F M A M J J A S 0 N D
5
,
`�
Budget Category: Current Projects
Budget Item: 104 - CMC Heartland Partners Development
Description of Work: Residential development of the 103 acre parcel immediately east
of downtown Rosemount is pmjected to start in 1994. The
developer is CMC Heartland Partners and it has requested that
tax increment fmancing be used to assist it in relocation of a rail
spur and acquisition of a deteriorated industrial structure
adjacent to the property. Stormwater drainage and walking
access to downtown are also issues that must be resolved. 'Fhis
work item relates to completing an agreement with CMC on
those several issues.
Responsible Staff: Economic Developrnent Coordinator
Timetable:
J F M A M J J A S 0 N D
6
��
Budget Category: Current Projects
Budget Item: 105 - Completion of Muller Family Theater Project
Description of Work: Work is to continue with Muller Family T'heaters tv complete
the theater project initiated in 1993. This work is to be
coordinated with development of the business park as Mullers
wish to locate in that development.
Responsible Staff: Economic Development Coordinator
Timetable:
J F M A M J J A S O N D
7
■�
Budget Category: Administration
Budget Item: 201 - Business Liaison Including Motel Development
Description of Work: This work item is a continuation of the 1993 business liaison
work item. In the 1993 work program it was noted that "the
port authority must work with existing businesses on issues of
retention, expansion, and community business climate. Second,
work must be completed to attract new businesses to the city."
Certainly the port authority has had some successes in doing this
over the past year and the work should be continued in 1994.
Of particular importance to the commissioners, however, is the
development of a matel in Rosemount. the port authority
wishes to emphasize the motel project in 1994. The motel
would be complementary to the annory and community center
and provide additional support for local restaurants, lounges,
and other entertainment centers.
Responsible Staff: Economic Development Coordinator
Timetable:
J F M A M J J A S 0 N D
S
Budget Category: Administration
Budget Item: 202 - General Administration
Description of Work: This work item includes all of the routine but necessary tasks
necessary for the operation of the port authority. Included are
agenda preparation, budgeting, administration and reporting of
tax increment activities, preparation of payroll, disbursements of
port authority funds, and other office functions.
The amount budgeted for legal fees is based on 30 hours of
work per month at a billing rate of$90 per hour.
A1so included here is the General Fund Service Fee paid to the
city of Rosemount for auditing, accounting, and other
administrative services. This is in direct relation to city
approved Policy F-4.
Responsible Staff: Executive Director, Attorney, Economic Development
Coordinator
Timetable:
J F M A M J J A S 0 N D
9
Budget Category: Administration
Budget Item: 203 - Staff/Commissioner Development
Description of Work: Local economic development activities are dependent upon,
subject to, and affected by changes in state and federal
legislation, banking conditions, market shifts, and population
changes. To effectiuely complete their responsibilities to the
residents of Rosemount, the part authority commissioners and
staff must make themselves available for training and education
as provided through conferences, seminars, and various
meetings as provided by professional and trade organizations.
Time and travel are included as are memberships in several
professional organizations.
Responsible Staff:
Timetable:
J F M A M J J A S 0 N D
10
Budget Category: Administration
Budget Item: 204 - Audits and Evaluations
Descrigtion of Work: The port authority is required by law to complete an annual
report of its activities for the city council. In addition, the
commissioners need to review their own accomplishments in a
manner that provides both an evaluation of procedures and
results. Standards should be adopted that provide quantifiable
criteria for year-to-year comparisons. Obviously it is hoped the
commissioners and their staff people will improve the quaiity of
their operations as a result of this work. It is also hoped the
work tasks of the part authority will become more focused as
results of different activities are studied.
Responsible Staff: Executive Director, Economic Develapment Coordinator
Timetable:
J F M A M J J A S O N D
1l
Budget Category: New Initiatives
Budget Item: 301 - Redeveloprnent of the Carlson Site
Description of Work: Preliminary discussions have been held with the Carlson family
regarding redevelopment of the seven acre "txactor site" located
at the intersection of T.H. 3 and C.R. 42. The land appears
eligible for inclusion in a redevelopment tax increment fmance
district. Early discussions have also been held with individuals
interested in locating on the site. As the property is located at
the 100 percent comer in Rosemount, its redevelopment to a
more intense use should be actively promoted.
Responsible Staff: Econornic Development Coordinator
Timetable:
J F M A M J J A S 0 N D
12
Budget Category: New Initiatives
Budget Item: 302 - Assistance to Cotta.ges, Inc. Senior Housing Project
Description of Work: Cottages, Inc. has selected Rosemount as its next site for single-
story, attached senior housing rentals. The developer will need
assistance in the form of a housing tax increment finance
district. With construction expected to begin in the spring of
1994, this 'T� work will need the attention of the port authority
in the winter and early spring of 1994.
Responsible Staff: Economic Development Coordinator
Tunetable:
J F M A M �? J A S O N D
13
� a
Budget Category: New Initiatives
Budget Item: 303 - Initiate Downtown Redevelopment (Mall Block) Activities
Description of Work: At its first 1994 budget session, the commissioners stated that it
was time to start redevelopment activities in the downtown area..
In part, this downtown emphasis is a spin-off of the downtown
planning efforts of the Scoping Committee. The Chamber of
Commerce is active in setting goals for Rosemount businesses
and can be expected to act as a partner in coordinating efforts.
The mall block area has been selected for first consideration.
Responsible Staff: Economic Development Coordinator
Timetable:
J F M A M J J A S 0 N D
14
'� * 1994 SOURCES AND USES OF FUNDS * *
CASH BALANCE (estimated) January l, 1994 $ 114,579
� � *
SOURCES OF CASH IN-FLOWS
Mortga�e Payments
Blake (South Robert Square) $ 62,400
Loch (South Robert Squase) $ 60,000
G� REVENUE . . .
Tax Increment Payments
July Payment $ 139,000
December Payment $ 139,000
Investment Income $ 4,OQ0
Communitv Development Block Grant $ 264,269
TOTAL SOURCES OF IN-FLOW AND CASH BALANCE $ 783,248
15
�` '� 1994 SOURCES AND USES OF FUNDS '� �
EXI'ENDITURES
Personnel
Full-time Employees
* Economic Development Coordinator $ 56,104
* Port Authority Secreta.ry (50% of costs) $ 17,118
Part-time Employees
* Port Authority Stipend $ 6,500
Professional Services and Charges
I.egal Fees $ 21,600
Other Professional Services $ 20,000
General Fund Administrative Fee $ 5,625
Travel $ 1,000
* Mileage Reimbursement
Legal Notices $ 400
Worker's Compensation Insurance $ 2,OQ0
Education and Training
Dues and Subscriptions $ 2,000
Economic Development Association
* Minnesota Real Estaxe Journal
* City Business
* Urban Land Institute
* Sensible Land Use Coalition
* Wall Street Joumal -
* American Economic Development Council
Books and Periodicals $ 4Q0
16
'� '� 1994 SOITRCES AND USES OF FUNDS * *
Conferences/Seminars/Meetings $ 3,000
* Star City
* Northern Dakota County Chamber of Commerce
(Port Authority)
* Rosemount Chamber of Commerce (Port Authority)
* Urban Land Institute Workshops
* Minnesota DT'EU Economic Development Workshops
Miscellaneous $ 25�
Subtotal Administrative Costs $ 135,997
Project Development
Project Activities
* Senior Housing Property Acquisition and
Planning $ 264,269
* Business Park Property/De opment and ` 1
Promotion $ 20,000 � ��
Fund Transfers
Debt Service Transfer
* 1988 Taxable G.O. TIF Bonds
8-1-94 1988A G.O. TIF $ 31,317
2-1-95 1988A G.O. TIF $141,317 $ 172,634
* 1992 G.O. Municipal Build'mg Bonds
8-1-94 1992E G.O. $ 12,381
. . . 2-1-95 1992E G.O. $107,381 $ 119,762
TOTAL EXPENDITLTRES $ 712,662
CASH BALANCE ESTIMATED 12-31-94 $ 70,586
17
. Pay� Oaa . . . . . .
� � � 1994 D4DGET NORxSHXETS � .� . � �
PORT ADTSOAZTY OP�TZN6 EIID68T � � � � . �
. Nov�mb�r 16, 1993 - 1tYVgip3g _ � � 1993 1994 OSJECt 1994 � �
� 1991 � 1992 � ADOPT� DETAZL PROPOSID � �
� :luad �ccoant • Obj # Ducziptlon 71Ct'OlS ACiVAl, DppGET )11{ppliT SQDCYT Cooeats
._..""'._...""""•""'"""._...."""""""""""""""""""""'""""'...""""""""'_""""""""""'...__. � � .
101 - 31050 -00-�000.0 Tu[ Inermaats S23S,513 $27�,190 5272.000 � . f27l,D00 � � �
201 - 31050 -00- OOO.T July Rae�ipts � � � 5179,000 . � � �
301 - D1050 -00- 000.2 D�orbar Yac�lpts . . � � f13l�,000 � �
201 - 33100 -00- 000.0 l�d�ral Crants 4 11ds S6L,950 � SO t114,031 . 52f4,369 � �
. � �201 - 33100 -00- 000.1 Camuaity D���lapaent Eloek � j264,169 . � �
2A1 - 33100 -00-�000.2 Graat � � � � . � . �
201 • 3410i -00- 000.0 7Wmialstrati�� l�rOtlur Zunds f0 �SO 512.000 � $0 � . �
� 301 - 34103 -00- 000.1 ?�u 7zaa Y�locatioa Yroj�ei � SO
201 - 36105 -00- 000.0 Pziaelpal oa Yotu � . j0 =0 =7,301 . 516,777 � �
301 - 3i105 -00- 000.1 Elak�L/?llot� � . � j6,703 �� -
. 201 - 3i105 -00- 000.2 Loch L/T IIOCs � =��074 �
201�- 36410 �-00- 000.0 Iatar��G Zaratag�-2a�udaats . 52.640 §5,753 � =3,000 � 53�,000 � �
201 - 36210 -00- 000.1 Iatar�s[ =arp�d oa CD�■ � .53,000 � � .
201 - 36]il -00- 000.0 Iatarut =araia9� ' �� , C53,603 =54,342 552,443 � � =51,926 � �
201 - 36211 -00- 000.1 boch LJS ltortqaq� IaGatut � � i51,926 � � � � �
201 - 36211 -00- 000:2 - � . � :0� � . �
� 201 - 36312 -DO- 000.0 Iat�r�st *�**�a�qs - Dlaka 551,011 550,771 352,507 SSS,il7 . �
Z01 - 36312 -00- 000.1 Dlak� L/T Yortaqa IntaruE s53,697 � �
201 - 3b212 -DO- 000.2 � i0 � � � .
301 - 36215 -00- Q00.0 Iatarait iazaiags 53.440 j1,953 51,000 51,000 �
�oi - sczis -oo• 000.i cn•�xsnQ rnc.re,e �xssc u,000
301 - 362i5 -DO- 000.0 9ie o! Au�� lunds . EO t0 5254,256 � �543,993
201 - 36365 -00- 000.1 543,993 � �
. ]01 - 393Q3 -00- 000.0 Traasfar lraa � 53,023 t0 i0 SO �
201 - 39203 -00- 000.1 � SO �
px� T�'�S =43l,1l0 S3f0,00f 5768,340� 5712,:662 � 5712.662 . � �
� � �� T�'u3 $43L,180 =390,009 5�6E,340 5713,662 $TS],662 � � .
. ...........""'.....'.'.................."""....... �
Pag� Oae . . �. ..
� 199� lIIDGYT NOFiSBZS!'S � . . . . . . ...
. . PORT AIITSORITY OPERIITZNG EIIDGST � � � � �
� Nor�mb�r 16, 1993 � - EZpalpIipRg9 _ � 1993 1994 OSJBCT 1994 � �
� � � 1991 1992 11DOPT� DtSAIL AROYfT38p � �
� tuad I.ecouat { ob j t Dueriptioa aCtW�L� 11CTGU7„� � �SODGrt 1NtOUNT DDDRET � Ca�eats � .
. � .._...«..._�.__»._______•__--____•____•'_____________"_•"'___________•'_'______•_'_'___________________•_____.."-_'.'__•_••____•__'_' .
� 201 - 4C300 101.0 Sala=i�s 4 D�aafits � t3C,1l9 530,61G t70�,740 . =73,122 � �
201 - 46)00 -02- 101.0 � J, Y111ar, icoa Dw Coordatr 556,104� .SOO+k faid by Port 1Wtlwrlty � �
� 301 - {6300 -03- 101.0 D. Nid�Groa, S�er�tary(SO}) . - � � �S17,1U � SOk Paid �
.by Oea�ral Tund .
� �� 201 - 4i300 101.0 Tnll-Tla� 6tartia� . � ti,l57 � t35 i0 =0 �
201 - 46300 -03- 102.1 D. KiNtsta. S�es�tary � . � =p � � � . .
� .201 - ��300 -9l- 103.0 Part-Tia� Salariu 4 Dw�lits 52,037 t5,695 ���if,500 . � =i,500
201 - �i300 -f9- iG3.1 Yort AutLority Ilabars =6,500 . � � �
201 - 46300 -01- 201.0 OLlic�Aecusoziu =0 =E1 =0 j0 � �
201 - 46300 -01- 101.1 � . =p � � � � �
701 - 46D00 -01- 701.0 Auditiag 4 aecouatiaq S�icu 51,000 SO j0 � SO � �
� 201 - 463D0 -01- 301.1 =p � . �
201 - 4G300 -01- 303.0 Arehit�ets� !w . =0 =�Oi =3,A00 � f0 �
. �01 - �i300 -01- 30].1 � � _� �
�. 301 - 46300 -OS- 308.0 �tgia�arinq ?�u � f350 � �=4l7 � =8,000 . =0 � � .
]O1 - 4i300 -01- 103.1 � t0 � ���
201 - 46300 -01- 304.0 S.�ga1�F��s =11,Oa6- =?,2i1 ;6,000 531,600 � �
� 201 - 46300 -OS- 304.1 � � � � 571,600 . � �
]01��- 46�00 -01- 305.0 Y�dicai h D�atal fNs =0 S7! .. =0 � �. �0 � �
201 -� 46300 -01- 305.1 . � � � � � f0� � � � �
201 - 46300 -01- 307.0 YaaagemenG !w � � - i0 � 51,616 . . =0 =0� . � �
301 - 46300 -01- 807.1 � =p �
301 - {6300 -01- 317.0 Wa�l lnad lld�aiairtrati�a l�es� =0 � 55,625� i6,750 � � iS,i25 � � �
301 - {G300 -01- 317.1 S�arly�T�a P�r Poliey i-3 � 55,625 � . � .
� 201 -��6300 -OS- 319.O�OtLar Prolys;aaal S�r►icu � $7,961 f1d,225 529.500 � =20,004 .
201 - {i300 -01- 319.1 � SZ0,000 . � � � � �
701 -.�Q300 -OS- 331.D ira��l ssa�ns• ;546 � � .=320 51,000 � 51,000 � �
201 - 46D00 -01- 331.1 Yil�ay� =�iabur��at . s1,000 � � � � � �
�I01 - 46300 -01- 341.0 AeployaanE Mt�rtiilnq � i0 =1,563 � ;0 � ' � SO
201 - {6300 -01- 341.1 . . =p � � � � . � .
. 201 - 4i300 -01- 351.0 Lqal AotScu Publlihin4 � SO SO =400 � � � ;l00
soi - acsoo -oi- an.i t�oo
301 - 46300 -01- 165.0 Mo:��, ca� xa.,u.a�. si,�os si,ssi u�,000 ss,000 � � �
201 - 46)00 -01- 365.1 � � � 52.000 � �
� 201 - 46]00 -01- 389.0 Oth�r 9tility S�zvieu . =0 .539 f0 � � SO �
� � � 301 - <6300 -D1- 3L9.1. � � � tp � � . � �
. 201 -� 46300 -01- �03.0 Coatractad A i Y-Other Isprova � i2,000 =0 � .
201 - 46300 -01- 403.1 Relsburie P.M. D�yt. Lor SO SO . $0 �
201 -�46300 -01- 403.2 Maiateaanc� 01 P/�Proparty � � �
201 • 46300 -01- 433.0 Du�� i Sub�criytioa� f174 $S1! S1,II00 � =2,000 � � �
. . 101 - �b300 -01- 433�.1 ?m! orqaaisatipas/Jousaala �� . . . 52.000 . � � � .. . �
. �201 - �6300 -01- 135.0 Dooks 4 P�h1�i� � j7i. j393 5400 � f400 � � . .
� 201 - 4i300 -01- 415.1 � �400 � � � � � � , .
201 - 46300 -01- 437.0 Coal�r�ae�s i S�inara =1,201 � t917 =3,000 � � � =],000 � � . � �
201 - ♦6300 -01- 437.1 Star Clty, Cha�b o1 Oo�rc� ., . . _ � =3,000 � � �
]O1 - �6300 -01- 437.2� � E Var3oas Norluhops . . . . � �� � . � � � �
201 - 46300 -01- 43l.0 Othar Yiauliaa�ous Charqu =SO S94 =350 - . j350 � .
201 - 46300 -OS- {39.1 � � � � . t250 � �.
81UiE T017�7.3 =65.632 =75,5l2 i13�7,3�0 ;13S,9f7 9135,987 �
Pag� 1bo � . �
� 1994 EIIDGBT NOW.3888T3 �
PORT J1D7HOASTY OPERATZ2iG SDD617 . . . �
Nov�mb�r 16, 1993 - YZp�TTD21VRgg _ . � 199� .299{ OBJ8CT 1994 .
� .� � 1991 1994 �I�DOPrID DYTAIL PROP09tD � � � �
Tnad aceouat t Obi � � De�criytioa � ACTOAL ACRVJJ. HIIDGlt . . 111t0UNT HDD6Sl� Ca�eal� .
"""""."'.._..""""""""""'_"""""""""""""""""""""""""""""""""""""""""""""""""'
. ]01 - 46300 -01- 510.0 Lanp purchau• t120,000 f0
201 - 46300 -01- 530.1 Purcpas�s i R�loutioas � � � . f0 �
301 - 4i300 -01- 511.0 Land ?urcha�u � =4,670 514,303 � =15,000 =264,264 � � �
301 - 46300 -01•�511.1 S�aioz 8mu iay prpyar�j• � � 5264,264
201 - 4i300 -01- 512.0 Land Purchasu . =40�.000 . sp .
� 201 - 4i300 -01- 512.1 Ewinass Park Property � � � � � � qp �
201 - �C300 -01- 522.0 Duildiag i Struetur� Purchas�s� $131,000 � SO �SO � ..;0 . � � � .
201 - 46300 -01- 521.1 � � 56 � �
� ]O1 - 46300 -01- 530.0 Iaprov�ats OGL�z Thaa Dldgi SO . �SO � . =0 5�0,000 � ��
201 - 46300 -01- Sl0.1 Eusiaus Patk D���lop�at . � � � =3C,000 �
�OS - 46300 -01- T10.0 Traasf�ri � � . =1i3,000 =171,000 t�0i,000 � f192,39i � � . � �.
]01 - 46300 -01- �30.1 8/3/94 Pyat-1fiiA 6.0. TZT 531,317 � Iat�rut �ly
201 - 46300_-01- 710.2 2/1/95 Pyat-19!lA�G.O. TI! . 5141,317 Priaciyal � Iatarut �
� .201�- 46300 -01• 710.3 D/1/94 Pyat-1l92Y G.O. Eldgs 513,3b1 Iat�rut Only �
401 - ♦i300 -OS- 710.4 2J1/95 Pyat-1992! C.O�. aldq� =107,3E1 . Yriaciyal c Int�rut . .
201 - 46300 -01-�710.5 � - �. -
� ]Oi - 4f300 -OS- 420.0 1Yaulers 10 550,000 SS0,000 � � ;0 � �
301 - 46300 -01- 770.1 To tiaa�l Pund(;3 0! 3) . Sp
p�Y T�� t31l,670 �5235,203 =i31,000 t57i,665 ;5?f,665 �
FOlID TO?xL3 S3l4,502 ;310,7lS .;76i,340 5712,661 f712,662 �