HomeMy WebLinkAbout3. Copy of City Policy in Committee Selection � .3.
• �� � .. . � . . . . .
' . December 3, 1991
CITY OF RfJSEMOLTNT
POLICY TITLE: COMMZTTEE SELECTION POLICY
TM� �OLICY NUMBER: AD � 1
PROP�SED BY: ADMINISTRATION
DATE APPROVED December 3, 1991
BY CITY COUNCIL: - - - - - - - - - - - - - - -
PURPOSE ,
The City of Rosemount wants to assure equal and open access
to the selection process for all City Council appointed standing
Ccmmissions and Committees. This policy will set a regular and
formal recruitment and selection process for eligible m�mbers to
all City Council Cvmmissions and Committees. It will provide
applicants for Citizens Advisory Commissions and Committees with
basic information on the application procedures and the
appointment process.
.,
PO ICY
This policy will provide guidelines governing the
application procedure and the appointment process far Citizens
Advisory Commissions and Committees.
� The Commissions and Committees shall be advisory bodies to tne
City council, charged �Tith the responsibility of researching,
reviewing, and making recommendations on related issues.
PROCEDURE
1. The following Commissions shall be appointed by the City
Council and shall meet on the days designated belows
Davs & Times of Meetinqs
Port Authority 6;00 p.m.
- lst & 3rd Tuesday of each month
Utilities Commission 6c30 p.�.
- lst Monday after the 1st Tues.
of each month
Cable Commission 6:30 p.m
- lst Monday after the lst Tues.
of each month
Parks & Recreation Committee 7 :30 p.m.
- 3=d Monday of each month
� Planning Commission 5:00 p.m.
- 2nd and 4th Tuesday of each
month
,
Policy AD-1 -
Page 2 .
i I�ncth af Te�-ms:
' Port Authority 6 years
UtiZities Commissicn 3 years
Cable Commission 3 yea��
ParY.s & Recrea�ion Ccmmi�tee 3 yea�s
Planning Commission 3• years
2. All persons making application to the City Council for a
position on a Citizens Adviso:y Commission or Committee
shell be residen�s o� `-,,.he Ci�y of Rosemount.
3 . Pe�s�r.s interested in being consiaered for z�pointmerrt or
reappointmen� to a City Gonmission or Committee shzll
complete an "Application fo� �ppoin�ment �o City Commi�tee
or Commission" fo�m furnished by the City. '
� . k�pcintments to expire� te�a:s shall ae �uade annuzlly by the
Ci�y Counc�l a;. the_r secon: regul�r mee�ir�g in Januant. ;
��i �em�e�s, �ecu?�� ana al�e�nzte, s�zil �e a�aointea to
�e�s as des�.�nate� abovp, howeve�, the �e�n aay �e
���,ina�ed e��iy by �he Cou�ci'_. :.�ch me�e� s�zil se�-ve a
r..aximum o� three �.2r'IL'.S y e�f ec�ive w��h �hose meri�e�s ,
a��oi:,te� Janua�y, , ocl a�d a.�e_. Com�ensa�i�n fo� me;�e:s
s�.a11 be se� �y the City CaLncil.
;
�. k�en an indiviaual ' s �ec,ul�a� emploti-men� r�ay �o�en 4iali y
cause a can�lic� of inte�es� w��h �he no�al items o�
b;:siness o� � Citv Co^.�nissio:� o� Canmi��ee, he o� she s:�all
c�ti*u�ge suc'� possible c�nfi:c� �.n �+�iting p�ior to the
C.^,.^.S1QE�S�.1CI3 �Oi d'J30?T1�T.l��i:.. ?�lO.r. :.O Til�}:?i�.^�. �il
a��ointmen�, the Ci�y Coun:.�l sha'1 de�e�-mine k:�e�he� or not
snch �oter,�izl con�lict o� in�eres;. would p_ecluae the
��pointment o� the applic�n`.. �
,
6. F�vone already holding an elect�ve countti*, st�te, or federal
o�fiCe sh�ll T�oi. be e?icible to se�-ve in a regul�r vo��.ng
��si�icn o:� �ny o� tne C�.tv Cc.:�nissi�ns o� Cor�n:it�ees.
7 . N� �e�-mznen� �ull-time o� pa�t-time Ci�y Oi �05�IitOLiri� sta�_
er�?loyee shall hold a �eaula_ vo��ng pcsi��on on any
Cor.�:iss ion or Corrar�ittee e�:ce�� th�� z s�z�� mem�e� rnay se�ve
as an ex-o��icio ner�e�.
s • A:� e��o=t s:�all be naoe to nave a c�ve�sity o� 5ro�essions
and occu�a�ions represente� on zll co,�a.*;:issions znd
C�:�.:�._��ees an�, zs a ce�e�al cuice��ne, a� no o:�e t�me
�:.,,,-, .. ,. . _�:. . .._ .. ___ ___ . _ _ . -- - __ � �
aoli�y �,.D-1 :
Page 3 •
� 9. As a general guideline, `�.he members of each
Commission/Commi�tee shculd be comprised of inemb��s
represen�inq a wide range of: civic groups and interests.. .
� I0, Attendance at the mee�ings of these advisory bodies is
critical �o t.heir effecti�eness; t.herefore, missing th=ee
consecutive mee�ings or attendance at less '-,,han 75� of the
mee�ings in a six-month period �+•ill cause the
Committee/Commission Ch�irman to review '-..he nature of the
abs�nces and, pending '-�he outcome of that reviek•, i� may be
necesszry tc fcrward a zecommenda`ian to �he City Council
that the member of the Comicittee/Commission be removed for
poor attendance.
11. Alternate membe=s may be appointed and �re considered �s
members in training and shall act as regulz� voting membews
in �he zbsence of zny regular member. Mid-term vacancies
shall temporarily be filled by the zlternate if appainted
fo� the unexgired te�m. The _alternate shall apply and ae
cansiciered for regul�r membe�ship on�`,.he commission a3ong
wi`,�i any o'-�.her applicants. If alterr�ates are not �.p�ainted
vacancies would be �illed follo��ing guidelines set in `,..his
po�icy.
12. Conmission/Committee mem�e�s a�y be removed f:om o�fice at
� znytiae �o� good cause by the City Council.
t'Z�C�I;TTI✓�;�'?' Fi3�D S�L�C�'IQN
hinety da��s �rio� to the er.pi�ation of com�ission te�-n:s each
y�a�, the Counci3 shall be advised af �he �encing vacancies ana
�ne a�ten�ance record o� the inciv�auals whose te�s a�e e�:�i�inc,
s:�oulc :.:��se inciviauals �e elicible fo� �Ez��oin�nen�. Sho�ld
- �he in�ivicuals me�it rea��ointmen.., those persons kill be
contac�ed to de�e�nine :.f he/she k�ishes to seak �eap�ointmen�.
2�eN* zp�l�cz�io:�s should be cor..�le�ea by �he incu:,,ben�s. Co�:n.:il
�:i}1 �lsa announce �o the aene�8� t�L'�J�1C �he vaczne1 es on the G��y
Cor��.ss�ons �t leas� sik`v da�fs p�io� �o the e}:pir��ion o�
corsmiss�on te�ms e�ch yez� znc ���lications �•ill be accep�ed ��om
zll interes:�e3 citizens o� Rosemount.
mh�.��y ciavs p�io� to the eYai�z�ion o� comrnission terms, th� Ci�y
Co�ncil kill meet �o review all a��lication� ana inte�-view
z��lica:�ts, :.:�clucing incur.�e:�t mer.:ae�s �•:�ase te:.-r:s zre e�:p�.��.�g
z:�d kho kTish to seek re��poin�ment. The aual�ficztions o� the
ne:.�ers o� the Co.�.�rissions shzll be �hose k�ho in judaement o� the
C�uncil aie �e��esen�a�ive o� th$ cor,.muni�y zn� are cruali�ied �y
;.�ainir��, exae�ience zn3 �n�e_es� use�Ll _o� the ��lf illmen 4 0�
�ae C�;,r,.ission` s Yesponsibili�v.
� :��CmT�%_ Dfim^
m'::is policy �ill co in�o e��ec� t:�e day `ollowin� its �do�tion b��
`�:Ze C��y Council o� ��senou:��, *`;n:�eso�a .
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