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Home My WebLink About3.a. Minutes of July 20, 1993 Regular Meeting � . ROSEMOtTNT PORT AUTHORITY PROCEEDINGS �� REGULAR MEETING JULY 20, 1993 . Pursuant to due call and notice thereof a regular meeting of, the Rosemount Port Authority was held on Tuesday, July 20, 1993 at 5 :30 p.m. in the Council Chambers at City Hall, 2875 - 145th Street West. Chair Dunn called the meeting to order with Commissioners Anderson, Carro�l, Edwards, McMenomy, and Sinnwell present. Commissioner Wippermann was absent. Staff present included Economic Development Coordinator Miller and City Attorney Miles. Commissioner Edwards requested that the agenda be amended 'to change the order of discussion of Old Business it�ems. He suggested that item 4 . A. be discussed after 4 . D. Commissioner Sinnwell requested that 9 . A. Update on Repairs, Inc. Site be added. MOTION by Edwards to approve the consent agenda. SECOND by McMenomy. Ayes: 6. Nays: 0 . Economic Development Coordinator Miller advised that Roy Abbott had accepted the Port Authority' s offer of $500, 000 cash.�or Abbott's 80 acre parcel . City Attorney Miles reviewed the changes included in the agreement and advised that the agreement had changed very little from the changes requested by the Port Authority. Discussion regarding access to the business park from County Road 42 ensued. Miller advised that the county had agreed to allow accesses to the business park and the CMC property. Commissioner McMenomy requested that staff work further with the county to remove the liability restriction and suggested that a port authority resolution be sent to the county stating that request. ' MOTION by McMenomy to direct staff to draft a resolution for signature by the Port Authority advising Dakota County that the Port Authority and other city officials wish to negotiate the removal of the indemnification restriction. SECOND by Dunn. Ayes: Carroll, Anderson, Dunn, McMenomy, Edwards, Sinnwell . Nays: 0 . MOTION by Carroll to direct John Miller to appear before the Rosemount city council with a "Project Plan° and "Project Budget" requesting approval for the port authority' s chair and vice-chair to enter into an agreement to purchase the Abbott property and to develop the Rosemount Business Park. SECOND by McMenomy. Ayes: Anderson, Dunn, McMenomy, Edwards, Sinnwell, Carroll . Nays: 0 . MOTION by Sinnwell to approve the closing to not occur before 100 days. SSCOND by Carroll . Ayes: Dunn, McMenomy, Edwards, Sinnwell, Carroll, Anderson. Nays: 0 . MOTION by Edwards to rescind action from the July 6, 1933 regular meeting in which a motion was made and passed to continue negotiations with the Mullers and to not consider another proposal until it has been determined whether an agreement can be reached with the Mullers. SECOND by Anderson. Ayes: Edwards, Sinnwell, Carroll, Anderson, Dunn. Nays: 0 . Present: McMenomy. ROSEMOUNT PORT AUTHORITY PROCEEDINGS �R �� REGULAR. MEETING JULY 20, 1993 Economic Development Coordinator Miller advised the Board of the submittal of a second theater proposal by Guetschoff Theater, Inc. Miller advised that the Mullers and the Guetschoffs should be requested to eomplete proposal packages in two weeks and present them to the port authority at their August 3, 1993 meeting. Discussion ensued regarding drafting basic criteria to assist the port authority in comparing the two theater proposals. Attorney Miles suggested minimum basic criteria to be included in a document to be sent to both proposers. Mr. Bob Muller, of Muller Family Theaters, was allowed to speak regarding their proposal and the port authority's decision to allow a second proposal to be considered. MOTION by Carroll to direct Mr. Miller, the port authority' s executive director, and the port authority' s legal counsel, to prepare a list of what they consider to be the most significant criteria for us to consider in making a final decision on accepting one af the two proposals. Those criteria would include a specification that we`re looking for information regarding the construction of a 10 screen movie theater, with opportunities for possible expansion. the motion would also indica�e that the list of criteria would be faxed to both proposers by the end qf the day tomorrow, with a request that they include in their final pro�osal (if any) their responses to that list of criteria, perhaps in the form of an Executive Summary for the use of the port authority, with the understanding that the parties would not be required to provide us with responses if they chose not to; of course that would be their choosing, but our strong preference is that they would respond to those criteria. SECOND by Sinnwell. Commissioner Edwards offered a friendly amendment, which was accepted, that the proposals be provided or received in time sufficient for the port authority to act on it or them at its August 3 , 1993 meeting. Ayes: Edwards, Sinnwell, Carroll, Anderson, Dunn. Nays: 0 . Abstain: McMenomy. Economic Development Coordinator Miller reviewed staff correspondence regarding the revised request for proposals for motel/restaurant projects. Mi11er explained that the revised RFP is not site specific but requires the proposer to select a specific site. The draft also states that "economy motels" will not be considered for port authority assistance and that a 25 percen� cash equity is required in the projects. Miller suggested a two month timeline with interviews and finalist selection to occur on September 21. Miller advised that Commissioner Wippermann had asked him to request that the Board consider an amendment to the RFP to allow the Board to look at any subsequent proposals that come in after the deadline. Discussion followed and consensus was reached to adhere to the deadline in the RFP: One amendment was suggested for page two, III. D. The Board agreed that the word "offer° should be changed to "consider. ° Discussion followed regarding the distribution of the RFPs and the need to advertise. 2 ROSEMOUNT PORT AUTHORITY PROCEEDINGS DR A�� REGULAR MEETING JULY 20, 1993 MOTION by Sinnwell to direct the port authority staff to distribute the request for proposal with the agreed upon amendment . SECOND by Carroll . Ayes: Edwards, Sinnwell, Carroll, Anderson, Dunn. Nays: McMenomy. Economic Development Coordinator Miller reviewed information and his correspondence regarding Carlson Properties of Rosemount' s proposed Rosemount Village Square project. He advised that no bonds would be sold and that the Carlsons are requesting financial assistance in the amount of $250, 000 in the pay-as-you-go format, where the property taxes generated from the project wi11 pay all the public assistance costs over a period of six years. Commissioners questioned the port authority's role in the project and suggested that the city council should be considering the Carlsons' proposal . Miller explained that the port authority was an implementing agenc�r and had the authority to use future tax dollars when ne�otiating future projects and developments in the city. Miller also explained that there will be two agreements, one between the port authority and the developer and one between the port authority and the city council . Commissioner Sinnwell suggested that the Board develop a Request for Proposal for neighborhood commercial centers to solicit other proposals for the site. Discussion followed. MOTION by Carroll to approve participation in the development af the Carlson Neighborhood Commercial Center as outlined in Rosemount Village Square proposal submitted by Carlson Properties of Rosemount contingent upon city council approval of a "Project Plan" and "Project Budget. " I SECOND by Anderson. � Commissioners still had questions and concerns regarding the project, but ' felt it was time to move forward with the project and support it. More concerns were expressed regarding the potential of the project putting existing downtown businesses out of business . Because of the time restraints, Commissioner Sinnwell suggested that this item be moved to the first item of the agenda at the port authority' s next meeting. Chair Dunn called for the roll . Ayes : Carroll, Anderson, Dunn, McMenomy. Nays : Sinnwell, Edwards . Chair Dunn adjourned the meeting at 7:29 p.m. Respectfully submitted, Deborah Widstrom Recording Secretary 3