HomeMy WebLinkAbout8.i. Port Authority ByLaws i .
CITY OF ROSEMOIINT
EXECtTT?VE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: JUNE 1, 1993
AGENDA ITEM: ROSEMOUNT PORT AUTHORITY AGENDA SECTION:
BYLAWS AMENDMENTS OLD BUSINESS
PREPARED BY: MIKE MILES, CITY ATTORNEY AGENDA N���� �
� �
ATTACFII�SENTS: PROPOSED AMENDMENT TO PORT D SY:
AUTHORITY BYLA.WS; PORT ALT'I'HORITY STANDING RULES ��� �
At its meeting of May 3, I�993 , tMe Port Authority voted to amend its Bylaws
to achieve the following purposes:
1. Authorize the adoption of Standing Rules which will govern the
procedures for Por� Authority meeting;
2 . Prova.de for the suspensi.on and amendment of such Standing Rules;
and .
3 . Remove "procedural" provisians from the Port Authority Bylaws so
that all procedure-related matters would be contained in the
Standing Rules.
Under the requirements ot Minnesota Statutes, §469 .0813 , Subd. 2 and City
Council direction, the Port Autharity must obtain the City Council ' s
approval tq amend its Bylaws . Therefore, the Port Authority's proposed
Bylaws amendments are submitted for your consideration.
Also attached for your information is a capy of the Port Authority' s
propased Standing Rules.
RECOMMENDED ACTION: MOTION TO APPROVE THE PORT AUTHORITY' S
AMENDMENTS TO YTS BYLAWS ADOPTED AT THE PORT AUTHORITY' S
MAY 3, 1993 MEETING.
COUNCIL ACTION:
� UEGEL MOYNIHAN TE� No . 16124389777 May 28 ,03 12 �41 No .401 P .02
R E S O L U T � Q N .
BE IT RESOLVBD, by the membez�s of tihe Rosemcsun� Port Authority
as fallQws :
1 . The Bylaws o� the Rosemaunt Porti AULhority are anrend�d by
strikir►g Ax'ti�les VIS. vill and IX .
2 . The Bylaws are further amended by inserting a n�w �rticle
VII, Lo read as tollows :
Art.�cl.e vzz . Part puthor�.tv M�eLina Procedur�s .
Section l. . Adovti4n,of Stand�.nt� Rules . The meetings
and procedures th�reunder of che Paxt
Authority sha�l ve governed by a set of
_._...._.. .. . . . --. _. . . . . .__. ....... .
Standing Rules which Shall be adc�pted by-
a majar�ty of the canunissioners . At a
minimum, the Standing Rules shall
address: the tyoes of �c:� AuLhority
meatings , time an� locati.csn oi such
meetiings , order of business to be
disCussed, governance c� ttie �treetings and
voti�g revuirements . T:�e Standinq Rul�s
may conLain such other proc�dures and
. r�qu'i.rements �s the commissiUr�ezs fre�rn
time tio �ime determirie.
5ection 2 . Sus��nsion/Amendment of Szandin Rule .
The Standing � Rules adopted by the
� cor�tnissioners may be suspended at any - r
time by a majority vat� o� the
commissi.oners . ��h� Standing Rules m�y be
i FLUEGEL MOYNIHAN TEL No . 16124389777 Jun 1 ,03 15 � 30 No .003 P .02
r ,
�mended at any time by a ma jt>rity vote of _
th� ccsmmissic►ners, pravitied that the
Standing Rule amendments may not be
ednsid�red at the same meeting of the
Port Autharity �,t which they are
initially raised.
Sect�.on 3 . Th� Part, Avthority Bylaws are fur�hex
amended by renumbering existxng Articles
X, XI, XII, XIYI and XIV, as Articles
VIZI, IX, X, XI astd XY�, respecti.vely.
A.DO�TEDs , 1993, at � regulaz meeting of
the -RosemounL- Poxt Au�thority. .. ... ... . .-._.._.._._.__ ..----.-_..�:.-,:,... ._._.__. :_. ,:..:..._ .
Chaizperson
A2TEST:
Executive Dizector
APPKOVE1a by the Rosemount City CounG�ii on , 1993,
at a regular C�ty Council meeting.
Mayor
, .
" City Clerk ,
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, rLUEGEL MOYNIHAN TEL No . 16124389777 May 28 ,03 12 �41 No .001 P .03
Ros�Mouwr PaR�r au-rr�aR��r
. STANd1NG RULES
I . MEF.'�S '
The Yor.t Ruth��ity shall Conduct its bu5irless, using th�
meetings forma�. outlined by Robe�ts �2ules of t)rd�r, newly
revis�d . Addirionally, exce�r where c�therwise pro�icied for,
the anJy meeLi.ngs of the Port Autt�or.S.ty whi.ch shal]. b� in
order are : I
* RFyular Session
* Executive Session
* Committee Uf Lhe Wh4].e
� Specia]. SeSsiort
* Artnual MeeL•ing
A. R�gular Session
1'he Port� AuthoriLy wa.11 meet in Regular Session, Che
f irst Y'uesday c�f every month.
1 . Regular 5zssion meetings wi11 convene aL 5=30 p.m, ,
i.n the Counci3 Cham�ers , RosEmaunt City Hall ,
Rosemount, 2dinnesota, or such other location in the
City ' of Rasemount the Port Auttl�r.ity sha11
designatc:.
2 . Regular Session 2�teetinc�s will ad jr�urn at 7 : 34 p.m.
B. Fx�cutiv� Session
�r�y businesg, praperly beforE the P�rL lLuthori�y, which
meets the 1'egal standards f.ar closed (Executiv�} session
me�tings, sha11, foJlowing pr.ocedures establisheci for
canvening such meetings, be in c�r,der. On�y that k�ub.in�ss
for whl.ch the session was convened shali be in arder.
� c. Commi.tt�� of the whole
The Part Authority , wil� meet, �s the CUriu��ittee of the
Whole, the , third Tuesday of e�ery month .
1 . Committe� Of the WhOle rt`leetingS sliall be consic�crr.•�d
workiny sessir�ns a� the port Attthor.ity.
2 . rieetings will convene at� 5: 30 p.nt. , at a location
designated by the Ch3ir .
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UEGEL MOYNIHAN TEL No . 16124389777 May 28 ,03 12 �41 No .001 P .O�
D. Specia3. Session ��
Upon due call of th� Chaiz, or ti�pon t�e request af � '
� simp].e ma�ority of its members, the Port Authority shall ,
meet and a Special. Session shal�. be canvenc:d .
1 . Special Session meetings sha1.1 k,>e l.imit�d to L•he
busi nesb stated i.�j thc call .
2. Action t�ken in Special Sessaon musz b� ratifi�d by
ma jority of the Part Au�hori�y, at L}ir next Regul.ar
$essi,on �f L•he Aufihority.
E. Arinual Meeta.ng I
The Annual. Meeting shaJ.l be c�nducted at, the samP time
and Qlace as the first Regu].ar Session it1 February of
each year.
II. CONUUCTING BUSINESS
R. At�enda Items .
l. . ReyUlar Sessians .
The Port Authar�.ty Agendz�, far Regular Session 'I
meetings , will consist o� the f�llowing :
a . C�nsent Agenda.
b. Old l3us�ness - Specia�. Aetic�n Item.s .
c . CommiLtee �f Lhe Who).e Re�iorts -
. ftecommendatioris - Action 3:t�ms . '
d. New Iiusiness � ActiUn It�mS . '
e . NEw Busincss - Inf�zmation dnly. ',
f . �2�ports . '
{ 1 ) Consu�tant/SLaff Re�Ur.�:s .
(2 } Chair' s Report.
� 3 ) Execu�.zve Dir�ci.or' s report . ,
g . Mc:r�►t��rs Is�i�es .
h . Community/Audic�nr.a Rec�yrii�ion .
i . Adjou�nment.
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. F�U.EGEL MOYNIHAN TEL No . 16124389777 May 28 ,03 12 �41 No .OG1 P .uS
, , ,
Or.dinary business of the ��orL Author�ty wi21 app�az on
th� cansent agend��,
� A memk�er, upon �pproval. of tY►e body, may adcl Tio morc than
two it�ms to the printed agenda . Addit�.onally, no item
may be added ta Lhe prir�ted ay�nda , as an acLlc�n item
without a 314 affirmative vote of Lhe POiL 1�uthc�ri.�y.
Any it�m propcxly beiore th� body at a Reyular SEssion
m�eting ag an informa�i�n item sh�l,l r,emain as such .
Once heard, the onl:y mation in order, shall be a motion
to ref er tb the Cottlmi.t tee of the Whnle.
?. . Publ.i.c Teatimany
Puhli.c testimony, shall not b� in c�r.r3er exc�p� as
provir�ed for herein.
a . Infr�rmation requested t4 clarify a spec:i.�ic
point concerning a moLion prope�rly k�eiare the
bady.
b. ?Presentation to L-he body regarding a specifie
iriformaL�.on-only agenda �.tem.
c. ';Upon spe�ific agPndd alaocativr'is �f tim� for
'c;ommunitylcitizen input. Said ���eakers wi 11
be limited to tive minutes �aeh .
3 . CommitLee of the Whole
The agenda of L-he Cc�mmiLti.ee v€ the whol:e may be
braad',/ex�ansave. Since these are working s�ssions,
public te�timony/ir��ut may be hcard .
The only motions a.n order are tv c+,c��ncl �nd adopt,
and that th� committ�e rise and re�aozt . The only
way L'o cic�se ar limit debat� irt meetings af the
Gammittee of the Whole is f.ar th� bc�dy ta vots that
debate shall cease at: � certain Cime, c�r t.hat after
a caxtain ti.me no debate shall }a� aliow�d,
excepting riew ame»dment�, and th�ri c���ly ors� spea3:er
for and onP apposed to the amendment. may spe�3k for
noL more than five mirtut.es each.
B. Motions
The fol.lowing ar.e motions which shall at all t�.mes be
tc�r�siclered improper:
l . Motions that c�ntlict w�th the Cc�nsti�utir��1 an�
Bylacas of the Authozity.
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1. � l
UEGEL MOYNIHAN TEL No . 16124389777 May 28 ,03 12 �41 No .�01 P .Ob
2 . Motions that conflict with business alrea�y adopted
at the same meeting.
3 . Motion5 that re�3.�ct �ri t.l�e motives of inembers .
4 . MOLians not in at:eord with t:he ob jec:� d�lcl ��olicies
of the baay.
5 . Motions that conflict wit?i the law� oi: the fet�eral,
state or local. government.
6 . Motion5 that PrOT_ect dbSentees c:c�nnot bc suspendcc�
b�r unariimou 5 vote.
Further, questions thdL ��re intrUducect th�t are not
in accor.d with the aims and objeC.tives of the Poart
Authority, ar that are controversia�. or irre�.evant,
shall be ruled out af order by the Chair. An
"appeal" may be madc from this ruling . `
C. (�uorum
h majority of the commissianer� shall canstitute: a
quar.um. A lesser number may d�3 juurn a meetiny urx�il a
quorum is obtainEd . When a quorum is in atterid�nce at a
mEet�.ng, acLion may b� t;aken u�orl a vote of. a m�jc�ri.Ly in
attendance. No voting �ha11 be done k�y praxy oz
othexwise by �� commissioner who .i s not prr5eri�.
D. Manner of V�t-ing
The voting on c�a.l queSLic�ns cUming befoie the Porc
7�uthor� ty which rc�quire a vt�te shall be by rol.l call, anc3
L'he yes and no votes shall b� entered u�on the rn.i.nu�as of
Lhe m�eting at which Zhe votc: iw tcken .
1II . AUTHORI'I'Y TO ACT
No m�mk�er, excepr as otherwa.se provic3ed, shall act on k�chalf
of , or �urpor..t to represPnt the �.utharity, However, t}�c Chair
sh�ll, i.n accordance with Roberts Rules, have Lhe authority to
a�spoint Select Committ�cs, as n�cded.
A Select Committee, once appoa.nted shaal :
A. Have no a.ess t}ian t�hxee ( 3 ) ac�.ive Pvri: T�.uthori�y members
�.n i�s scr.vxce .
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,=Lt�E,GEL IYlOYfdIHHld TEL No . 16124�8y777 I�lay 28 .03 12 �41 No .UUl P .G7
f�. Conform it� rr�eeL.i.ngs ta the rulc-.s goverr►ing meetings of.
tihe G�mmittee of Lhe Who�.e,
C . ' Liniit its dctivi.txes to only thc�se i�ems referred tv it.
Additionally, S�).ect' Committ�es, at i.}te ti.me of their crca�i.�n,
wi.11 ne given a tirrie' cer.ta�.n for com�l�tior► oL their work. U�Uri
th�t L•ime L'hP committe� will be dissalved. H�wever, u�>c�i1 a �/4
ma jority of the Author.�.ty meeting in Regul.�r. Session, th� S�l�c;`
�vrnmiLLees appointment may Yae exLended one time.
Any mEmb�r, whFt.hPr intentionall.y �r inac�ve��ently, who conduct:�,
zraribacts or other.w�.se engages in r�r�y T�u�iness currently, b�for� vr
reasonably expPctPd , to come before Lhe Pnrt Autharity shall ,
fol.lawing such O�ca�i.on and priar to thc: nc:xt xeyulr�r session of
the Por.t Authority, notiiy t�}te C:hair and the Ex�CuL'iv� njrector in
writi.ng . The notification sht�u.i.d inciude the time, dat.e, location
and substAnce of such occasion . r'a�.}.ure to comply will be grc�unds
for sanetia�.
NOx'F: Nothing in this sc�cL-ion i.s intended to pr�clud� n�rcnal
extempor�neous socxaJ. contacts.
koaQmount\S:And4��1.PA '
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