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HomeMy WebLinkAbout5.f. Designation of Official NewspaperCITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: JANUARY 7, 1992 AGENDA ITEM: DESIGNATION OF OFFICIAL NEWSPAPER AGENDA SECTION: CONSENT PREPARED BY: SUSAN M. WALSH, CITY CLERK AGENDA 1UTEM# 5 F ATTACHMENTS: CONTRACT, PROPOSALS FROM MINN. SUN PUBLICATIONS & DAKOTA COUNTY TRIBUNE, INC. APP D Y: v � It is appropriate at the first Council meeting in January for Council to designate the City's official newspaper for publication of the City's various legal notices. It is my recommendation that we continue using the "Farmington Independent" as the City's official newspaper. Since the beginning of the "Rosemount Town Pages" in April, 1991, we have utilized the "Farmington Independent". The process of legal notices being published in the legal newspaper and then again in the "Rosemount Town Pages" has worked very well because we meet the legal publication requirements at a very reasonable rate and also keep residents informed. You will find on Page 2, Item 5 of the contract between Heikkila Publications, Inc. and the City, there is a $1.00 per column inch charge for all legal notices in the "Farmington Independent". Although it is not stated in the contract, the City's legals are published in the "Rosemount Town Pages" at no charge to the City. Todd Heikkila has advised me this $1.00 charge may increase if and when the contract is renewed, but the maximum rate he would charge per column inch would be $4.25. I have also attached for your review and consideration requests received from Minnesota Sun Publications and Dakota County Tribune, Inc. that their respective newspapers be considered as the City's official newspaper. RECOMMENDED ACTION: MOTION TO DESIGNATE THE "FARMINGTON INDEPENDENT" AS THE CITY OF ROSEMOUNT OFFICIAL NEWSPAPER. COUNCIL ACTION: AGREEMENT 74 AGREEMENT made this /ry day of March, 1991, by and between the CITY OF ROSEMOUNT, a Minnesota municipal corporation ("City"), and HEIKKILA PUBLICATIONS, INC., a Minnesota corporation ("Publisher"). 1. Legal Notices. The Publisher shall publish all City legal notices in the Farmington Independent Newspaper. 2. Newspaper office. The Publisher shall establish a secondary office, as defined in Minn. Stat. 1990 § 331A.02, in the City of Rosemount. The office shall be staffed with a reporter between 9:00 a.m. and 5:00 p.m., Monday through Friday, excluding public holidays. When the office is not staffed, calls shall be automatically forwarded to the Publisher's main office. 3. Newspapers. The Publisher shall publish, print, and distribute a weekly newspaper. The paper size, print type, and layout shall generally be similar to the Farmington Independent. The Publisher shall distribute the newspaper by mail or direct delivery and without charge to all addresses in.the City of Rosemount. Free copies of the newspaper shall also be made available at retail outlets throughout the City of Rosemount. The newspaper shall include, but not be limited to the following content: * minimum one-half page available for "Rosemount City News" column, the content of which shall be furnished by the City * quarterly publication of park and recreation brochure * quarterly publication of recycling promotions and educational information * publication of all City legal notices * publication of all City Council and Planning Commission agendas and minutes * coverage of all City Council, Economic Development Authority, and Planning Commission meetings * coverage of school sporting events in the City of Rosemount 4. Term. The term of this contract shall commence with the first publication of the newspaper on April 19, 1991, and shall end with the last publication on April 23, 1992. S. Payment. The City shall pay the Publisher $1.00 per column inch for all legal notices published in the Farmington Independent. Payment shall be made within thirty (30) days of receipt of an invoice from the Publisher. The City shall also pay the Publisher $26,000 for writing, publishing, printing, distributing, and the like, the newspaper described in paragraph 3 of this Agreement. The breakdown of the cost includes: $2,000 quarterly recycling promotion, $4,000%quarterly park and recreation promotion, and $20,000 weekly newspaper and balance of services. Payment shall be made as follows: $6,500.00 within ten (10) days after this Agreement has been signed by both parties, $1,625.00 per month thereafter for the term of this contract. CITY OF R SLEMOUNT BY: Brno ' J.\ Na _ r yor S 4anJohn en, Clerk Clerk HEIKKILA /fPUBLICATIONS, INC. BY: _ 1/"06,1 '0CA Todd Heikkila, President -2- THISWEEK NEWSPAPERS DAKOTA COUNTY TRIBUNE, INC. December 16, 1991 City of Rosemount 2875 145th Street West Rosemount, Minnesota 55068 To the Mayor and City Councilmembers: We would like to serve as the official newspaper for the City of Rosemount. As the leading publication in this area, we feel it's important to provide our readers with the cities legal notices in addition to the news stories, feature stories and photographs of local events that we offer each week. The Dakota County Tribune has been an official newspaper for many years, so readers and businesspersons are well-acquainted with where to find these important legal notices. We have also served as the legal..newsp_aper fc, -i),c: -if Apple Valley, Burnsville, Eagan, Lakeville and Savage as well as the local school districts. Because we have been a legal newspaper for so many years, our staff is very experienced in helping the cities place their legal notices properly. As we have done in the past, legal notices and minutes would also be reprinted free of charge in Rosemount and Apple Valley Thisweek (15,104 copies distributed in Rosemount and Apple Valley), our total circulation newspapers. It is important to note that only Thisweek Newspapers are delivered by a professional delivery service in weather protected tubes and bags. If you have any questions, please feel free to call. Sincer ly, Daniel H. Clay Publisher DHC: ch (612) 894-1111 P.O. Box 1439 1525 E. Highway 13 Burnsville, MN 55337 QUOTATION FORM No. of Lines Per.Column Inch Printed Characters and Spaces Per Line Total Characters and Spaces Per Column Inch Per Line Cost ' Per Column Inch Cost I 10 Average 45 Average 450 67.7 $6.77 Dakota County Tribune, Inc. Newspaper By Carol Haverland December 16, 1991 Date Comments: We try to be as flexible and accomodating as possible regarding the legal deadlines. You may also fax any last minutes legals to 894-1859. Thank you for your consideration.