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Home My WebLink About4.g. Budget AmendmendmentsEXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING ATE: October 6, 1992' AGENDA ITEM: Budget Amendments AGENDA SECTION: APPROVING THE AMENDMENT OF CERTAIN 1992 BUDGET ITEMS for the Consent PREPARED BY; AGEND4M # Jeff May, Finance Director T ATTACHMENTS: Council Memo, Resolution and APPROVE BY: Donation Worksheets This item is on the agenda to formally amend the budgets by resolution ford nation items that Council has authorized expenditures and budget amendments for. Rather than bringing a resolution before the Council each time there is a need to spend money from donations previously received, we have developed procedures that allow us to have you authorize the expenditure and amend the bu gets at the time the expenditure is made and then periodicall bring to you a resolution that formally amends the budgets for number of these donation expenditures.: The' attached memo an donation worksheets supports the figures given in the resolutio , RECOMMENDED ACTION:' Motion to adopt A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 1992 BUDGET ITEMS for the General Fund as outlined in the attached memo. COUNCIL ACTION: PHONE (612) 4234411 FAX (612) 4235203 DATE: S TO: Mayor Counc FROM: Jeff SUBJECT: Budget iiy of Rosemount 2875 - 145th Street West, Rosemount, Minnesota MAYOR Mailing Address: Edward B. McMenomy P.O. Box 510, Rosemount, Minnesota 55068-0510 COUNCILMEMBERS Sheila Klassen James (Red) Staats Harry Willcox Dennis Wipperrnann ADMINISTRATOR Stephan Jilk 28, 1992 Members Klassen, Staats, Willcox & Wippermann , Finance Director ndments This is a request. eques to amend both the revenue and expenditure budgets for the eneral Fund to formally approve the expenditures of donations pre iously.received. This memo is to show the line by line detail o the actual changes to be made to the budget, of which the totals are summarized in the Resolution before you. GENERAL FUND DETAIL 101-36230-0-000(Donations) $20,345.14 Total evenues $20,345.14 101-42110-0-208(Miscellaneous Supplies) $ 1,595.14 101-45100-0-208(Miscellaneous Supplies) 16,550.00 101-45100-0-219(Other Operating Supplies) 500.00 101-45100-0-315(Special Programs) 1,700.00 Total expenditures $20,345_14 lking's Cooming (Y,6 gosemounllf V* CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 1992 - A RESOLUTION APPROVING THE AMENDMENT OF CERTAIN 1992 BUDGET ITEMS WHEREAS, the City Council recognizes the need to amend certain items from the 1992 General Fund Operating Budget, the totals which are as follows: (1) General operating revenues, the total which reflects an increase of $20,345.14; (2) General operating expenditures, the total which reflects an increase of $20,345.14. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rosemount'hereby approves the amendment of the above listed budget items for the 1992 General Budget. ADOPTED this 6th day of October, 1992. ATTEST: Susan M. Walsh, Motion bys Voted in favor: Voted Against:_ ity Clerk E.B. McMenomy, Mayor Seconded by: I Donation Recei DONATION REVENUE WORKSHEET on: RECEIPT OF DONATION Amount Received: $ Receipt # for Donation: Purpose of Donaton: Account # for Do ation: (Must be Liabili y # assigned for each individual Department) EXPENDITURE OF DONATION Amount to be Spent: $ 5.02 To be Spent from Acct #: 101-42110-01-208 (Must be Expenditure # corresponding to individual Department) Purpose of Expenditure: D.A.R.E. Supplies (Envelopes) Amend Donation Amend Expenditu (The two dollar GENERAL AMENDMENT OF BUDGETS enue Acct #101-36230-00-000: Acct # 101-42110-01-208 ounts should be the same) e. 5.02 $ 5 02 ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-2222 (Donation Liability #) $ 5.02 Credit: 101-36230-00-000 $ 5.02 Credit: 101-29300 $ 5.02 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 05/19/92 DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Amount Received: $ Receipt # for Donation: Purpose of Donation: Account # for Donation: (Must be Liability # assigned for each individual Department) EXPENDITURE OF DONATION Amount to be Spent: $ 104.00 To be Spent from Acct # : 101-42110-01-208 (Must be Expenditure # corresponding to individual Department) Purpose of Expenditure: D.A.R.E. Graduation certificates & set up charge. AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101-36230-00-000: Amend Expenditure Acct # 101-42110-01-208 (The two dollar amounts should be the same) $ 104.00 S 104.00 GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY 4 Debit: 101-22221 (Donation Liability #) $ 104 00 Credit: 101-36230-00-000 $ 104.00 Credit: 101-29300 $ 104.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 05/19/92 Donation Received Amount Received: Receipt # for Don Purpose of Donati Account # for Don (Must be Liabilit Amount to be Spe: To be Spent from (Must be Expendi Purpose of Expen Amend Donation Ri Amend Expenditur, (The two dollar , GENERAL DONATION REVENUE WORKSHEET RECEIPT OF DONATION on: ition : ion: # assigned for each individual Department) EXPENDITURE OF DONATION t: $ 49.50 Acct #: 101-42110-01-208 are # corresponding- to individual Department) iture: D.A.R.E. Program Supplies AMENDMENT OF BUDGETS ,venue Acct #101-36230-00-000: $ 49.50 Acct # 101-42110-01-208 $ 49.50 .mounts should be the same) 7RHAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22221 (Donation Liability #) $ 49.50 Credit: 101-36230-00-000 $ 49.50 Credit: 101-29300 $ 49.50 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 06/02192 DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Amount Received: $ Receipt # for Donation: Purpose of Donation: Account # for Donation: (Must be Liability # assigned for each individual Department) EXPENDITURE OF DONATION Amount to be Spent: '$ 310.39 To be Spent from Acct W: 101-42110-01-208 (Must be Expenditure # corresponding to individual Department) Purpose of Expenditure: D.A.R.E. Program Supplies AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101-36230-00-000: $ 310.39 Amend Expenditure Acct # 101-42110-01-208 $ 310.39 (The two dollar amounts should be the same) GENERAL JOURNAL ENTRY -.-TO ADJUST DONATION LIABILITY # Debit: 101-22221 _(Donation Liability # ) $ 310.39 Credit: 101-36230-00-000 $ 310.39 Credit: 101-29300 $ 310.39 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 09-01-92 DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Receiv Amount Received: Receipt # for on: ation: Purpose of Donation: Account # for Doation: (Must be Liabili y # assigned for each individual Department) Amount to be Spe To be Spent from (Must be Expendi Purpose of Expen EXPENDITURE OF DONATION t: $ 985.80 Acct # : 101-42110-01-208 .ure # corresponding to individual Department) .iture: Protective Ballistic vests (3) AMENDMENT OF BUDGETS Amend Donation revenue Acct #101-36230-00-000: Amend Expenditux e Acct # 101-42110-01-208 (The two dollar amounts should be the same) $ 985.80 $ 985.80 GENERAL JbURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-2222 (Donation Liability #) $ 985.80 Credit: 101-36230-00-000 $ 985.80 Credit: 101-29300 $ 985.80 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 09-01-92 DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on.- Amount n:Amount Received: $ Receipt for Donation.- Purpose onation:Purpose of Donation: Account # for Donation: (Must be Liability # assigned for each individual Department) EXPENDITURE OF DONATION Amount to be Spent: $ 15.55. To be Spent from Acct #: 101 -42110 -01 -,)nn (Must be Expenditure J corresponding to individual Department) Purpose of Expenditure: n.A.R.E. Program Supplies AMENDMENT OF BUDGETS Amend Donation Revenue Acct 1101-36230-00-000: $ 15.55 Amend Expenditure Acct #_ 101-4211 -0 _?nn $ 15.55 (The two dollar amounts should be the same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22221 (Donation Liability #) $ 15.55 Credit: 101-36230-00-000 $ 15.55 Credit: 101-29300 $ 15.55 _ Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 09-15_92 DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Amount Received: $ Receipt # for Do ation: Purpose of Donat'on: Account # for Do ation: (Must be Liability # assigned for each individual Department) EXPENDITURE OF DONATION Amount to be Spent: $ •124.88 To be Spent from Acct f: 101-42110-01-208 (Must be Expenditure # corresponding to individual Department) Purpose of Expend xpen iture: D.A.R.E. Program Supplies Amend Donation AMENDMENT OF BUDGETS enue Acct #101-36230-00-000: $ 124.88 Amend Expenditur Acct # 101-42 10-01-208 $ 124.88 (The two dollar mounts should be the same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22221 (Donation Liability #) $ 124.88 Credit: 101-36230-00-000 124.88 Credit: 101-29300 $ 124.88 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 09-15-92 DONATION REPENIIB WoRRSHEET RECEIPT OF DONATION Donation Received on: Amount Received: Receipt # for Donation: Purpose of Donation: 3-a3- om $ SO O Account # for Donation: /0/ -.?,.;2g (Must be Liability # assigned for each EXPENDITURE OF DONATION Department) Od Amount to be Spent: $ 50 Q To be Spent from Acct (Must be Expenditure -# corresponding to individual Departm�nt� Purpose of Expenditure: AMENDMENT OF BUDGETS -od Amend Donation Revenue Acct X101-36230-00-000: $ �0 �1 qy 0 Amend Expenditure Acct # �-� ��/0 a- O/_-4 L r` $ SU O (The two dollar amounts should be the same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # ]j:jRL7) o C) Debit: �3 (Donation Liability Credit: 101-36230-00-000 $sem os Credit: 101-29300 $yam Journal entry entry to reduce deferred donation revenue and increase donation revenue to actual per council action Donation Received Amount Received: Receipt # for DONATION R=NUE WORKSHEET RECEIPT OF DONATION on. :tion: 2�r 3 3, AN � 1S 19 a - Purpose of Donation: E i 6-c, + N + -PeJ C,ZA--- Account # for Donation: / (Must be Liability # assigned for each individual Department) Amount to be S To be Spent from (Must be Expendi Purpose of Amend Donation Amend Expenditux (The two dollar GENERAL'J Debit: 10 t - �- EXPENDITURE OF DONATION Acct #: /yf-��JJ-J1-3�S,� _ ure # corresponding to individual Department) iture: A�--; i. ,-)G2Al AMENDMENT OF BUDGETS :venue Acct #101-36230-00-000: $ Acct # amounts should be the same) ENTRY TO ADJUST DONATION LIABILITY # aa. �s ( Donation Liability #) $ ) J L '� J Credit: 1011-36230-00-000 Credit: 1011-29300 Journal entry to reduce deferred donation revenue and increase donation rev nue to actual per council action on f DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 7-16-92 Amount Received: $ 100.00 Receipt # for Donation: 30486 Purpose of Donation: Leprechaun Days Activities Account # for Donation: 101-22223 (Must be Liability # assigned for each individual Department) EXPENDITURE OF DONATION Amount to be Spent: $ 100.00 To be Spent from Acct #: 101-45100-01-208 (Must be Expenditure # corresponding to individual Department) Purpose of Expenditure: Leprechaun Days Activities AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101-36230-00-000: $ 100.00 Amend Expenditure Acct # 101-45100-01-208 $ 100.00 (The two dollar amounts should be the same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY.# Debit: 101-22223 (Donation Liability #) $ 100.00 Credit: 101-36230-00-000 $ 100.00 Credit: 101-29300 $ 100.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 7-21-92 . Donation Receiv Amount Received Receipt # for I Purpose of Dong Account # for ] (Must be Liabi: Amount to be To be Spent (Must be Ex Purpose of Amend Donatio Amend Expendi (The two doll Debit: DONATION REVENUE WORKSHEET RECEIPT OF DONATION ad on: 7-28-92 $ 250.00 onation: 30641 tion • Leprechaun Days Activities conation: 101-22223 ,ity # assigned for each individual Department) EXPENDITURE OF DONATION nt: $ 250.00 Acct # : 101-45100-01-208 tune # corresponding to individual Department) enditure: Leprechaun Days Activities AMENDMENT OF BUDGETS Revenue Acct #101-36230-00-000: $ 250.00 ure Acct # 101-45100-01-208 $ 250.00 r amounts should be the same) JOURNAL ENTRY TO AWUST DONATION LIABILITY # 01-2223 (Donation Liability #) $ 250.00 Credit:) 101-36230-00-000 $ 250.00 Credit: 101-29300 $ 250.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 8-4-92 DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: 7/17/92 Amount Received • $ 7,200.00 Receipt # for Donation: 30492 Purpose of Donation: Leprechaun Days Activities Account # for Donation: 101-22223 (Must be Liability # assigned for each individual Department) EXPENDITURE OF DONATION Amount to be Spent: $ 7,200.00 To be Spent from Acct # 101-45100-01-208 (Must be Expenditure # corresponding to individual Department) Purpose of Expenditure: Leprechaun Days Activities AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101-36230-00-000: $ 7,200.00 Amend Expenditure Acct # 101-45100-01-208 (The two dollar amounts should be the same) $ 7,200.00 GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #. Debit: 101-22223 (Donation Liability #) $ 7,200.00 . Credit: 101-36230-00-000 $ 7,200.00 Credit: 101-29300 $ 7,200.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 7/21/92 Donation Receiv Amount Received Receipt # for I Purpose of Donz Account # for I (Must be Liabi: Amount to be To be Spent (Must be Ex Purpose of E Amend Donati DONATION REVENUE WORKSHEET on: RECEIPT OF DONATION 6-19-92 $ 9,000.00 (From Rosemount Jaycees onation: 30252 tion • Leprechaun Days Activities conation: 101-22223 ity # assigned for each individual Department) EXPENDITURE OF DONATION )ent : $ 9,000.00 )m Acct 41r 101-45100-01-208 liture # corresponding to individual Department) Bnditure• Leprechaun Days Activities AMENDMENT OF BUDGETS Revenue Acct x101-36230-00-000: Amend Expendiure Acct # 101-45100-01-208 (The two doll r amounts should be the same) $ 9,000.00 $ 9,000.00 JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-2223 (Donation Liability #) $ 9,000.00 Credit: 1101-36230-00-000 $ 9,000.00 Credit:101-29300 $ 9,000.00 Journal ent to reduce deferred donation revenue and increase donation revenue to actual per council action on 7-7-92