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Home My WebLink About6.d. Newspaper ContractCITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: October 6, 1992 AGENDA ITEM: Newspaper Publication Contract AGENDA SECTION: Heikkila Productions, Inc New Business PREPARED BY: Stephan Jilk, City Administrator AGENDA-Im- TEM# 60 ATTACM1ENTS: Old Contract APP VED BY Draft New Contract The City currently 'has 'a contract with Todd Heikkila, dba Heikkila Productions, Inc. to produce a weekly newspaper in the City of Rosemount. This is a six month co tract which was a renewal of a one year contract. This contract calls for the production of "a weekly newspaper, the delivery of that newspaper and he publication of certain informationforthe city of Rosemount at a char - e of $26,000 annually. (the six month contract called for a payment o $13,000. for that period) I am recommending that this contract be renewed for a period of 12 months at the same rate that is currently being charged. City staff will be providing some additional service to, what -I believe, improve the quality of the newspaper for our residents. These additional tasks are as follows: 1) City staff will actually "layout" the city page This will end the confusion of what should go on that page and what-shouldn't.'In the past there have been several incidents where articles and announcements have been left off that pageor revised without city staff being made aware of it until publication. 2) The city page will have a consistent format. Certain items will always be on that page and inla consistent location. Such items as "shop your local merchants will be placed there. Council and Committee agendas will be in the same general location each time. This will help the reader find these items easier.' 3) I am proposing a City Administrator Column each month so that information can 'be,given in a factual manner to the public rather than having people wondering what is correct and what isn't. 4) I am proposing a monthly "meet, your city employee" column which will highlight a department and an employee once a month. I would hope that this will help the city staff come a bit closer to the general public and help alleviate the feeling that the city is "just out there somewhere". I would recommend that this new format start with the first issue of 1993. These additional tasks will not come without additional effort on our part but I can only assume hat this effort.will help make the paper and our communication effort w th the public more positive. RECOMMENDED ACTION: None at this time, action to be requested 10-20-92 COUNCIL ACTION: E AGREMENT for the PUBLICATION AND DISTRIBUTION OF ROSEMOUNT TOWN PAGES AGREEMENT ma e this 20th day of October, 1992, by and between the CITY OF ROSEMOUNT, a Minnesota municipal corporation ("City"), and HEI KILA PUBLICATIONS, INC., a Minnesota corporation ("Publisher") . 1. Legal Notices. The Publisher shall publish all City legal notices in 'The Farmington Independent" newspaper. 2. Newspap r Office. The Publisher shall maintain a secondary office, as defined in Minn. Stat. 1990 § 331A.02, in the City of Rosemount. The office shall be staffed with a reporter between :00 a.m. and 5:00 p.m., Monday through Friday, excluding public olidays. When the office is not staffed, calls shall be automati ally forwarded to the Publisher's main office in Farmington. 3. Newspaper. The Publisher shall publish, print, and distribute a weekly newspaper known as "The Rosemount Town Pages." The paper size, print type, and layout shall generally be similar to the "The Farmington Independent." The Publisher shall distribute the newspaper by mail or direct delivery and without charge to all addresses in the City of Rosemount. Free copies of the newspaper shall also be made available at retail• outlets throughout the City of Rosemount and at Rosemount City Hall. The newspaper shall include, but not be limited to the following content: " * One page available for "Rosemount City News", the content of which shall be furnished by the City to the Publisher by Wednesday, prior to the publication date, at 5:00 p.m. to the office in Rosemount. The content of this page provided by the City will not be altered prior to publication by the publisher. * Quarterly publication of park and recreation programming schedules as provided by the City. * Quarterly publication of recycling promotions and educational information as provided by the City * Publication of all City legal notices as provided by the City. * Publication of all City Council, Planning Commission, Parks & Recreation Committee, Utility Commission, and Port Authority agendas and minutes as provided by the City. * Coverage of all City Council, Port Authority, and Planning Commission -meetings. * Coverage of school sporting events in the City of Rosemount. 4. Term. The term of this contract shall commence with the publication of the newspaper on November 6, 1992, and shall end with the publication on October 29, 1993. 5. Payment. The City shall pay the Publisher $ per column inch for all legal notices published in the Farmington Independent which will remain the legal newspaper for the City of Rosemount until such time the Rosemount Town Pages attains "Legal Newspaper" status. At such time the City will designate the "Rosemount Town Pages" the City's legal newspaper. Payment shall be made within thirty (30) days of receipt of an invoice from the Publisher. The City shall also pay the Publisher $26,000 for the period this contract covers for writing, publishing, printing, distributing, and the like, the newspaper described in paragraph 3 of this Agreement. Payment shall be $2,167 per month for the 2 term of this contract. The first payment shall be within 10 days after this agreement is approved and signed. Each of the remaining payments shall be due by the 15th day of each month as follows: 2nd Payment November 15, 1992 3rd Payment December 15, 1992 4th Payment January 15, 1993 5th Payment February 15, 1993 6th Payment March 15, 1993 7th Payment April 15, 1993 8th Payment May 15, 1993 9th Payment June 15, 1993 10th Payment July 15, 1993 11th Payment August 15, 1993 12th Payment September 15, 1993 The payments listed here are all inclusive of costs the City will pay the Publisher for all items listed in paragraph three above. 6. Non-PaynLent. If the Publisher fails to provide any of the services listed in paragraph number three or number five, the City may withhold payment on a pro -rated basis for the week that the Publisher fai s to comply in providing these services. CITY OF ROSEMOUNT BY: E. B. McMenor AND: Mayor Susan M. Walsh, City Clerk BY: 3 HEIKKILA PUBLICATIONS, INC. Todd Heikkila, President 5 I AGREEMENT AGREEMENT made this 7th day of April, 1992, by and between the CITY OF ROS MOUNT, a Minnesota.municipal corporation ("City"), and H IKKILA PUBLICATIONS, INC., a Minnesota corporation ("Publisher"). 1. Legal Notices. The Publisher shall publish all City legal notices i "The Farmington Independent" newspaper. 2. Newspaper Office. The Publisher shall establish a secondary office, as defined in Minn. Stat. 1990 § 331A.02, in the City of Rosmount. The office shall be staffed with a reporter.betwee 9:00 a.m. and 5:00 p.m., Monday through Friday, excluding public holidays. When the office is not staffed, calls shall be auto tically forwarded to the Publisher's main office in Farmington. 3. Newspaper. The Publisher shall publish, print, and distribute a w ekly newspaper. The paper size, print type, and layout shall generally be similar to "The Farmington Independent." The Publisher shall distribute the newspaper by mail or direct delivery and without change to all addresses in the City of Rosemount. Free copies of the newspaper shall also be made avail le - at retail outlets throughout the City of Rosemount. The newspaper shall include, but not be limited to the following content: * min *mum one-half page available for "Rosemount City New" column, the content of which shall be furnished by I � L * quarterly publication of park and recreation programming schedules * quarterly publication of recycling promotions and educational information * publication of all City legal notices * publication of all City Council, Planning Commission, and Port Authority agendas and minutes * coverage of all City Council, Port Authority, and Planning Commission meetings * coverage of school sporting events in the City of Rosemount 4. Term. The teen of this contract shall commence with the publication of the newspaper`on.April 24, 1992, and shall end with the publication on October 30, 1992. 5. Payment. The City shall pay the Publisher $1.00 per column inch for all legal notices published in the Farmington Independent. Payment shall be made within thirty (30) days of receipt of an invoice from the Publisher. The City shall also pay the Publisher $13,000 for writing, publishing, printing, distributing, and the like, the newspaper described in paragraph 3 of this Agreement. Payment shall be $2,167 per month for the term of this contract. The first payment shall be within 10 days after this agreement is approved and signed. Each of the remaining payments shall be due by the 15th day of each month as follows: 2nd payment June 15, 1992 3rd payment July 15, 1992 4th payment August 15, 1992 5th payment September 15, 1992 6th payment October 15, 1992 2 CITY OF ROSEMOUNT BY: E.B. McMenomy, Mayor AND: Susan M. Walsh, City Clerk HEIKKILA PUBLICATIONS, INC. BY: SJA„_,,.D2 Todd Heikkila, President 3