HomeMy WebLinkAbout6.h. East Side Utility RFPCITY; OF ROSEMOUNT
EXECUTIVE SURKARY FOR ACTION
CITY COUNCIL MEETING ATE: October 6, 1992
AGENDA ITEM: East
Sewer & Water RFP
AGENDA SECTION:
New Business
PREPARED BY:
City Engineer/Assis
Bud Osmundson
ant Public' Works Director
AGENDA
ITEM 6 H
ATTACMCMS: RFP
APIM B s
As directed by City Council at a Comprehensive Guide Plan Special'
Meeting, Staff has prepared a Request for Proposals (RFP) to solicit"
engineering fi to prepare comprehensive sanitary sewer and potable
water system plans for the eastern two-thirds of Rosemount. A copy of
the RFP is attached and includes maps of the; study areas in the back.
Koch Refining, Dakota County and the University of Minnesota have
expressed an interest in having these City services. The chosen
consultant will prepare two separate reports. It is recommended that
one firm prepare the reports because both plans are based on land use,
population proje tions and the resulting projected sewage flows and
water demand whi h would result in an overlap of investigation if two
firms were chosea to provide the two reports.
The two studies will enable the City to guide development in the area
and provide existing industries with a'basis 'to plan for their future
sewer and water requirements. This information will also be required
by the MWCC on As investigation of the proposed treatment plant
expansion. It will also be important to the City's Comprehensive
Guide Plan and our efforts to include a portion of the eastern area in
the Metropolitan Urban Service Area for the year 2000. The schedule
is found on Page 1 o the RFP. We are suggesting that the Selection
Committee be comprised of three (3) Staff members, a Utility
Commission Member and a volunteer from the City Council. The two
reports will be Completed in 6 to 8 months. More details can be found
in the RFP.
The cost of the two studiesisestimated to be between $50,000 to
$100,000.- It is anticipated that funding willbeprovided by the
Water and Sewer -ore Funds. Alternative funding sources are being
investigated.
Staff recommends that Council approve the eastern Rosemount Sewer and
Water RFP and authorize Staff to solicit responses.
RECOMMENDED ACTION:
WATER REQUEST FOR `PROPOSALS
MOTION TO APPROVE THE EASTERN ROSEMOUNT SEWER AND
AND AUTHORIZE STAFF TO SOLICIT RESPONSES.
COUNCIL ACTION:
October
Re: RFP -Eastern
Dear Sirs:
r & Water Studies
Enclosed is' a Request for Proposals (RFP) from the City of Rosemount for
Comprehensive Sewer and Potable Water System Plans for the eastern two-thirds of
Rosemount. Attached is the RFP which includes Exhibit "A", a land use plan for the
area; Exhibit "B", z sanitary sewer study area and Exhibit "C", a potable water
system study area. The City has sewer and water comprehensive plans for the
remaining portions of the City.
If your firm is interested in providing these engineering services we ask that you
attend a pre-submitt I conference which will be held in the Rosemount City Hall at
10:00 a.m. on October 16, 1992 to discuss the proposed Comprehensive Plans and
to answer any questions from consultants. All interested firms are invited to attend
to discuss the required services. We ask that you refrain from asking any specific
questions on this project until the October 16, 1992 pre -submittal conference.
All formal proposals are due at the front desk of the City Hall by 3:00 p.m. on October
22, 1992. The formal proposal should include all information as requested in the RFP.
A selection committee will review the proposal and recommend the firms for
interviewing. The firms will be interviewed during the week of October 27th to
November 2, 1992 It is anticipated to have the final selection made and approved
by the Utility Commission on November 9, 1992 and City Council on November 17,
1992.
Thank you for your interest and consideration for this Request for Proposal.
Sincerely,
Bud Osmundson, P.
City Engineer/Assist nt Public Works Director
EASTERN
TABLE OF CONTENTS
QUEST FOR PROPOSALS
EMOUNT SEWER AND WATER STUDIES
1.0 SCOPE
F PROJECT
1.1 Schedule
of Project
1.2 Existing
and Future Land Uses
1.3 Existing
and Future Sewer Treatment Plant Capacity
1.4 Existing
Potable Water Systems
1.4.1 Western
City System
1.4.2 Rural
Water System
1.4.3 University
of Minnesota System
1.5 Data Provided
by the City
2.0 PROPO AL
2.1 Information to Include
2.2 Selection Process
2.3 Terms and Conditions
3.0 SANITARY SEWER STUDY
3.1 Scope
3.2 Project asks
3.3 Report Requirements
4.0 POTABE WATER SYSTEM STUDY
4.1 Scope
4.2 Projectasks
4.3 Report equirements
1
2
2
3
3
3
3
4
5
6
6-7
11
11-13
13-14
EASTERN
1.0 SCOPE OF
The general scope
studies; one being
comprehensive pota
This will provide a b;
to suggest how to
services.
CITY OF ROSEMOUNT
REQUEST FOR PROPOSALS
OUNT SEWER AND WATER STUDIES
ECT
the project is to provide City of Rosemount two separate
comprehensive sanitary sewer plan and the second being a
e water system plan for the eastern two-thirds of Rosemount.
is for planning development of the area and will enable the City
erve future development of the area with sewer and water
The City request two separate reports. However, the City will chose only one
consultant to provide the two reports. Both reports are based on land use, population
forecast and the associated potable water requirements and sanitary sewer flows and
much of the preliminary basis data for both reports can more easily be accumulated
by one firm.
The planning period isfor the years 2000, 2010 and 2040, which may be the ultimate
or fully developed us of the study area.
1.1 Schedule of
October 5, 1992
October 6, 1992
October 7, 1992
October 16, 1992
October 22, 1992
October 26, 1992
October 27 -Nov. 2, 1
November 4, 1992
November 9, 1992
November 17, 1992
June 1, 1993
3ject
992
RFP Approved by Utility Commission
RFP Approved by City Council
RFP's Sent to Consultants
Pre -Submittal Conference for Consultants
Proposals Due at. Front Desk of City Hall by 3 P.M.
Selection Committee Reviews Proposals and Selects
Firms for Interviewing
Interview Consultants (Probably Evenings)
City Selects and Notifies Preferred Consultant
Utility Commission Approves Consultant
City Council Approves Consultant
Two Final Reports are Completed and Submitted to
City
RFP
EASTERN ROSEMOUNT SEWER AND WATER STUDIES
1.2 Existing and Future Land Uses
Generally the existing land uses for the study areas are Agricultural and General
Industrial. Most of the area is utilized for farming, either by individual landowners or
by the University of Minnesota Research Center. There are numerous areas of hobby
farms or "rural residential" pockets throughout the study areas. In the Highway 52-55
area there are approximately ten (10) General Industrial businesses. The largest is
Koch Refining, which has become a major landowner in the area. More information
will be provided about these particular landowners in the separate sanitary sewer and
potable water study sections of this RFP.
On the University of Minnesota Research Center site, which encompasses
approximately 5 square miles, there are both business and agricultural uses. In
addition, the Dakota County Area Vocational Technical Institute is located on that site.
Dakota County is tentatively scheduled in 1993 and 1994 to build a waste to energy
incinerator in the southeast area of the University site. Utilities may be provided to
that site; hence its inclusion in the 2000 MUSA boundary.
The future land uses are as shown on the attached Exhibit "A". Certain assumptions
will be made by City Staff and provided to the consultant for the large areas shown
as "AG" on the Land use map. The City is currently updating its Comprehensive Guide
Plan and will have the land use map finalized prior to the final selection of the
consultant for these studies. The MUSA boundaries are tentative and have not yet
been approved by Met Council.
1.3 Existing and Future Sewer Treatment Plant Capacity
Currently, the Rosemount Treatment Plant, which is operated by the Metropolitan
Waste Control Commission (MWCC), has a capacity of approximately 0.6 mgd. This
plant is located approximately one % mile east of Highway 52/55. The plant currently
serves the residential portion of Rosemount adjacent to Highway 3 approximately five
(5) miles west of its location. This sewage flows through an interceptor to the
treatment plant from one (1) mile east of the Apple Valley border.
The MWCC has undertaken a study to enhance the capacity of the Rosemount
Treatment Plant and plan to have a plant expansion done by 1996. The consultant
will be expected to provide our sewage flow projections to the MWCC personnel and
its consultant for their use on the sizing of that treatment plant.
RFP
EASTERN ROSEMO
1.4 Existing
1.4.1
SEWER AND WATER STUDIES
Water Systems
estern City System
The western three (3) miles of Rosemount has a potable Water System
Comprehensive Plan which was updated in 1988. A copy of that
Comprehensive Report will be provided to the chosen consultant. It is served
by six (6) wells and has one and a half (1 %) million gallons of storage capacity
at this time. Future wells and storage facilities are included in the 1988
comprehensivreport. It is expected that the eastern water report will address
compatibility ith the western system.
1.4.2 Rural Water System
Rosemount has just taken over ownership of what we call the Rural Water
System. This system was installed by the University of Minnesota due to
contamination of many private wells near the University of Minnesota site along
Dakota Count Road 42. This system has two wells, a pumphouse and is a
hydrostatic sy tem. It has approximately 8 miles of PVC watermain and serves
29 homes. T e eastern water study will address the utilization of the existing
facilities. There is an interconnection between the Rural Water System and
University of Minnesota Water System.
1.4.3
The City does
existing wate
was installed
does have a
storage facilit
the watermair
the consultan
property.
iversity of Minnesota Water System
not maintain nor does it have much useful information about the
system on the University of Minnesota property. The system
n the 40's with the construction of Gopher Ordinance Plant and
two hundred to three hundred thousand gallon above ground
and many miles of watermain. The City does not expect that
can be utilized in any eastern Rosemount system, but does want
to investigate the use of the storage facilities and wells on the
3
RFP
EASTERN ROSEMOUNT SEWER AND WATER STUDIES
1.5 Data Provided by the City
1. Land Use Maps and Population Projections as approved by City Staff and Met
Council.
2. The population and land use projections for the years 2000, 2010, 2040.
3. The latest available topo and half section maps for the areas.
4. The completed Comprehensive Guide Plan.
5. Any as-builts as required.
6. The western Comprehensive Water System study.
7. The western Sanitary Sewer Comprehensive plan.
8. Any well pump records and water quality analysis reports which the City
currently has.
9. Any general information which the City currently has in its files.
10. Dakota County well location information as is available.
H
RFP
EASTERN ROSEMO
SEWER AND WATER STUDIES
2.0 PROPOSAL AND STATEMENT OF QUALIFICATIONS
2.1 Information to I Include on Proposal
A. A cover letter or title page which will include the firm name, address, local
telephone nu ber, fax number, contact person and date.
B. Arable of Contents which identifies sections by page numbers.
C. A restatement�of the goals and objectives and the project tasks to demonstrate
the consultants view of the project.
D. Description of�the local office, including the size of Staff and the experience of
the project tem who will work on the project.
E. The qualifications of the firm as related to the specific services required. The
consultant shall include descriptions of similar projects undertaken for other
municipal clients and include a list of names, addresses and telephone numbers
as references for those projects.
F. Names, qualifi ations and resumes of all professional staff who will be assigned
to this project It should include a list of all major projects currently or which
may be assigned to the Rosemount project team.
G. A reference list of current and previous municipal clients including a brief
description of previous projects the personnel who are assigned to the
Rosemount project have worked on.
H. A detailed work plan identifying the work tasks to be accomplished for each
report and th associated budget hours to be expended on each task. This
work plan will be used as a scheduling and managing tool by the City and will
serve as the b 3sis for invoicing.- The work plan shall outline a project schedule.
The work pla i shall include all tasks identified in this RFP and may include
further task identification as the consultant feels is required to complete the
two studies. t shall include any modifications to the schedule which we have
proposed. The City Staff will be actively involved with the project and monthly
meetings will be contained in the work plan to update City Staff as to the
status of the --wo reports. The work plan shall include the explanation of any
5
RFP
EASTERN ROSEMOUNT SEWER AND WATER STUDIES
computer modeling and software which is required to be purchased for the City
under this contract.
A detailed cost estimate for each report shall be submitted along with a detailed
fee structure the firm will use for the project, including all hourly rates,
multipliers, out of pocket costs, etc. which may be used for additional work on
the project. The City will not base the selection of a consultant for the project
solely on the cost estimate. Certain tasks may be eliminated from the project
depending upon budget restraints. The City will entertain a consultants
alternatives to fee payments for the two projects.
J. The consultant shall submit their affirmative action EEO policy and a listing of
any potential conflict of interests the firm may have for providing services to
the City of Rosemount.
K. The consultant shall include their Standard Engineering Contract for a project
such as this in their proposal. this contract shall be approved by the City
Attorney and Council prior to execution.
2.2 Selection Process
All proposals received by the deadline will be evaluated by representatives of the City.
Factors upon which the proposals will be judged include:
1. Understanding of the project
2. Project work plan
3. Qualifications of the company and the assigned personnel
4. Project costs
After evaluation of the written proposals, a number of firms will be asked to be
interviewed for the project by the evaluation team. Following the interviews by the
evaluation team, the preferred firm will be contacted by the City. If selected and the
consultant accepts the terms, the contract for the projects will be taken to the Utility
Commission and City Council for approval per the project schedule.
2.3 Terms and Conditions
1. The City of Rosemount reserves the right to reject any and all proposals or to
select the one considered most advantageous for the City.
C.
RFP
EASTERN ROSEMOUI
2.
3.
SEWER AND WATER STUDIES
If for any reason the firm selected is not able to commence services under its
proposal within 30 days after its award the City reserves the right to award the
contract to the next most qualified firm.
The City shall ay the firm for services on the basis of the approved fee or fee
schedule per t e proposal.
4. The City will retain ownership of all plans, modifications, reports and originals
of reports prepared for the two separate studies.
5. The firm shall not assign any interest in this contract and shall not transfer any
interest in the same without the prior written consent of the City.
6. No change in
written apprc
;rsonnel assigned to the project will be permitted without prior
iI by the City.
7
RFP
EASTERN ROSEMOUNT SEWER AND WATER STUDIES
3.0 SANITARY SEWER STUDY
3.1 Scope of Project
As previously stated, the general scope of the sanitary sewer study is to provide the
City of Rosemount a comprehensive sanitary sewer plan for the eastern two-thirds of
Rosemount. As shown on Exhibit "B" the study area is approximately 24.4 square
miles and does include the University of Minnesota Research Center site and the City
of Coates. The entire City of Coates is not shown on the study area, however the
City feels it would be in the City's and the MWCC's best interests to be able to
provide sanitary service to the City of Coates. The individual homes located in the
study area are presently served by individual septic systems. Some businesses in the
General Industrial area have their own treatment plant systems.
The Rosemount Treatment Plant, operated by the MWCC, is located approximately a
half mile east of Trunk Highway 52 on Dakota County Road 38. As stated, the
MWCC has undertaken a study to expand the capacity of the treatment plant by the
year 1996. The consultant chosen for this project will be asked to work closely with
the MWCC and represent the best interest of Rosemount in that working relationship.
It is the City's intent to provide a report which will enable the entire study area to be
serviced by sanitary sewer. Certain assumptions will have to be made to provide for
the sewer flows from the entire area and will be provided to the consultant by City
Staff. The consultant will provide the City with its best advise on servicing separate
areas as required.
3.2 Project Tasks
• Review and confirm all population forecasts as provided for the study area.
• Determine the average and peak flows for the study area and provide the
information for the years 2000, 2010 and 2040 to the MWCC for their plant
expansion study. The 2000 and 2010 average daily and peak flows shall be
required to be submitted within two (2) months of the award of this project.
• Identify the size and location of all projected sanitary sewer trunk lines.
0 Map the size and location of the trunk lines and all sanitary sewer sub -districts.
E.
RFP
EASTERN ROSEMOU T SEWER AND WATER STUDIES
• Interview the �MWCC project team for the Rosemount Treatment Plant
expansion as required.
• Interview and obtain all information necessary from the number of General
Industrial businesses in the study area. The City will provide a letter of
introduction or introduce the consultant to the appropriate personnel for these
businesses and will sit in on all meetings. Information obtained must be held
confidential an must include any existing flows from the industries/businesses,
an investigation of future business expansion and their request for sewer
service.
• Coordinate all of the above with MWCC, Met Council and the City Staff or
other agencies as required by the City.
• Meet with City Staff monthly to update the status of the comprehensive sewer
plan.
• Plan on attening a minimum of ten (10) City Commission and/or Council
meetings whi h are held at night.
3.3 Report Requirements
A.
B.
C.
D.
E.
Executive Summary
Goals and Objectives of the Study
Planning estimates of populations, growth trends, etc. and all assumptions and
projections mode
Recommen
Provide cost
Evaluate our
2010 trunk f
facilities.
An investig
regulations
improvements and associated timing of those improvements
stimates for the proposed 2000 and 2010 trunk facilities.
nitary sewer access fees as a method of financing the 2000 and
:ilities and advise as to alternative methods of financing these
and evaluation of all existing proposed Federal and State
ining to private septic systems and City sewer systems.
E
RFP
EASTERN ROSEMOUNT SEWER AND WATER STUDIES
Include a timetable for any proposed future legislation which may affect the
system.
G. Provide the City with the proposed sewer district map(s) in DXF format.
The consultant will provide the City with 30 copies of the sanitary sewer
comprehensive plan which will be an 8 % x 11 bound report. All originals of the
report, including maps, will be provided to the City.
10
RFP
EASTERN R
IT SEWER AND WATER STUDIES
4.0 POTABLE WAFER SYSTEM STUDY
4.1 Scope
The general scope of the water system study is to provide the City of Rosemount a
comprehensive wate system plan for the eastern two-thirds of Rosemount. As
shown in Exhibit "C" the study area for the water plan is approximately 26 square
miles.
As previously stated the City currently has a western City system and a Rural Water
system previously cescribed under Section 1.4. In addition the University of
Minnesota has a water system on the Research Center site. The general idea is to
provide the City witi a plan for required storage facilities, well and trunk facility
locations for the yea s 2000, 2010 and 2040. Again the study area map does not
include the entire City of Coates, however we do want to include the entire City as
part of our comprehensive plan.
4.2 Project Tasks
• Review and confirm population growth trends for the study area.
• Investigate and identify consumption trends for Residential, Commercial and
Industrial uses and determine current demand for each type of use.
• Investigate and determine the consumption trends of the Industrial users in the
study area. As a note, the City Staff has met with Koch Refinery officials on
their waters stem demands. Koch currently maintains three (3) separate
systems; one being a potable water system, the second is a fire suppression
system and the third is a process or utility system. They have expressed an
interest only in obtaining potable water from the City. It will be appreciated if
Koch and other Industrial users in the area are not contacted prior to the
awarding of the contract for the study.
• Develop indiviual projections of future consumptions for the high volume users
in the study aa.
• Determine maximum daily and peak hourly demands for the design years and
the ultimate population based on the projections and assumptions made in
association with the City Staff.
RFP
EASTERN ROSEMOUNT SEWER AND WATER STUDIES
• Investigate and advise as to the compatibility of the eastern system with the
existing western City water system.
• Investigate and advise as to the utilization of the existing Rural Water system
facilities.
• Investigate and advise as to the use of any of the University of Minnesota
water system facilities. This will involve much investigation and questioning
of University of Minnesota personnel. The City Staff will be included in all
dialogue with the University of Minnesota personnel.
• Investigate and project the water quality of future wells and capabilities of
meeting State and Federal potable water regulations, including known and
possible contamination sources.
• Prepare a water distribution system analysis utilizing computer modeling
techniques to evaluate the proposed trunk system of transmission of
distribution mains. It will include all future demands, including domestic and
fire flow requirements under adequate pressure and flow conditions. The
computer model used will be an IBM and DOS compatible system approved by
the City Staff.
• Using the water system model, evaluate and make recommendations regarding
the type, locations and sizing of future production and storage facilities as well
as future transmission or distribution mains required to meet the design years
and ultimate population demands. These recommendations shall include the
ideal system and alternates for that system. Alternate sites for wells and
storage facilities are requested.
• Investigate and advise as to water treatment requirements for the study area
system. :Any' associated problems -in treating the water separately and/or in
concurrence with the western water system shall be addressed.
• Provide cost estimates for the proposed 2000 and 2010 source, storage and
trunk facilities. Evaluate our water access fees as a method of financing the
2000 and 2010 facilities and advise as to alternative methods of financing
these facilities.
12
RFP
EASTERN ROSEMO
• Investigate th,
and Empire To
to their areas.
SEWER AND WATER STUDIES
possibility of inter -City connections with Inver Grove Heights
nship to provide service to the study areas or to provide service
• Meet with Dakota County Staff regarding the Dakota County Ground Water
Protection Plan and advise as to compliance with that plan.
4.3 Report Requirements
A. Executive Summary
B. Goals and Obj ctives
C. Planning estimates, assumptions and projections
D. Recommende improvements and associated timing of those improvements,
linked to both population and demand.
E. Recommendations on financing the proposed improvements.
F. Water quality discussions
G. Discussion an d recommendations regarding the Rural Water system, the
compatibility with the existing western water system and the University of
Minnesota water systems. The recommendations for connections to these
systems shall be discussed thoroughly. Maps to be provided shall include the
land use map including all assumptions made on the map and a proposed
facilities map for the study years.
H. The latest Minnesota Department of Health and Federal Safe Drinking Water
Act Rules and Regulations and the compliance schedule for those Acts.
The consultant will
originals of this repo
at its discretion.
The consultant will
computer model dist
Ovide the City with 30 copies of this report and include all
including all maps, tables and graphs, which the City can copy
provide the City with a licensed software program and the
or diskette as prepared by the consultant. The consultant will
13
RFP
EASTERN ROSEMOUNT SEWER AND WATER STUDIES
also advise the City as to the best method of updating the system and provide training
for use of the selected software.
14
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CONS.
P/OS
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UNIVERSI T Y OF MINNESOTA
RESEARCH CENTER
P/I P/I
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EXHIBIT B
COMPREHENSIVE SANITARY SEWER PLAN
CITY OF nOSEMOUNT it \ *, Ae--,
STUDY AREA IS 24.4 SQ. MILES
2000 MUSA BOUNDARY
m m m 2010 MUSA BOUNDARY
uwi
STUDY AREA �.:.X.,:
NEW
MODEM
01
r
IL4
VMS i
ago=
STUDY AREA IS 24.4 SQ. MILES
2000 MUSA BOUNDARY
m m m 2010 MUSA BOUNDARY
mLE r - iow
dim
EXHIBIT C
COMPREHENSIVE WATER PLAN
CITY 0 F ROSEMOUNT
�►
STUDY AREA
oil
lklm
STUDY AREA IS 26 SQ. MILES
2000 MUSA BOUNDARY
2010 MUSA BOUNDARY