HomeMy WebLinkAbout6.j. Committee Selection ProcessCITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: October 6, 1992
AGENDA ITEM:City Comm
ttee Selection Process
AGENDA SECTION:
Member selection process as set out in Policy
Ad -1 for final appointment
New -Business
PREPARED BY: Stephan
Jilk
I
AGENDA SWJ- M
I # 6J
ATTACHMENTS: Committee
Selection Policy
APP40VED BY:
Current
Members and Terms
A � � W , //z
According to the Commitee Selection Policy approved by the City Council in
December of 1991 a process is in place to consider appointments to the
various committees and commissions.
This process is to be initiated each year 90 days prior to end of the terms
of the current members. That 90 day period requirement means that no later
than November 1, 1992 staff will advise the council of current appointments
and their terms. After rhat the current appointees will be asked of their
interest for reappointment and then the city council will begin the
appointment process by advertising the notice of vacancies to the
commissions and committees and the process which will be used to fill
potential vacancies Appointments/reappointments will be made at the City
Councils second meeting in January, according to the policy.
Unless there is direction to the contrary I will follow this process:
1)October 6, 1992 - Cou'cil advised of terms and vacancies on the
Committees and Commissi ns.
2)October 7, 1992 - Current members whose terms will expire on Feb. 1,"1992
will be notified and are able to serve additional terms under the
provisions of the policy, will be asked if they are interested in serving
again.
3)November 1, 1992 - announcements will be placed in the Rosemount Town
Pages noticing the public that certain vacancies will be occur on the
Committees/Commissions and to apply at City Hall. All incumbents, as well
as new applicants will e required, as set out in the policy, to fill out
new applications.
4)December 15, 1992 -_City Council will receive the applications and
schedule interviews for the vacancies.
5)First week of January,' 1993 City Council will hold interviews of
applicants for the vacant positions.
6)January 19, 1993 - City Council will make appointments,'
RECOMMENDED-ACTION:Motion
to direct City Administrator to begin the
Committee / Commission
Member selection process as set out in Policy
Ad -1 for final appointment
selection on 'January 15, 1993
COUNCIL ACTION:.
CITY OF ROSEMOUNT
POLICY TITLE•
POLICY NUMBER:
PROPOSED BY:
DATE APPROVED
BY CITY COUNCIL•
The City of
to the selection
Commissions and C
formal recruitmer
all City Council
applicants for Ci
basic informatior
appointment proce
December 3, 1991
COMMITTEE SELECTION POLICY
AD - 1
ADMINISTRATION
December 31 1991
PURPOSE
tosemount wants to assure equal and open access
,)rocess for all City Council appointed standing
)mmittees. This policy will set a regular and
and selection process for eligible members to
:ommissions and Committees. It will provide
-.izens Advisory Commissions and Committees with
on the application procedures and the
ss.
POLICY
This policy will provide guidelines governing the
application proc dure and the appointment process for Citizens
Advisory Commiss-ons and Committees.
The Commissions and Committees shall be advisory bodies to the
City council, charged with the responsibility of researching,
reviewing, and Making recommendations on related issues.
PROCEDURE
I. The followi g Commissions shall be appointed by the City
Council and shall meet on the days designated below:
Port Authorty -. 6:00 p.m.
- 1st t 3rd Tuesday of each month
Utilities C mmission 6:30 p.m.
- 1st onday after the 1st Tues.
of each month
Cable Commi sion 6:30 p.m
- 1st onday after the 1st Tues.
of e ch month
Parks & Recreation Committee 7:30 p.m.
- 3rd Honday of each month
Planning Commission 5:00 p.m.
- 2nd and 4th Tuesday of each
month
Policy AD -1
Page 2
Length of Terms:
Port Authority
Utilities Commission
Cable Commission
Parks & Recreation Committee
Planning Commission
6 years
3 years
3 years
3 years
3 years
2. All persons making application to the City Council for a
position on a Citizens Advisory Commission or Committee
shall be residents of the City of Rosemount.
3. Persons interested in being considered for appointment or
reappointment to a City Commission or Committee shall
complete an "Application for Appointment to City Committee
or Commission" form furnished by the City.
4. Appointments to expired terms shall be made annually by the
City Council at their second regular meeting in January.
All members, regular and alternate, shall be appointed to.
terms as designated above, however, the term may be
terminated early by the Council. Each member shall serve a
maximum of three terms, effective with those members
appointed January, 1091 and after. Compensation for members
shall be set by the City Council.
5. When an individual's regular employment may potentially
cause a conflict of interest with the normal items of
business of a City Commission or Committee, he or she shall
divulge such possible conflict in writing prior to the
consideration for appointment. Prior to making an
appointment, the City Council shall determine whether or not
such potential conflict of -interest would preclude the
appointment of the applicant.
6. Anyone already holding an elective county, state, or federal
office shall not be eligible to serve in a regular voting
position on any of the City Commissions or Committees.
7. No permanent full-time or part-time City of Rosemount staff
employee shall hold a regular voting position on any
Commission or Committee except that a staff member may serve
as an ex -officio member.
S. An effort shall be made to have a diversity of professions
and occupations represented on all Commissions and
Committees and, as a general guideline, at no one time
should one-third of any one Commission or Committee be
comnr? Sed of indlvi 6ual s of lite nrcfessions or occunations.
Policy AD -1
Page 3
9. As a genera
Commission/
representin
10. Attendance
critical to
consecutive
meetings in
Committee/C
absences an
necessary It
that the me
poor attend
11. Alternate m
members in
in the abse
shall tempo
for the une
considered
with any of
vacancies v
policy.
guideline, the members of each
ommittee should be comprised of members
a wide range of civic groups and interests.
t the meetings of these advisory bodies is
their effectiveness; therefore, missing three
meetings or attendance at less than 75% of the
a six-month period will cause the
immission Chairman to review the nature of the
1, pending the outcome of that review, it may be
forward a recommendation to the City Council
fiber of the Committee/Commission be removed for
ince.
ambers may be appointed and are considered as
training and shall act as regular voting members
ace of any regular member. Mid-term vacancies
rarily be filled by the alternate if appointed
= ired term. The alternate shall apply and be
for regular membership on,.the commission along
her applicants. if alternates are not appointed
ould be filled following guidelines set in this
12. Commission Committee members may be removed from office at
anytime fo good cause by the City Council.
't l
JNr �oJ Ninety days pri<
year, the Counci:
the attendance rE
should those ind:
the individuals i
contacted to deli
New applications
will also announ
Commissions at 1
�QvJ commission terms
all interested c
\� Thirty days prio
S"^ Council will nee
applicants, incl
and who wish to
members of the C
Council are rept
training, experi
the Commission'P
RECRUITMENT AND SELECTION
r to the expiration of commission terms each
shall be advised of the pending vacancies and
cord of the individuals whose terms are expiring,
viduals be eligible for reappointment. Should
exit reappointment, those persons will be
-mine if he/she wishes to seek reappointment.
should be completed by the incumbents. Council
:e to the general public the vacancies on the City
:ast sixty days prior to the expiration of
each year and applications will be accepted from
.tizens of Rosemount.
r to the expiration of commission terms, the City
t to review all applications and interview
ading incumbent members whose terms are expiring
seek reappointment. The qualifications of the
ommissions shall be those who in judgement of the
esentative of the community and are qualified by
ence and interest useful for the fulfillment of
responsibility.
EFFECTIVE DATE,
This policy wi1�1 go into effect the day following its adoption by
the City Counci] of Rosemount, Minnesota.
Policy AD -1
Page 4
A COMMISSION MEMBER'S CODE
As a commission member, I believe that the primary.purposes
of a commission are to achieve effective and wise guidance of the
City through group thinking and action, to raise the standards of
commission membership and to improve the level of services to the
community which supports it.
I realize that mine is a community trust, that I represent
all the people and that I have a duty to the community as well as
to the commission I pledge myself. Therefore, to cultivate an
"educated heart" so that I may be sensitive to my obligations and
relationships in this trusteeship, I subscribe to the code of an
ethical person, remembering that ethics refers to what a person is
morally obliged to do or not to do in a given situation.
I believe that commission service can be an expression of
democratic citizenship, signifying a willingness to accept
community responsibility and the charge to..preserve popular
control of American public services. Respecting the dignity and
worth of the individual, I shall base my relations with people on
their qualities as individuals without distinction as to race or
creed or gender or color or economic or social status. I believe
that a person's greatest possession, as well as his/her greatest
contribution to society, may lie in the ways in which he/she
differs from me, rather than in the ways in which we are similar.
I shall accept these differences and try to build a useful
relationship upon them.
I uphold the principles of my organization, recognizing and
assuming my responsibility to establish and administer the best
possible program and policies for my commission. I shall learn
its programs and objectives, give to it a fair share of my time
and personal abilities, keep a community wide perspective knowing
that, for sound community service, my commission's work must be
coordinated with the total community.
I promise to be loyal to my own organization and a good
neighbor to other agencies. My attitude shall be one of
cooperative open-mindedness and objectivity. In carrying out my
assignments, I shall be professional in realizing that it is not
possible to lay down absolute rules for all situations. I shall
be willing to think things through with the other commission
members, weighing alternatives and exercising good judgement in
choosing among them. `
Q
Lease check Commission/Committee
Cable
Planning
Port Authority
ame
CITY OF ROSEMOUNT
PPLICATION FOR APPOINTMENT
you are applying for:
Parks & Recreation
Utilities
Other
Explain:
address
)hone
Save you had an opportunity
description for tilis
Please write a st
commission/commit�ee.
attach a statemenC
Available at work? Phone
to read the Commissioners Code and Jo
commission/ committee? Yes No
tement as to why you wish. to serve on this
Use the back side of this application or
if necessary.
Thank you! You
will be contacted regarding this application.
Policy AD -1
Page 6
ROSEMOUNT PORT AUTHORITY
JOB DESCRIPTION / QUALIFICATIONS
QUALIFICATIONS: Applicants must . . .
1. Be a resident of the City of Rosemount
2. Have a willingness and dedication to commit both time and
personal energy to the Authority.
3. Have an interest in housing and economic development issues
(commercial, retail, industrial development and
redevelopment).
4. Have a desire to provide a broad range of economic
development services to the citizens of Rosemount.
5. Have an interest in and knowledge of the community of
Rosemount.
6. Recognize that economic development fulfills a vital role in
the quality of life for both the business persons and
citizens of. Rosemount.
7. Have a willingness to seek and accept input from citizens,
organizations, and those directly affected by housing and
economic development projects within Rosemount.
S. Have the ability to maintain an objective approach to
economic development issues which come before the Authority.
RESPONSIBILITIES: ADDlicants must .
1. Attend and participate in regularly scheduled meetings and
special meetings.
2. Attend and participate in appointed study committees which
may be recraired to conduct the affairs of the Authority.
3. Work closely with City Staff, the Planning Commission, and
the City Council.
4. Review and make recommendations concerning housing and
economic development and those programs which assist this
development.
5. Annually elect a chairperson to the Authority.
6. Annually review the Authority budget, providing suggestions
to staff.
EDA COMMISSIONERS REPORT TO:
1. City Council
PERFORMANCE AND EVALUP�TION :
1. Self evaluation by the Authority.
2. Regular attendance and participation.
3. Knowledge and satisfaction that the Authority is fulfilling
a vital role in the community.
Policy AD -1
Page 7
Port Authority
Job Description/Qualifications
Page 2
DUTIES OF CHAIRPERSON:
1. To preside over regularly scheduled and special Authority
meetings.
2. To call special meetings of the Authority when required to
conduct the responsibilities of the Authority.
3. To act as spokesperson for the Authority.
4. To assign members to special task committees.
5. To advise and consult with individual members concerning
their participation on the Authority.
DUTIES OF THE EXECUTIVE DIRECTOR OF THE PORT AUTHORITY TO THE
AUTHORITY:
1. To act as an administrator of economic development
activities, budgets, and liaison to the City Council for the
recommendations made by the Authority.
2. To provide direction and input to the Authority concerning
economic development projects and programs-.
3. To attend regularly scheduled and special meetings of the
Authority.
4. To assist in the development of meeting agendas.
DUTIES OF THE ASSISTANT DIRECTOR OF THE PORT AUTHORITY TO THE
AUTHORITY•
1. To assist in the development of meeting agendas and to
prepare packet material for all Authority meetings.
2. To perform fundamental research for projects and programs
before the Authority.
3. To attend regularly scheduled and special meetings of the
Authority.
Policy AD -1
Page 8
ROSEMOUNT PORT AUTHORITY
The Port Authority (the "Authority") is a commission which is
appointed by the City Council. The purpose of the Authority is to
advise and make recommendations to the City Council regarding
housing, redevelopment and economic development projects and
implement those development projects. The Authority is expected
to work closely with the Administrative, Planning and Finance
Departments of the City of Rosemount.
ORGANIZATION:
The Authority consists of seven (7) members who are appointed by
the City Council for six. (6) year terms. It is comprised of a
minimum of two (2) City Council members with the remaining five
(5) members being either City Council members or Rosemount
citizens.
The chairperson is elected annually by the Authority at an "Annual
Meeting". Meetings are held twice a month. Special meetings may
be called by the chairperson.
MEMBERS ROLES:
The work of the Authority covers a broad range of issues. While
many issues must be acted on quickly, others are very involved
project issues and take time to carry on to completion. The wide
variety of issues causes regular attendance and participation by
members to be essential for the completion of necessary tasks.
Occasionally, the formation of "task" groups (often an Authority
member and staff members) becomes necessary to look into or work
further on more complex issues. Assignment to these groups is
voluntary.
Perhaps the most significant responsibility the members have is to
keep_an open mind to all issues. Listening, learning and
discussion of issues are important qualities of commissioners.
Decision making should be based on information gathered and what
can be seen as working towards the betterment of the City.
Maintaining objectivity in the face of special interest groups is
often difficult, but essential for a balanced approach to economic
development. Both long term objectives and short term benefits
should be considered on all issues.
Although the Authority acts as a group, debate and divergent view
points among commissioners are expected and desirable. However,
personal viewpoints are not to be represented to outside
organizations/individuals as being of the Authority, the City or
any City departments. Special interests, which may not represent
the betterment of the community, must remain separate from the
commissioners' obligations. Conflicts of interest must be avoided
and will not be tolerated.
Policy AD -1
Page 9
Port Authority
Page 2
RESPONSIBILITY-/
The Authority has
Section 469, et s
includes all the
an economic devel
The Authority is
responsibility of
proposed economic
Redevelopment Dis
District Number 0
participates in,
available to encc
Rosemount.
STAFF:
TY:
ae powers granted under Minnesota Statutes,
., Section 462 and Section 472A.10. This
wens of a housing and redevelopment authority,
went authority and a port authority.
creation of the City Council with the
economic development. The Authority reviews
development projects, oversees Rosemount
rict Number One and Rosemount Development
e, and advises the City Council on, and/or
pecial programs such as grants and other funding
.rage economic development within the City of
The City Administrator acts as the Executive Director of the
Authority. The E onomic Development Specialist acts as the
Assistant Director of the Authority. The Assistant City
Administrator, Planning Director and Finance Director also work
very closely with the Authority.
The Rosemount Ci'
term operations c
position relates
(the "Director")
economic develop:
City Council for
He/she provides
economic develou
Director's respo
special meetings
of meeting agend
The Assistant Ci,
Specialist prepa
development for
to attend all re
Authority. The
Assistant City A
meeting agendas
Authority meetin
projects and pro
y Administrator oversees the day to day and long
f the offices of the City of Rosemount. As this
to the Authoritv he/she is the Executive Director
The Director acts as an administrator of
ent activities, budgets, and as a liaison to the
the recommendations made by the Authority.
irection and input to the Authority concerning
gent projects and programs. It is also the
Lsibility to attend regularly scheduled and
of the Authority and to assist in the development
;s.
:y Administrator and the Economic Development
-e information regarding proposed economic
)resentation to the Authority. They are required
Tularly scheduled and special meeting of the
M Specialist, under the supervision of the
iministrator, assists in the development of
ind the preparation of packet materials for all
4s. The ED Specialist also performs research for
drams brought before the Authority.
Policy AD -1
Page 10
PORT AUTHORITY
FOR YOUR INFORMATION:
By -Laws:
A legal document outlining the powers and procedures of the
Rosemount Economic Development Authority.
Communitv Development Block Grant (CDBG):
A grant program administered to the City of Rosemount through the
Dakota County Housing and Redevelopment Authority. The funds are
intended to be used for the elimination of slum and blight
(redevelopment).
Comprehensive Guide Plan:
Required by the Metropolitan Council, the City of Rosemount
prepared a "Comprehensive Guide Plan" for the City. Information
regarding indkstrial, commercial, and retail development can be
found in various segments of said plan.
Funding•
Funding for the Rosemount Port Authority comes from property taxes
generated through tax increment financing and through various
grant programs from Dakota County and the State of Minnesota.
P. U. D.
A planned unit development is an agreement between a City and
developer/land owner to develop the land included in the agreement
according to a specific criteria; including residential densities,
park land, and commercial/industrial areas, with a proposed time
`came for development.
Rosemount Development District Plan:
A. document adopted in 1990 outlining contiguous areas throughout
the City of Rosemount targeted for economic development. This
district includes the original Redevelopment District.
Rosetbunt Redevelonment Plan:
A document adopted in 1979 targeting the Rosemount Central
Business District and surrounding contiguous areas for housing and
economic development.
Rosemount Zoning Ordinance:
All of the land within the City of Rosemount is zoned for specific
uses to promote compatible land uses and the orderly development
cf the City.
Tay Increment Financing (TIF):
A method of financing public and/or private development projects,
involving a freeze by a local government of the tax base within a
designated district; the revenues generated by reassessment or new
development are placed in a special redevelopment fund to finance
conmunity improvement projects (ie: Rosemount Redevelopment
District Number One and Amendments I-V, and Rosemount Development
District Number One).
a
Policy AD -1
Page 11
QUALIFICATIONS: Al
1.
Be a resident c
2.
Have a willing;
2.
personal energ
3.
Have an intere
and subdivisio
4.
Have a desire
Use Controls i
Ordinance and
4.
protecting the
5.
Have a willing
5.
organizations,
actions made r
6.
Have the abili
6.
community leve
"quality of A
RESPONSIBILITIES:
1.
The general p,
the City Coun
2.
Specific duti
the City's co
subdivision o
3.
Specific powe
applications
applications)
4.
The Planning
recommendatic
5.
The Planning
Adjustments,
applications.
6.
Attend and pz
special meet]
7.
Attend and pz
be required t
8.
Work closely
Authority, ai
9.
Annually elec
EMOUNT PLANNING COMMISSION
BOARD OF COMXISSIONERS
licants must . . .
�f the City of Rosemount.
less and dedication to commit both time and
to the Commission.
;t in comprehensive community planning, zoning,
i of land.
so assist in implementing City of Rosemount Land
icluding the Comprehensive Guide Plan, Zoning
Subdivision Ordinance for the purpose of
health, safety and welfare of the public.
ness to seek and accept input from citizens,
and those directly affected by land use related
y the Commission.
ty to maintain an objective approach to
lopment issues in order to promote the highest
fe" possible for residents of Rosemount.
Applicants must . . .
rpose of the Planning Commission is to advise
A on all development matters in the community.
s include the preparation and administration of
prehensive guide plan, zoning ordinance and
•dinance.
•s include direct approval authority on site plan
required for all non-residential building permit
ommission is required to make formal
s on all zoning and subdivision applications.
ommission acts as the Board of Appeals and
hich is empowered to act upon all variance
rticipate in regularly scheduled meetings and
ngs.
rticipate in appointed study committees which may
o conduct the affairs of the Commission.
with City Staff, the City Council, the Port
d other City Committees and Commissions.
t a chairperson and secretary to the Commission.
PLANNING C0YYIISS�ON REPORTS TO:
1. City Council
Policy AD -1
Page 12
Planning Commission
Job Description/Qualifications
Page 2
PERFORMANCE AND EVALUATION:
1. Self evaluation by the Commission.
2. Regular attendance and participation.
3. Knowledge and satisfaction that the Commission is fulfilling a
vital role in the community.
DUTIES OF CHAIRPERSON:
1. To preside at all meetings of the Commission and to preserve
order and enforce required Commission procedures.
2. To submit such recommendations and information that would be
consider proper concerning the business and procedure of the
Commission.
3. To act -'as spokesperson for the Commission.
DUTIES OF THE DIRECTOR OF PLANNING TO THE COMMISSION:
1. Responsible for day to day administration of the Planning
Department.
2. manages inspection policies and procedures, planning and
zoning functions and economic development opportunities in the
City.
3. To advise the Commission regarding all matters relating to
planning, zoning, subdivision of land or land development
within the City.
4. To attend regularly scheduled and special meetings of the
Commission.
DUTIES OF THE DIRECTOR OF PLANNING TO THE COMMISSION
1. Responsible for general supervision over the administration of
the business and affairs of the Commission, subject to the
direction of the Commission.
2. As assistant to the Secretary, the Director of Planning shall
keep the records of she Commission.
3. Responsibility for the preparation of the agenda and reviews
of the business matters to be considered by the Commission.
4. To serve as adviser to the Commission on all matters subject
to Commission consideration.
5. To attend regular scheduled and special meetings of the
Commission.
Policy AD -1
Page 13
SEMOUNT PLANNING COMMISSION
BOARD OF COMMISSIONERS
The Planning Commission is a commission which is appointed by the
City Council. The purpose of the Commission is to advise and make
recommendations to the City Council regarding land use policy,
zoning and all development proposals. The Commission works
directly with the Planning Department.
ORGANIZATION:
The Commission consists of five (5) members who are appointed by
the City Council. The Commissioners are appointed to three (3)
year terms.
The chairperson and secretary are elected annually by the
Commission at an nnual Meeting". Meetings are held twice a
month. _Special m etings may be called by the Chairperson.
MEMBERS ROLES:
The Commission work covers a broad range of issues. While many
issues must be acted on quickly, others are very involved project
issues and take time to carry on to completion. the wide variety
Of issues causes reaular attendance and participation by members
to be essential for the completion of necessary tasks.
Occasionally, the formation of "task" groups (Often a Commission
member and staff embers) becomes necessary to look, into or work
further on more complex issues. Assignment to these groups is
voluntary.
Perhaps the most c.ignificant responsibility the members have is to
keep an open mind to all issues. Listening, learning and
discussion of issues are important qualities of commissioners.
Decision making should be based on information gathered and what-
can
hatcan be seen as wo king towards the betterment of the City.
Maintaining objec ivity in the face of special interest groups is
often difficult, Dut essential for a balanced approach to economic
development. Bota long term objectives and short term benefits
should be considered on all issues.
Although the Commission acts as a group, debate and divergent view
points among commissioners are expected and desirable. However,
personal viewpoints are not to be represented to outside
organizations/individuals as being of the Commission, the City or
and City departm nits. Special interests, which may not represent
the betterment of the community, must remain separate from the
Commissioner's obligations. Conflicts of interest must be avoided
and will not be tolerated.
Policy AD -1
Page 14
Planning Commission
Board of Commissioners
Page 2
RESPONSIBILITY / AUTHORITY:
The Commission has powers under Minnesota Statutes, Sections
462.351 to 462.358.
The Commission is a creation of the City Council with the
responsibility of land use development. The Commission reviews
proposed development projects administers the Rosemount
Comprehensive Guide Plan, the Critical Area Plan, the Zoning
Ordinance and the Subdivision Ordinance. The Commission approves
all development site plans and variances and makes recommendations
to the City council on all_Subdivisions and Planned Unit
Developments, Guide Plan Amendments, Zoning Ordinance and
Subdivision Ordinance Amendments.
STAFF:
DUTIES OF THE DIRECTOR OF PLANNING TO THE CO?�ISSION:
The Director of Planning is responsible for the day to day
administration of the Planning Department. The director manages
inspection policies and procedures, and planning and zoning
functions in the City. It is the responsibility of the Planning
Director to advise the Commission regarding all matters relating
to planning, zoning and subdivision of land or land development
within the City. The Director attends regularly scheduled and
special meetings of the Commission.
The Planning Director is also responsible for the general
supervision over the administration of the business and affairs of
the commission, subject to the direction of the Commission. As
Assistant to the Secretary, the Planning Director shall keep the
records of the Commission. It is the responsibility of the
Planning Director to prepare the Agenda and to review the business
natters to be considered by the Commission.
Policy AD -1
Page 15
QUALIFICATIONS:
1.
2.
3.
4.
5.
6.
7.
S.
ADVISORY PARKS AND RECREATION COMMITTEE
no
Resident of the City of Rosemount
Willingness and dedication to commit both time and personal
energy to the committee.
An interest in both parks and recreation issues
Desire to provide a broad range of parks and recreation
service to citizens of the community.
Interest in and knowledge of the community of Rosemount
Recognize that recreation and parks fulfills a vital role
the quality of life for Rosemount
Willingly seeks input from neighborhoods, organizations,
individual
Ability to maintain an objective approach to park and
recreation issues
RESPONSIBILITIES
in
and
1.
Attend and
participate in regular monthly meetings and
special meetings.
2.
Attend and
participate in appointed study committees which
may be re
iced to conduct the affairs of the Advisory
Committee+
3.
To make recommendations
concerning Darks acquisition and
developmen
to council and staff.
4.
To review
and make recommendations concerning recreation
programming
5.
Annually e
ect officers of the Advisory Committee
6.
Provide in
but into park site planning
7.
Annually reviews
the department budget, providing
suggestions
to staff
S.
Performs fact
finding tasks for City Council
REPORTS
TO:
1. City Council
PERFORA`,ANCE AND I EVALUATION :
1. Self evaluation by commission
2. Regular attendance and participation
3. Knowledae and satisfaction that commission is fulfilling a
vital role in the community
Policy AD -1
Page 16
} Parks & Rec Job Description/Qualifications
Page 2
DUTIES OF CHAIRPERSON:
1. To preside over regularly scheduled and special committee
meetings
2. To call special meetings of the Advisory Committee when
required to conduct the responsibilities of the committee
3. To act as spokesperson for the committee
4. With the Director of Parks and Recreation; establish a
tentative agenda for monthly meetings
5. Assign members to special study committees
6. Advise and consult with individual members concerning their
participation on the committee
DUTIES OF THE DIRECTOR OF PARKS AND RECREATION TO THE ADVISORY
COMMITTEE:
1. To assist in the development of the agenda and prepare
packet material
2. To act as an administrator of Parks & Recreation programs,
budgets, park development and liaison to the City Council
for the recommendations made by the Committee
3. Provide direction and input to the Committee concerning park
dedication and recreational programming
4. To perform fundamental research in the study of parks and
recreation issues
5. To attend meetings of the Advisory Committee and study
committees
Policy AD -1
Page 17
ROSEMOUNT
SORY PARKS AND RECREATION COMMITTEE
The Advisory Parks and Recreation Committee is an appointed
committee of the City Council of volunteer citizens. The purpose
of the committee is to advise and make recommendations to the City
Council concerningboth parks and recreation issues. in addition
the committee provides input to City staff, in affect, acts as an
advisory board on ommunity interests concerning recreation and
parks.
Organization: The committee consists of 7 members who are
appointed by the City Council for three (3) year terms.
Chairperson, vice chairperson and secretary are elected annually
by the commission members at an "organizational meeting".
Meetings are held monthly, or at the call of the chairperson.
Members Role: Th Advisory Committee work covers a broad range of
issues which must be acted upon in a timely manner. To accomplish
this work, regular attendance and participation by members is
essential. occasionally, the formation of "task" or "study
groups" becomes necessary to look into or work further on more
complex issues. Assignment to these groups is voluntary.
Perhaps the most significant responsibility the members have is to
I:eep an open mind to parks issues. Listening, learning and
discussion of issues are important aspects of committee work.
Decision making should be based on information gathered and what
can be seen as working towards the betterment of the City and
parks and recreation system. Maintaining objectivity in the face
of special intere t groups is often difficult, but essential to a
balanced approach to parks. Both long term objectives and short
term benefits should be considered on all issues.
The Advisory Committee acts as a group; disagreement and divergent
views are expected and desirable. However, these views are not to
be represented to outside organizations/committees as being
representative of the views of the Advisory Committee or City.
Members need to be certain that they do not express personal views
and interests as that of that of the City or Parks and Recreation
Department.
RESPONSIBILITY A THORITY: The Committee does not have statutory
powers, as do "Park Boards." It is a creation of the City Council
with the responsibility of parks and recreation. The commission
reviews residential develoament for recor„mendation of park
dedication, annually reviews the budget, provides input regarding
programming, hears citizens requests and investigates issues for
recommendation. In addition to the general responsibility of
Parks and recreation, the committee will perform "special"
responsibilities as well.
Policy AD -1
Page 18
Rosemount Advisory Parks & Rec Committee
Page 2
STAFF: The City employs a professional administrator for the
Parks and Recreation Department whose responsibility includes the
day to day direction and operation of the department. Directly
responsible to the City Administrator, the director prepares the
operational budget, purchases major equipment items, oversees the
forestry department, weed control program, plans parks maintenance
and development activities, as well as give direction to the
effective operation of recreational programming, etc.
As the position relates to the Advisory Committee, the director
prepares the committee's agenda and support information concerning
agenda items. Items require committee action, informational items
on paks and programs are presented by the director and
communicated to the appropriate parties.
The City Administrator occasionally attends meetings of the
Advisory Commission and will comment on council directives, as
well as background information pertaining to City development.
FOR YOUR INFORMATION:
Park Dedication: The City has enacted an ordinance under
Minnesota laws, which grants a community the authority to receive
land for bark purposes from residential developers. This
dedication is set at 10% of the land to be developed. In
instances in which suitable land for park purposes is not
available, or the amount of land is not sufficient to support a
park, a cash dedication is taken. The amount of the cash
dedication is based on the type of land use. The committee
annually reviews the fees for possible adjustment. The cash
collected goes into the "park dedication" fund for purchase and/or
development of parks throughout the community.
j
Comp Plan: Required by the Metropolitan Council the City prepared
a "Comprehensive Guide Plan" for the City. One segment of the
plan includes parks. Neighborhood service areas were defined to
help determine what park needs might be for each portion of the
City.
Funding: Funding for park development comes from the general
taxes and park dedication fees.
P.II.D.: A planned unit development is an agreement between a City
and developer/land owner to develop the land with a proposed time
frame for development. Included in the agreement according to a
specific criteria are residential densities, park land and
commercial area.
Policy AD -1
Page 19
QUALIFICATIONS:
1. Must be reside;
2. If a customer
be in good sta
3. Must possess w
and personal e
4. Must have inte
RESPONSIBILITIES:
1.
2.
3.
4.
5.
6.
7.
s.
o,
10.
UTILITIES COMMISSION
t of the City of Rosemount.
f Rosemount Water & Sewer Utilities, then must
,ding.
.11ingness and dedication to commit both time
tergy to the commission.
-est in and knowledge of the community of Rosemount.
Attend and participate in regular monthly meetings and special
meetings.
Attend and participate in appointed study committees which may
be recruired.
Set policies concerning operation and maintenance of water,
sanitary sewer, and storm sewer systems.
Approve rate structure for water, sanitary sewer, and storm
sewer systems e.i. user fees, connection charges, etc.
Set policies regarding billing procedures and methods.
Approve annual utilities operating budget.
Review and re ommend the availability of water and sanitary
sewer to new developments.
Recommend approval to city council of public improvement
projects involving water, sanitary sewer, and storm sewer
construction.
Support and keen updated Comprehensive Plans for water,
sanitary sewer, and storm sewer.
Approve natural gas, electric, and telephone franchise
agreements.
REPORTS TO:
1. All users of
2. City Council
the Utilities
PERFORMANCE AND EVALUATION:
1. Occasional c stomer surveys.
2. Self evaluat on by commission.
3. Knowledge an satisfaction that commission
vital role i the community.
is fulfilling a
Policy AD -1
Page 20
Utilities Commission
Job Description/Qualifications
Page 2
DUTIES OF C " f T' " t:
1. Preside over regularly scheduled and special commission
meetings.
2. Call special meetings when required to conduct the
responsibilities of the commission.
3. To act as spokesperson for the commission.
4. Establish, with the Public Works Director, a tentative agenda
for monthly meetings.
5. Assign members to special study committees, if necessary.
6. Advise and consult with individual members concerning their
participation on the committee.
DUTIES OF THE PUBLIC WORKS DIRECTOR:
I. Assist in the development of the agenda and prepare packet
material.
2. Act as administrator of Utilities policies, rates, and budgets
and be liaison to the City Council for recommendations made by
the commission.
3. Provide direction and input for the commission.
4. Perform fundamental research when needed.
5. Attend all meetings of the Commission and study committee when
directed.
6. Assist Commission in development of maintenance and operation
policies, setting rates, preparing budgets, etc
Policy AD -1
Page 21
EMOUNT UTILITIES COMMISSION
The Utilities commission is an appointed commission by the City
Council. The purpose of the commission is:
(1) to provide direct' -ion as to level of service, and
(2) to advise and make recommendations to the City Council
concerning water, sanitary sewer, and storm sewer.
Oraanization: The Commission consists of three (3) members who
are appointed by he City Council for three (3) year terms.
Ex officio member of the Commission shall be the Mayor and City
Administrator.
The Public Works birector will act as the Executive Director.
The Commission will meet at least once a month, which the
commission has set as the first Monday after the first Tuesday of
the month. The meeting begins at 6:30 p.m. and is held at City
Hall.
Jurisdiction: The Commission has jurisdiction over city operated
water, sanitary sewer, and storm sewer systems. This jurisdiction
and powers Iare outlined in Chapter 4 of the City Code and
Minnesota Statutes Section 412.321. Included in the commission's
jurisdiction is the following:
(1) Review and adopt operating budgets.
(2) Authorize ex enditures for funds specifically set out for use
in the operation and maintenance of the utilities.
(3) Make recommendations to the City Council on the hiring of
personnel, c rstruction of new infrastructure, purchase of
additional e inment, and construction of new buildings for
operation and. maintenance of the utilities.
(4) Review all proposed developments in the City and make
recommend ati ons to City Council as to the availability of
utilities to the proposed developments.
(5) Review all user fees, connection charges, and all other forms
of revenue and present recommendations to the City Council
regarding these fees.
Members Role: B cause of the small size of the Commission, the
limited number o meetings, and the need to act in a timely
fashion, attenda ce and participation is very important.
The Commission is also the last resort for complaints from utility
users. The Public Works staff attempts to resolve as many
complaints as possible, however there are times when the
_complainant wishes to address the policy makers, such as the
Policy AD -1
Page 22
Utilities Commission
Job Description
Page 2
Commission. Members of the Commission need to realize that
policies they make are for the good of the whole and based on
facts and well researched and documented data.
Maintaining objectivity is sometimes difficult but it is essential
to keep good and well thought out policies intact.
Although the Commission acts as a group, there will undoubtably be
times when individual members disagree with the majority's view.
When dealing with outside organizations and committees, it is
extremely important that the individual's disagreement must not be
taken as the representative view of the Commission.
Staff; The Public Works Department provides the staffing needs
for the water, sanitary sewer, and storm sewer operations. The
Public Works Director provides direction for implementing the
Commission's policies and deals directly with the Commission. The
Public Works Secretary takes minutes at all meetings. There are
full-time maintenance employees who are responsible for the daily
operation of the utilities. The Public Works Supervisor provides
daily assignments for the maintenance people. A portion of the
Public Works Director, Finance Director and Accountant's salary
are financed through utilities, while the secretarial and
maintenance positions are fully supported through utilities.
Policy AD -1
Page 23
CABLE C0FYISSION
QUALIFICATIONS:
1. Must be resident of the City of Rosemount.
2. if a cable subscriber, then must be in good standing.
3. Must possess willingness and dedication to commit both time
and personal energy to the commission.
4. Must have interest in and knowledge of the community of Rosemount.
RESPONSIBILITIES:
1. Attend and participate in regular monthly meetings and special
meetings.
2. Attend and participate in appointed study committees which may
be required.
3. Set policies concerning use and operation of Commission's
video equipment.
4. Implement provisions of franchise agreements.
5. Approve franchise agreements.
6. Approve annua operating budget.
7. Act as liaisonto cable company at direction of the
Commission.
8. Respond to subscriber complaints.
9. Monitor perfforrmance of cable companies.
REPORTS TO:
i. All cable subscribers
2. City Council
N
PERFORMANCE AND VALUATION:
i. Occasional customer surveys.
2. Self evaluation by commission.
3. Knowledge an satisfaction that commission is fulfilling a
vital role in the community.
DUTIES OF CfiAIR- ERSON:
i. Preside over regularly scheduled and special co --mission
meetings.
2. Call special meetings when required to conduct the
responsibilities of the commission.
3. To act as spokesperson for the commission.
4. Establish a tentative agenda for monthly meetings.
5. Assign members to special study committees, if necessary.
6. Advise and consult with individual members concerning their
Policy AD -1
Page 24
ROSEMOUNT CABLE COMMISSION
The Cable Commission is an appointed commission by the City
Council. The purpose of the commission is:
(1) to monitor the cable company's performance as to level of
service, and
(2) to advise and make recommendations to the City Council
concerning use of franchise fees.
Orcanization: The Commission consists of three (3) members who
are appointed by the City Council for three (3) year terms. These
members currently are the same as for the Utilities Commission.
Ex -officio members of the Commission shall be the Mayor and City
Administrator.
The Commission will meet at least once a month, which the
commission has set as the first Monday after the first Tuesday of
the month. The meeting begins immediately after the adjourning of
the Utilities Commission meeting and is held at City Hall.
Jurisdiction: The Commission jurisdiction is limited to what is
specified in the cable franchise agreements.: It has no power to
adjust or approve cable rates or to require the cable company to
improve level of service or to expand into new service areas
within the city. What the Commission may do is as follows:
(1) Review and adopt operating budgets with respect to the
amount of revenue the City receives from the franchise fee.
(2) Authorize expenditures for funds specifically budgeted by
the Commission.
(3) Make recommendations to the City Council regarding immediate
or ongoing use of cable communications in the City.
(4) Conciliate disagreements among the cable company,
subscribers, and users of the system.
(5) S-ubmit-an annual report to cable company and City Council
assessing company's performance according to the terms of
the franchise agreements.
;embers Role: Because of the small size of the Commission and the
limited number of meetings, attendance and participation is very
important.
Although the Commission acts as a group, there will undoubtably be
times when individual members disagree with the majority's view.
When dealing with outside organizations and committees, it is
extremely important that the individual's disagreement must not be
taken as the representative view of the Commission.
Staff: Because the cable meeting immediately follows the
Utilities Commission meeting, the Public Works Department provides
the recording secretary and the Public Works Director sits in on
-- -- - - - - - t ---- -----------
COMMITTEE/COMMISSION
Planning Commission:
( 3 year term)
Cathy Busho
Jay Baago
Sheila Hathaway
Alvin Meyer
Kurt Gundacker
utilities Commission:
(3 year term)
Shawn Mulhern
Joseph Walsh
John Oxborough
Parks & Recreation:
(3 year term)
David Giliuson
Scott Rynerson
Jerry Puciaty
Tom Reller
Deanna Simpson
John Howard
Linda Ladzun
Port Authority:
*(6 year term) *
Bill Mawe
Ed Dunn
Joan Anderson
Don Sinnwell
John Edwards
Ed McMenomy
Dennis Wippermann
*Above terms vary si
February, 1992
TE TERM
DATE TERM
LENGTH
TERMS
BEGAN
ENDS
OF
TERM
SERVED
1/95
3
years 1
2/92
(since 1-1-91)
1/91
1/94
3
years
1
2/92
1/94
2
years
1
1/90
1/93
3
years
0
1/90
1/93
3
years
0
2/92
1/95
3
years
1
1/91 1/94 3 years 1
1/90 1/93 3 years 0
2/92 1/95 3 years 1
2/92
1/93
1
year 1
1/91
1/94
3
years 1
2/92
1/95
3
years 1
2/92
1/95
3
years 1
1/91
1/94
3
years 1
1/91
1/94
3
years 1
2/92
1/93
1
year 1
2/92
1/93
1
year
1
2/92
1/94
2
years
1
2/92
1/95
3
years
1
2/92
1/96
4
years
1
2/92
1/97
5
years
1
2/92
1/98
6
years
1
2/92
1/98
6
years
1
the Port Authority was established in
PHONE (612) 423.4411
FAX (612) 423-5203
(Pity of (O?osemouni
2875 - 145th Street West, Rosemount, Minnesota
Mailing Address:
P.O. Box 510, Rosemount, Minnesota 55068.0510
PLANNING COMMISSION ATTENDANCE
Number of
Name Committee Meetings Held
Jay Baago, Planning 20
Cathy Bush, Planning 22
Kurt Gundacker 22
Sheila Hathaway 22
Alvin Meyer 22
-A
Number of
Mtes Attended
19
22
10
10
18
Percentage
Mtgs Attended
95%
100%
45%
45%
82%
6very1hings Cooming (Up gosemouvnl"
MAYOR
Edward B. McMenomy
COUNCILMEMBERS
Sheila Klassen
James (Red) Staats
Harry Willcox
Dennis Wippermann
ADMINISTRATOR
Stephan Jiik
Max # Mtgs.
Missed in a Row
1
0
4
2
1
UTILITY COMMISSION
NUMBER OF PERCENTAGE
MAX #
MEETINGS
MISSED IN A
ROW
0
0
0
NUMBER OF
MEETINGS
MEETINGS
NAME
COMMITTEE
MEETINGS HELD
ATTENDED
ATTENDED
Joseph Walsh
Utility
10
10
100%
Shawn Mulhern
Utility
10
8
80%
John Oxborough
Utility
10
8
80%
MAX #
MEETINGS
MISSED IN A
ROW
0
0
0
Name
David Giliuson**
Scott Rynerson
Number of
Jerry Puciaty
Max # Mtgs.
Tom Reller
Mtqs. Attended
Deanna Simpson
Missed in a Row
John Howard
7
Linda Ladzun**
1
Del Lorentzson*
9
* Term ended in
Jan.
** Term began in
Feb.
:a mi ttee
larks and Recreation
Parks and,Recreation
Parks and Recreation
Parks and Recreation
Parks and Recreation
Parks and Recreation
Parks and Recreation
Parks and Recreation
Number of
Number of
Percentage
Max # Mtgs.
Mtqs. Held
Mtqs. Attended
Mtqs. Attended
Missed in a Row
8
7
88%
1
9
9
100%
0
9
7
78%
1
9
8
89%
1
9
9
100%
0
9
8
89%
1
8
7
88%
1
1
1
100%
0
:\
Number of
Number of
Percentage
Max # Mtgs.
Name
Committee
Mtgs. Held
Mtgs. Attend
Mtgs. Attended
Missed in a Row
Joan Anderson
Port Authority
14
13
93%
1
Ed Dunn
Port Authority
14
12
86%
1
John Edwards
Port Authority
14
12
86%
1
Bill Mawe
Port Authority
14
13
93%
1
E.B. McMenomy
Port Authority
14
14
100%
0
Don Sinnwell
Port Authority
14
13
93%
1