HomeMy WebLinkAbout5.f. Fire Station Referendum Citizens CommitteeCITY OF ROSEKODNT
EXECUTIVE SUMSARY_FOR ACTION
,CITY COUNCIL MEETING DATE: AUGUST 4, 1992
AGENDA ITEM: FIRE STATION REFERENDUM
AGENDA SECTION:
CITIZENS COMMITTEE
OLD 'BUSINESS
PREPARED BY: STEPHAN JILR,
AGENDfl ?M #
5 F
CITY ADMINISTRATOR
ATTACMaNTS : MEMO OF JULY 17, 19 92
APP OVE BY
This item is back on the agenda to allow councilmembers to select
appointees to serve on the "Fire Station Referendum Citizens Committee".
As noted in the memo of July 17, 1992, this committee will assist the
architect, staff and council in establishing design, cost estimates and
public information on the proposed facility.
RECObUdENDED ACTION:
A motion to approve the appointment of the persons recommended by
Councilmembers and Mayor McMenomy to the Fire Station Referendum
Citizens Committee
COUNCIL ACTIONS
TO: Mayor McMenomy
Councilmembers:
FROM: Stephan Jilk,
DATE: July 17, 1992
M E M O
Klassen
Staats
Willcox
Wippermann
Administrat U!
SUBJECT: Fire Station Referendum
Citizens Committee
A major factor in gaining approval for the construction of the
new fire station, public works remodeling, and fire apparatus
purchase is the involvement of the community.
To insure that the citizens are comfortable with design, cost
estimates, and approach to defining need it is vital to involve
them in the process that will take us to the November 3, 1992
referendum.
It is my recommendation that to do this a citizens committee be
formed.
The responsibility of this committee would be to assist the City
Council, architect, and the city staff in the proper formation of
concepts and specific items to move the process through to the
referendum.
The committee would meet about four times throughout the process
with the architect and the city staff.
Based on information provided by the architect, and efforts
provided by the citizens committee, which worked on the
facilities study and our "Armory Committee," I would suggest the
following:
1. The committee should be of a size to include 25.members.
2. The committee should represent all areas of the city.
3. Current city committee members should be excluded.
4. The makeup of the 25 members should follow approximately
as:
A. 5001 women (12)
50% men (13)
Page 2
B. 80% homeowners (20)
10% renters (5)
C. 100i should be business owners
D. Age groups represented
25-35 (7)
36-50 (10)
>50 (8)
These numbers, as recommended, are quite specific, and I
understand it would take quite an effort to try to meet all these
qualifications in putting a committee together. Since you will be
presenting recommendations for these positions, and time is of
the essence, I would suggest the following:
1. Each councilmember and Mayor McMenomy submit 5 members
each.
2. Of these five try to provide:
2-3 women
2-3 men
1 renter
4 homeowners
l business owner/operator
spread age group representation as evenly as possible
The folks that are picked should be willing to work on the
committee knowing that this committee will not be recommending
pro or con on the referendum. They must be in favor of the
project, and be willing to work to provide the best project, at
the least cost, and get out as much information that can be
gotten out to the public to allow voters to be informed when they
vote on November 3rd.
With your approval to form this committee we would place this
item back on the agenda on August 4th to approve appointments. It
is important that this process move along so work can be
completed on design, cost estimates, etc. so ballot information
can be set by September 15th.
Please see the attached (preliminary) schedule for this project.
FIRE STATION - REFERENDUM / CONSTRUCTION SCHEDULE
Date Action
June 23 Hire architect to provide services for referendum and
construction (Boatman & Associates)
July 1 approve survey of proposed property site
July 13 Architect begins meeting with City Staff to review and
confirm building program for Fire Station and Public
Works facilities.
July 20 Appraisal of property started
July 21 City Council authorizes the formation of a Citizen's
Committee to work with architect/city council on
"informing" the community prior to the referend- um.
July 30 Survey for Fire Station site complete.
Begin review of alternate site uses (remainder of site
after fire station site is excluded.
Aug. 4 City Council approves Citizen Committee and authorizes
act!vity(les).
Aug. 15 Property appraisal complete.
Cost estimate for aerial truck complete.
Aug. 21 Final cost estimates on construction.
Sept. 1 City Council considers recommendations for ballot
questions.
Sept. 15 City Council sets referendum date and sets ballot
question/amounts. Authorizes preparation of
newsletters/brochures, etc. for "Get out the Vote"
campaign.
Sept. 16 Ballot information sent to County Auditor
Sept. -Oct Public Meetings
"Get Out The Vote" Campaign
Nov. 3 Election Day - Referendum Day
City Council reviews election results and declares
approval is received to proceed with final design and
construction.
Nov. 17 Architect given approval to begin Phase II Process.
City Council authorizes schematic design drawings td be
completed.
Fire Station: Referendum/Construction
Schedule
Page 2
Dec. 1 City Council authorizes purchase of Fire Station Site.
Jan. 19 Design schematic drawings approved.
1993 City Council authorizes design development drawings and
bid documents prepared.
Feb 193 Project is bid.
Project bids received/contract awarded.
City Council authorizes sale of bonds.
Mar 193 Bond sale revenue received
Construction becir_s.
March - October 1993 - Construction
Nov '93 Fire Station construction complete. A.
Existing Lire station remodeling begins.
Jan 195 Existing Fire Station remodeling complete.
*Not considered in above schedule at this time (7/14/92):
1) Zoning of property.
2) Comprehensive Guide Plan Amendment to bring into MUSA
3) Site Plan approval by Planning Commission.
a) Alternate land use for remaining part of site.