HomeMy WebLinkAbout5.e. Accept Quotes / Award Contract - Erickson Community Square Rink GradingCITY OF ROSEKOUN'T
ExECUTIVE SMOLZ.RY FOR ACTION
CITY COUNCIL MEETING -DATE; ` August, 4, 1992
AGENDA I 7V�� AGENDA SECTION:
EPT QUOTES y AWARD CONTRACT FOR
ERICKSON COMMUNITY SQUARE RINK
PREPARED BY: DAVID J. BECHTOLD / DIR. P & R AGmWEM # 5E
r APP BY:
ATTA LAST MEETINC - QUOTE MATERIALS
NOTES HIST RY / COST SUMMARY
The concept plans for the Erickson Community Square area next to
City Hall call for e major alteration of that present site. The
flower garden is being expanded, and the shelter and amphitheater
are to be addressed 'shortly.
Along with the development plan is the change in location of the
hockeyrinks. The old ones' are to be torn down and two new ones
constructed. Engineering plans for those rinks call for their new
location to be in an area behind the old Mn Dot Garage at the
north end of the City Hall parking lot.
This site is to be the present location, however, the concept plan
does call for the rinks to be placed in the northerly portion of
Erickson Park in the next phases of development of this park. The
time schedule for the replacement in within the next ten to
fifteen years
The engineering firm of OSM was requested to; complete a survey of
the rink site as well as plans and specs for the grading 'work for
those rinks. Quotes were requested and obtained for
the grading work. The following is a summary of those quotes:
1. Hust i ng &- Engstrom $ 24,400.00
2. Brown & Cris, Inc. $ 13,512,50
3. DLR Excavating' $ 12,512.50
Our estimatedcostfor the project was $ 14,200. The money for,
this project is scheduled to come from-CIP account # 530.
RECONDIENDED ACTION:
Requested Council action is to accept the quotes and to award the
contract for the grading of the hockey `rink site in the Erickson
Community Square to' the firm of DLR Excavating for $ 12,512.50.
COUNCIL ACTION:
I
ERICKSON PARK RINKS & LIGHTS
NOTES & COMMENTS
BUDGET HISTORY and INSIGHTS OF PROJECT
BUDGET PROPOSALS
1984
1. Rink construction was scheduled to be completed
2. Cost was $ 11,200 (using our own labor)
3. Budget cuts & time restraints for work - moved it to 1985.
1985
1. Rink construction was to be completed
2. Cost was to be $ 11,000 (using our own labor)
3. Budget cuts and time restraints for work - not completed
1986
1. George"Romo did major straightening and alignment of boards
2. Some new materials were added to replace broken boards
3. Budget discussion put item into 1987 CIP proposal for 1989
to replace rinks
1987
1.
Identified
need
for rinks to be replaced as early as 1989
2.
South
rink
was
in worse shape and was to be replaced in
1989.
Cost
was
$ 11,000 for materials and outside labor.
3.
North
rink
was
to wait because of budget restraints until
1990.
That
cost
was also $ 11,000 for materials and labor
1988
1. Budget/remained in the 1989 & the 1990 CIP when 1988 budget
had been adopted.
2. Budget discussions for 1989 changed the amounts to $ 13,000
for both rinks to be replaced because of their condition for
materials and inhouse labor. Note this change as it shows up
in the next item for 1989.
1989
1. Not completed because of labor and budget shortages
2. Budget identified through the 1988 discussions for this
year put the amount for $ 13,000 for materials and inhouse
labor to build the rinks.
3. $ 8,000 had been identified for replacement of lighting
fixtures with using the same old wooden poles.
4. Project moved to 1990 CIP for both rinks. Identified cost
increases raised the estimate to replace the rinks at
$ 22,000 for materials and outside labor.
5. Lighting and poles were identified to be in very poor shape.
An amount of $ 15,000 approved for upgrading the wiring and
fixtures - because of $'s old poles were to stay at this time
6.* Shelter was recommended to be built along with rink
1990
1.
Rinks and lights were delayed because
of a study
being done
on space needs of the city. This area
including
the parking
surface etc. may have been needed for
expansion
of city hall
buildings, parking lots, etc..
2.
Money from project was encumbered to
1991.
3.
Parks Carpenter replaced boards, fixed
hinges on
doors, etc..
1991
1. Rinks and lights were delayed because of Town Green Study.
2. Money was encumbered to 1992.
3. Erickson Community Square area was identified.
a. where rinks were to go (the present location) and next to the
pond site the amphitheater is now planned
b. the rinks will remain in the new location behind the old
MnDot garage area until they need to be torn down in 10 - 15
years
c. the rinks are planned to not be replaced on this site
4. $ 12,000 from the 1991 CIP budget report showed an item in
1992 that was to be spent for score boards in Erickson Park
softball fields. That item was changed in the 1992 CIP to pay
for grading and engineering of the new site for the rinks and
lights. (#16) The score boards have been delayed for being
put back into the CIP as a priority at this time.
1992
1. Replacement of the rinks is estimated at:
a. materials - $ 6,800 @ ($ 13,600)
b. contracted labor - (s 5,000)
c. inhouse staff time (2 staff / 5 - 6 working days per rink)
NOTE: RAHA is willing to donate some time to assist
2. Replacement of the lighting is estimated at:
a. lighting fixtures / 40' metal poles / install 30,000
b. electrical engineering - 3,500
1. draft specs
2. write specs
3. direct project
4. sign off on project
* 5. metal poles & fixtures to be used on future rink sight(S)
3. Warming house
a. materials - .$ 4,500
b. contracted labor - $ 1,500
c. inhouse staff time ( 2 staff 4 days)
d. old bulding seems to be able to be moved $ 350 in repairs
* e. building can be used on future rink or park sites
f. electrical to rink site, connection to lines, etc.
4. Grading
a. engineering - completed with survey work of Erickson Park
b. rink sight - $ 12,000
*_ c. grading will allow for future uses of site when rinks
are determined to be taken from this location
d. site has been surveyed and grade plans laid out for shelter,
area at this time - rink site is at same level as shelter
PARKS' STAFF REVIEW
ERICKSON COMMUNITY SQUARE HOCKEY RINKS
AUGUST 4, 1992
NOTE: RINKS WERE BUILT IN 1976
I. 11 WOODEN POLES
9 ORIGINAL - OBTAINED IN 1976 USED FROM THE V0. TECH. WE WERE TO
HAVE RECEIVED THE POLES FROM THE OLD SKI LODGE IN PINE BEND, BUT
THOSE POLES WERE NOT LONG ENOUGH. THE SCHOOL GAVE US THESE USED
POLES AND TOOK THE SHORTER ONES.
2 REPLACEMENTS - FROM PILE OF USED POLES BEHIND MN.DOT GARAGE
II. 35 LIGHT FIXTURES
14 LIGHTS DO NOT WORK
6 LIGHTS BURNED OUT
8 ARE ON POLES WHERE WIRING IS OUT
CANNOT GIVE ACCOUNT IF BURNED OUT OR NOT AT THIS TIME
UNTIL WIRING WOULD BE REPLACED
ALL OF THE LIGHTS FIXTURES NEED TO BE ADJUSTED.
III. SOME LIGHTS ON NORTH RINK WERE PURCHASED FROM THE CITY OF
EAGAN THREE YEARS AGO WHEN THEY TORE DOWN THE RINKS TO BUILD NEW
ONES. THAT IS THE TIME WHEN TWO OF THE POLES THAT STORMS BROKE
OFF WERE REPLACED FROM THE PILE BEHIND THE MN.DOT GARAGE.
IV. NORTH RINK LIGHTS ON THREE POLES ON THE NORTH SIDE ARE OUT DUE
TO UNDERGOUND WIRING NOT FUNCTIONING. ESTIMATE FROM ELECTRICIAN
TWO YEARS AGO WAS $ 2,000 TO GET BACK INTO USE.
SINCE THE RINKS WERE TO BE REPLACED WE DID NOT FEEL THAT WE SHOULD
SPEND THE MONEY AT THAT TIME TO GET THE WORK DONE.
V. 1992 WORK TO BE DONE TO GET THE RINKS ON LINE FOR SEASON
RINKS NEED TO HAVE TOP 2x4'S REPLACED ALONG WITH THE SCREENING
MATERIALS.
No work had been budgeted nor scheduled this season due to the
fact that the replacement was to take place. The poles and
fixtures should be replaced with new electrical wiring at a
minimum.
The cost of that would be the electrical engineering related to
the specs and the construction as well as the listed cost of poles
and fixtures.
The approval of the amphitheater within approximately five years
means that the poles and fixtures in this location would be
required to be moved to another location at that time. With the
timing of the projects it seems logical to move ahead with the
proposal as identified to Council last year. Approval was for
the surveying, engineering, and writing of specs and grade plans.