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HomeMy WebLinkAbout5.c. Accept Bids / Award Contract - Jaycee Park ShelterCITY OF ROSEKOUNT EXECUTIVE SUmXARY FOR ACTION CITY COUNCIL MEETING -DATE: August, 4, L992 AGENDA ITEM: ACCEPT BIDS /// AWARD CONTRACT AGENDA SECTION: for JAYCEE PARK SHELTER OLD BUSINESS PREPARED BY: DAVID' J BECHTOLD / DIR . P & R AGEND111 Q J) �-g t� ATTACBMENTS• BID RESULTS & COMMENTS APP VED BY: Council action some time ago approved specs and author' d the advertising for bids for a park shelter in Jaycee Park- At that time the architects estimated the basic shelter to cost approximately 90,000. Bid opening was held on Tuesday morning, July 28, 1992 in the Council chambers. We did receive six bids for the project. All of the bids were higher than the estimates from the architects. We believe that there were several identifiable factors that caused this to happen. 1 A concrete slab of 12' in width around the shelter was not 'identified specifically when our estimates were made. The cost of that slab is $ 18,000. The funding for this will come from the landscape portion, of this project, CIP # 531. 2. The water fountain outside of the shelter at a cost of approximately $ 2,000 was not identified. This cost will be picked up by a donation for fountains from the Jaycee organization. 3. The rest room facility requirements for handicapped citizens had greater requirements added to it. The architectsestimate that some $ 5,000 in additional costs were added because of this item. -4. Items such as exit lights etc. were added after review by our building inspector. Mr. Neil Weber ofSchwarzWeber Architects will be at our meeting to discuss the bids received and other factors that ;are involved such as timing of construction etc.: Our staff recommendation at this time is to accept the bids and to award the contract. Items such as the cement slab, the water fountain,, etc that were not a part of the original building concept would be paid for out accounts as identified above. RECOMMENDED ACTION: Council motion is to accept the bids and to, award the contract to the C.O. Field Company for the amount of $ 127,750.00. Funding to come from CIP Account # 521 for $90,000, $ 18,000 from CIP # 531, the fountain from Jaycee donations & the remaining -amount -from Park Dedication.' COUNCIL ACTION: TO: Mayor & Council FROM: David J. Bechtold - Director of Parks & Recreation DATE: July 30, 1992 RE: Jaycee Park Shelter & Landscape Costs Included with this memo is a copy of the bid results for the construction of the Jaycee Park shelter. The low bidder was C. 0. Field Company for a bid price of $ 127,7SO.00. The architect's estimate for the cost of this shelter was based upon the basic building. He had put a cost of $ 90,000 on this project. This estimate was based upon common construction costs and previous bids from shelters in Eagan and other cities that this firm had designed. Because of the market for housing start ups and other construction the costs for the sub contractors work appears to have gone up in price. This was the feeling of the architect. That feeling was based upon the evaluation of the bids through contacts with the bidders. This seemed to be especially true in the cost of the electrical sub contractor prices. One of the bidders backed out from the process due to the fact that he could not get an electrical contractor to even give a subcontract bid for that work. In was my park design to have a slab constructed around the shelter. Because of the large amount of pedestrian use on the east side with the play equipment, on the south from the picnic site, on the west from the baseball field, and on the north from the walking traffic this slab is required. This slab will also serve as an area where handicapped can conveniently watch the activities and to use the shelter area. The cost of the slab is to come from the CIP account # 531 for landscape and general park improvements. The estimated cost of that item was approximately $ 16,000. The architect has put the cost factor of the present bid at approximately $ 18,000. This amount should not be a reflection on the shelter bid. V Cathy Busho has been rounding up donations to provide water fountains in the park system. The Jaycee organization has volunteered to provide the fountain for the outside of this shelter. That amount of approximately $ 2,000 is not a part of the city costs since the Jaycees will be picking up that amount. From the time that this project was under way the ADA standards for restroom facilities for the handicapped were changed. The architect's estimate for this increase in restroom size etc. is approximately $ 5,000. There were other features such as amber exit lights and fixtures, vent fans for the janitor's room, etc. that were also added when the building inspector gave input to the project. In summary I do recommend to accept the bids and to move ahead with the awarding of the contract to the low bidder. This is supported by the architects. The consultant feels that the bid climate will not improve from this period into a later fall or early spring bid climate. He feels that the bids were based upon the present market and do reflect bids that should be accepted. He is presently doing an evaluation and obtaining references of the shelter work that this company has done in the past. Pfeil Weber of Schwarz Weber Architects will be at the Council meeting to discuss this project in greater detail with you and to answer any further questions you may have. The following is the list of bidders and their bids: 1. WM Kranz Construction 146,900 2. Messinger Construction 144,300 3. Bill Berg Construction 144,127 4. Parkos Construction 138,700 5. Mikkelson/Wulf 137,700 6. C.O. Field Co. 127,750 7. CM Construction no bid 8. Dosco Construction no bid Please contact me at any time prior to the Council meeting if you have questions relating to this project. I am always anxious to meet with you to discuss these items.'