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Home My WebLink About4.j. Planning Commission Bylaws - Amendment #1CITY OF ROSEMOUNT EXECUTIVE SUMYSARY FOR ACTION CITY COUNCIL MEETING DATE., August 4, 1992 CONSENT PREPARED BY: AGLNDAI E M }� Lisa Freese, SECTION: . AGENDA ITEMS Planning Commission Bylaws.- APPROVED BY: AGENDA Attachedis a copy 'of Planning Commission Bylaw Amendment No. 1`. This amendment affects ARTICLE VIII. ORDER of BUSINESS of the Planning Commission Bylaws and is designed to give the Commission more flelxibility in structuring and establishing the "Order of Business" for each meeting. In recent meetings, the Planning Commissionf has pulled agenda items from their regular "order to accommodate the interest of the audience. This has caused•some'confusion during meetingsasto which items have or have not been discussed. Planning staff presented to the Planning Commission for their consideration, an amendment to the Bylaws that would provide more freedom in organizing and prioritizing Agenda items for each meeting without eliminating any of the ,agenda items required in the current bylaws. At their July 28, 1992 Regular Meeting, the Planning Commission formally adopted Planning Commission Bylaw Amendment No. 1<and authorized its submission to City Council for ratification.' s-4-n.W4 Amendment No. 1 CONSENT PREPARED BY: AGLNDAI E M }� Lisa Freese, Director of Planning . ATTACMdENTS: Current Planning Commission APPROVED BY: Bylaws; P.C',. Bylaw Amendment No. 1. Attachedis a copy 'of Planning Commission Bylaw Amendment No. 1`. This amendment affects ARTICLE VIII. ORDER of BUSINESS of the Planning Commission Bylaws and is designed to give the Commission more flelxibility in structuring and establishing the "Order of Business" for each meeting. In recent meetings, the Planning Commissionf has pulled agenda items from their regular "order to accommodate the interest of the audience. This has caused•some'confusion during meetingsasto which items have or have not been discussed. Planning staff presented to the Planning Commission for their consideration, an amendment to the Bylaws that would provide more freedom in organizing and prioritizing Agenda items for each meeting without eliminating any of the ,agenda items required in the current bylaws. At their July 28, 1992 Regular Meeting, the Planning Commission formally adopted Planning Commission Bylaw Amendment No. 1<and authorized its submission to City Council for ratification.' s-4-n.W4 BYLAWS OF CITY OF ROSEMOUNT PLANNING COMMISSION Article I. Name of Commission The name of the Committee shall be the Planning Commission of the City of Rosemount, Minnesota. Article 11. Membership The Planning Commission shall consist of five (5) members appointed in accordance with Ordinance Title 2, Chapter 1 of the 1983 Code and Administrative Policy #AD - 1. Article III. Term of Membership Members shall be appointed to staggered terms of three (3) years. The term of a Planning Commissioner shall begin on February 1 of the year of the appointment. Upon fulfillment of a three (3) year term, the member's termination date shall occur on January 31 of the third year or until a new appointment is made by the City Council. Article IV. Officers Section 1. Chairperson. The Chairperson shall preside at all meetings and shall have the duties and powers usually attendant upon such officer. The Chairperson shall be elected by the Commission members at the annual meeting. Section 2. Vice -Chairperson. The Vice -Chairperson shall, in the absence or disability of the Chairperson, exercise all the powers and perform the duties of the Chairperson. The Vice Chairperson shall be elected by the Commission members at the annual meeting. Section 3. Vacancies. Should the office of Chairperson or Vice Chairperson become vacant, the Commission shall elect a successor from its membership at the next regular meeting. Such election shall be for the unexpired term of said office. Article V. Administrative Structure Section 1. Director of Planning. The City of Rosemount shall employ a Director of Planning who shall have general supervision over the administration of the business and affairs of the Commission, subject to the direction of the Commission. The Director of Planning is also responsible for the preparation of the agenda and reviews of business matters to be considered by the Commission. The Director of Planning shall also serve as advisor to the Commission and shall perform all other duties incident to his/her position. Section 2. Recording Secretary. The City of Rosemount shall employ a Recording Secretary whose duties shall include the recording of the proceedings at the regular meetings and transcription of the minutes for consideration and approval by the Commission. Article VI. Meetings Section 1. Regular Meetings. Regular meetings of the Planning Commission shall be held at the time and date specified by the Commission. Section 2. Annual Meeting. The Annual meeting of the Commission shall be held at a regular meeting in the month of February at the regular meeting place. Section 3. Special Meetings. A special meeting may be called by the Chairperson or by any two (2) Committee members by written request filed with the Director of Planning who shall notify all members of the meeting at least twenty-four (24) hours in advance of the scheduled meeting time. Special meeting notices must be posted and shall state time, place and purpose of the meeting and no other business shall be considered. Section 4. Quorum A majority of the Commission members shall constitute a quorum. A lessor number may adjourn the meeting until a quorum is obtained. When a quorum is in attendance at a meeting, action may be taken upon a vote of a majority in attendance. No voting shall be done by proxy. Section 5. Governance of Meetings The meetings of the Planning Commission Robert's Rules of Order, provided that construed liberally to afford the Planning in the conduct of its meetings. 2 shall be governed by said rules shall be Commission flexibility Article VII. Manner of Voting The voting on all questions coming before the Planning Commission shall be by roll call, and the yea and nay votes shall be entered upon the minutes of such meeting. Article Vlll. Order of Business At the regular meetings of the Commission, the following shall be the order of business: 1. Call to Order 2. Approval of Minutes 3. Discussion 4. Old Business 5. New Business 6. Public Hearings 7. Adjournment Article IX. Amendments to Bylaws The Bylaws may be amended by a vote of a majority of the Commission members only when the proposed amendment has been submitted in writing to all the Commission members two weeks prior to the meeting at which the amendment is to be considered. Article X. Approval of Bylaws These Bylaws and any amendments to them shall be subject to the approval of the Rosemount City Council. Adopted: - .z 2 5 , 1992 at a regular meeting of the Rosemount Planning Commission. ATTEST: 'Directorf Planning x% • _ Chairperson 3 Approved by the Rosemount City. Council on c 2 1992 at a regular City Council meeting, Mayor I I! BYLAWS S OF CITY OF ROSEMOUNT PLANNING COMMISSION AMENDMENT NO. 1 ARTICLE VIII. ORDER OF BUSINESS of the City of Rosemount Planning Commission is hereby amended to read as follows: At the regular meetings of the Commission, the following subjects shall be addressed, as necessary, in the order the Commission finds most efficient and useful: ORDER, APPROVAL OF MINUTES, DISCUSSION, OLD BUSINESS, NEw BUSINESS, PUBLIC HEARINGS, AND ADJOURNMENT. ADOPTED by the Planning Commission this 28th day of July, 1992. Alvin G. Meyer, Chairperson ATTEST: Lisa Freese, Director of Planning RATIFIED by City Council the 4th day of August, 1992.