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HomeMy WebLinkAbout6.b. Accept Quotes / Award Contract - Jaycee Park Irrigationit CITY OF ROSZ�IOULZT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL ?FETING- DATE : August 18, 1992 AGENDA ITEM: ACCEPT QUOTES / AWARD CONTRACT FOR JAYCEE PARK IRRIGATION PREPARED B_• v • DAVID J. ECHTOLD / DIR. P & R ATTACBN=S QUOTE MATERIALS / NOTES / SUMMARY AGENDA SECTION: NEW BUSINESS AGENDA 'ffEM it 6 B APPROVED B)F: The concept plans for the irrigation of the southern portion of Jaycee park are identified in the drawings attached. The proposal was broken down into two phases. This is to accommodate the other construction aspects of the park. Phase I deals with the baseball/softball field and is the aspect of the irrigation that is being addressed in this request. Phase II deals with the remaining areas of the park including the hockey rink area, the open areas, and the shelter area. Our estimate for the total irrigation package of Phase I and Phase II was 20,000. The Parks Staff feels that the low quote received of s 14.790 for Phase I does reflect our estimates for cost. Quote sheets and specs were delivered to four vendors. That list and the quotes received is: Aqua City Irrigation $ 19,760.00 Southview Design & Construction, Inc. 14,790.00 Fairs Garden Center No Quote Received Lawn Scape No Quote Received Funding for the irrigation of Jaycee Park was scheduled to come from Park Dedication. Our recommendation is to charge that fund for the amount of $ 14,790.00 and to award the contract for irrigation materials and installation to Southview Design & Construction, Inc.. The project number is J - 92.4. RECOMMENDED ACTION: Requested Council action is to accept the quotes and to award the contract for the materials and labor for the installation of the irrigation system in Jaycee Park (J-92.4) to Southview Design & Construction, Inc. for the amount of $ 14,790.00 with finding to come from the Park Dedication account. COUNCIL ACTION: T0: Mayor / City Council oma-« FROM: David J. Bechtol - Director of Parks & Recreation DATE: August 13, 1992 RE: Comments about irrigation installation schedule The irrigation project in Jaycee Park was broken into two phases. The first phase ( I) is the area located within the baseball/softball field. It also includes most of the control units and gate valves required for both Phase I and Phase II. Because Phase I does include much of the control unit and valve features it reflects the higher cost over the next phase. We have delayed Phase II at this time to allow for the installation the shelter and play equipment. Staff felt that this delay of Phase II would keep one of the construction crews out of the way until some of the other work had been completed. This delay should not have a great affect on a good installation time schedule nor should it affect a good price on getting the next phase completed. We are planning to have Phase II installed later this fall. There were major problems with the grading and seeding contract that was to have been completed last fall. We have allowed Ryan Construction Co. to delay coming in to redo the work until this fall when the irrigation system will have been installed. We have been in contact with Ryan Construction and that company is aware of the fact that they are responsible to redo this $ 10,000 seeding Portion of their- contract with us. The schedule for installing irrigation at this time should aid the them in the completion of their- contract; that is where they are fully responsible for quality grass growth and the first mowing of the park. The following is a general summary of the schedule that we planned to follow in the construction of the southern portion of Jaycee Park. A- Projects (to be completed first) 1. Water, sewer, electrical, play equipment B- Projects (to be completed second) 1. Backstop & fences, rinks & lights, C- Projects (to be completed third) 1. Park shelter, irrigation D- Projects (to be completed fourth) 1. Trails through park, general lighting, finish landscaping Since this project is to be completed in this summer of 1992 the schedule may vary somewhat, but this was the plan when we started this spring. At this point we are fairly close to being on schedule with the construction of the projects. SPECIFICATIONS FOR IRRIGATION PHASE I - BASEBALL FIELD IN JAYCEE PARK PARK PROJECT #J - 92.4 City or Rosemount Park Department Date: June 15, 1992 David J. Bechtold - Director of Parks and Recreation Rick Cook - Parks Maintenance Supervisor (322-2042) PROPOSAL FORM JAYCEE PARK -PROJECT #J - 92.4 IRRIGATION PHASE I - BASEBALL FIELD 15425 SHANNON PARKWAY Parks & Recreation Director City of Rosemount 2875 145th Street West P. O. Box 510 Rosemount, MN 55068 We, the Undersigned, doing business as: and hereinafter known as the QUOTER, have examined the drawing and specifications with related documents and the site of the proposed work, and are familiar with all of the conditions surrounding the construction of the proposed project including availability of materials and labor. We hereby propose to enter into an agreement with the city of Rosemount to furnish all labor, materials, equipment, skills, and facilities for the complete construction of the Jaycee Park - Irrigation Phase I improvements in accordance with the drawings and specifications and addenda thereto, as prepared by the Parks and Recreation Department, for the prices shown in the Proposal Form which includes sales tax, license fees and taxes, and all city and other permits applicable. irrigate.6 (2) QUOTE FORM CITY OF ROSEMOUNT PARKS DEPARTMENT JAYCEE PARK - IRRIGATION PHASE I - BASEBALL FIELD PARK PROJECT Y#J - 92.4 SECTION 1.0 IRRIGATION PHASE I - BASEBALL FIELD ITEM DESCRIPTION AMOUNT IRRIGATION - BASEBALL FIELD INCLUDING INSTALLATION TOTAL QUOTE OF SECTION 1.0 STARTING DATE FOR PROJECT: Written quotes will be accepted until 10:00 a.m. on August 11, 1992. NOTE: Consideration will be given to those vendors who will best meet the time schedule requirements for this project. We ask that the irrigation installation project commence as soon as possible after August 19, 1992 and to be completed no later than September 9, 1992. By: Signature Print Name Title Address Phone Number City, State, Zip Code irrigate.6 (3) CITY OF ROSEMOUNT PARKS DEPARTMENT JAYCEE PARK - IRRIGATION PHASE I - BASEBALL FIELD PARK PROJECT #J-92.4 IRRIGATION SYSTEM General Information Material Specification Installation Specification GENERAL INFORMATION INDEX 1. Scope of work 2. Description of System 3. Examination of the Site 4. Time of Completion 5. Conduct of Work 6. Handling of Materials and Equipment 7. Contractor's Responsibility 8. Codes and Inspections 9. Owner's Supervision 10. Cleaning Premises 1. SCOPE OF WORK A. The work contemplated by these specifications consists of the provision of labor, material, equipment, and services required for all work as described herein. B. Unless otherwise specified, the plans and specifications are intended to include everything requisite and necessary for the proper installation and completion of the work whether each necessary item is mentioned herein or not. C. The plans and specifications are intended to be cooperative and any item called for in one and not the other shall be as binding as if called for in both. D. All work herein specified or called for on the drawings will be executed in accordance with all governing ordinances, laws and regulations that meet all local conditions. Additional changes and/or conditions will be made without additional cost to the Owner. 2. DESCRIPTION OF SYSTEM Layout of the system shall be as shown on Drawing No. 3, EXAMINATION OF THE SITE The Contractor acknowledges that he has examined the site, and the submission of his/her proposal shall be considered evidence that examination has been made. irrigate.6 (4) CITY OF ROSEMOUNT PARKS DEPARTMENT JAYCEE PARK - IRRIGATION PHASE I - BASEBALL FIELD PARK PROJECT #J-92.4 IRRIGATION SYSTEM - General Information - Continued 4. COMMENCEMENT AND COMPLETION A. The successful bidder must agree to commence work on or before a date to be specified in a written "Notice to Proceed and to fully complete the work within the number of consecutive calendar days shown on this bid form. B. Completion time, expressed in consecutive calendar days, will be converted to a specific date at the time the notice to proceed is issued. 5. CONDUCT OF WORK A. The Contractor shall maintain skilled laborers on the work during progress, together with competent superintendent who has the authority to act in all matters pertaining to the work. B. The Contractor shall coordinate work with the other trades and, in particular, the landscape construction. C. The Contractor shall confine his operations to the areas to be improved and to the areas allotted him for material and equipment storage. D. Work week days from 7 a.m. to 7 p.m. Work on Saturdays only with written authorization. No work will be done on Sundays. 6. HANDLING OF MATERIALS AND EQUIPMENT The Contractor shall provide and pay for all transportation required to deliver and remove from the site all materials and equipment, as required for all the work shown and specified. 7. CONTRACTOR'S RESPONSIBILITY The Contractor shall be responsible for their work and every part thereof and for all materials, tools, and property of every description used in connection therewith. The Contractor shall indemnify and hold harmless the Owner against all liabilities, claims, or demands for injuries or damages to any persons or property growing out of the performance of the work under this contract, except such liability, claims, or demands for injuries or damages resulting for acts or failure to act of the Owner. 8. CODES AND INSPECTIONS The entire installation shall fully comply with all local and state laws and ordinances, and with all the established codes applicable thereto. The Contractor shall take out all required permits, arrange for all necessary inspections and shall pay any fees and expenses in conjunction with the same as a part of the work under this contract. irrigate.6 �5) CITY OF ROSEMOUNT PARKS DEPARTMENT JAYCEE PARK - IRRIGATION PHASE I - BASEBALL FIELD PARK PROJECT #J-92.4 IRRIGATION SYSTEM - General Information - Continued 9. OWNER'S SUPERVISION The Owner assumes no responsibility in the supervision and inspection of the work involved in the execution of this contract beyond insuring, to the Owner's satisfaction, that the plans and specifications are being properly interpreted. This supervision and checking will not relieve the Contractor of any responsibility for the performance of work in accordance with the plans and these specifications. 10. CLEANING PREMISES A. The contractor shall at all times keep the premises on which the work is being done, and the adjoining premises, clean of rubbish caused by his/her work. B. Upon completion of the job, the Contractor shall clean up all debris caused by his/her work and leave the job in a neat and clean condition. All debris removed from the job will be taken away from the premises. irricate.6 (61 CITY OF ROSEMOUNT PARKS DEPARTMENT JAYCEE PARK - IRRIGATION PHASE I - BASEBALL FIELD PARK PROJECT #J-92.4 MATERIAL SPECIFICATION INDEX 1 , Materials 2. Polyvinyl -Chloride Pipe (PVC) 3. PVC Pipe Fittings 4. Electric Remote Control Valves 5. Valve Boxes 6. Sprinkler Heads 7. Swing Joint 8. Communication Circuitry 9. Automatic Controller 10. Quick Coupling Valves 11. Sod 1. MATERIALS A. All materials and equipment furnished under this contract shall be new. 2, POLYVINYL -CHLORIDE PIPE (PVC) A. All pipe shall be virgin, high impact, polyvinyl -chloride (PVC) pipe, having a minimum 160 PSI working pressure rating. All PVC pipe shall be continuously and permanently marked with manufacturer's name, material, size and schedule or type. B. Pipe shall conform to A.S.T.M. (American Society for Testing and Materials) standards D2241 and D2672 or latest revision. Materials shall conform to all requirements of A.S.T.M., D1784, or latest revision. 3. PVC PIPE FITTINGS PVC pipe fittings shall be constructed or Schedule 40 PVC and shall be joined to the pipe by solvent welding. PVC snap on saddle tees are not acceptable. 4. ELECTRIC REMOTE CONTROL VALVES Valves used in the electrically controlled automatic system shall be RAIN BIRD VALVE 200-PEB/24V or equal. Valves shall be sized as shown on the plan and shall be installed in valve boxes of appropriate size and type as described under valve boxes. 5. VALVE BOXES Valve boxes shall be as manufactured by AMETRIC CORP (10" Round) or equal. Valve box shall be of a size that provides adequate space for valve repairs. irrigate.6 (7) CITY OF ROSEMOUNT PARKS DEPARTMENT JAYCEE PARK - IRRIGATION PHASE I - BASEBALL FIELD PARK PROJECT #J-92.4 IRRIGATIONS SYSTEMS - Material Specification - Continued 6. SPRINKLER HEADS A. Sprinkler head shall be HUNTER 1-25 36S/RAIN BIRD R -70 -FC or equal. B. Type and location of heads shall be as shown on plan. 7. SWING JOINTS PVC SCH 80 SWING JOINT/SPEARS 1" SJR MPT'MPT W/8" BT S. COMMUNICATION CIRCUITRY Electric control lines from each controller to the automatic valve shall be direct burial wire. Minimum size - #14 gauge (List specific type of brand and wire.) 9. AUTOMATIC CONTROLLER A. Automatic controllers shall be RAIN BIRD CONTROLLER RC-7C/RC-1260C (OUTDOOR)or equal. 10. QUICK COUPLING VALVES Quick coupling valves shall be RAIN BIRD QUICK COUPLER VALVE 5 RC/1 " or equal. 11. SOD Highland. irrigate.6 (8) CITY OF ROSEMOUNT PARKS DEPARTMENT JAYCEE PARK - IRRIGATION PHASE I - BASEBALL FIELD PARK PROJECT #J-92.4 INSTALLATION SPECIFICATION INDEX 1 . Permits, Licenses and Certificates 2. Rights of Way 3. Underground Structures 4. Excavating and Backfilling 5. Installation of Piping 6. Installation of Wire 7. Sleeving 8. Rock excavation 9. Water Supply Installation 10. Controller Installation 11. Electrical Work. 12. Automatic Control Valve Installation 13. Improperly Operating or Located Equipment 14. Instructions 15. As Built Plan 16. Catalog and Instruction Data 17. Seasonal Drainage 18. Guarantee 1. PERMITS, LICENSES AND CERTIFICATES A. The Contractor shall procure all permits and licenses, except as otherwise indicated, pay all charges and fees and give all notices necessary and incident to the proper and lawful prosecution of the work. Contractor shall also obtain and supply the Owner all certificates required to show that the work has been performed in accordance with the building, plumbing, electrical or other codes, rules and regulations of local or other authorities, the Board of Fire Underwriters, or such other like bodies, as the specifications may require directly or by implication. B. When the work performed affects the property of facilities of public utility or other corporations or of private persons, contractor shall obtain and supply from such corporations or person if required, statements that the work has been performed satisfactorily so far as their interests are affected and that all claims therefore have been settled by the Contractor. 2. RIGHTS OF WAY The Owner will furnish the necessary rights of way for the contract work, also all lawful authority that may be necessary for approved crossings or occupation of any roads, street or alleys upon which the contract work will be done. irrigate.6 (9) CITY OF ROSEMOUNT PARKS DEPARTMENT JAYCEE PARK - IRRIGATION PHASE I - BASEBALL FIELD PARK PROJECT #1J-92.4 IRRIGATION SYSTEMS - Installation Specifications - Continued 3. UNDERGROUND STRUCTURE A. The Owner shall make available to the contractor all necessary information regarding the exact location of existing underground structures and utilities and shall mark their location, at the site. B. The Contractor shall be liable for the damages to and the cost of repairing or replacing any buried conduit, cables or piping encountered during the installation of the work, unless they were not marked or he was not previously informed of such underground utilities. If the Contractor is aware of such buried lines, he/she shall immediately have the incurred damages repaired at his/her own expense. Conversely, the Owner shall be liable for the cost of replacing or repairing damages to any of those existing utilities of which the Contractor had not been previously informed. 4. EXCAVATING AND BACKFILLING A. Contractor shall do all necessary excavation required for the proper installation of his work. B. When backfilling , All backfill material shall be free from rock larger than 2 in diameter, large stone or other unsuitable substances to prevent damage to the pipe and swing joint. C. Backfilling of trenches containing plastic piping shall be done when pipe is cool to avoid excessive contraction. All backfill material will be compacted in 6" layers as it's brought up to grade so as to insure that no settling results. D. Sod to be installed at a minimum of four (4) square feet centered around irrigation heads. 5. INSTALLATION OF PIPING A. All main line pipe which is under constant pressure, shall be installed with a minimum depth of cover of 12" to 18". All other pipe shall be installed with a minimum depth of cover of 8" to 12". B. All pipe shall be installed in accordance with the manufacturer's recommendation. C. Piping shall be securely capped at the end of each days work to prevent entrance of foreign material. irrigate.6 (10) CITY OF ROSEMOUNT PARKS DEPARTMENT JAYCEE PARK - IRRIGATION PHASE I - BASEBALL FIELD PARK PROJECT #J-92.4 IRRIGATION SYSTEMS - Installation Specifications - Continued 6. INSTALLATION OF WIRE A. Wire shall be installed with main line piping in the same trench. At each connection to the valve sufficient slack shall be provided to facilitate future service. B. All underground splices shall be waterproofed with the wire connectors and Direct Burial splice Kit (DBY) as manufactured by 3M Company or equal. 7. SLEEVING Pipe and wire shall be enclosed in PVC sleeves at each walk and road crossings as shown on plan. 8. ROCK EXCAVATION If rock is encountered in the alignment and depth shown on the plan the alignment and/or depth shall be adjusted in order to avoid its excavation if at all possible. If alignment and depth adjustment cannot be made and it becomes necessary to remove the same, the Contractor shall be paid for additional cost incurred in the handling of it. 9. WATER SUPPLY Water for the system shall be taken from appropriate locations shown on drawing. 10. CONTROLLER INSTALLATION Contractor shall install controllers at locations shown on the plan and in accordance with manufacturer's recommendations. 11. ELECTRICAL WORK A. Contractor will be responsible for wiring at controller locations. 12. AUTOMATIC CONTROL VALVE INSTALLATION All control valves shall be installed in valve boxes. 13. IMPROPERLY OPERATING OR LOCATED EQUIPMENT Any equipment which fails to operate properly and/or is located incorrectly shall be promptly relocated and/or removed at the direction of the Owner and at the Contractor's expense. Before any piping or equipment is located other than shown on the plans, permission to do so shall be obtained from the Owner by the Contractor. irriaate.6 (1 1 ) CITY OF ROSEMOUNT PARKS DEPARTMENT JAYCEE PARK - IRRIGATION PHASE I - BASEBALL FIELD PARK PROJECT #J-92.4 IRRIGATION SYSTEMS - Installation Specifications - Continued 14. INSTRUCTIONS After completion and testing of the system, the Contractor will instruct the Owner's personnel in the proper operation and maintenance of the system. 15. AS BUILT PLAN Contractor will provide "to scale" As Built Plan of entire project when completed. 16. CATALOG AND INSTRUCTION DATA A. The Contractor shall collect two (2) sets of catalog data including instructions for installation, operation, spare parts lists, and care of equipment for all pieces of equipment furnished under this contract, to include electrical equipment installed on the job. B. This data shall be bound in a three ring, loose-leaf notebook of appropriate size or in binders approved by the Engineer. Two (2) notebooks shall be delivered to the Owner upon conclusion of the work, and before receipt of final payment. C. The Contractor shall submit at completion one set of as built contract plans which show all modifications to the contract and changes of locations, materials or configurations. This set shall be submitted with the operating manuals to the Owners. 17. SEASONAL DRAINAGE Winter drainage shall be accomplished by replacing the water with compressed air. 18. GUARANTEE For a period of two (2) years from date of final acceptance of the work performed under this contract, the Contractor shall promptly furnish, without cost to the Owner, any and all parts which prove defective in material and workmanship. In the fall (1992) following the installation the Contractor shall drain the system for winter and the following spring (1993) shall put the system back into operation without cost to the Owner. This procedure of preparing the systems for winter shall be repeated in the fall of 1993 and start up in the spring of 1994. All repair work "through" the start up in 1994 will be at the expense of the contractor. irrigate.6 (12) CITY OF ROSEMOUNT PARKS DEPARTMENT JAYCEE PARK - IRRIGATION PHASE I - BASEBALL FIELD PARK PROJECT #J-92.4 IRRIGATION SYSTEMS - Installation Specifications - Continued 14. INSTRUCTIONS After completion and testing of the system, the Contractor will instruct the Owner's personnel in the proper operation and maintenance of the system. 15. AS BUILT PLAN Contractor will provide "to scale" As Built Plan of entire project when completed. 16. CATALOG AND INSTRUCTION DATA A. The Contractor shall collect two (2) sets of catalog data including instructions for installation, operation, spare parts lists, and care of equipment for all pieces of equipment furnished under this contract, to include electrical equipment installed on the job. B. This data shall be bound in a three ring, loose-leaf notebook of appropriate size or in binders approved by the Engineer. Two (2) notebooks shall be delivered to the Owner upon conclusion of the work, and before receipt of final payment. C. The Contractor shall submit at completion one set of as built contract plans which show all modifications to the contract and changes of locations, materials or configurations. This set shall be submitted with the operating manuals to the Owners. 17. SEASONAL DRAINAGE Winter drainage shall be accomplished by replacing the water with compressed air. 18. GUARANTEE For a period of two (2) years from date of final acceptance of the work performed under this contract, the Contractor shall promptly furnish, without cost to the Owner, any and all parts which prove defective in material and workmanship. In the fall (199 2) following the installation the Contractor shall drain the system for winter and the following spring (1993) shall put the system back into operation without cost to the Owner. This procedure of preparing the systems for winter shall be repeated in the fall of 1993 and start up in the spring of 1994. All repair work "through" the start up in 1994 will be at the expense of the contractor. irrigate.6 (1 2)