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HomeMy WebLinkAbout4.a. Minutes of August 4, 1992 Regular MeetingROSEMOUNT CITY PROCEEDINGS REGULAR MEETING AUGUST 4, 1992 Pursuant to due call and notice thereof a Regular Meeting of the City Council of the City of Rosemount was duly held on August 4, 1992, at 7:30 p.m. in the Council Chamber at City Hall, 2875 145th Street West. Mayor McMenomy called the meeting to order. Councilmembers present included Willcox, Wippermann, Staats, and Klassen. City staff present included Jilk, Freese, Wasmund, Lundy, Walsh, Aker, Pearson, Bechtold, Osmundson, and May. Mayor McMenomy led the group in the Pledge of Allegiance. The agenda was amended to remove from the Consent Agenda items 4. i) to be discussed under Old Business and 4. 1) to be discussed under New Business and to add item 8. e) MVTA Update under New Business. Councilmember Klassen updated Council on recent SOAR meetings and activities and dates of upcoming meetings. City Administrator Jilk reviewed information regarding work being done by the Technical Advisory Committee for siting of the airport and information from the "Dual Track Update", a newsletter published by the Metropolitan Airports Commission. Public Works Director Wasmund briefly updated Council on the status of stormwater utility calls being received. Of the 3,686 billings mailed out, 1,277 of these were stormwater customers only. The Public Works Department has received 177 calls and as a result 100 adjustments have or will be made. It was suggested that staff research the idea of adding verbiage on the stormwater bill advising residents that they can pay their bills annually. Fire Marshal Lundy reviewed the report from ISO Commerical Risks Services, Inc. regarding the City's fire insurance classification. Lundy advised that the City's rating had improved to 5/9 from 6. A rating of 5 applies to buildings within 1000 feet of a fire hydrant and a rating of 9 is for buildings with no fire hydrants near them. This new classification will result in a decrease in fire insurance rates for many commercial properties within the City, and it was also noted that this rating was comparable to other surrounding cities. The new classification took effect March 1, 1992. MOTION by Willcox to approve the Consent Agenda with the correction to the July 21, 1992 minutes on the last page regarding polling of an amended motion and with the two items pulled from the Consent Agenda. SECOND Klassen. Ayes: Willcox, Wippermann, McMenomy, Staats, Klassen. Nays: 0. Mayor McMenomy opened the public hearing scheduled at this time to consider public improvements for O'Leary's Hills 5th Addition Street and Utility Improvements, Project #232. The recording secretary presented for the record the Affidavit of Publication and Affidavit of Posted Hearing Notice. See Clerk's File 1992- 31. City Engineer Osmundson reviewed costs relating to the project and informed Council and audience that Dave Simons from SEH would provide an overview of the project if they so desired. ROSEMOUNT CITY PROCEEDINGS REGULAR MEETING AUGUST 4, 1992 There were no questions or concerns expressed from the audience or Council. MOTION by Wippermann to close the public hearing. SECOND by Staats. Ayes: Wippermann, McMenomy, Staats, Klassen, Willcox. Nays: 0. MOTION by Wippermann to adopt A RESOLUTION TO APPROVE O'LEARY'S HILLS 5TH ADDITION STREET & UTILITY IMPROVEMENTS, PROJECT 232. SECOND by Staats. Ayes: McMenomy, Staats, Klassen Willcox, Wippermann. Nays: 0. MOTION by Wippermann to adopt A RESOLUTION ORDERING PLANS AND SPECIFICATIONS FOR O'LEARY'S HILLS 5TH ADDITION STREET & UTILITY IMPROVEMENTS, PROJECT 232. SECOND by Staats. Ayes: Staats, Klassen, Willcox, Wippermann, McMenomy. Nays: 0. Mayor McMenomy opened the public hearing to consider the Armory Project, Comprehensive Guide Plan Amendment No. 23. The recording secretary presented for the record the Affidavit of Publication and Affidavit of Posted Hearing Notice. See Clerk's File 1992-31. Director of Planning Freese advised that a minor amendment to the Comprehensive Guide Plan was necessary to include the Armory site into the Metropolitan Urban Service Area which is necessary to be allowed to extend urban services to the site. Council was also advised that this amendment could be put into effect as soon as 10 days after the Metropolitan Council receives the application and approves it. There were no questions or concerns from the audience. Director Freese answered a question regarding a concern on whether the approval of the amendment was in sync with the construction timeframe of the Armory. Freese stated that approval should be in place prior to any bids being received on the project. MOTION by Wippermann to close the public hearing. SECOND by Klassen. Ayes: Staats, Klassen; Willcox, Wippermann, McMenomy. Nays: 0. MOTION by Wippermann to adopt A RESOLUTION AMENDING THE COMPREHENSIVE GUIDE PLAN OF THE CITY OF ROSEMOUNT TO INCLUDE THE 12 -ACRE NATIONAL GUARD ARMORY/COMMUNITY CENTER SITE WITHIN THE METROPOLITAN URBAN SERVICE AREA (MUSA) BOUNDARY. SECOND by Klassen. Ayes: Klassen, Willcox, Wippermann, McMenomy, Staats. Nays: 0. Finance Director May introduced Mike Schaefer of Springsted to review the bids for the sale of $895,000 General Obligation Storm Water Revenue Bonds, Series 1992A. Mr. Schaefer advised that it was a tight sale with four bids received and that the interest rates were very favorable. He recommended awarding the bid to FBS Investment Services, Inc. MOTION by Klassen to adopt A RESOLUTION ACCEPTING OFFER ON THE SALE OF $895,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1992A, PROVIDING FOR 2 ROSEMOUNT CITY PROCEEDINGS REGULAR MEETING AUGUST 4, 1992 THEIR ISSUANCE AND LEVYING A TAX FOR THE PAYMENT THEREOF. SECOND by Staats. Ayes: Willcox, Wippermann, McMenomy, Staats, Klassen. Nays: 0. Mr. Schaefer also reviewed the bids for the sale of General Obligation Storm Water Revenue Bonds, Series 1992. He stated that the rates were slightly better because of the length of maturity and that these interest rates were also very favorable. He recommended awarding the bid to FBS Investment Services, Inc. MOTION by Klassen to adopt A RESOLUTION ACCEPTING OFFER ON SALE OF $1,525,000 GENERAL OBLIGATION STORM WATER REVENUE BONDS, SERIES 1992B AND PROVIDING FOR THEIR ISSUANCE. SECOND by Staats. Ayes: Wippermann, McMenomy, Staats, Klassen, Wippermann. Nays: 0. Parks & Recreation Director Bechtold explained to Council the factors relating to why the bids came in higher than the architect's estimates for the Jaycee Park shelter. He explained that because a 12 -foot concrete slab was added around the shelter for maintenance reasons and to facilitate handicap access, the estimates were higher than expected. Mr. Neil Weber, of Schwarz Weber Architects, explained that because of new ADA requirements in regard to restroom facilities, costs were much higher than originally planned because of the addition of square footage to accommodate these new requirements. Discussion ensued regarding the Jaycees' $80,000 donation and where this donation should be used. Director Bechtold explained that the Jaycee donation was now slated for use in the Erickson Park shelter project because the Jaycee Park shelter was downgraded in size. The Jaycees approved the change in funding allocation. Finance Director May and Director Bechtold explained that the Jaycee donation could be utilized on either project at Council discretion. It was also questioned whether there was an advantage to bidding this project at a later date. Mr. Weber explained that it would not change much when considering inflation and that the bidding climate in the state is favorable because of the lack of projects being bid. The shelter should be completed by November 15, 1992. MOTION by Willcox to accept the bids and to award the contract to the C.O. Field Company for the amount of $127,750, funding to come from CIP Account #521 for $90,000, $18,000 from CIP #531, the fountain from Jaycee donations and the remaining amount from Park Dedication. SECOND by Klassen. Ayes: McMenomy, Staats, Klassen, Willcox, Wippermann. Nays: 0. Director Freese reviewed the reasons for Mr. Tom O'Leary resubmitting the Carrollton 4th Addition final plat for approval. Director Freese stated that the necessary steps to resolve title problems with properties along the eastern boundary have been taken care of and that the documents are being drafted. It was also noted that problems with adjoining neighbors have also been resolved. Councilmember Willcox asked that when the project is resumed, the developer address issues relating to severe dust problems and late night work. MOTION by Willcox to adopt A RESOLUTION APPROVING THE CARROLLTON 4TH ADDITION FINAL PLAT and to authorize the execution of the development contract. SECOND by Staats. Ayes: McMenomy, Staats, Klassen, Willcox, Wippermann. Nays: 0. 3 ROSEMOUNT CITY PROCEEDINGS REGULAR MEETING AUGUST 4, 1992 Parks & Recreation Director Bechtold reviewed his recommendation to replace and take down the old hockey rink and construct two new ones behind the old MNDOT garage at the north end of the City Hall parking lot. Because of a plan to place these rinks in the northern part of Erickson Park when plans are implemented for the new shelter and amphitheater, Council raised concerns that these rinks should not be moved at this time, but to wait and develop the park all at once. Director Bechtold stated that they have delayed replacing the lights and poles because of this proposed move and that because of safety concerns they should be replaced this year when the new rinks are built. Councilmember Klassen felt that these rinks could be moved twice anyway depending on the planned development of the park, and she felt that Council should show the community that they are committed to moving ahead with the Erickson Park projects. MOTION by McMenomy to accept the quotes and to award the contract for the grading of the hockey rink site in the Erickson Community Square to the firm of DLR Excavating for $12,512.50. SECOND by Klassen. Ayes: Klassen, Wippermann, McMenomy. Nays: Staats, Willcox. City Council provided City Administrator Jilk names to serve on the Fire Station Referendum Citizens Committee. See Clerk's File 1992- 31. MOTION by McMenomy to approve the appointment of the persons recommended by Councilmembers and Mayor McMenomy to the Fire Station Referendum Citizens Committee. SECOND by Staats. Ayes: Willcox, Wippermann, McMenomy, Staats, Klassen. Nays: 0. Administrator Jilk requested that Council approve the attendance of up to three Councilmembers/Mayor and the City Administrator to attend the National League of Cities Conference in New Orleans scheduled for November 28 through December 2, 1992. MOTION by McMenomy to approve the attendance of up to three Councilmembers/Mayor and the City Administrator to attend the National League of Cities Conference in 1992 and the authorization for normal expenses be paid by the City. SECOND by Wippermann. Ayes: Wippermann, McMenomy, Staats, Klassen. Nays: Willcox. Mayor McMenomy called for a recess at 9:20 and reconvened the Regular City Council Meeting at 9:28 p.m. The agenda was amended at this time to consider item 8. b), being a proposal for an Islamic Community Cemetery. Representatives of the Islamic Community indicated that their wish at this time was to receive a concept approval and no formal action was requested. Assistant Planner Pearson explained that the land in question was a 15 -acre parcel between Biscayne Avenue and the Soo Line Railroad across from Rosemount Woods. The ultimate capacity of this cemetery would be approximately 4,000 burial spaces and would provide for their needs for many years. Pearson also explained that a Guide Plan amendment would have to be done and the land would have to be rezoned from agricultural to public. Mr. Elakkad was introduced to explain the Islamic community and ask Council for any objections to their proposal. No objections were voiced from Council. 4 a ROSEMOUNT CITY PROCEEDINGS REGULAR MEETING AUGUST 4, 1992 The agenda was amended again to consider item 8. a), being U.S. Home Corporation in regards.to their final plat approval for Country Hills Sixth Addition. Director Freese reviewed information regarding this request and advised that the Planning Commission had reviewed the final plat and passed a motion recommending approval subject to their listed terms. Councilmembers raised concerns regarding tree preservation and were informed by Assistant Planner Pearson that the PUD agreement has in place a tree preservation policy and explained some of the details. Mr. Lee Johnson, representing U.S. Homes, answered questions regarding price range of homes. MOTION by McMenomy to adopt A RESOLUTION APPROVING THE COUNTRY HILLS SIXTH ADDITION FINAL PLAT and to authorize the execution of the development contract. SECOND by Willcox. Ayes: McMenomy, Staats, Klassen, Willcox. Nays: Wippermann. The regular order of the agenda was resumed at this time. City Administrator Jilk commented on the Goal Setting Report received from Don Bargen, the outside consultant involved in the session. This report is a result of the session held on June 12, 1992 to develop goals and strategies for the next 90 day work period. Jilk requested that Council accept the report and approve the goals and strategies as outlined in this report. Council stated a desire to research the idea of televising City Council meetings on cable. MOTION by Willcox to accept the report for the 1992 goal setting session and to approve the goals and strategies as outlined. SECOND by Staats. Ayes: Staats, Klassen, Willcox, Wippermann, McMenomy. Nays: 0. Councilmember Willcox commented that funds spent to send the Building Official to the ICBG Business Meeting in Dallas, Texas, could be put to better use elsewhere. Mayor McMenomy stated that funds spent for the continuing education of City staff was worth these expenditures. MOTION by McMenomy to authorize the Building Official to attend the Annual ICBO Conference in Dallas, Texas, August 30, 1992 - September 4, 1992, and not to exceed $1,150. SECOND by Klassen. Ayes: Klassen, Wippermann, McMenomy, Staats. Nays: Willcox. Administrative Assistant Walsh introduced the new "Policy Against Workplace Harassment" and stated that the policy had been drafted by City Attorney Mike Miles. Walsh also stated that training sessions for all City employees will be conducted by Miles. Councilmember Klassen asked if changes could be made to wording in certain places. Staff will make the suggested changes. MOTION by Wippermann to adopt policy number AD -4 entitled, Policy Against Workplace Harassment. SECOND by Staats. Ayes: Willcox, Wippermann, McMenomy, Staats, Klassen. Nays: 0. City Engineer Osmundson reviewed his memo requesting approval to have a consultant, OSM Engineering, complete a transportation study for the western portion of the city. Osmundson explained that with the Highway 52 5 3 ROSEMOUNT CITY PROCEEDINGS REGULAR MEETING AUGUST 4, 1992 Corridor study now being done under joint venture with Dakota County, Inver Grove Heights and Koch, this study would blend with the western study and provide a complete transportation study for the City. Osmundson further explained that the purpose of the study will be to provide needed information and planning for the Comprehensive Guide Plan, assist with the Street Capital Improvements Program, and guide future transportation planning for the developing areas and existing areas of western Rosemount. Osmundson introduced Mr. Ron Bray from OSM to answer any questions Council had regarding the study. It was questioned why Highway 3 was not included in this study and it was explained that Highway 3 is now and always will be a major collector street and that the state has no plans to make any changes, unless plans are initiated by the City. It was noted that this study will be completed within a 6-8 week timeframe, if approved. MOTION by Willcox to authorize staff to proceed with the transportation study. SECOND by Klassen. Ayes: Wippermann, McMenomy, Staats, Klassen, Willcox. Nays: 0. Councilmember Klassen informed Council that a new bus route, with a destination of the Mall of America, is being added by the MVTA. This route will begin August 10, 1992. She also advised that the C.R. 42 route is being heavily used and appears to be successful. Councilmember Klassen expressed a concern that because of the proposal to amend the Redevelopment Plan and Tax Increment Financing Plan to accommodate the Armory site, it appears to the public that the financing for this project is a "done deal." Administrator Jilk advised that this preparation work will not commit the City to any funding. MOTION by McMenomy to adopt A RESOLUTION APPROVING SPECIAL LAW and direct Briggs and Morgan to prepare amendments to the Redevelopment Plan and Tax Increment Financing Plan. SECOND by Willcox. Ayes: McMenomy, Staats, Klassen, Willcox, Wippermann. Nays: 0. Mayor McMenomy requested that staff research the idea of requiring time requirements for putting in new lawns with newly built homes. Mayor McMenomy requested that staff research costs for televising City Council meetings on cable television. Council agreed that residents should be asked if they would like meetings televised and that they should be informed of costs associated with this service. They also agreed that this should be presented to residents in the form of a survey in the local newspaper. Motion by Wippermann to adjourn. ATTEST: Stephan Jilk, City Administrator SECOND by Willcox. Ayes: 5. Respectfully submitted, N. Deborah Widstrom Recording Secretary Nays. 0.