HomeMy WebLinkAbout5.c. Newpaper Contract" CITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: October 20, 1992
AGENDA ITEM: Rosemount Town Pages
AGENDA SECTION:
1992-93 Contract
OLD BUSINESS
PREPARED BY: Stephan Jilk
City Administrator
AGENDA NO.-; �t
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ATTACMdENTS: Contract - as proposed
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The City currently holds a six month contract with Heikkila Productions
of Farmington to produce and distribute the Rosemount Town Pages.
The contract calls for the production and distribution at an annual cost
of $26,000
City staff has had two meetings with Mr. Heikkila in preparation of
renewing the contract. Based on these two meetings, a proposed twelve-
month contract, commencing November 6, 1992, was drafted.
I was prepared to recommend the Council's approval of the contract on
October 20th, as Mr. Heikkila had agreed to the significant issues being
cost and process, as outlined in the contract. On Friday morning I had
a follow-up discussion with Mr. Heikkila regarding the contract.
In that discussion he indicated to me that he is not willing to enter
into the contract, contrary to his previous indications of acceptance,
because he feels the price should be increased to $20,000 for a six-
month contract and he wants to change the newspaper to a fully paid
subscription newspaper on January 1, 1992. He feels that the paper
would be of better quality and would be able to turn a profit if he is
able to go to a subscription approach. He is willing to run the paper
through December, 1992, as it is being run now, but would terminate our
relationship as of January 1, 1992. I have asked him to attend the
meeting on Tuesday to discuss this.
I cannot recommend increasing payments to Mr. Heikkila at the $40,000
per year rate, as requested. I don't feel that the community' receives
that amount of benefit from the expenditure. I would recommend allowing
the paper to go subscription and renewing a City newsletter concept.
RECOMMENDED ACTION: A MOTION to proceed with existing contractual
arrangements for the publication of the Rosemount
Town Pages through December 31, 1992.
COUNCIL ACTION:
L A GREMENT
for, the PUBLICATION AND DISTRIBUTION OF
THE ROSEMOUNT TOWN PAGES
AGREEMENT made this 20th day of October, 1992, by and
between the CITY OF ROSEMOUNT, a Minnesota municipal corporation
("City"), and HEIKKILA PUBLICATIONS, INC., a Minnesota
corporation ("Publisher").
1. Legal Notices. The Publisher shall publish all City
legal notices in "The Farmington Independent" newspaper.
2. Newspaper Office. The Publisher shall maintain a
secondary office, as defined in Minn. Stat. 1990 § 331A.02, in
the City of Rosemount. The office shall be staffed with a
reporter between 9:00 a.m. and 5:00 p.m., Monday through Friday,
excluding public holidays. When the office is not staffed, calls
shall be automatically forwarded to the Publisher's main office
in Farmington''.
3. Newspaper. The Publisher shall publish, print, and
distribute a weekly newspaper known as "The Rosemount Town
Pages.." The paper size, print type, and layout shall generally
be similar to the "The Farmington Independent." The Publisher
shall distribute the newspaper by mail or direct delivery and
without charge to all addresses in the City of Rosemount. Free
copies of the newspaper shall also be made available at retail.
outlets throughout the City of Rosemount and at Rosemount City
Hall. The newspaper shall include, but not be limited to the
following content: -
* One page available for "Rosemount City News", the
content of which shall be furnished by the City to the
Publisher by Wednesday, prior to the publication date,
at 5:00 p.m. to the office in Rosemount. The content
-of this page provided by the City will not be altered
prior to publication by the publisher.
* Quarterly publication of park and recreation
programming schedules as provided by the City.
* Quarterly publication of recycling promotions and
educational information as provided by the City
* Publication of all City legal notices as provided by
the City.
* Publication of all City Council, Planning Commission,
Parks & Recreation Committee, Utility Commission, and
Port Authority agendas and minutes as provided by the
City.
* Coverage of all City Council, Port Authority, and
Planning Commission -meetings.
* Coverage of school sporting events in the City of
Rosemount.
41. Term. The term of this contract shall commence with
the publication of the newspaper on November 6, 1992, and shall
end with the publication on October 29, 1993.
5. Payment. The City shall pay the Publisher $
per column inch for all legal notices published in the Farmington
Independent which will remain the legal newspaper for the City of
Rosemount until such time the Rosemount Town Pages attains "Legal
Newspaper" status. At such time the City will designate the
"Rosemount Town Pages" the City's legal newspaper. Payment shall
be made within thirty (30) days of receipt of an invoice from the
Publisher. The City shall also pay the Publisher $26,000 for the
period this contract covers for writing, publishing, printing,
distributing, and the like, the newspaper described in paragraph
3 of this Agreement. Payment shall be $2,167 per month for the
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term of this contract. The first payment shall be within 10 days
after this agreement is approved and signed. Each of the
remaining payments shall be due by the 15th day of each month as
follows:
2nd Payment
3rd Payment
4th Payment
5th Payment
6th Payment
7th Payment
8th Payment
9th Payment
10th Payment
11th Payment
12th Payment
November 15, 1992
December 15, 1992
January 15, 1993
February 15, 1993
March 15, 1993
April 15, 1993
May 15, 1993
June 15, 1993
July 15, 1993
August 15, 1993
September 15, 1993
The payments listed here are all inclusive of costs the City
will pay the Publisher for all items listed in paragraph three
above.
6. Non -Payment. If the Publisher fails to provide any of
the services listed in paragraph number three or number five, the
City may withhold payment on a pro -rated basis for the week that
the Publisher fails to comply in providing these services.
CITY OF ROSEMOUNT HEIKKILA PUBLICATIONS INC.
BY: BY:
E.B. McMenomy, Mayor Todd Heikkila, President
AND:
Susan M. Walsh, City Clerk
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