HomeMy WebLinkAbout4.i. Port Authority Bylaws_ rt
CITY OF ROSEMOUNT
EXECUTIVE SUMKARY FOR ACTION
CITY COUNCIL MEETING DATE: FEBRUARY 18, 1992
AGENDA ITEM: PORT AUTHORITY BYLAWS
AGENDA SECTION:
CONSENT
PREPARED BY: SUSAN L. VANDERHEYDEN
ASSISTANT CITY ADMINISTRATOR
AGENDAIM # 41
ATTACM4ENTS: PORT AUTHORITY BYLAWS
APP VED Ys
The Rosemount Port Authority, at its first meeting approved the attached
Port Authority Bylaws. As outlined in the attached Bylaws, once they have
been approved by the Port Authority they will be forwarded to the City
Council for Council approval.
The Port Authority Bylaws outline the following information:
role of the officers and administrative staff, meeting
dates, times and locations; manner of voting; order of
business; committees; annual budgeting and reporting
processes; powers and bylaw approval procedure.
Staff will be present to answer any questions you may have.
RECOMMENDED ACTION: MOTION TO APPROVE THE ROSEMOUNT PORT AUTHORITY
BYLAWS.
COUNCIL ACTION:
BYLAWS
or
ROSEMOUNT PORT AUTHORITY
A DEVELOPMENT AGENCY
Article I. Established
There is hereby created by the City Council of the City of
Rosemount, in accordance with Minnesota Statutes, 469.0813 and
City of Rosemount Enabling Resolution No. 1991-53, the Rosemount
Port Authority, a Development Agency.
Article II. Purpose
The purpose of the Port Authority, a Development Agency, is to
carry out economic development and redevelopment within the City
by acting as the development authority for the City on behalf of
the City's interest in continued new job development and
increased tax base.
Article III. Port Authority Members
The Port Authority Commission shall consist of seven (7) members
appointed in accordance with the provisions of the Enabling
Resolution No. 1991-53, Section 6.
Article IV. Seal of Port Authority
The seal of the.Port Authority shall be in the form of a circle
and shall bear the name of the Port Authority, the year
established and contain the logo of the City of Rosemount.
Article V. Officers
Section 1. Chairperson. The Chairperson shall preside at all
meetings and shall have the duties and powers
usually attendant upon such officer. The
Chairperson shall be elected by the Commission
members at the annual meeting.
Section 2. Vice Chairperson. The Vice Chairperson shall,
the absence or disability of the Chairperson,
exercise all the powers and perform the duties
the Chairperson. The Vice Chairperson shall be
elected by the Commission members at the annual
meeting.
Section 3. Executive Secretary. The City Clerk shall act
Executive Secretary to the Port Authority and
shall keep a record of all proceedings of
Commission meetings. The Secretary shall also
give notice of all meetings of the Commission
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in
of
as
and
shall perform such other duties as prescribed by
the Commission.
Section 4. Treasurer. The Treasurer shall receive and be
responsible for all monies from whatever source
derived and the same shall be deemed ,public funds.
Monies shall be disbursed only on checks signed by
the Executive Director or the City Finance
Director. The Port Authority Treasurer, when the
Chairperson and vice Chairperson are absent, shall
be responsible for chairing the meeting.
The City Finance Director will serve as the Port
Authority Assistant Treasurer and be responsible
for accounting, investment, fund maintenance and
disbursement consistent with city procedures under
the direction and control of the Commissioners.
Other accounting procedures shall be in accordance
with Minn. Stat. 469.049, et seq. and Enabling
Resolution No. 1991-53.
Article Vi. Administrative Structure
Section 1. •,Executive Director. The Port Authority shall
employ an Executive Director who shall have
general supervision over the administration of its
business and affairs, subject to the direction of
the Port Authority. He/she shall be charged with
the management of the development projects of the
Port Authority. This person will be the City
Administrator of the City of Rosemount.
Section 2. Assistant Director. The Port Authority may employ
an Assistant Director who shall assist the
Executive Director in the administration of the
business and affairs of the Port Authority. The
Assistant Director shall have the responsibility
to coordinate meetings with public and private
developers, pursuant to development/redevelopment
projects and general business of the Port
Authority.
The Assistant Director shall also be responsible
for reviewing and updating the Redevelopment Plan
and written reviews of all development proposals
which come before the Port Authority. Said
reviews and other memorandums shall be directed to
the Port Authority through the Executive Director.
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The Assistant Director shall sit at regular or
special meetings of the Port Authority in the
absence of the Executive Director, and shall
attend other meetings as requested by the Port
Authority or Executive Director.
Section 3. Additional Personnel. The Port Authority may from
time to time employ such personnel as it deems
necessary to exercise its powers, duties and
functions as prescribed by law.
Article VIZ. Meetings of the Port Authority
Section 1. Meeting Place. The meetings shall be at such a
place in Rosemount, Minnesota, as the
Commissioners shall from time to time designate.
All meetings, except as otherwise authorized or
provided by law, shall be open to the public. The
Chairperson may change the meeting place by giving
five (5) days written notice to Commission
members.
Section 2. Time of Meetings.
A. Regular Meetings. Regular meetings shall be
held twice each month at the time and date
specified by the Port Authority.
B. SRecial Meetings_. A special meeting may be
called by the Chairperson, the Executive
Director, or by any three (3) Commissioners
by written request filed with the Executive
Director who shall mail or personally deliver
to all members notice of the time and place
of such meeting at least twenty-four (24)
hours in advance of the scheduled meeting
time. Special meeting notices must be posted
and shall state time, place and purpose of
the meeting and no other business shall be
considered.
C. Annual Meeting. The Annual Meeting shall be
the first meeting in February and held with
the regular meeting at the time and date
specified by the Port Authority.
Section 3. Quorum. A majority of the commissioners shall
constitute a quorum. A lesser number may adjourn
a meeting until a quorum is obtained. When a
quorum is in attendance at a meeting, action may
be taken upon a vote of a majority in attendance.
No voting shall be done by proxy.
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Section 4. Governance of Meetings. The meetings of the Port
Authority shall be governed by Robert's Rules of
Order, provided that said rules shall be construed
liberally to afford the Port Authority flexibility
in the conduct of its meetings.
Article VIII. Manner of Voting
The voting on all questions coming before the Port Authority
shall be by roll call, and the yea and nay votes shall be entered
upon the minutes of such meeting.
Article I8. Order of Business
1. Call to Order
2. Approval of Minutes
3. Bills and Communications
4. Consent
5. Old Business
6. New Business
7. Chairperson's Report
8. Executive Director's Report
9. Adjournment
Article X. committees
The Chairperson shall appoint such advisory committees and
subcommittees as he/she determines are necessary and select its
members. No committee shall consist of more than five (5)
members. Committee and subcommittee members shall consist of
commissioners and/or other persons selected by the Chairperson.
The Chairperson shall define the purpose of the committee and
subcommittee and the expected length of time necessary to
complete a report. At any time these members may be replaced or
removed as deemed necessary by the Chairperson.
Article %I. Annual Budget and Annual Report
The Rosemount Port Authority, a Development Agency, shall have an
annual budget consistent with the requirements of Enabling
Resolution No. 1991-53 City Charter and Minnesota Statutes,
Chapter 469, et seq.
An Annual Report shall be presented by the Port Authority to the
City Council each year during the month of April reviewing Port
Authority plans, projects and expenditures of the previous year.
All other reports shall be kept and distributed in accordance
with various statutes and Enabling Resolution No. 1991-53.
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Article XII. Powers
The Port Authority may exercise all of the powers contained in
the Minnesota Statutes, Chapter 469, as modified by Section
469.0813, and according to Enabling Resolution No. 1991-53.
Article XIII. Amendments to Bylaws
The Bylaws may be amended by a vote of a majority of the
Commissioners only when the proposed amendment has been submitted
in writing to all the Commissioners two weeks prior to the
meeting at which the amendment to be considered.
Article %Iv. Approval of Bylaws
These Bylaws and any amendments to them shall be subject to the
approval of the Rosemount City Council.
Adopted: , 1992 at a regular meeting of the
Rosemount Port Authority, a Development Agency.
Chairperson
ATTEST:
Approved by the Rosemount City Council on , 1992
at a regular City Council meeting.
Mayor
City Clerk