HomeMy WebLinkAbout4.m. AD-1 Policy AmendmentCITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: FEBRUARY 18, 1992
AGENDA ITEM: AD -1 POLICY AMENDMENT
AGENDA SECTION:
CONSENT
PREPARED BY: SUSAN L. VANDERHEYDEN
ASSISTANT CITY ADMINISTRATOR
AGENDA IMM
��4
ATTACEKENTS: ADMINISTRATIVE POLICY #AD -1
APP VE BY:
In addition to the Ordinance Amendment for the incorporating of the Cable
Commission into the Utility- Commission, it is also necessary for the City
Council to approve the amendments to Administrative Policy #AD -1 so that this
Committee Selection Policy also reflects this organizational change.
Staff will be present to answer any questions you may have.
RECOMMENDED ACTION: MOTION TO APPROVE POLICY #AD -1, COMMITTEE
SELECTION POLICY, AS AMENDED.
COUNCIL ACTION:
CITY OF ROSEMOUNT
POLICY TITLE:
POLICY NUMBER:
PROPOSED BY:
DATE APPROVED
BY CITY COUNCIL•
February 13, 1992
COMMITTEE SELECTION POLICY
AD - 1
ADMINISTRATION
December 3, 1991
The City of Rosemount wants to assure equal and open access
to the selection process for all City Council appointed standing
Commissions and Committees. This policy will set a regular and
formal recruitment and selection process for eligible members to
all City Council Commissions and Committees. It will provide
applicants for Citizens Advisory Commissions and Committees with
basic information on the application procedures and the
appointment process.
POLICY
This policy will provide guidelines governing the
application procedure and the appointment process for Citizens
Advisory Commissions and Committees.
The Commissions and Committees shall be advisory bodies to the
City council, charged with the responsibility of researching,
reviewing, and making recommendations on related issues.
PROCEDURE
1. The following Commissions shall be appointed by the City
Council and shall meet on the days designated below:
Days & Times of Meetings
Port Authority 6:00 p.m.
- ist & 3rd Tuesday of each month
Utilities Commission 6:30 p.m.
- 1st Monday after the Tues.
of each month
Parks & Recreation Committee 7:30 p.m.
- 3rd Monday of each month
Planning Commission 5:00 p.m.
- 2nd and 4th Tuesday of each
month
Policy AD -1
Page 2
Length of Terms:
Port Authority 6 years
Utilities Commission 3 years
Parks & Recreation Committee 3 years
Planning Commission 3 years
2. All persons making application to the City Council for a
position on a Citizens Advisory Commission or Committee
shall be residents of the City of Rosemount.
3. Persons interested in being considered for appointment or
reappointment to a City Commission or Committee shall
complete an "Application for Appointment to City Committee
or Commission" form furnished by the City.
4. Appointments to expired terms shall be made annually by the
City Council at their second regular meeting in January.
All members, regular and alternate, shall be appointed to
terms as designated above, however, the term may be
terminated early by the Council. Each member shall serve a
maximum of three terms, effective with those members
appointed January, 1991 and after. Compensation for members
shall be set by the City Council.
5. When an individual's regular employment may potentially
cause a conflict of interest with the normal items of
business of a City Commission or Committee, he or she shall
divulge such possible conflict in writing prior to the
consideration for appointment. Prior to making an
appointment, the City Council shall determine whether or not
such potential conflict of interest would preclude the
appointment of the applicant.
6. Anyone already holding an elective county, state, or federal
office shall not be eligible to serve in a regular voting
position on any of the City Commissions or Committees.
7. No permanent full-time or part-time City of Rosemount staff
employee shall hold a regular voting position on any
Commission or Committee except that a staff member may serve
as an ex -officio member.
B. An effort shall be made to have a diversity of professions
and occupations represented on all Commissions and
Committees and, as a general guideline, at no one time
should one-third of any one Commission or Committee be
comprised of individuals of like professions or occupations.
Policy AD -1
Page 3
9. As a general guideline, the members of each
Commission/Committee should be comprised of members
representing a wide range of civic groups and interests.
10. Attendance at the meetings of these advisory bodies is
critical to their effectiveness; therefore, missing three
consecutive meetings or attendance at less than 75% of the
meetings in a six-month period will cause the
Committee/Commission Chairperson to review the nature of the
absences and, pending the outcome of that review, it may be
necessary to forward a recommendation to the City Council
that the member of the Committee/Commission be removed for
poor attendance.
11. Alternate members may be appointed and are considered as
members in training and shall act as regular voting members
in the absence of any regular member. Mid-term vacancies
shall temporarily be filled by the alternate if appointed
for the unexpired term. The alternate shall apply and be
considered for regular membership on the commission along
with any other applicants. If alternates are not appointed
vacancies would be filled following guidelines set in this
policy.
12. Commission/Committee members may be removed from office at
anytime for good cause by the City Council.
RECRUITMENT AND SELECTION
Ninety days prior to the expiration of commission terms each
year, the Council shall be advised of the pending vacancies and
the attendance record of the individuals whose terms are expiring,
should those individuals be eligible for reappointment. Should
the individuals merit reappointment, those persons will be
contacted to determine if he/she wishes to seek reappointment.
New applications should be completed by the incumbents. Council
will also announce to the general public the vacancies on the City
Commissions at least sixty days prior to the expiration of
commission terms each year and applications will be accepted from
all interested citizens of Rosemount.
Thirty days prior to the expiration of commission terms, the City
Council will meet to review all applications and interview
applicants, including incumbent members whose terms are expiring
and who wish to seek reappointment. The qualifications of the
members of the Commissions shall be those who in judgement of the
Council are representative of the community and are qualified by
training, experience and interest useful for the fulfillment of
the Commission's responsibility.
EFFECTIVE DATE
This policy will go into effect the day following its adoption by
the City Council of Rosemount, Minnesota.
Policy AD -1
Page 4
A COMMISSION MEMBER'S CODE
As a commission member, I believe that the primary purposes
of a commission are to achieve effective and wise guidance of the
City through group thinking and action, to raise the standards of
commission membership and to improve the level of services to the
community which supports it.
I realize that mine is a community trust, that I represent
all the people and that I have a duty to the community as well as
to the commission I pledge myself. Therefore, to cultivate an
"educated heart" so that I may be sensitive to my obligations and
relationships in this trusteeship, I subscribe to the code of an
ethical person, remembering that ethics refers to what a person is
morally obliged to do or not to do in a given situation.
I believe that commission service can be an expression of
democratic citizenship, signifying a willingness to accept
community responsibility and the charge to preserve popular
control of American public services. Respecting the dignity and
worth of the individual, I shall base my relations with people on
their qualities as individuals without distinction as to race or
creed or gender or color or economic or social status. I believe
that a persons greatest possession, as well as his/her greatest
contribution to society, may lie in the ways in which he/she
differs from me, rather than in the ways in which we are similar.
I shall accept these differences and try to build a useful
relationship upon them.
I uphold the principles of my organization, recognizing and
assuming my responsibility to establish and administer the best
possible program and policies for my commission. I shall learn
its programs and objectives, give to it a fair share of my time
and personal abilities, keep a community wide perspective knowing
that, for sound community service, my commission's work must be
coordinated with the total community.
I promise to be loyal to my own organization and a good
neighbor to other agencies. My attitude shall be one of
cooperative open-mindedness and objectivity. In carrying out my
assignments, I shall be professional in realizing that it is not
possible to lay down absolute rules for all situations. I shall
be willing to think things through with the other commission
members, weighing alternatives and exercising good judgement in
choosing among them.
CITY OF ROSEMOUNT
APPLICATION FOR APPOINTMENT
Please check Commission/Committee you are applying for:
Port Authority Parks & Recreation
Planning Utilities
Other Other
Explain:
Name
Address
Phone Available at work? Phone
Have you had an opportunity to read the Commissioners Code and Job
Description for this commission/committee? Yes No
Please write a statement as to why you wish to serve on this
commission/committee. Use the back side of this application or
attach a statement if necessary.
Thank you! You will be contacted regarding this application.
Policy AD -1
Page 6
ROSEKOUNT PORT AUTHORITY
JOB DESCRIPTION / QUALIFICATIONS
QUALIFICATIONS: Applicants must . . .
1. Be a resident of the City of Rosemount
2. Have a willingness and dedication to commit both time and
personal energy to the Authority.
3. Have an interest in housing and economic development issues
(commercial, retail, industrial development and
redevelopment).
4. Have a desire to provide a broad range of economic
development services to the citizens of Rosemount.
5. Have an interest in and knowledge of the community of
Rosemount.
6. Recognize that economic development fulfills a vital role in
the quality of life for both the business persons and
citizens of Rosemount.
7. Have a willingness to seek and accept input from citizens,
organizations, and those directly affected by housing and
economic development projects within Rosemount.
8. Have the ability to maintain an objective approach to
economic development issues which come before the Authority.
RESPONSIBILITIES: Applicants must .
1. Attend and participate in regularly scheduled meetings and
special meetings.
2. Attend and participate in appointed study committees which
may be required to conduct the affairs of the Authority.
3. Work closely with City Staff, the Planning Commission, and
the City Council.
4. Review and make recommendations concerning housing and
economic development and those programs which assist this
development.
5. Annually elect a chairperson to the Authority.
6. Annually review the Authority budget, providing suggestions
to staff.
PORT AUTHORITY COMMISSIONERS REPORT TO:
1. City Council
PERFORMANCE AND EVALUATION:
1. Self evaluation by the Authority.
2. Regular attendance and participation.
3. Knowledge and satisfaction that the Authority is fulfilling
a vital role in the community.
Policy AD -1
Page 7
Port Authority
Job Description/Qualifications
Page 2
DUTIES OF CHAIRPERSON:
1. To preside over regularly scheduled and special Authority
meetings.
2. To call special meetings of the Authority when required to
conduct the responsibilities of the Authority.
3. To act as spokesperson for the Authority.
4. To assign members to special task committees.
5. To advise and consult with individual membe s concerning
their participation on the Authority.
DUTIES OF THE EXECUTIVE DIRECTOR OF THE PORT AUTHORITY TO THE
AUTHORITY:
1. To act as an administrator of economic development
activities, budgets, and liaison to the City Council for the
recommendations made by the Authority.
2. To provide direction and input to the Authority concerning
economic development projects and programs.
3. To attend regularly scheduled and special meetings of the
Authority.
4. To assist in the development of meeting agendas.
DUTIES OF THE ASSISTANT DIRECTOR OF THE PORT AUTHORITY TO THE
AUTHORITY:
1. To assist in the development of meeting agendas and to
prepare packet material for all Authority meetings.
2. To perform fundamental research for projects and programs
before the Authority.
3. To attend regularly scheduled and special meetings of the
Authority.
Policy AD -1
Page 8
ROSEMOUNT PORT AUTHORITY
The Port Authority (the "Authority") is a commission which is
appointed by the City Council. The purpose of the Authority is to
advise and make recommendations to the City Council regarding
housing, redevelopment and economic development projects and
implement those development projects. The Authority is expected
to work closely with the Administrative, Planning and Finance
Departments of the City of Rosemount.
ORGANIZATION:
The Authority consists of seven (7) members who are appointed by
the City Council for six (6) year terms. It is comprised of a
minimum of two (2) City Council members with the remaining five
(5) members being either City Council members or Rosemount
citizens.
The chairperson is elected annually by the Authority at an "Annual
Meeting". Meetings are held twice a month. Special meetings may
be called by the chairperson.
MEMBERS ROLES:
The work of the Authority covers a broad range of issues. While
many -issues must be acted on quickly, others are very involved
project issues and take time to carry on to completion. The wide
variety of issues causes regular attendance and participation by
members to be essential for the completion of necessary tasks.
Occasionally, the formation of "task" groups (often an Authority
member and staff members) becomes necessary to look into or work
further on more complex issues. Assignment to these groups is
voluntary.
Perhaps the most significant responsibility the members have is to
keep an open mind to all issues. Listening, learning and
discussion of issues are important qualities of commissioners.
Decision making should be based on information gathered and what
can be seen as working towards the betterment of the City.
Maintaining objectivity in the face of special interest groups is
often difficult, but essential for a balanced approach to economic
development. Both long term objectives and short term benefits
should be considered on all issues.
Although the Authority acts as a group, debate and divergent view
points among commissioners are expected and desirable. However,
personal viewpoints are not to be represented to outside
organizations/individuals as being of the Authority, the City or
any City departments. Special interests, which may not represent
the betterment of the community, must remain separate from the
commissioners' obligations. Conflicts of interest must be avoided
and will not be tolerated.
Policy AD -1
Page 9
Port Authority
Page 2
RESPONSIBILITY / AUTHORITY:
The Authority has the powers granted under Minnesota Statutes,
Section 469, et seq., Section 462 and Section 472A.10. This
includes all the powers of a housing and redevelopment authority,
an economic development authority and a port authority.
The Authority is a creation of the City Council with the
responsibility of economic development. The Authority reviews
proposed economic development projects, oversees Rosemount
Redevelopment District Number One and Rosemount Development
District Number One, and advises the City Council on, and/or
participates in, special programs such as grants and other funding
available to encourage economic development within the City of
Rosemount.
STAFF:
The City Administrator acts as the Executive Director of the
Authority. The person filling the Economic Development position
acts as the Assistant Director of the Authority. The Assistant
City Administrator, Planning Director, Public Works Director and
Finance Director also work very closely with the Authority.
The Rosemount City Administrator oversees the day to day and long
term operations of the offices of the City of Rosemount. As this
position relates to the Authority he/she is the Executive Director
(the "Director"). The Director acts as an administrator of
economic development activities, budgets, and as a liaison to the
City Council for the recommendations made by the Authority.
He/she provides direction and input to the Authority concerning
economic development projects and programs. It is also the
Director's responsibility to attend regularly scheduled and
special meetings of the Authority and to assist in the development
of meeting agendas.
The Economic Development position is responsible for preparing
information regarding proposed economic development for
presentation to the Authority. He/She is required to attend all
regularly scheduled and special meetings of the Authority. The ED
position, assists in the development of meeting agendas and the
preparation of packet materials for all Authority meetings and
performs research for projects and programs brought before the
Authority.
Policy AD -1
Page 10
PORT AUTHORITY
FOR YOUR INFORMATION:
By -Laws
A legal document outlining the powers and procedures of the
Rosemount Economic Development Authority.
Community Development Block Grant (CDBG):
A grant program administered to the City of Rosemount through the
Dakota County Housing and Redevelopment Authority. The funds are
intended to be used for the elimination of slum and blight
(redevelopment).
Comprehensive Guide Plan:
Required by the Metropolitan Council, the City of Rosemount
prepared a "Comprehensive Guide Plan" for the City. Information
regarding industrial, commercial, and retail development can be
found in various segments of said plan.
Funding:
Funding for the Rosemount Port Authority comes from property taxes
generated through tax increment financing and through various
grant programs from Dakota County and the State of Minnesota.
P.U.D.:
A planned unit development is an agreement between a City and
developer/land owner to develop the land included in the agreement
according to a specific criteria; including residential densities,
park land, and commercial/industrial areas, with a proposed time
frame for development.
Rosemount Development District Plan:
A document adopted in 1990 outlining contiguous areas throughout
the City of Rosemount targeted for economic development. This
district includes the original Redevelopment District.
Rosemount Redevelopment Plan:
A document adopted in 1979 targeting the Rosemount Central
Business District and surrounding contiguous areas for housing and
economic development.
Rosemount Zoninc7 Ordinance:
All of the land within the City of Rosemount is zoned for specific
uses to promote compatible land uses and the orderly development
of the City.
Tax Increment Finan-ing (TIF):
A method of financing public and/or private development projects,
involving a freeze by a local government of the tax base within a
designated district; the revenues generated by reassessment or new
development are placed in a special redevelopment fund to finance
community improvement projects (ie: RosemountRedevelopmentDistrict Number One and Amendments I-V, and Rosemount Development
District Number One).
Policy AD -1
Page 11
ROSEMOUNT PLANNING COMMISSION
BOARD OF COMMISSIONERS
JOB DESCRIPTION / QUALIFICATIONS
QUALIFICATIONS: Applicants must . . .
1. Be a resident of the City of Rosemount.
2. Have a willingness and dedication to commit both time and
personal energy to the Commission.
3. Have an interest in comprehensive community planning, zoning,
and subdivision of land.
4. Have a desire to assist in implementing City of Rosemount Land
Use Controls including the Comprehensive Guide Plan, Zoning
Ordinance and Subdivision Ordinance for the purpose of
protecting the health, safety and welfare of the public.
5. Have a willingness to seek and accept input from citizens,
organizations, and those directly affected by land use related
actions made by the Commission.
6. Have the ability to maintain an objective approach to
community development issues in order to promote the highest
"quality of life" possible for residents of Rosemount.
RESPONSIBILITIES: Applicants must . . .
1. The general purpose of the Planning Commission is to advise
the.City Council on all development matters in the community.
2. Specific duties include the preparation and administration of
the City's comprehensive guide plan, zoning ordinance and
subdivision ordinance.
3. Specific powers include direct approval authority on site plan
applications (required for all non-residential building permit
applications) .
4. The Planning Commission is required to make formal
recommendations on all zoning and subdivision applications.
5. The Planning Commission acts as the Board of Appeals and
Adjustments, which is empowered to act upon all variance
applications.
6. Attend and participate in regularly scheduled meetings and
special meetings.
7. Attend and participate in appointed study committees which may
be required to conduct the affairs of the Commission.
8. Work closely with City Staff, the City Council, the Port
Authority, and other City Committees and Commissions.
9. Annually elect a chairperson and secretary to the Commission.
PLANNING COMMISSION REPORTS TO:
1. City Council
Policy AD -1
Page 12
Planning Commission
Job Description/Qualifications
Page 2
PERFORMANCE AND EVALUATION:
1. Self evaluation by the Commission.
2. Regular attendance and participation.
3. Knowledge and satisfaction that the Commission is fulfilling a
vital role in the community.
DUTIES OF CHAIRPERSON:
1. To preside at all meetings of the Commission and to preserve
order and enforce required Commission procedures.
2. To submit such recommendations and information that would be
consider proper concerning the business and procedure of the
Commission.
3. To act as spokesperson for the Commission.
DUTIES OF THE DIRECTOR OF PLANNING TO THE COMMISSION:
1. Responsible for day to day administration of the Planning
Department.
2. Manages inspection policies and procedures, planning and
zoning functions and economic development opportunities in the
City.
3. To advise the Commission regarding all matters relating to
planning, zoning, subdivision of land or land development
within the City.
4. To attend regularly scheduled and special meetings of the
Commission.
DUTIES OF THE DIRECTOR OF PLANNING TO THE COMMISSION
1. Responsible for general supervision over the administration of
the business and affairs of the Commission, subject to the
direction of the Commission.
2. As assistant to the Secretary, the Director of Planning shall
keep the records of the Commission.
3. Responsibility for the preparation of the agenda and reviews
of the business matters to be considered by the Commission.
4. To serve as advisor to the Commission on all matters subject
to Commission consideration.
5. To attend regular scheduled and special meetings of the
Commission.
Policy AD -1
Page 13
ROSEMOUNT PLANNING COMMISSION
BOARD OF COMtitISSIONERS
The Planning Commission is a commission which is appointed by the -
City Council. The purpose of the Commission is to advise and make
recommendations to the City Council regarding land use policy,
zoning and all development proposals. The Commission works
directly with the Planning Department.
ORGANIZATION:
The Commission consists of five (5) members who are appointed by
the City Council. The Commissioners are appointed to three (3)
year terms.
The chairperson and secretary are elected annually by the
Commission at an "Annual Meeting". Meetings are held twice a
month. Special meetings may be called by the Chairperson.
MEMBERS ROLES:
The Commission work covers a broad range of issues. While many
issues must be acted on quickly, others are very involved project
issues and take time to carry on to completion. the wide variety
of issues causes regular attendance and participation by members
to be essential for the completion of necessary tasks.
Occasionally, the formation of "task" groups (often'a Commission
member and staff members) becomes necessary to look into or work -
further on more complex issues. Assignment to these groups is
voluntary.
Perhaps the most significant responsibility the members have is to
keep an open mind to all issues. Listening, learning and
discussion of issues are important qualities of commissioners.
Decision making should be based on information gathered and what
can be seen as working towards the betterment of the City.
Maintaining objectivity in the face of special interest groups is
often difficult, but essential for a balanced approach to economic
development. Both long term objectives and short term benefits
should be considered on all issues.
Although the Commission acts as a group, debate and divergent view
points among commissioners are expected and desirable. However,
personal viewpoints are not to be represented to outside
organizations/individuals as being of the Commission, the City or
and City departments. Special interests, which may not represent
the betterment of the community, must remain separate from the
Commissioner's obligations. Conflicts of interest must be avoided
and will not be tolerated.
Policy AD -1
Page 14
Planning Commission
Board of Commissioners
Page 2
RESPONSIBILITY / AUTHORITY:
The Commission has powers under Minnesota Statutes, Sections
462.351 to 462.358.
The Commission is a creation of the City Council with the
responsibility of land use development. The Commission reviews
proposed development projects administers the Rosemount
Comprehensive Guide Plan, the Critical Area Plan, the Zoning
Ordinance and the Subdivision Ordinance. The Commission approves
all development site plans and variances and makes recommendations
to the City council on all Subdivisions and Planned Unit
Developments, Guide Plan Amendments, Zoning Ordinance and
Subdivision Ordinance Amendments.
STAFF:
DUTIES OF THE DIRECTOR OF PLANNING TO THE COMMISSION:
The Director of Planning is responsible for the day to day
administration of the Planning Department. The director manages
inspection policies and procedures, and planning and zoning
functions in the City.. It is the responsibility of the Planning
Director to advise the Commission regarding all matters relating
to planning, zoning and subdivision of land or land development
within the City. The Director attends regularly scheduled and
special meetings of the Commission.
The Planning Director is also responsible for the general
supervision over the administration of the business and affairs of
the commission, subject to the direction of the Commission. As
Assistant to the Secretary, the Planning Director shall keep the
records of the Commission. It is the responsibility of the
Planning Director to prepare the Agenda and to review the business
matters to be considered by the Commission.
Policy AD -1
Page 15
ROSEMOUNT ADVISORY PARKS AND RECREATION COMKITTEE
JOB DESCRIPTION / QUALIFICATIONS
QUALIFICATIONS:
1. Resident of the City of Rosemount
2. Willingness and dedication to commit both time and personal
energy to the committee.
3. An interest in both parks and recreation issues
4. Desire to provide a broad range of parks and recreation
service to citizens of the community.
5. Interest in and knowledge of the community of Rosemount
6. Recognize that recreation and parks fulfills a vital role in
the quality of life for Rosemount
7. Willingly seeks input from neighborhoods organizations, and
individuals
S. Ability to maintain an objective approach to park and
recreation issues
RESPONSIBILITIES:
1. Attend and participate in regular monthly meetings and
special meetings.
2. Attend and participate in appointed study committees which
may be required to conduct the affairs of the Advisory
Committee
3. To make recommendations concerning parks acquisition and
development to council and staff.
4. To review and make recommendations concerning recreation
programming
5. Annually elect officers of the Advisory Committee
6. Provide input into park site planning
7. Annually reviews the department budget, providing
suggestions to staff
8. Performs fact finding tasks for City Council
REPORTS TO:
1. City Council
PERFORMANCE AND EVALUATION:
1. Self evaluation by commission
2. Regular attendance and participation
3. Knowledge and satisfaction that commission is fulfilling a
vital role in the community
Policy AD -1
Page 16
Parks & Rec Job Description/Qualifications
Page 2
DUTIES OF CHAIRPERSON:
1. To preside over regularly scheduled and special committee
meetings
2. To call special meetings of the Advisory Committee when
required to conduct the responsibilities of the committee
3. To act as spokesperson for the committee
4. With the Director of Parks and Recreation; establish a
tentative agenda for monthly meetings
5. Assign members to special study committees
6. Advise and consult with individual members concerning their
participation on the committee
DUTIES OF THE DIRECTOR OF PARKS AND RECREATION TO THE ADVISORY
COMMITTEE:
1. To assist in the development of the agenda and prepare
packet material
2. To act as an administrator of Parks & Recreation programs,
budgets, park development and liaison to the City Council
for the recommendations made by the Committee
3. Provide direction and input to the Committee concerning park
dedication and recreational programming
4. To perform fundamental research in the study of parks and
recreation issues
5. To attend meetings of the Advisory Committee and study
committees
Policy AD -1
Page 17
ROSEMOUNT ADVISORY PARKS AND RECREATION COMiITTEE
The Advisory Parks and Recreation Committee is an appointed
committee of the City Council of volunteer citizens. The purpose
of the committee is to advise and make recommendations to the City
Council concerning both parks and recreation issues. In addition
the committee provides input to City staff, in affect, acts as an
advisory board on community interests concerning recreation and
parks.
Organization: The committee consists of 7 members who are
appointed by the City Council for three (3) year terms.
Chairperson and vice -chairperson are elected annually by the
commission members at an annual meeting. Meetings are held
monthly, or at the call of the chairperson.
Members Role: The Advisory Committee work covers a broad range of
issues which must be acted upon in a timely manner. To accomplish
this work, regular attendance and participation by members is
essential. Occasionally, the formation of "task" or "study
groups" becomes necessary to look into or work further on more
complex issues. Assignment to these groups is voluntary.
Perhaps the most significant responsibility the members have is to
keep an open mind to parks. issues. Listening, learning and
discussion of issues are important aspects of committee work.
Decision making should be based on information gathered and what
can be seen as working towards the betterment of the City and
parks and recreation system. Maintaining objectivity in the face
of special interest groups is often difficult, but essential to a
balanced approach to parks. Both long term objectives and short
term benefits should be considered on all issues.
The Advisory Committee acts as a group; disagreement and divergent
views are expected and desirable. However, these views are not to
be represented to outside organizations/committees as being
representative of the views of the Advisory Committee or City.
Members need to be certain that they do not express personal views
and interests as that of that of the City or Parks and Recreation
Department.
RESPONSIBILITY/AUTHORITY: The Committee does not have statutory
powers, as do "Park Boards." It is a creation of the City Council
with the responsibility of parks and recreation. The commission
reviews residential development for recommendation of park
dedication, annually reviews the budget, provides input regarding
programming, hears citizens requests and investigates issues for
recommendation. In addition to the general responsibility of
parks and recreation, the committee will perform "special"
responsibilities as well.
Policy AD -1
Page 18
Rosemount Advisory Parks & Rec Committee
Page 2
STAFF: The City employs a professional administrator for the
Parks and Recreation Department whose responsibility includes the
day to day direction and operation of the department. Directly
responsible to the City Administrator, the director prepares the
operational budget, purchases major equipment items, oversees the
forestry department, weed control program, plans parks maintenance
and development activities, as well as give direction to the
effective operation of recreational programming, etc.
As the position relates to the Advisory Committee, the director
prepares the committee's agenda and support information concerning
agenda items. Items require committee action, informational items
on parks and programs are presented by the director and
communicated to the appropriate parties.
The City Administrator occasionally attends meetings of the
Advisory Commission and will comment on council directives, as
well as background information pertaining to City development.
FOR YOUR INFORMATION:
Park Dedication: The City has enacted an ordinance under
Minnesota laws, which grants a community the authority to receive
land for park purposes from residential developers. This
dedication is set at 10t of the land to be developed. In
instances in which suitable land for park purposes is not
available, or the amount of land is not sufficient to support a
park, a cash dedication is taken. The amount of the cash
dedication is based on the type of land use. The committee
annually reviews the fees for possible adjustment. The cash
collected goes into the "park dedication" fund for purchase and/or
development of parks throughout the community.
Comp Plan: Required by the Metropolitan Council the City prepared
a "Comprehensive Guide Plan" for the City. One segment of the
plan includes parks. Neighborhood service areas were defined to
help determine what park needs might be for each portion of the
City.
Funding: Funding for park development comes from the general
taxes and park dedication fees.
P.U.D.: A planned unit development is an agreement between a City
and developer/land owner to develop the landwitha proposed time
frame for development. Included in the agreement according to a
specific criteria are residential densities, park land and
commercial area.
Policy AD -1
Page 19
UTILITIES COMKISSION
JOB DESCRIPTION / QUALIFICATIONS
QUALIFICATIONS:
1. Must be resident of the City of Rosemount.
2. If a customer of Rosemount Water & Sewer Utilities, then must
be in good standing.
3. If a cable subscriber, then must be in good standing.
4. Must possess willingness and dedication to commit both time
and personal energy to the commission.
5. Must have interest in and knowledge of the community of Rosemount.
RESPONSIBILITIES:
1. Attend and participate in regular monthly meetings and special
meetings.
2. Attend and participate in appointed study committees which may
be required.
3. Set policies concerning operation and maintenance of water,
sanitary sewer, and storm sewer systems.
4. Approve rate structure for water, sanitary sewer, and storm
sewer systems, e.i. user fees, connection charges, etc.
5. Set policies regarding billing procedures and methods.
6. Approve annual utilities operating budget.
7. Review and recommend the availability of water and sanitary
sewer to new developments.
8. Recommend approval to city council of public improvement
projects involving water, sanitary sewer, and storm sewer
construction.
9. Support and keep updated Comprehensive Plans for water,
sanitary sewer, and storm sewer.
10. Approve natural gas, electric, and telephone franchise
agreements
11. Set policies concerning use and operators of commission's video
equipment.
12. Implement provisions and approve franchise agreements.
13. Act as liaison to cable company at directoin of the
Commission.
14. Respond to subscriber complaints.
15. Monitor performance of cable companies.
REPORTS TO:
1. All users of the Utilities
2. All cable subscribers
3. City Council
PERFORMANCE AND EVALUATION:
1. Occasional customer surveys.
2. Self evaluation by commission.
3. Knowledge and satisfaction that commission is fulfilling a
Policy AD -1
Page 20
vital role in the community.
Utilities Commission
Job Description/Qualifications
Page 2
DUTIES OF CHAIR -PERSON:
1. Preside over regularly scheduled and special commission
meetings.
2. Call special meetings when required to conduct the
responsibilities of the commission.
3. To act as spokesperson for the commission.
4. Establish, with the Public Works Director, and/or City
Administrator a tentative agenda for monthly meetings.
5. Assign members to special study committees, if necessary.
6. Advise and consult with individual members concerning their
participation on the committee.
DUTIES OF THE PUBLIC WORKS DIRECTOR:
1. Assist in the development of the agenda and prepare packet
material.
2. Act as administrator of Utilities policies, rates, and budgets
and be liaison to the City Council for recommendations made by
the commission.
3. Provide direction and input for the commission.
4. Perform fundamental research when needed.
5. Attend all meetings of the Commission and study committee when
directed.
6. Assist Commission in development of maintenance and operation
policies, setting rates, preparing budgets, etc.
DUTIES OF THE CITY ADMINISTRATOR
1. Negotiate franchise agreements.
2. Supervise City Attorney on franchise issues.
3. Assist in the development of the agenda and prepare packet
material.
4. Provide direction and input for the Commission.
Policy AD -1
Page 21
ROSEMOUNT UTILITIES COMMISSION
The Utilities Commission is an appointed commission by the City
Council. The purpose of the commission is:
(1) to provide direction as to level of service, and
(2) to advise and make recommendations to the City Council
concerning water, sanitary sewer, and storm _sewer.
(3) to monitor the cable company's performance as to level of
service, and
(4) to advise and make recommendatons to the City Council
concerning use of franchise fees.
Organization: The Commission consists of three (3) members who
are appointed by the City Council for three (3) year terms.
Ex officio members of the Commission shall be the Mayor and City
Administrator.
The Public Works Director will act as the Executive Director.
The Commission will meet at least once a month, which the
commission has set as the first Monday after the first Tuesday of
the month. The meeting begins at 6:30 p.m. and is held at City
Hall.
Jurisdiction:
A. The Commission has jurisdiction over city operated water,
sanitary sewer, and storm sewer systems. This jurisdiction
and powers are outlined in Chapter 4 of the City Code and
Minnesota Statutes Section 412.321. Included in the
commission's jurisdiction is the following:
(1) Review and adopt operating budgets.
(2) Authorize expenditures for funds specifically set out for
use in the operation and maintenance of the utilities.
(3) Make recommendations to the City Council on the hiring of
personnel, construction of new infrastructure, purchase
of additional equipment, and construction of new
buildings for operation and maintenance of the utilities.
(4) Review all proposed developments in the City and make
recommendations to City Council as to the availability of
utilities to the proposed developments.
(5) Review all user fees, connection charges, and all other
forms of revenue and present recommendations to the City
Council regarding these fees.
B. The Commission jurisdiction is limited to what is specified in
the cable franchise agreements. It has no power to adjust or
approve cable rates or to require the cable company to improve
level of service or to expand into new service areas within
the city. What the Commission may do is as follows:
Policy AD -1
Page 22
Utilities Commission
Job Description
Page 2
(1) Review and adopt operating budgets with respect to the
amount of revenue the City receives from the franchise
fee.
(2) Authorize expenditures for funds specifically budgeted by
the Commission.
(3) Make recommendations to
immediate or ongoing use
City.
(4) Conciliate disagreements
the City Council regarding
of cable communications in the
among the cable company,
subscribers, and users of the system.
(5) Submit an annual report to cable company and City Council
assessing company's performance according to the terms of
the franchise agreements.
Members Role: Because of the small size of the Commission, the
limited number of meetings, and the need to act in a timely
fashion, attendance and participation is very important.
The Commission is also the last resort for complaints from utility
users. The Public Works staff attempts to resolve as many
complaints as possible, however there are times when the
complainant wishes to address the policy makers, such as the
Commission. Members of the Commission need to realize that
policies they make are for the good of the whole and based on
facts and well researched and documented data.
Maintaining objectivity is sometimes difficult but it is essential
to keep good and well thought out policies intact.
Although the Commission acts as a group, there will undoubtably be
times when individual members disagree with the majority's view.
When dealing with outside organizations and committees, it is
extremely important that the individual's disagreement must not be
taken as the representative view of the Commission.
Staff: The Public Works Department provides the staffing needs
for the water, sanitary sewer, and storm sewer operations. The
Public Works Director provides direction for implementing the
Commission's policies and deals directly with the Commission. The
Public Works Secretary takes minutes at all meetings. There are
full-time maintenance employees who areresponsiblefor the daily
operation of the utilities. The Public Works Supervisor provides
daily assignments for the maintenance people. A portion of the
Public Works Director, Finance Director and Accountant's salary
are financed through utilities, while the secretarial and
maintenance positions are fully supported through utilities. The
City Administrator provides direction concerning cable issues.
Policy AD -1
Page 23
CITYOF ROSEMOUNT
APPLICATION FOR APPOINTMENT
Please check Commission/Committee you are applying for:
Port Authority Parks & Recreation
Planning Utilities
Other Other
Explain:
Name
Address
Phone Available at work? Phone
Have you had an opportunity to read the Commissioners Code and Job
Description for this commission/committee? Yes No
Please write a statement as to why you wish to serve on this
commission/committee. Use the back side of this application or
attach a statement if necessary.
Thank you! You will be contacted regarding this application.