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Encumbrance of 1991 Budget Items Forward to 1992i CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: February 18, 1992 AGENDA ITEM: Encumbrance of 1991 Budget AGENDA SECTION: Items Forward to 1992 Consent PREPARED BY: Jeff May, Finance Director �A AGEND il%M # APw , ATTACHMENTS: Resolution, GJ Entries, 12/17/91 APP VED BY Green Sheet, Balances of Items to Carry v � We have four areas of concern for carrying forward items into 1992 They are as follows: 1) Specific CIP items (items not completed in 1991 that we do not want to lose the funding for) 2) Police uniform allowance balances (required by union contract) 3) Funds for a new copy machine (approved by Council at 12/17/91 Council meeting) 4) Funds for Erickson Park parking lot paving project (project unable to be completed in fall of 1991 due to early snowfall) The entries required to complete the encumbrances are attached as are documents that support the balances that require encumbrances._ RECOMMENDED ACTION: Motion to adopt A RESOLUTION APPROVING THE ENCUMBRANCE OF CERTAIN 1991 BUDGET ITEMS TO 1992. COUNCIL ACTION: CITY OF ROSEMOUNT DAKOTA COUNTY# MINNESOTA RESOLUTION - A RESOLUTION APPROVING THE ENCUMBRANCE OF CERTAIN 1991 BUDGET ITEMS TO 1992 WHEREAS, the City Council recognizes the need to carry forward to 1992 certain balances from the 1991 Operating Budget and 1991 Capital Improvements Budget, which are as follows: (1) Special CIP items for a total amount of $143,600; (2) Police uniform allowance balances in the amount of $498.15; (3) Funds for anew copy machine in the amount of $3,000; (4) Funds for an Erickson Park parking lot paving project in the amount of $5,700. NOW, THEREFORE, BE IF RESOLVED, that the City Council of the City of Rosemount hereby approves the encumbrance of the above listed account items •from the 1991 budget to 1992. ADOPTED this 18th day of February, 1992. E.B. McMenomy, Mayor ATTEST: Susan M. Walsh, City Clerk Motion by: Seconded by: Voted in Favor: Voted Against: FORM 20.3 U S'.A. 1 ;_fid-1g�JJ ly3aoJ6.%)J.. 2 i —4quk)a.(b%W 2p6,xe-%VA,.) _ yS0J�.uJ.. _. 3 4 w� _,4gwJ� 5 -a?- S -3\I Ik 00 6 Q0.._b._ 7 070.1-VcitlJd-J1- SSj'] CC{P Ma�.,��r PPc�trPA.> Sl,l i BOJ .. _ 8 .i. o�0a -�� _ L/roi o Jv E 9 . _ SOS - ��lJ, S' 3v JJ"o OJ 10 ic ;e12 _ _.. aJ�- 1y�r� �(J:S'OJ...._ _ 12 13 x'14 jU 94( ClP r!V-; _ 1- 17 /off- `FJo �i8 iS 1 18 oo-Q,4-a,-► 19 : /J1-144rij_ 20 �0 - 3 r J -L11. - l l 3 (off 2C' 21 LL �� I -�{� rrJ- t►1�-d r 7 3t 7S- r 21 22._ a�►-y�r,J- v5-�� .�J.- 22 23 . fit)0-3.11 5" 2 24 X01 - d r "1 _. _ _ _ _ 24 25 I J t- 4 q 44 1'? y a 3 25 26 1 V t 26 27 d,4yd-1 3�5 _ 27 28 /QqqN3i _. � ?r i 2` _ 29 _ _ /V 1 -3gY1 '. k 1.J J ...: _ _2c 30 r v i^a Ali 1. fD 4 d �" _ 3C 31 1Jt-a��11-� !s ._ x.31 12 tVIC IA.k& I F.,,C..,,Aoe o t� 1 SS.i _ _. �_ 32 33go 33 34 34' 35 3v 99 r FORM 20.3 U S.A 2 Ito 060 Qa 3 ro 1— 4-c" : 4 6 P c �4..tS c of C %Xpq M ht t,ti� C 8 9 10 11 :. cv-cA ,k 4 =i 12 . _ Cvz,�. A.t.6 —\,Z) (54' ivR ctie �c� 5� P.ac 12 1313 - 1 . 4 14 .5 ; l;z lb . y16 17 " " . 1 18 . " _ 1€ 19 Q 20 _ 2C 21 21 22 22 23 _ 23 24 _ : 24 25 ' 25 26 6 27 - 2'` 28 2S 29 2G 30 30 31 31 '12 _ _ 32 33 33 34 . 34_ 35 ' 3� ti �n DG �--, r CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION , ,j�-� U CITY COUNCIL MEETING DATE: DECEMBER 17, 1991 AGENDA ITEM: 1991 BUDGET CARRYOVER —COPY MACHINE PURCHASE AGENDA SECTION: CONSENT PREPARED BY: STEPHAN TILK, CITY ADMINISTRATOR AGENDA fit IYI 4R ATTACSMENTS: NONE APPBY The small copy machine which is located near the front service counters in City Hall is four years old. It was purchased as a dual service copier. It was to provide an "occasional copy" for those needing such at the two service counters and secondly was to provide a "two color" copy option for Park and Recreation as they do a lot of such copying. Staff did not budget for a new one in 1992 as we felt the machine would last another year. In the last couple months'it has required more service and now, because of its age, parts are difficult to come by. Since the demand for copying up front has increased and since the use of our other main copier provides all copying needs except special printing requests we would replace the small machine with a little higher speed/less option machine. We haven't had time to spec out and cost a new machine yet but realize we will have to replace this one soon. There will be more than sufficient funds in the 1991 Council Designated account to carryover funds for this purchase in 1992. We estimate a purchase cost of no more than $3000. RECOMMENDED ACTION: MOTION to authorize the carryover to 1992 Funds from the 1991 "Council Designated" account #101-41110-01-598 in the amount of $3000 for the purchase of an office copy machine. COUNCIL ACTION: EA25 *EXPENSE CURRENT YEAR MAINTENANCE$ VER. 4.0.04 Account Number: 202-49002-01-530 Description DODD ROAD BIKE TRAIL -PARKS 1991 DDODDDDDDDDDDDDDOdDDDDDDQDDDDDDADDDDDDDDODDDDDDDDQQDODDODDDDDDDDdODDDDDDQDDDDDDD Amount Budgeted 45,000.00 M -T -D Expended Y -T -D Expended Transferred Supp. Approp. -------------- Unexpended Bal. 45,000.00 Outstanding Enc. -------------- Unencumbered Bal.: 45,000.00 DDDDDDDDDDODDODDDDDDDDODDDDODDODDDDDDODDDDDDDDDDDDDDDDODDDDDDDQDDDDDDODDDDDDDDDD F1 = TERMINATE F2 = ADD ACCT FUNCTION DESIRED: F3 = CHANGE ACCT **F4 = INQUIRE F5 = DELETE ACCT TAP ENTER FOR NEXT RECORD OR (N): _ 3A25 *EXPENSE CURRENT YEAR MAINTENANCE* VER. 4.0.04 Account Number: 202-49002-01-531 Description : PARK SHELTER -TWIN PUDDLES-PRKS 1991 DODDDDDODODDDDDODDDDDODDOODDDODDDDDDDODDODDODDDDOODODDDDDDDODOODODDOODDODDDDODDD Amount Budgeted 30,000.00 M -T -D Expended Y -T -D Expended Transferred Supp. Approp. -------------- Unexpended Bal. : 30,000.00 Outstanding Enc. : -------------- Unencumbered Bal.: 30,000.00 DODDDDDODDDDDDDDDODDDDDOODOODDODOODDDODODDDDODDODDDDDDDDDDDDDDDDODDDDODDDODDODOD F1 = TERMINATE F2 = ADD ACCT FUNCTION DESIRED: F3 = CHANGE ACCT **F4 _ INQUIRE F5 = DELETE ACCT TAP ENTER FOR NEXT RECORD OR (N): _ A?a *EXPENSE CURRENT YEAR MAINTENANCES VER. 4.0.44 Account Number: 202-49002-01-532 Description FIRE STATION ROOF-GEN'L GOVT 1991 DDDDDDdddODDDDDDODDODDOflDDDflDDOD00ADODODDDDDODOD000D00DDDDDDDODDDDODDDDDDDDDDDOD Amount Budgeted 26,000.00 M -T -D Expended : Y -T -D Expended Transferred Supp. Approp. -------------- Unexpended Bal. : 26,000.00 Outstanding Enc. -------------- Unencumbered Bal.: 26,000.00 DODDDODODDDDDDDDDDDDDDODODDDDDDDDDDDDDDDDDDDDDDODDDDDDODDODDDODDDDDDDOODODDDODOD F1 = TERMINATE F2 = ADD ACCT FUNCTION DESIRED: F3 = CHANGE ACCT *xF4 = INQUIRE F5 = DELETE ACCT TAP ENTER FOR NEXT RECORD OR (N): _ A25 *EXPENSE CURRENT YEAR MAINTENANCE* VER. 4.0.04 Account Number: 202-49002-01-534 Description : CTY ROAD 42 BIKE TRAIL -GEN GOV 1991 ODDDDQDDDDDDDDDDDDDDDQDDDQDDDDDDDDDQDDDDDDDDADDDQDDdDDDDDDDODODODDDODDODODDDDDDD Amount Budgeted 26,000.00 M -T -D Expended : Y -T -D Expended Transferred Supp. APProP. -------------- Unexpended Bal. : 26,000.00 Outstanding Enc. : -------------- Unencumbered Bal.: 26,000.00 DDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDQDDDDDDDDDQDDDDDDDDQDDDD F1 = TERMINATE F2 = ADD ACCT FUNCTION DESIRED: F3 = CHANGE ACCT **F4 = INQUIRE F5 = DELETE ACCT TAP ENTER FOR NEXT RECORD OR (N): _ �_€25 *EXPENSE CURREN? YEAR MAINTENANCE VER. 4.0.04 Account Number: 202-49002-01-581 Description : PLAYGROUND EQUIPMENT -PARKS 1991 ODDDODDDODDDDODDDOODDDDDDDODDDDDDDDDDDDDDDDDDDDDDDDDDDDDODDDODDODDDDDDDODDDDDDDD Amount Budgeted 10,000.00 M -T -D Expended 8,574.00 Y -T -D Expended 8,574.00 Transferred Supp. Approp. -------------- Unexpended Bal. : 1,426.00 Outstanding Enc. -------------- Unencumbered Bal.: 1,426.00 ODDDDDDDDDDDDODDDDDDDDDDDDDDDDDDDDDDDDDDDODDODDDDDDDDODDDDDDDDDODDDDDDDODDODDDDD F1 = TERMINATE F2 = ADD ACCT FUNCTION DESIRED: F3 = CHANGE ACCT **F4 = INQUIRE F5 = DELETE ACCT TAP ENTER FOR NEXT RECORD OR (N): _ 3;25 *EXPENSE CURRENT YEAR MAINTENANCEI VER. 4.0.04 Account Number: 202-49002-01-587 Description CIP PROGRAM(SPRINGSTED'S) 1991 DDDDDDDDDDDDDDDDDODDDDDDDDDDDDDODDDDDDDODDDDDDODDDDDDDODDDDdDDDDODDDDDODODDDDDDD Amount Budgeted M -T -D Expended Y -T -D Expended 1,425.25 Transferred 9,600.00 Supp. Approp. -------------- Unexpended Bal. 8,174.75 Outstanding Enc. : -------------- Unencumbered Bal.: 8,174.75 DDDDDDDDDDDDDDDDDDDDDDDDDDDDDDODDDDDDDDDDDDDDDDDDDDDDDODDDDDDDDDDDDDDDDDDDDDDDDD F1 = TERMINATE F2 = ADD ACCT FUNCTION DESIRED: F3 = CHANGE ACCT W4 = INQUIRE F5 = DELETE ACCT TAP ENTER FOR NEXT RECORD OR (N): _ �h25 *EXPENSE CURRENT YEAR MAINTENANCE* VER. 4.0.04 Account Number: 101-42110-04-217 Description CLOTHING ALLOWANCE - POLICE 1991 ODDDODDDDDOdDDDODDDDDDDDDDDODDDDDDDDODDDDODDDDDDDDD0DOD0DDDODODDDDDODOD00DDDODDD Amount Budgeted 425.00 M -T -D Expended : 61.98 Y -T -D Expended : 150.77 Transferred Supp. Approp. -------------- Unexpended Bal. : 274.23 Outstanding Enc. : -------------- Unencumbered Bal.: 274.23 ODDDDDDDDDDDDDDDDDDDDODDDODDDDDDDDDDDDDDDDODDDDDDDDDDDDDDDDDDDODDDDDDDODDODODDOD F1 = TERMINATE F2 = ADD ACCT FUNCTION DESIRED: F3 = CHANGE ACCT *#F4 = INQUIRE F5 = DELETE ACCT TAP ENTER FOR NEXT RECORD OR (N): _ SA25 *EXPENSE CURRENT YEAR MAINTENANCE* VER. 4.0.04 Account Number: 101-42110-05-217 Description CLOTHING ALLOWANCE - POLICE 1991 DDDDDDDDDDDDDDDODDDDDODDDDDDDDODDQDDDDODDDDDDDODDDDODDDDDDDDDDDDQDDDDODODQDQDDDD Amount Budgeted 425.00 M -T -D Expended Y -T -D Expended 386.88 Transferred Supp. Approp. -------------- Unexpended Bal. : 38.12 Outstanding Enc. -------------- Unencumbered Bala 38.12 ODDDDDDDDDODDQDDDDDDDDODDDDDDDODDDDDDDDDDDDDQDDDDDDDDDODDDODDDDDDDODDDDDDDDDDDDD F1 = TERMINATE F2 = ADD ACCT FUNCTION DESIRED: F3 = CHANGE ACCT **F4 = INQUIRE F5 = DELETE ACCT TAP ENTER FOR NEXT RECORD OR (N): _ ,25 *EXPENSE CURRENT YEAR MAINTENANCE* VER. 4.0.04 Account Number: 101.42110-06-217 Description : CLOTHING ALLOWANCE - POLICE 1991 ODODDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDOODDDDDDDDDDDDDODDDDDDDDDDDDDDDDDDDDDDODDODDD Amount Budgeted : 425.00 M -T -D Expended Y -T -D Expended : 421.35 Transferred Supp. Approp. -------------- Unexpended Bal. : 3.65 Outstanding Enc. -------------- Unencumbered Bal.: 3.65 DDDDDDDDDDDDDODODDDDDDDDDDDDDDDDDDDDDDODDDDDDDDDDDDDDDDDDDDODDDDDDODDDDDODDDODDD F1 = TERMINATE F2 = ADD ACCT FUNCTION DESIRED: F3 = CHANGE ACCT x*F4 = INQUIRE F5 = DELETE ACCT TAP ENTER FOR NEXT RECORD OR (N): _ i n2 *EXPENSE CURRENT YEAR MAINTENANCES VER. 4.0.04 Account Number: 101-42110-08-217 Description : CLOTHING ALLOWANCE - POLICE 1991 DDDDDDDDDDDDDDDDDODDDODODDDDDDDDDDDDODDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDODDDDDDDDDDD Amount Budgeted 425.00 M -T -D Expended Y -T -D Expended : 393.25 Transferred Supp. Approp. -------------- Unexpended Bal. ; 31.75 Outstanding Enc. : -------------- Unencumbered Bal.: 31.75 DDDDDDDDDDDDDDDDDDDDDDDDDDDDDDODDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDD F1 = TERMINATE F2 = ADD ACCT FUNCTION DESIRED: F3 = CHANGE ACCT **F4 = INQUIRE F5 = DELETE ACCT TAP ENTER FOR NEXT RECORD OR (N): _ E 2S *EXPENSE CURRENT YEAR MAINTENANCE$ VER. 4.0.04 Account Number: 101-42110-09-217 Description : CLOTHING ALLOWANCE —POLICE 1991 DDODDDDDDDDDDDDDDDODDDDDDDDODDDDDODDDDDDDODDDDDDDODDDDDDDDDDDDDDDDDDDDDODODDDDDD Amount Budgeted : 425.00 M -T -D Expended Y -T -D Expended 344.00 Transferred Supp. Approp. -------------- Unexpended Bal. : 81.00 Outstanding Enc. : -------------- Unencumbered Bal.: 81.00 DDDDDDDODODDDODDDDDDDDODDOODDDDDDDDDDDDODDDDODDDDDDDDODDDDDDDDODDODDDDDODDDDDDDD F1 = TERMINATE F2 = ADD ACCT FUNCTION DESIRED: F3 = CHANGE ACCT **F4 = INQUIRE F5 = DELETE ACCT TAP ENTER FOR NEXT RECORD OR (N): _ �n25 *EXPENSE CURRENT YEAR MAINTENANCE* VER. 4.0.04 Account Number: 101-42110-10-217 Description : CLOTHING ALLOWANCE - POLICE 1991 DDDQDDDDDDDQDDDDDDDDODDDDDDDQDDDDQDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDD Amount Budgeted 425.00 M -T -D Expended Y -T -D Expended 355.15 Transferred Supp. Approp. -------------- Unexpended Bal. 69.25 Outstanding Enc. : -------------- Unencumbered Bal.: 69.25 DODDQDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDQDDDDDDDDDQD F1 = TERMINATE F2 = ADD ACCT FUNCTION DESIRED: F3 = CHANGE ACCT **F4 = INQUIRE F5 = DELETE ACCT TAP ENTER FOR NEXT RECORD OR (N): _ sA25 *EXPENSE CURRENT YEAR MAINTENANCE* VER. 4.0.04 Account Number: 101-42110-11-211 Description : CLOTHING ALLOWANCE - POLICE 1991 ODODOODDDDODODODDODODDDDOODDDDDDDDODOODDDDDDDDODDDDDOODODDOODDOODDODDDDDDOODODOD Amount Budgeted : 425.00 M -T -D Expended : Y -T -D Expended : 424.85 Transferred Supp. Approp. -------------- Unexpended Bal. : .15 Outstanding Enc. -------------- Unencumbered Bal.: .15 DODDDDDDDDOODDODDDDODODDDDDDDDODDODDDODDDDDDODDDDDDDDODODDDDDODODDDODODDODDDDDDD F1 = TERMINATE F2 = ADD ACCT FUNCTION DESIRED: F3 = CHANGE ACCT **F4 = INQUIRE F5 = DELETE ACCT TAP ENTER FOR NEXT RECORD OR (N): _ *EXPENSE CURRENT YEAR MAINTENANCE$ VER. 4.0.04 Account Number: 101-41110-01-598 Description : COUNCIL DESIGNATED 1991 DDDDDDOQDDDDDDDDDDDDDDDDODDDDDQDODDQDDQDDDQDDDOQDQDDDDDDQDDQDDQDDDDDDDDDDDDDDDDD Amount Budgeted : 36,678.00 M -T -D Expended : 1,761.95 Y -T -D Expended : 19,819.61 Transferred 7,000.00 Supp. Approp. -------------- Unexpended Bal. : 23,858.39 Outstanding Enc. -------------- Unencumbered Bal.: 23,858.39 DDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDODDDDDDDDDDDDDDODDDDDDDDDDQDDDQDDDDDDDDDDDDQD F1 = TERMINATE F2 = ADD ACCT FUNCTION DESIRED: F3 = CHANGE ACCT xzF4 = INQUIRE F5 = DELETE ACCT TAP ENTER FOR NEXT RECORD OR (N): _ *EXPENSE CURRENT YEAR MAINTENANCES VER. 4.0.04 Account Number: 101-45100-01-349 Description : OTHER ADVERTISING 1991 DDQDDDDDDDDDDODQDODDDODDODODDDDDDDDDDDDQQDDQDDODDDDDQDDDDDQDDDDDDDDQDQDDDDDDDDDD Amount Budgeted 7,000.00 M-T-D Expended : 153.00 Y-T-D Expended : 203.00 Transferred Supp. Approp. -------------- Unexpended Bal. 6,797.00 Outstanding Enc. : -------------- Unencumbered Bal.: 6,797.00 DDDDDDDDDDDDDDDDDDDODDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDQDDDDDDDDDDQDDDDDDDDDDDDDD F1 = TERMINATE F2 = ADD ACCT FUNCTION DESIRED: F3 = CHANGE ACCT **F4 = INQUIRE F5 = DELETE ACCT TAP ENTER FOR NEXT RECORD OR (N): _