HomeMy WebLinkAbout5.b. Contract for Fire Hall Roof Architectural ServicesCITY OF ROSE4OUNT
EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: February 18, 1992
AGENDA ITEM:Approve Contract for Architectural
AGENDA SECTION:
Services to Re -Roof Fire Hall
Old Business
PREPARED BY: Ron Wasmund RW
AGENDA ITEM -5 B
i! 'Yl
Public Works Director/Building Official
ATTACM1ENTS: Memo and Letter of Proposal
AP OVE BY -
This item is a continuation of Councils authorization to proceed with
preparation of plans and spec's for the replacement of the roof on the
Fire Station. It was previously felt that spec's could be prepared
in-house, however after closer examination of the roof and its
components that it was going to require more detailandcloser
attention than could be provided in-house. Consequently we, requested
proposals from two firms that have extensive background working with
cities and public entities.
I have attached a memo from Paul Heimkes with his recommendations and
the two letters of proposal for your examination and approval.
We are going to jointly seek alternate bids for replacement of roofing
materials on two pump houses. This item has been presented to the
Utility Commission and they have agreed to pay a proportionate share
of the architectural fees.
RECOMMENDED ACTION: Approve proposal and authorize staff to enter into
a contract with Vanney Associates to prepare plans and spec's for
re -roofing the Fire Hall, Well #3 and Well #6 for a cost not to exceed
$2,750.00.
COUNCIL ACTION:
7
D. o(Rosemount
PHONE (612) 423.4411 2875 - 145th Street West, Rosemount, Minnesota MAYOR
Edward B. McMenomy
FAX (612) 423.5203 Mailing Address:
P.O. Box 510, Rosemount, Minnesota 55068.0510 COUNCILMEMBERS
Sheila Klassen
James (Red) Stsats
Harry Willcox
TO: Steve Jllk Dennis Wippermann
Ron Wasmund ADMINISTRATOR
Scott Aker Stephan Jilk
Mike Widstrom e1
FROM: Paul Heimkes ;
DATE: February 7, 1942
RE: Awarding Contract for Architectural Services to Re -roof Fire
Hall
I have consulted with and have received bids from two well
established and very reputable architectural firms in the area for
re -roofing the fire station and two well houses.
CNH Architects, in Apple Valley, submitted a proposal for services
requested at a fee not to exceed $3000.00. Vanney Associates in
Eagan, submitted a proposal for services requested at a fixed fee
of $2750.00.
Attached is a copy of each firms submittal for services. As you
will note, plans and specs for two well houses are included in both
bids, however they will both be specified as "add on alternatives"
should we be able to re -roof 'the fire hall and have monies left to
do the wells.
Upon reviewing the proposals and meeting with both principals of
the two firms, it is my recommendation that the firm of Vanney
Associates be hired as the vendor the architectural services for
this project. As you can see Vanney associates not only came in
with a low set fee for work, but also was much more thorough in
outlining exactly what they will and will not provide. Vanney
associates seemed to provide more personal attention to not only
me, but each of the three buildings they inspected and.assured me
that careful attention would be paid to budget constraints.
Upon your approval, I will notify Mr. Robert Vanney of contract
approval and he will start work immediately.
(Sverytking s d oming Ub (Rosemoun'Y
Vanney
Associates
Dear Mr. Heimkes;
LETTER OF PROPOSAL
The following shall constitute proposal to the City of Rosemount,
hereinafter referred to as the Owner, from Vanney Associates,
Inc., hereinafter referred to as VA, for provision -of
Architectural Services to re -roof the existing Fire Department
Building, Pump House #3 and Pump House #6 in the
City of Rosemount.
This proposal is based on sending the contract documents out to
bid to pre -qualified roofing contractors.
This proposal does not include surveying or soil testing,
mechanical, electrical, sprinkler, or civil engineering services.
A. VA SERVICES
A.1 VA shall provide the following professional services.
Each will be referenced as a phase:
* Field Measure Existing Building Roofs (Fire Station,
Pump Houses #3 & #6).
* Prepare Base Building Roof Drawings from Field
Verified Measurements
* Programming Requirements with the City.
* Meetings with city staff.
* Prepare Roof Plans
* Design New Roof Edges to be Compatiable with the
Existing Building Design.
* Design New Roofing System to Incorporate Roof Slopes.
* Design Roof Details.
3440 FEDERAL DRIVE Eagan. Minnesota
cclil (Q1,71 ec,)_nna'
31 January 1992
Mr. Paul Heimkes
Page 2
A. VA SERVICES (continued)
* Exterior Building Elevations as Required to shown
New Roof Edge.
* Contract Documents/ Bidding
Bid Documents will Include Break out of Alternate Bids
to do Pump House Re-roofingSeparate from Fire Station.
* Contractor Submittal Review/ Site Observation
(3 visits @ 2 hrs per visit).
* Prepare Site Observation Reports for Each Site Visit.
* Prepare Punch List.
A.2 VA shall not provide the following services under this
agreement:
* City Submittals related to preliminary and final
platting .
* Traffic Study
* Civil Engineering
* Electrical Engineering
Mechanical Engineering
* Sprinkler Engineering
* Soil Testing
* Surveying/Topography
* Special Inspection outlined in the UBC
B. THE OWNERS RESPONSIBILITIES
The Owner shall provide VA with the following:
* Designate the Owner's representative at beginning of
project.
* Plans and other available drawings of the existing
site and building.
* Program material sufficient to clearly establish
design goals.
* A description of any special requirements, regarding
functional prerequisites, or similar constraints
which the Owner considers absolutely essential to its
program.
* Designate completion date of project (occupancy).
* Instruct VA as to whom to send invoices.
31 Janaury 1992
Mr. Paul Heimkes
Page 3
C. COMPENSATION
The Owner shall compensate VA for Architectural Services on a
fixed fee basis of $2,750.00 (Two Thousand Seven Hundred Fifty
Dollars).
This fee is based on VA doing the contract documents for all
three re -roofing projects ( Fire Station, Pump House #3 & #6)
at the same time.
If the work is abandoned or suspended, VA shall be compensated
for the work performed up to the point of suspension based on the
percentage of work completed.
VA shall be compensated on an hourly basis for additional
services described in C.2 at a rates listed in VA Hourly Rate
Schedule in section C.1.
VA shall invoice the Owner on a monthly basis. The amount of the
invoice shall be due and payable within fifteen (15) days of the
date on the invoice. Interest on the unpaid balance of the
invoice shall accrue at a rate of 1.5 % per month simple
interest. The invoice amount shall be based on the percentage of
work completed during the month. Payment to 'VA shall not be,
contingent on project funding by the Owner or withheld pending
the Owner securing funds from a financial institution.
C.1 VA Hourly Rate Schedule
* Principal ............... $65.00/Hour
* Architect ............... $35.00/Hour
* Draftsperson ............. $25.00/Hour
* Clerical $20.00/Hour
31 January 1992
Mr. Paul Heimkes
Page 4
C.2 The Owner shall pay VA additional compensation for the
following:
* Changes in the scope of work requested by the Owner
occurring after acceptance of the work in a previous
phase. The Owner and VA shall sign off at each
appropriate stage of design. (See Section A. VA
SERVICES).
* Any perspective, plan and other presentation materials
requested by the Owner.
* Printing plans, reproduction, postage and deliveries
* Travel and Lodging
* Mileage, parking, and any other authorized expenses
* City submittals related to preliminary and final
platting.
I trust this proposal is consistent with the scope of work you
expect to be performed on this project. If you have any
questions or comments please call.
Thank you for this opportunity. We are looking forward to
working with you.
Sincere y,
Obert F. Van y, ASA
President
January 29, 1991
Mr. Paul Heimkes, Building Inspector
Rosemount City Hall
2875 145th St. W.
Rosemount, MN 55068
Re: Proposal for Architectural Services For
Re -roofing Fire Station and Two Pump Houses
Dear Mr. Heimkes:
CNH Architects, Inc. appreciates the opportunity to submit a proposal for the re -roofing
of three buildings for the City of Rosemount.
We are a full service architectural firm which prides itself in our repeat clientele and our
responsiveness to our clients needs and desires.
CNH is located in Apple Valley, close to Rosemount. Much of our work is in the southern
suburbs and we are concerned about maintaining our reputation in this area. We will
work hard to make sure the City is happy with our work.
Some of our clients you may recognize include Apple Valley, Lakeville, Dakota County,
Dakota Electric Association, Metropolitan Mosquito Control District and MNDOT.
Attached is some information on our firm along with a proposal for the re -roofing work.
Very Truly Yours,
R. Natwick
Architects, Inc.
JN:fmw
Enclosure
PROPOSAL FOR: Re -roofing Three (3) Buildings for The City of Rosemount, including
the Fire Station and Two (2) Small Pump Houses.
The following services are proposed:
• Survey plans, building conditions and photograph areas of concern for preparation
of bidding documents.
Identify code requirements as they pertain to re -roofing.
• Provide specification and details for work, including a base bid for price for the fire
station work, with Add Alternates for each pump house.
• Provide in documents unit prices to cover unknown conditions which may be
encountered.
• Assist City in handling bidding and writing construction contracts.
• Provide periodic inspection at various phases of work to insure compliance with
plans and approval of pay requests.
We propose to provide the above work on an hourly basis with a not to exceed limit fee
of $3,000.00.
Reimbursable expenses, include printing required for bidding and postage/delivery.
These will be billed at cost.