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HomeMy WebLinkAbout10.c. Accept / Reject Bids / Award Contract - Jaycee Park & Erickson Park Rink LightingCITY OF ROS=E IOUL EXECUTIVE SUMMITRY FOR ACTION CITY COUNCIL FETING -DAT September 15, 1992 AGENDA ITEM: RECEIVE BIDS / AWARD CONTRACT EAGEIMACTION: FOR JAYCEE _PARK & ER CKSON PARK RINK 'LIGHTINGOLD. BUSINESS< PREPAREI3 BY : Y l # 1 0 DAVID J. CHT / DIR. P & R ATTACf2.'TS AP BY. NOTES / SUMMARY The concept plans for the lighting of the hockey ri'ks in rickson Community Square and the rink in Jaycee Park were discussed previously. A video of the type of lighting proposed in the bid was also shown at a - previous council meeting. Advertising for the Projects did take place with 'three bidders responding. Although three vendors responded to our ad for bids, upon advice of our city attorney one of the bids was not accepted due to an original draft of a bid bond with signatures not being included. The result was two acceptable bids with the quotes listed below. VENDOR NAME ERICKSON PARK JAYCEE PARK TOTAL METRO ELECTRIC CONST CO. INC. $ 37,818 $ 24,750 $ 62,568 BERG ELECTRIC CO $ 31,122 $ 28,255 $ 59,377 ELECTRIC SYSTEMS (NO BID BON $ 34,8357" $ 24,300 $ 59,135` ITEM I. ERICKSON COMMUNITY SQUARE Funding for this project is recommend; to come from account: CIP # 202 -24412 tor 15,000 (encumbered from past years for this project), CIP # 202 2441 for $ 8,591, & CIP # 534 for $ 7,531 NOTE: CIP # 534 was identified for Shannon Park to be used for park improvements. Staff felt that funds would best be used to complete this rink project and that a small shelter that was included in these general improvements should be delayed until a later date. This is in line with previous Council action to encumber dollars into account # 202 - 24415 for pa -k shelters. ITEM II. JAYCEE PAR , Funding for this project is identified to come from the following f accounts GRANT account for $ 10,000 and CIP #.532 for $.18,255. There is a summary page relating to Jaycee Park development attached The grant account identified to be used is a -part of the grant approv in 1989 to assist with this portion of the park development. RECO109=ED ACTION: Motion to receive bids and award the contr the lowest responsible bidder, Berg Electric Co., for the amount. $ 59,377 -from CIP account # 202 2441 and CIP account # 534 for lighting projects A 92.1 and J - 92.4. COUNCIL ACTION:' TO: Mayor / City Council Steve Jilk - City Administrator Members of Parks & Recreation Committee FROM: David J. chto�d - Director of Parks & Recreation DATE: September 9, 1992 RE: Jaycee Park Short Summary (General Information) In 1988 a design conDept was drawn and a the development of the area known as Jaycee Park began. The northern portion was developed along with the timing of the Wensmann Addition and the southern portion was to be developed in conjunction with the Westridge Addition. Due to the construct of Jaycee Park was d Two of the main ones develop the Shannon area and to identify both parks maintaine It was during the p written to assist w proposal was accept of that same amount of the soccer field fencing around the for the hockey rink With the delay in c the grant timing wa in which to use the extension of time i the park that these request for a -n_ exte US. Another change in t System Master Plan possibly best serve than as a "communit were to down grade ten (10') feet in h eliminate the light to construct one ho on of Shannon Park ahead of schedule the area lased. This was due to several factors. were the inability to produce funding to ark site at the same time as the Jaycee Park adequate funds that would be required to keep once they were completed. riod of time in 1988 that a grant proposal was th the development costs of Jaycee Park. That d for a project of $ 35,000 with a local match Funds were requested to assist with lighting lighting the baseball/softball fields, aseball/softball field, boards and materials and lighting for the hockey rink. nstruction of the Jaycee Park area a change in also necessary. There was a three year period grant dollars. A request was made for an which to follow through on the projects of dollars were to be used to complete. That sion was honored and funds remain available to ie grant was allowed when the results of a Park .dentified that the area of Jaycee Park could the community as a "neighborhood park" rather park". Some of the results of the master plan :.he fence on the baseball/softball field from sight to that of six (6') feet in height, to ing from the soccer/football field areas, and Dkey rink area rather than two hockey rinks. Grant matching fund costs of grading an baseball/softball ($ 10 , 000) . ng was now allowed to be used for offsetting landscaping ($ 17,500), fencing for 7,500), and hockey rink and lighting The auditing of invoices, cancelled checks, etc. has been completed for the grading contracts involved in this grant proposal. With the completion and payments of fencing costs that reporting will also be brought up to date within the next month or so. Once the hockey rin and lighting project is completed we will be processing the Pape work for reimbursement of costs for the projects listed in he above paragraph for the total of $ 35,000. It is important to mention also the rationale for the naming of Jaycee Park. An attitude of inte system had been sho Prior to the pull t involvement of the The timbers around by these members. C concrete slab in tl- railroad ties in Er shelter in Camfielc in the Recreation I Easter, Leprechaun With the onset of t available. An agreE a sum of approximat in the area now kn< replace City funds increase the quali- line sooner. rest and caring for our City and its park Ain for many years by the local Jaycee chapter. ab project that they now conduct the Jaycee members was mainly in physical labor. the play equipment in winds Park was installed then projects were the construction of the e shelter of Schwarz Park, the installation of ickson Park, the painting and staining of the park, etc.. These members also assisted with epartment with many projects. (Halloween, Days, Pass/Punt/Kick, etc) he pull tabs project funding now became meet was made to donate to the Parks Department ely $ 50,000 over a two year period to be used wn as Jaycee Park. These funds were not to but, rather were to add to the City funding to y of the park and to allow for it to come on In return the Park & Recreation Committee recommended that the name of Jaycee Par be given to this park. This was adopted by the City Council. Funding from the J donated to the Jay Those funds are en funding of the Eri ycee organization continued with the net amount ee Park project of approximately $ 75,000. umbered and identified to be added to the CIP kson Community Square shelter when it is built.