HomeMy WebLinkAbout10.b. Accept Quotes / Award Contract - Jaycee Park & Erickson Park Back Drop FenceCITY OF ROSMIOUNT
EXECUTIVE SU2*=y FOR ACTION
I
CITY COUNCIL MEETING- D T� : September t5, 1992
AGENDA ITEM:
RECEIVE QUOTES/ AWARD CONTRACT AGENDA SECTION:
JAYCEE PARK & ERICKSON PARK RINK OLD BUSINESS
"BACK ROP F _ -- _
PREPARED BY'- d� AGEND I�Y�
bAVID' J. rBECHTOL / DIR . P & R
# 108
ATTACBMM, TS :APPROVED BY
NOTES /SUMMARY
At the ends of each hockey rink is a "back drop fence This fence, is
of heavy duty construction. It serves to aid in stopping hockey pucks
and broomballs from leaving the rink area.
This "back dropfence" is constructed- in the same manner as outfield
fences are for baseball and softball fields. It is comprised of steel
chain link fence, 2 1/2" steel posts, and steel cross bars to support
the fence.
Jim Koslowski.has obtained quotes for this item that identified a quote
for materials and a quote for materials and labor. The Parks staff'
feels that the installation of chain link fence is best left up to the
vendors who do that work. For that reason we have recommended the quote
that includes both the labor and materials.
Quotes received were for the total of three rinks as listed below.
`VENDOR NAME tMATERIALS LABOR & MATERIALS
Dakota Fence $ 9,408 $ 15,408 ($ 5,133 per rink)
Crowley Fence 7,886 11,220 ( 3,740 per rink)
Century Fence 7,973 10,398 ($ 3,466 per rink)
The staff recommendation is to award the contrast for the "back drop
fence materials and installation to Century Fence Co. The budget areas
where the dollars are to come from are the CIP account # 534 for the
Jaycee Park rink aid CIP account # 202 - 2441 for the Erickson Park
rinks. The project numbers are A - 92.2 and J - 92.4.
The estimated cost of the rinks has been $ 11,000 @. The total
construction costs through taking quotesthat included: the (Paint --
282.22, Steel - 44 .54, "Back trop" 3,466, Boards/nails/bolts- 3,238)
is $ 7,427.
RECOMMENDED ACTIO
Motion is to receive the quotes and to award the contract for the
"back drop fLnce" aterials and labor to Century Fence Co. for
$ 10,398 with $ 6,932 to come from CIP account # 202 - 2441 and $ 3,466
to come from the CIP account # 534 for projects A - 92.2 and J - 92.4
COUNCIL ACTIO14 -
TO: Mayor / City ouncil
Steve Jilk - �ity Administrator
FROM: David J. Bechold - Director of Parks & Recreation
DATE: September 9, 1992
RE: Notes on RinklProposals
Two motions are bein requested for Council approval this evening.
They deal with the c nstruction of the two hockey rinks in Erickson
Community Square and the one hockey rink in Jaycee Park.
Rinks in the Erickson Community Square area were listed to be replaced
in 1984. As reported in a prior report to Council this project had been
delayed several times due to budget restraints.
The rinks and lights are in a state of condition that require
replacement. The Pa kage this evening includes the lighting in
another item of Old Business along with the rinks and back drops in
this section of Old Business.
The estimated costs of the rinks has been listed in previous CIP
budgets and carried forward to this season at an amount of
s 11 ,000 pei-' rink . ( s 22,000 total) This amount included ( includes ) the
materials and installation of those materials as listed in the
estirnates. Those fundi Have been encumbered and carried forward for
several years under account # 202 - 2441.
The to�_ai cost per link without installation is $ 7,427 ($14,854)
The total cost with installation is $ 11,277. ($ 22,554)
Staff feels that in an effort to save dollars that they would construct
the 'rinks as time a. lows. Jim Koslowski would direct this construction
with the use of one additional full time and one part time staff
member. Each rink i expected to take up to 7 to 8 days to
construction.
Members of the RAHA organization have offered to assist when possible
if our Parks staff are assigned to the construction.
In an effort to save dollars our staff is willing to take on this
project, however, it will take staff from other projects that should be
addressed this fall.
NOTE: Lighting for these rinks is listed in another section of the
agenda under Old Business.
TOTAL COSTS FOR ER CKSON PARK RINK AND LIGHTING WOULD BE:
LIGHTING - 31,122 ESTIMATE - $ 30,000
RINKS - 14,8E4 ESTIMATE - 22,000
TOTAL - 45,926 ($ 6,074 UNDER ESTIMATES)
NOTE: COSTS ARE UN ER ESTIMATES DUE TO STAFF ACCEPTING THE ROLE. OF
COMPLETING THE COPS TRUCTION, AS TIME ALLOWS, ON THE RINK POSTS AND
BOARDS RATHER THAN CONTRACTING OUT THAT LABOR.
JAYCEE PARK RINKS
When Jaycee Park was
rinks planned to be
Park to that of a Ne
including the number
in the concept plans
designed during the later 1980's there were two
ncluded. Because of a down grade from a Community
ghborhood Park several items were changed
of rinks being dropped to only one being included
Assistance in the financing of the rink and lights for that rink was
requested by way of a development grant that was written. That grant
was approved for a total of s 35,000 which included a total of $ 10,000
to be used towards the rink and lighting projects.
The total amount est mated for the rink and lighting was $ 35,000.
s 10,000 was to come from the grant account and $ 25,000 was to come
from CIP account # 5-2.
As listed in a previ us item for rink lighting in another section of
the agenda under Old Business I have identified the cost of the
lighting for the rink in Jaycee Park to be s 28,255.
The cost of the rink including materials and labor is the same as the
amount listed for Erickson Park rinks. That total amount is
$ 11,277. The cost for materials only with staff constructing the rink
boards'is $ 7,427.
THE TOTAL COST FOR JAYCEE PARK RINKS AND RINK LIGHTING WOULD BE:
LIGHTING - $ 28,25
RINK CONSTRUCTION - $ 7,277 NOTE: TOTAL ESTIMATED COST - s 35,000
TOTAL COST - $ 5,532 ($ 532 OVER ESTIMATES)
The Park staff is recommending again that they work to curb the budget
amount to be expendEd by constructing the rink boards with inhouse
labor. This would keep us very close to the estimate and the dollars
allocated for this project.
The rink would be c nstructed as time permits and in coordination with
other fall work tha needs to be completed. Once again RAHA has offered
to assist if possib e with the construction.
Staff plans to set the posts and construct the corners and ends. RAHA
volunteers would be coordinated to assist with the straight line
boards.
Council approval of these projects would be greatly appreciated. The
rink projects have been on the schedule to be completed for Erickson
Park for as long ago as 1984 and for Jaycee Park since 1990. The
projects have been well researched, designed, and "good" quotes have
been received.
With the assistance of volunteers Rick Cook and his staff feel that
they -will be able t complete these projects in a timely manner.