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Home My WebLink About4.i. Expenditure Approval from Donation AccountsCITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 1, 1992 AGENDA ITEM: EXPENDITURE APPROVAL FROM AGENDA SECTION: DONATION ACCOUNTS CONSENT PREPARED BY: ELLIEL KNUTSEN, CHIEF OF POLICE AGEND&—KQ ITEM # <j ATTACHMENTS: REVENUE WORKSHEETS AND PURCHASE APPROVED BY: ORDERS V According to City Policy F-2, any request for expenditures from a designated donation account must be approved by the City Council. Account number 101-22221 has been opened for donations received for the D.A.R.E. Program. Account number 101-22222 has been opened for donations received for other police department projects. The amounts of $310.39 and $985.80 are being requested for payments of the attached invoices. If approved, the amendments of budgets will be made. RECOMMENDED ACTION: APPROVE THE EXPENDITURES OF $310.39 AND $985.80 AND APPROVE THE AMENDMENTS TO THE BUDGETS AS GIVEN ON THE ATTACHED DONATION REVENUE WORKSHEETS. COUNCIL ACTION: DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Amount Received: $ Receipt # for Donation: Purpose of Donation: Account # for Donation: (Must be Liability # assigned for each individual Department) EXPENDITURE OF DONATION Amount to be Spent: $ 310.39 To be Spent from Acct #: 101-42110-01-208 (Must be Expenditure # corresponding to individual Department) Purpose of Expenditure: D.A.R.E. Program Supplies AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101-36230-00-000: $ 310.39 Amend Expenditure Acct # 101-42110-01-208 $ 310.39 (The two dollar amounts should be the same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22221 (Donation Liability #) $ 310.39 Credit: 101-36230-00-000 Credit: 101-29300 $ 310.39 $ 310.39 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 09-01-92 PURCHASE ORDER R0. # 18 7 0 0 Minn. Tax Exempt Status No. 9757275 e-luf Fed. Tax No. 41-6005501 vm Vendor IC?: 2875 145th Street West - PO Box 510 Phone (612) 423-4411 Invoice fl: Rosemount, MN 55068-4997 Date: 08-21-92 -- Acct. #: _ TREADWAY GRAPHICS 310.39 1401 Cannon Circle �lmouni $ To P -0 -Box 593 Acct #: 101-42110-01-208 Faribault, MN. 55021 l Allen tnt $ i 1-C: T'r- nnTEnFQU1nE0 iFntdS 'auPV!A F"P- ( 08-21-92 p l•d111Ti' DESCRIPTIONS IO(y. 11, 11,1!1111 'r n- r•; , y• D.A.R.E. Program Supplies Invoice # 7337 $310.39 White: Vendor Copy t Yellow: Accounting Pink No Gold. Depattnrent TREADWAY GRAPHICS �-� ADVERTISING • PRINTING (507) 334-9557 (800) 658-7063 FAX 1(507) 334-0437 1401 CANNON CIRCLE • P.O. BOX 593 • FARIBAULT, MN 55021 - SOLO TO � ' ' �+ ..'� • .,. '`-- ..:. SHIP TO ROSEMOUNT POLICE DEPT. 2875 145TH STREET WEST ROSEMOUNT MN 55068 INVOICE DATE NUMBER 08/12/92 7337 MARK ROBIDEAU ROSEMOUNT POLICE DEPT. 2875 145TH STREET WEST ROSEMOUNT MN 55068 UST NO COST ORD' NODATESHIPPED�NIPPED;;V.Ar,�; ::TERMS SLSPRSN ROS49$0 08/11/92 UPS NET 30 ANTITY SHIPPED ITEM #" DESCRIPTION PRICE 1 EA 1 bll F C1P - PINSTRIPE i 6.00 12 EA 12 D17 ' BACK SPORT BOTTLES 1.25 1 EA 1 023 ROUND STICKER ROLL 5 12.50 100 EA :100 ,D5 � BUMPER STICKERS r 0.15 1 e 250 EA 4 250.; 04 �, PkNCIL i .� � 0.15 250 EA 250D356 „ RULER -BLACK 0-40 3 EA 3 04M z• 1'1" TINY T-SHIRT 2-00 3 EA 3 Al 11" BEAR 6.75 250 EA 250 [S49 2 X 3 1/2 MAGNET 0.20 OF AMOUNT 6.00 15.00 12.50 15.00 37.50 100.00 6.00 20.25 50.00 y PAGE TOTAL 262.25 ' .Continued On Following Page: TO INSURE`.PROPER CREDIT RETURN THIS REMITTANCE STUB WITH PAYMENT CUSTOMER ROS4980 INVOICE 0 7337 AMOUNT $ 310.39 TREADWAY GRAPHICS 1401 CANNON CIRCLE P.O. BOX 593 FARIBAULT, MN 55021 TREADWAY GRAPHICS ADVERTISING - PRINTING (507) 334-9557 (800) 658-7063 . • FAX # (507) 334-0437 1401 CANNON CIRCLE - P.O. BOX 593 - FARIBAULT, MN 55021 SOLD TO SHIP TO ROSEMOUNT POLICE DEPT. 2875 145TH STREET WEST ROSEMOUNT MN 55068 INVOICE DATE NUMBER 08/12/92 7337 MARK ROBIDEAU ROSEMOUNT POLICE DEPT. 2875 145TH STREET WEST ROSEMOUNT MN 55068 Page: 2 UST. NO. CUS7=.ORD NQ1n�_DATE'.SHIPPED„ °y� �z-SHIPPED._VIA TERMS SLSPRSN OF AMOUNT 12.00 4.50 13.91 292.66 17.73 TOTAL INVOICE 310.39 3 1 x,_ t � S .-• h. y, L jy x 3 l.'�,, h•Wlv ty� R ,. 54 DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Amount Received: $ Receipt # for Donation: Purpose of Donation: Account # for Donation: (Must be Liability # assigned for each individual Department) EXPENDITURE OF DONATION Amount to be Spent: $ 985.80 To be Spent from Acct #: 101-42110-01-208 (Must be Expenditure # corresponding to individual Department) Purpose of Expenditure: Protective Ballistic vests (3) AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101-36230-00-000: $ 985.80 Amend Expenditure Acct # 101-42110-01-208 $ 985.80 (The two dollar amounts should be the same) GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22222 (Donation Liability #) $ 985.80 Credit: 101-36230-00-000 $85.80 Credit: 101-29300 $ 985.80 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 09-01-92 �f a JENNIGES-TONNE INC. company ROSEMOUNT POLICE DEPARTMENT 2875 - 145TH STREET WEST P.O. BOX 510 ROSEMOUNT, MN 55068 STOCK NUMBER 4211kRIP" PB-FCHL2N PB-FCHL2N i i P.O. Box 27344 3050 South 92nd Street Milwaukee. WI 53227 (414) 541.4164 NOTE: ALL REMITTANCES SHOULD BE SENT TO THE MINNEAPOLIS, MN ADDRESS, SHOWING INVOICE NO. ®P.O. Box 41398 10911 West Highway 55 Minneapolis. MN 55441 (612) 546-1155 ROSEMOUNT POLICE DEPARTMENT 2875 - 145TH STREET WEST P.O. Box 510 ROSEMOUNT, MN 55068 392 PAT MORN PM 1UNITED PARCEI QTY. OTY. BACK UM DESCRIPTION ORDERED SHIPPEDORDERED 1.001 1.00 0.001 EA POINT BLANK BALLISTIC VEST, NIJ - THREAT LEVEL 2...... HI LITE 2 BALLISTIC PROTECTION INCLUDING• 1.00 1. REFERENCE NO. FRONT & REAR FULL COVERAGE BALLISTIC PANELS, STEEL TRAUMA PLATE, POLY/COTTON NAVY BLUE WASHABLE OUTERSHELL. COMMENT: SIZE:38/40 REG ,NAVY,OFFICER BRYAN BURKHALTER 1.001 0.00i EA POINT BLANK BALLISTIC VEST, NIJ - THREAT LEVEL 2...... HI -LITE 2 BALLISTIC PROTECTION INCLUDING: FRONT & REAR FULL COVERAGE BALLISTIC PANELS, STEEL TRAUMA PLATE, POLY/COTTON NAVY BLUE WASHABLE OUTERSHELL. COMMENT: SIZE:38/40REG.,NAVY,OFFICER MARK ROBIDEAU 1.00i 0.00' EA POINT BLANK BALLISTIC VEST, NIJ - THREAT LEVEL 2...... HI -LITE 2 BALLISTIC PROTECTION INCLUDING: FRONT & REAR FULL COVERAGE BALLISTIC PANELS, STEEL TRAUMA PLATE, POLY/COTTON NAVY BLUE WASHABLE OUTERSHELL. COMMENT: SIZE:42/44 REG. NAVY,OFFICER TIM MURPHY j THANK YOU FOR YOUR ORDER !! 423-4491 rPREFS NARK AN TIES r PP +I ITA . i� -RE "J LIEIj OF ANY AN ;7 -ER WARRANTIES tPR -MPLE:. ,IC UGNr .•E !ARRA F-AERCHANTABII_'v 9LY°R>CMNOWLEGGESTI+A b u,-vING NSE Rc_.r�:. a D AE IT OSE cr a RwSn Ar.v �ARTICARITEM; SOLIPrt?• - '1R Ar v aAR r. a a aT 'FRE P I' r'OPPAN^E3 .'fI+IrH ARE N' TAXABLE NON-TAXABLE TAX 1 TAX 2 FREIGHT MERCHANDISE MERCHANDISE 1437.001 0.00 0.00 I 27.80 THIS INVOICE IS DUE AND PAYABLE ON OR BEFORE: 07/23/92 PLEASE PAY FROM THIS ORIGINAL INVOICE. Invoices not paid on the Due Da will be billed at 1-1/2% per mon: (18% annual) finance charge ar a late payment processing fee. PLEASE REFER TO THIS NO ON ALL CORRESPONDENCE INVOICE NO. IN. 51185.1 UNIT PRICE EXTENSION 479.00 479.00 I I 479.00 479.00 i 479.00 ', 479.00 PAYMENT 0.00 1464.8C