HomeMy WebLinkAbout5.q. Donation Account Expenditure ApprovalsCITY OF ROSEKOUNT
EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: APRIL 7, 1992
AGENDA ITEM:
AGENDA SECTION:
DONATION ACCOUNT EXPENDITURE APPROVALS
CONSENT
PREPARED BY: "
AGE�TD3�'/�
m # 5 01
DAVID J. BECHTOLD, DIRECTOR PARKS & REC.
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ATTACHMENTS:
APPR Y:'
DONATION REVENUE WORKSHEETSAj
According to the donation policy, Council must approve expenditures from
the donation account. Please consider the following transfers:
Each year the Rosemount Jaycee organization and the Rosemount Recreation
Department conduct an Easter program for our youth. A donation was
received from the Rosemount Jaycees for assisting with the money required
to conduct the Easter programs. The amount of the donation was $1,700.
At this time we are in the process of purchasing candy and other items
that will be required.
The Council is requested at this time to authorize the transfer of
dollars from our donation account #101-36230-00-0000 to the operation
account of our department #101-45100-01-315.4.
A donation was received from the Rosemount Jaycee organization for
assisting with the purchase of T-shirts for the Run For the Gold program.
This is our summer track and field road race hosted by our Recreation
Department. The amount of the donation is $500.
At this time we are selecting the color of the shirts and putting the
order together in preparation of this July program.
The Council is requested at this time to authorize the transfer of
dollars from our donation account #101-36230-00-0000 to the operation
account of our department #101-45100-90-219.0.
RECO202ENDE:D ACTION: Motion to approve the expenditure of $1,700 for the
Easter Program and $500 for the Run For the Gold program and to approve
the amendments to the budgets as given on the attached donation revenue
worksheets.
COUNCIL ACTION:
DONATION REWNUE WORKSHEET
RECEIPT OF DONATION
Donation Received on: 3 _3 I -q , 3 '1 q -54
Amount Received: $ % 10 Z) • J,D
Receipt # for Donation: 213g�-
Purpose of Donation: E &&—I
Account # for Donation: / J t -
(Must be Liability #assigned for each individual Department)
EXPENDITURE OF DONATION
Amount to be Spent:
To be Spent from Acct #:
(Must be Expenditure # c
Purpose of Expenditure:
$ 1,7 C)�) J0
v
Department)
AMENDMENT OF BUDGETS
Amend Donation Revenue Acct #101-36230-00-000: $_�.7_�
Amend Expenditure Acct # AC 1-4s130 - 01-115-4: $ ,% J J D
(The two dollar amounts should be the same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: ICS 1 - ,-d-a.\ _(Donation Liability #) $ 0 . J
Credit: 101-36230-00-000 $ ) JJ. JJ
Credit: 101-29300
$ 1, 2 0J. JD
Journal entry to reduce deferred donation revenue and increase
donation revenue to actual per council action on 7-2 -S -
DONATION REVENUE WORKSHEET
RECEIPT OF DONATION
Donation Received on:
Amount Received:
Receipt # for Donation:
Purpose of Donation:
3-a3- %�
$ 5-00
o�
Account # for Donation:
(Must be Liability # assigned for each i.ndiv
EXPENDITURE OF DONATION
Amount to be Spent:
To be Spent from Acct #
(Must be Expenditure #
Purpose of Expenditure:
Department
AMENDMENT OF BUDGETS
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Amend Donation Revenue Acct #101-36230-00-000: $ '5-0 O
Amend Expenditure Acct #t 0/77 YS,-
oo-o�-a���6 $ Seo U°
(The two dollar amounts should be the same)
GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY #
Debit: _(Donation Liability #) $S G
0
Credit: 101-36230-00-000
oe
Credit: 101-29300
Journal entry to reduce deferred donation revenue and increase
donation revenue to actual per council action on j::J 9 �2 -