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HomeMy WebLinkAbout5.c. Vehicles and Equipment PurchasesCITY OF ROSEKOUNT EXECUTIVE SUbDSARY FOR ACTION CITY COUNCIL MEETING DATE: May 5, 1992 AGENDA ITEM: Vehicles and Equipment Purchases : Recommendation Old Business PREPARED BY: Ron Wasmund AGENIft TT Public Works Director/Building Official 5 ATTACMdENTS: MEMO APP The attached memo will explain the justification and log c used for determining the need for the purchase of the 1992 vehicles and equipment RECOMMENDED ACTION: Motion to approve award for equipment and re - advertise bid for 1992 Vehicle and Equipment purchases as per Public Works Directors memo dated April 2,1992. COUNCIL ACTION: R AGENDA SECTION The attached memo will explain the justification and log c used for determining the need for the purchase of the 1992 vehicles and equipment RECOMMENDED ACTION: Motion to approve award for equipment and re - advertise bid for 1992 Vehicle and Equipment purchases as per Public Works Directors memo dated April 2,1992. COUNCIL ACTION: R TO: MAYOR McMENOMY COUNCILMEMBERS: KLASSEN STAATS WILLCOX WIPPERMANN FROM: RON WASMUND, PUBLIC WORKS DIRECTOR/BUILDING OFFICIAL DATE: APRIL 2, 1992 RE: RECOMMENDATIONS FOR VEHICLE AND EQUIPMENT PURCHASE At the March 2, 1992 Council meeting Staff was directed to explain and demonstrate supporting need for the purchase of the following list of equipment and vehicles. One (1) Hose Reel Hydraulic & Aluminum Bed FD One (1) 1 -Ton Full Size 4x4 Truck Chassis w/Dual Rear WheelsFD One (1) 1/2 Ton Pickup PW One (1) 3/4 Ton Full Size 4x4 Pickup PW One (1) Full Size Cargo Van PK One (1) Compactor PW One (1) Rake 'n' Vac (Grounds & Grass Vacuum) PK One (1) 4 -Wheel Drive 72 High Capacity Trimming Mower " PK One (1) Skid -Steer Loader PW One (1) Gas Powered Paint Sprayer for crosswalks, curbs, etc. PW FD - fire Department PK - Parks & Recreation Department PW - Public Works Department In addition there was much discussion concerning the bids received for the skid loader and their compliance with the specifications we had prepared for vendors to bid from. We have reviewed the bids again with the City's Attorney and feel that the bids still do not comply. Below I have listed the significant deviations. Skid -Steer Loader Deviation from Specifications MUSTANG 960 SPEC'D BID 1. Final Drive Chain #100 H.S. #80 HK 2. Operator Control 2 -Independent Levers Single T -Bar 3. Engine Monitor and LCD display of fluid n/available 4. Sensing system levels, pressure, temp, etc. computerized monitoring n/available of history of malfunctions and instant readout of current conditions 5. Wheel Base 38.6" 39" CASE 1845 1. Final Drive Chain 2. Engine/Electrical 3. Rear Cab Window 4. Noise 5. Sensing System 6. Axle Hubs 7. Wheel Base FORD NEW HOLLAND SPEC'D BID #100 H.S. Glow plug cold assist Removable for exit < 90dBa (same as above) Removable for axle seal service 38.6" #80 HK ether & Blk Htr flip up 96dBa n/available not removable 40.5" Deviation from specifications, if any, were not listed as instructed. Submitted three (3) bids for three (3) different machines, insufficient data to compare. The City currently owns a Bobcat 843 as well as several attachments including a post hole auger, rotary broom, snowblower, grappler, snowbucket and palet forks. All of the attachments are also manufacturered by Bobcat for their loader equipment. In the 1993 C.I.P. we are proposing to acquire additional attachments such as tree spade, backhoe and tracks require the wheel base to be exactly the same. To maintain consistency of operational methods and adaptability of attachments the crews that utilize this equipment have a preference to stay with the same brand of loader. While preference alone may not be defensible in court, the safety of workers around the equipment with different operational controls is a very critical element to be considered. The skid loader is an ultra versatile piece of equipment which is used on a daily basis year round by both the Parks and Public Works Maintenance crews. It is used for everything from loading materials for construction projects to cleaning bike trails of both dirt and snow. It is light enough to work on established athletic fields yet powerful enough to load materials where the heavy loaders can't get to. It is used approximately 470 hours per year. That is more than any other piece of equipment except the dump trucks. Our recommendation is to reject the bids received for the skid loader and readvertise using the same specifications. The Fire Department is looking to purchase a 1 ton full size 4x4 truck with dual wheels which will receive a new aluminum box and hose reel. This vehicle will replace a 3/4 ton pickup which currently hauls the hoses. The 3/4 ton truck has proven to be too light of construction. The heavier truck chassis and dual wheels will serve to better carry the Loads imposed. The 1/2 ton 2 -wheel drive pickup proposed to be purchased replaces a 1983 Ford full size 2 -wheel drive pickup with 70,000 miles on it. It averages between 9-10 miles to the gallon gas consumption and $219 for repairs a year. It is in fair mechanical condition but the body is very poor. The replacement for this vehicle will be used for general maintenance duties. E The 3/4 ton 4x4 pickup we are proposing replaces a 1986 Chevrolet 4x4 pickup with 46,000 miles. the motor in this truck is good, but the transmission and front differential are worn and in need of repair. The estimated cost for those repairs are 560041,000 each. The body is fair except that the inner fenders are rusted out causing mud and water to splash on the engine which in heavy use causes it to misfire. The estimated cost to replace the inner fenders is approximately $800.00. This truck has been on the snowplow since it was new. Though low in actual miles they are all hard working miles which put much stress on all components. By trading it in now we may get some value back. If we keep it we must invest another $3,000.00 minimum. The new vehicle will be used for the same tasks. The 1984 LTD is a used up ex -squad car which was also used for inspection personnel and general motor pool trips. It has 120,000 miles on it, averages 5-8 mpg because of engine wear and has numerous electrical problems. It is no longer a dependable vehicle. This car is being traded for a cargo van for the Parks crew. The compactor we are asking to purchase will replace the existing 18 year old model we currently have. It was purchased new in 1974. It currently carries repair costs of 550.00/year which isn't extreme except that parts are hard to get. We end up renting a machine to finish the job until ours is repaired. The gas powered paint sprayer is being purchased to be used for painting crosswalks, curbs in "No Parking" zones and fire hydrants. We use a Joint Powers Agreement to have centerline stripped, however we do our own crosswalks, etc. The reason we do our own is that the crosswalks in particular need to be done 2 to 3 times a year. In the past we've borrowed a sprayer from the City of Lakeville. They informed us last year that we would no longer be able to borrow theirs. The sprayer we're proposing is compact and portable. With the ability to attach a spray gun to it the sprayer may also be used for painting park shelters, hockey rink boards and well houses. I have attached a memo from Dave Bechtold, Parks Director, explaining his need for the equipment van, rake 'n' vac and four wheel drive mower. Our recommendations for vehicle and equipment purchases are: HOSE REEL HYDRAULICS AND ALUMINUM BID Award this item to LaHass Equipment in the amount of $9,197.00. 1 TON 4X4 TRUCK CHASSIS W/ DUAL WHEELS Reject the one bid received and rebid as part of a vehicle package with the other needed trucks. 112 TON 4X2 PICKUP Rebid as a package with other needed trucks. No bids received previously. 3 A , V 3/4 TON 4X4 PICKUP Rebid as a package with other needed trucks. No bids received previously. FULL SIZE CARGO VAN Rebid as a package with other needed trucks. No bids received previously. COMPACTOR Award this item to Carlson Equipment in the amount of $2,049.00. RAKE 'N' VAC Award this item to Carlson Tractor in the amount of $8,958.00. 4 -WHEEL DRIVE TRIMMING MOWER Award this item to Carlson Tractor in the amount of $8,454.00. SKID -STEER LOADER Reject all bids for the skid -steer loader and rebid using the same specifications as originally prepared. GAS POWERED AIR SPRAYER Award this item to W. L. Traffic Supply in the amount of $2,967.00.00. SNOWPLOW FOR 3/4 TON 4X4 PICKUP Obtain competitive quotes from two or more vendors. 4 N MEMO TO: MAYOR McMENOMY COUNCIL MEMBERS: KLASSEN STARTS WILLCOX WIPPERMANN FROM: RON WASMUND, PUBLIC WORKS DIRECTOR DATE: MAY 4, 1992 RE: ITEM 5C. VEHICLES & EQUIPMENT PURCHASES The last page of my memo dated April 2, 1992 titled "Recommendations for Vehicle and Equipment Purchases" was inadvertently missed when copied to you for this Council meeting. Please find that last page consisting of Dave Bechtold's memo relating to Park and Recreation equipment attached for your review. Equipment Purchases Relating to the Parks & Recreation Departments March 31, 1992 1. RAKE 'N' VAC This is a vital piece of equipment to the Parks & Recreation Department. Through the use of this machine much of the grass that is damaged and/or killed each season through heavy "clippings" can be avoided. Attachments are included with the vacuum to pick up glass around shelters and general park use areas. With these attachments the machine also becomes available for use along bike paths or walkways to pick up trash, glass, etc.. A budget amount of $ 25,000 was listed to provide the machine that we felt would best provide service to the city. Through investigation and comparison we feel that the purchase of the vacuum as listed from Carlson Tractor & Equipment for the amount of $ 8,958.00 is our most logical purchase. 2. 4 - Wheel Drive 72" High Capacity Trimming Mower The process of a regular replacement of our 72 mowers was developed some b years ago. Rather than to continue to use the mower until there is a very low trade in value and until the repair costs are very high the mowers are traded in when purchasing a new replacement mower. Approximately every 4 - 5 years the mowers are replaced. With this trade in of our older mower and the replacement with a new mower we are recommending to Council to purchase a 4 -wheel drive mower. This type of mower would allow for a much safer vehicle to trim and mow on slopes and hills in the parks and along some of the roadways. 3. Equipment Van Older trucks and cars of the city are traded in and replaced with new models. For the Parks Department we are asking Council to support the purchase of a new equipment van. The van would be scheduled for use by the parks maintenance person in our department who is responsible for the irrigation repair. It would allow the person to carry with him supplies, tools, and equipment required to make the general repairs, and many of the major repairs without being required to head back to the shop on a frequent basis. The van would be used in much the same manner as a plumber would use a van. During the seasons where irrigation repair is not being done the carpenter would be able to use this van for carrying some of his supplies and equipment. This van would save many hours of driving back and forth to the shop from the work site. It will also replace an older vehicle now in use.