HomeMy WebLinkAbout7.a. Dispatching Services ContractCITYOF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: November 17, 1992
AGENDA ITEM:
AGENDA SECTION:
DISPATCHING/911 SERVICE CONTRACT
NEW BUSINESS
PREPARED BY:
ELLIEL KNUTSEN, CHIEF OF POLICE#
AGEND
7A
ATTACHMENTS:
AP OVE BY:
MEMO AND CONTRACT
�.
In an effort to decrease the costs of Dispatching and! 911 Answering Service
(currently with the Dakota County Sheriff's Office), an alternate dispatch
center, the Eagan Police Department, was contacted regarding the
possibility of Eagan dispatching for Rosemount. As a,result of several
meetings, the City of Eagan has offered to provide police and fire
dispatching which would not only exceed our requirements but would reduce
the cost of dispatching in 1993 by $6,000.00. Approximately one-half of
the $6,000.00 savings would be needed to cover the "change -over" expenses.
(Please refer to the attached memo for details.)
The Eagan Dispatch Center and its staff is very capable and willing to
provide excellent communication between the residents'of Rosemount and the
Rosemount Police and Fire Departments.
My recommendation is to end the agreement with the Dakota County Sheriff's
Office for dispatch service and enter into an agreement with the City of
Eagan to provide Dispatch/911 Answering Service to the City of Rosemount.
My target date for change -over is March 1, 1993.
RECOMMENDED ACTION: MOTION TO APPROVE THE DISPATCHING/911 SERVICE
CONTRACT WITH THE CITY OF EAGAN AT A COST OF $2.50 PER CAPITA IN 1993
AND $2.75 PER CAPITA IN 1994, AND TO APPROVE THE EXPENDITURE OF UP TO
$3,000.00 FOR THE COST -OF THE CHANGE -OVER.
COUNCIL ACTION:
ROSEMOUNT POLICE DEPARTMENT
M E M O R A N D U M
TO: Mayor E. B. McMenomy
Council Members Klassen, Staats, Willcox, Wi
City Administrator, Stephan Jilk
FROM: Elliel Knutsen, Chief of Police
RE: Dispatching/911 Service Contract
DATE: November 12, 1992
ppermann
The Rosemount Police and Fire Departments have contracted with the
Dakota County Sheriff's Office (DCSO) for dispatching and 911 answering
services for many years. Although the services provided by the DCSO
have been satisfactory, dispatch service costs have increased more than
300% since 1990. Rosemount's share for DCSO dispatching service for
1992 is $29,021.00. This was calculated by dividing the population of
Rosemount, Inver Grove Heights, and Hastings into the total salary and
benefit costs of the DCSO dispatchers ($3.179 per capita).
The City of Eagan has four full-time and six part !time dispatchers
utilizing a newly updated system called C.A.D. (Computer Aided
Dispatch). This system offers a very accurate and', detailed ,record
retention method which not only improves tracking of'' police and fire
calls, but provides additional safety for police officers by
automatically alerting the dispatcher when a predetermined amount of
time passes after the officer checks out at a scene.
In late August of 1992 I contacted Eagan Police Chief, Pat Geagan,
regarding the feasibility and costs for Eagan to provide dispatching
services to Rosemount. During the next two months of study favorable
responses were received which would lend support to change dispatching
services from DCSO to Eagan:
1. Eagan would provide dispatch and 911 answering service for
police and fire at a cost of $2.50 per capita in 1993 and
$2.75 per capita in 1994. This represents'; up to $6,000 in
savings to the City of Rosemount.
2.
Initial testing of radio reception proved! successful from
within all areas of Rosemount to Eagan. This reception would
be significantly enhanced with the addition',of a repeater at
the Shannon Parkway/Connemara water tower. ,Eagan is willing
to supply a repeater and also invest $1,000.00 towards its
installation as it would also enhance their',own system.
Page 2
Upon the approval of the City Council, I would like to recommend
utilizing the services of Leonard Koehnen, a Consulting Engineer who
specializes in radio/dispatch systems. Mr. Koehnen would finalize the
study on radio coverage and antenna site as well as update Rosemount's
radio licenses. The cost of this study would be $1,000.00. Other
change -over costs include:
1. Rosemount's share of tower/repeater hook-up $ 540.00
2. Install radio circuit line to Eagan 370.00
3. Install additional 911 line into Eagan 365.00
4. Squad and hand-held radio reprogramming 700.00
Total Estimated Change --Over Costs $2,975.00
After installation, ongoing expenses would include an $84.00 per month
911 charge and a $50.00 per month Vista phone charge. These expenses,
when added to the projected dispatch fees, will still reflect a lower
cost for dispatch services.
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PUBLIC SAFETY DISPATCH AGREEMENT]
THE CITY OF EAGAN AND THE CITY OF ROSI
THIS AGREEMENT is made and entered into this � day of ,
1992, by and between THE CITY OF EAGAN, Dakota'', County, Minnesota,
(hereinafter "Eagan") and THE CITY OF ROSEMOUNT, Dakota County,
Minnesota, (hereinafter "Rosemount").
W I T N E S S E T H:
WHEREAS, Eagan and Rosemount are authoriz
§412.221 to establish, equip, and operate a
protect and safeguard life and property and
protection in each of the parties' respective muni
WHEREAS, Eagan and Rosemount are authoriz
§436.05 and 471.59 to enter into this Agreement f
police and fire dispatch services by Eagan on
and
WHEREAS, Rosemount has requested and Eaga
provision of dispatch services, subject to,the
contained herein; and
I by Minn. Stat.
)lice department to
:o furnish police
ipality; and
by Minn. Stat.
the furnishing of
alf of Rosemount;
has accepted the
ms and conditions
WHEREAS, police and fire dispatch services by the Eagan Police
Department on behalf of Rosemount are required in order that
emergency calls for police and fire services within Rosemount are
effectively received and dispatched to the appropriate Rosemount
public safety units; and
WHEREAS, Rosemount acknowledges the benefit
the Rosemount Police and Fire Departments by the a
dispatch services and determines it is in tb
Rosemount and the public to provide compensate
services referred to above.
NOW, THEREFORE, it is mutually agreed by
hereto as follows:
A. Police and Fire Dispatch Services.
1. Eagan Public Safety Answering Poi
dispatch Sunday through Saturday,
Rosemount police emergency calls
Rosemount police public safety unit;
relay emergency calls by telept
telephones when radio communicz
to the operation of
vailability of such
e best interest of
on to Eagan for the
Eagan and Rosemount
nt ("EPSAP") shall
24 hours per day,
to the appropriate
via radio or shall
one to designated
tions cannot be
. f.
obtained. Rosemount shall install appropriate 911
telephone lines and radio equipment into the EPSAP for
the receiving and dispatching of emergency police calls
as deemed necessary by Rosemount and shall be solely
responsible for any cost incurred therefor.
2. Eagan shall dispatch, Sunday through Saturday, 24 hours
per day, Rosemount fire emergency calls to the extent
that EPSAP shall answer emergency calls and place the
calls to the Rosemount Fire Department but shall not
undertake any 'fire vehicle dispatching for Rosemount
Fire Department. Rosemount shall install appropriate
911 telephone lines and radio equipment into the EPSAP
for the receiving and dispatching of emergency fire
calls as deemed necessary by Rosemount and shall be
solely responsible for any and all costs incurred
therefor.
3. Rosemount shall provide for and answer all its police
business office and non -emergency telephone calls
Monday through Friday during the hours of 7:00 a.m. to
7:00 p.m., excluding those days which the City of
Rosemount recognizes as holidays, and shall not cause
such telephone calls to be transmitted to the EPSAP.
EPSAP shall be responsible for such calls during those
days and hours not designated above as Rosemount's
responsibility.
4. EPSAP personnel shall log all incoming police and fire
emergency calls and set forth the time, date, event,
public safety unit dispatched and name of complainant,
when available. An audio -tape of all emergency calls
shall be made and be made available to Rosemount to
monitor at a reasonable time at the EPSAP. Tapes shall
be kept on file for twenty-eight (28) days and then
erased, except that tapes shall be kept on file for a
longer period upon a written request from Rosemount for
a specific tape.
5. All dispatching services performed and furnished under
this Agreement shall be in accordance with the EPSAP
policies and procedures.
6. The acquisition of radio equipment by Rosemount and,
any modifications thereto, shall be made at the expense
of Rosemount.
7. Any Eagan police or fire personnel acting under this
Agreement shall not by reason thereof be classified as
an employee of Rosemount.
B. Compensation and Expense Reimbursement.
1. Rosemount agrees to pay Eagan the following monies as
and for the police and fire dispatch services as
described in Paragraph A(1) herein:
a.. For Calendar Year 1993:
1. $2.50 per capita as established by the
Metropolitan Council's 1993 population estimate
for the City of Rosemount.
2. Rosemount shall remit to Eagan, no later than
January 1, 1993, an amount equal to $2.50 per
capita as established by, the Metropolitan
Council's 1992 population estimate. No later than
December 31, 1993, Rosemount shall pay any
difference to the amount paid',on January 1, 1993
and the amount due based on' the Metropolitan
Council's 1993 population estimate for the City of
Rosemount.
3. In the event Eagan does not provide dispatch
services to Rosemount by Janjuary 1, 1993, any
payment required under this provision shall be
made pro rata.
b. For Calendar Year 1994:
1. $2.75 per capita as establi
Council's 1994 population esti
Rosemount.
2. Rosemount shall remit to E
January. 1, 1-994, an amount
amount paid by Rosemount in
December 31, 1994, Rosemou
difference to the amount paid
and the amount due based on
Council's 1994 population estim
Rosemount.
2. Rosemount shall reimburse Eagan f
payments made by Eagan to its dis
court preparation or appearances
Rosemount police or fire dispatching
d by Metropolitan
e for the City of
gan, no later than
qual to the total
993. No later than
t shall pay any
on January 1, 1994
the Metropolitan
to for the City of
)r any compensatory
)atch personnel for
as witnesses for
natters.
C. Term and Removal.
1. This Agreement shall become effective on January 1,
1993 and shall terminate on December 31, 1994.
2. In the event Rosemount terminates or otherwise cancels
this Agreement prior to its termination date, Rosemount
shall, nevertheless, be bound by the terms of payment
under this Agreement and shall not be entitled to
reimbursement of any monies paid under this Agreement.
D. Liability.
1. Rosemount agrees to indemnify, defend and hold Eagan
harmless from any claims, demands, actions or causes of
action arising out of any act or omission on the part
of Eagan or its agents, servants or employees in the
performance of or with relation to any of the work or
services performed or furnished by Eagan under this
Agreement.
E. Alteration or Modification of Agreement.
1. Any alteration, variation, modification or waiver of
any provision of. this Agreement shall be valid only
after it has been reduced to writing and duly signed by
both parties.
2. This Agreement shall constitute the entire Agreement
between the parties and shall supercede all prior oral
or written negotiations or agreements relating to the
subject matter hereof.
IN WITNESS WHEREOF, the parties hereto have executed this
Agrement on the day and year first written above.
APPROVED AS TO FORM:
Eagan City Attorney
Dated:
CITY OF EAGAN
By: Thomas A. Egan
Its Mayor
By: E. J. VanOverbeke
Its: City Clerk
.. r
APPROVED AS TO FORM:
Rosemount City Attorney
Dated:
STATE OF MINNESOTA )
ss.
COUNTY OF DAKOTA )
CITY OF
By: Ed McMenomy
Its: Mayor
By: Susan Walsh
Its: City Clerk
On this day of , 1992,
Public within and for said County, personally app(
and E. J. VanOVERBEKE to me personally known, i
duly sworn, each did say that they are respect
Clerk of the City of Eagan, the municipality nax
instrument, and that the seal affixed on behalf c
by authority of its City Council and saic
acknowledged said instrument to be the free
municipality.
Notary
STATE OF MINNESOTA )
ss.
COUNTY OF DAKOTA )
On this day of , 1992
Public within and for said County, personally
and SUSAN WALSH to me personally known, who b
sworn, each did say that they are respectively th
the City of Rosemount, the municipality name
instrument, and that the seal affixed on behalf
by authority of its City Council and sai
acknowledged said instrument to be the free
municipality.
before me a Notary
ared THOMAS A. EGAN
ho being each by me
ively the Mayor and
ed in the foregoing
f said municipality
Mayor and Clerk
ct and deed of said
lic
before me a Notary
ppeared ED McMENOMY
ing each by me duly
Mayor and Clerk of
in the foregoing
f said municipality
Mayor and Clerk
ct and deed of said
Notary Public
THIS INSTRUMENT WAS DRAFTED BY:
SEVERSON, WILCOX & SHELDON, P.A.
600 Midway National Bank Building
7300 West 147th Street
Apple Valley, Minnesota 55124
(612) 432-3136
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