HomeMy WebLinkAbout4.m. Joint Powers Agreement Copper / TestingCITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: June 16, 1992
AGENDA ITEM:
Joint Powers Agreement
AGENDA SECTION:
Copper/Lead Testing
Consent
PREPARED BY:
Ron Wasmund
AGENDA NO.
Public Works
Director/Building Official
ITEM
ATTACED1ENTS:
Agreement, Memo
AP VE BY:
Attached is a copy of the agreement and the memo which went to the
Utility Commission for their June 8, 1992 meeting. It is upon their
recommendation that Staff is asking you to approve of the Joint Powers
Agreement for Copper/Lead Testing.
3
CITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
UTILITY COMMISSION MEETING DATE: June 8, 1992
7AGtNDAITEM: Joint Powers Agreement AGENDA SECTION:
Copper/Lead Testing Old Business
D BY: Bud Osmundson AGENDA NO.
City Engineer/Assistant Public Works Director 4c.
ATTACEMENTS: Memo, Agreement I AP,�-ROVED �Y:
Attached is a copy of the Joint Powers Agreement and a memo explaining
the need for this agreement.
RECOMMENDED ACTION: MOTION TO ENTER INTO A JOINT POWERS AGREEMENT
WITH SURROUNDING COMMUNITIES FOR THE TESTING OF MUNICIPAL WATER.
COMMISSION ACTION:
MEMO
TO: UTILITY COMMISSION
FROM: BUD OSMUNDSON, CITY
WORKS DIRECTOR
DATE: JUNE 4, 1992
ENGINEER/ASSISTANT PUBLIC
RE: UPDATE ON COPPERILEAD TESTING
GTND APPROVAL OF
THE JOINT POWERS AG
Attached is a copy of the Joint Powers Agreement put together by the participating
cities and a copy of the bid tabulation for laboratory services for testing of water
samples.
The Joint Powers Agreement (JPA) and a spec for lab services s sties sh ut theruld by
Staff members from all the participating cities. It was felt that he
ut
it in writing and seek bid prices for the testing services at the same time. All the
included cities are seeking their appropriate Utility Commission and Council app
roval
this month so that the testing services contract can go into effect July 1st.
Rosemount is currently taking bacteriological samples to Burnsville for pickup with
their lab testing needs monthly, as are many other area communities. it was felt
that with the proposed Copper/Lead testing that these services should be expanded
and put into writing, along with a Joint Powers Agreement.
The bid tabulation attached shows that Minnesota Valley Testing Laboratories
(MVTL) was the low bidder for the testall of theservices. Thir area citees bid for At thehpreisent t mes
amounted to $22,312.80 per year for
Rosemount test seven samples each month per Minnesota Department of Health
regulations at a cost of approximately $42.00 per month. Under the new contract
this would total $49.00 per month, plus the optional $7.00 per month for pickup at
Rosemount City Hall. Other items that can be tested for are listed and we may
participate in others from time to time as requested by residents and/or situations.
This does not include any testing of the contaminated wells in eastern Rosemount
from the ground water on the University site, which are paid for by the University
of Minnesota. The proposed contract with MVTL will also allow the City to be
charged $7.00 for pickup of our samples at our City Hall facilities which saves the
City time and cost for sending someone to the Burnsville Water Treatment Plant with
the samples.
The attached JPA is a fairly simple document and has been reviewed by the City
Attorney. The copper/lead testing, which is required by the EPA has been modified
drastically since the State of Minnesota tooklegislation
ata charge of $5 21sota
Department of Health to provide the copper/lead 9
connection for each connection to a Municipal Water System.
This copper/lead testing now is in a state of limbo because the Department of Health
is not prepared to undertake such a large number of samples for testing. At this
time, we think that Rosemount will be tested sometime after September, and
probably will not receive our results until late in the year or early in 1993. We do
not feel this will be a problem in any way and gives us more time to set up our list
of homes which will be sampled. At the present time we have approximately 35
homeowners which have agreed to the testing and we will continue to solicit more
on our list so that we can be prepared by September 1 for the sampling.
Staff recommends that the Utility Commission approve the entering into the Joint
Powers Agreement and the lab testing services contract with Minnesota Valley
Testing Laboratories.
2 _.
JOINT POWERS AGREEMENT
BURNSVILLE, APPLE VALLEY, EAGAN, FARIBAULT, FARMINGTON, LAKEVILLE
NORTHFIELD, PRIOR LAKE, ROSEMOUNT AIND SAVAGE
FOR
WATER QUALITY -TESTING
AGREEMENT made this day of ,-T9 by
and between the cities of Burnsville, Apple Valley, Eagan,
Faribault, Farmington, Lakeville, Northfield, Prior Lake, Rosemount
and Savage.
RECITALS
This agreement is made pursuant to the authority conferred
upon the parties pursuant to Minnesota Statutes 471.59.
The purpose of this agreement is to provide for the joint
contracting of laboratory services for the cities of Burnsville,
Apple Valley, Eagan, Faribault, Farmington, Lakeville, Northfield,
Prior Lake, Rosemount and Savage. The intent is to utilize one
common laboratory to perform analysis of our water quality test'' -ng
programs. This agreement pertains to test requirements mandated by
the Minnesota Health Department, Federal Environmental Protection
Agency, and the Safe Drinking Water Act.
NOW, THEREFORE, the parties agree as follows:.
1. Subject to the other provisions of this agreement,
Burnsville shall prepare any plans, specification, request for
proposal, or advertisement for bid.
2. Apple Valley, Eagan, Faribault, Farmington, Lakeville,
Northfield, Prior Lake, Rosemount, and Savage shall each provide a
list of all required tests and quantities of these tests to the
City of Burnsville. Each community must subsequently approve the
bid documents.
3. Burnsville shall tabulate the bids received for laboratory
services and make recommendation of award to Apple Valley, Eagan,
Faribault, Farmington, Lakeville, Northfield, Prior Lake,
Rosemount, and Savage and upon their approval of all jurisdictions
shall award the contract pursuant to state law.
Page Two (JPA)
BURNSVILLE, APPLE VALLEY, EAGAN, FARIBAULT, FARMINGTON, LAKEVILLE
NORTHFIELD, PRIOR LAKE, ROSEMOUNT AND SAVAGE
4. Each City shall be responsible for:
Establishing their own sampling points
Collecting their own samples
Maintaining their own record system and reporting
results to the designated agencies
Transporting their samples to the laboratory or common
collection point of pick up
5. In accordance with the agreement the laboratory will
submit an itemized invoice to each city separately for the wort:
perfor-med for each City. Upon approval of the invoice by the
respective city, that city will remit the approved invoice amount
directly to the laboratory.
6. It is agreed that the Cities of Apple Valley, Eagan,
Faribault, Farmington, Lakeville, Northfield, Prior Lake,
-Rosemount, and Savage and each of them, indemnify, save, and hold
harmless the City of Burnsville and all of its agents and employees
-from any and all claims, demands, actions, or causes of action, for
whatever nature, arising out of the contracting procedure by reason
of the execution or performance of the work purchased for each
respective city under this agreement, and that the cities of Apple
r�
Valle,., Eagan, Faribault, Farming ton, Lakeville, Northfield, Pr
Lake, Rosemount, and Savace further agree to defend, at their sole
cost and expense, any actions or pm
roceedings commenced against
their respective cities for the purposes of asserting any claim of
whatsoever character arising hereunder.
7. This agreement can be terminated on the part of any
individual city by giving sixty (60) days written notice. to all of
the other cities involved in the agreement, otherwise the agreement
will automatically renew on January 1, 1993 and January 1, 1994 to
coincide with terms of the laboratory contract.
Page Three (JPA) VALLEY, EAGAN, FARIBAULT, FARMINGTON, LAKEVILLE
BURNSVILLE, APPLE
NORTHFIELD, PRIOR LAKE, ROSEMOUNT AND.SAVAGE
IN WITNESS WHEREOF, the parties have caused this Agreement to
be executed on the date indicated below.
CITY OF BURNSVILLE
BY • Mayor
BY: Manager
Date:
CITY OF APPLE VALLEY
BY: Mayor
BY: Clerk
Date•
CITY OF EAGAN
BY: Mayor
BY: Clerk
Date:
CITY OF FARIBAULT
BY 2ayor
BY: City Adm -
Date:
CITY OF FARMINGTON
BY: Mayor
CITY OF LAKEVILLE
BY • xayor
BY: Clerk
Date:
CITY OF NORTEFIELD
BY: Mayor
BY: Clerk
Date:
CITY OF PRIOR LAKE
BY: Mayor
BY: Manager
Date'
CITY OF ROSEMOUNT
BY .N,ayor
BY: Clerk
Date:
CITY OF SAVAGE
BY: Mayor
BY: Clerk BY:_
Date:
Date:
City Adm.
Lowest to I lighest
Labolaloly
I ost
flactol iological
Lead
Copper
Alkalinity
Ammonia
DOD's
Calcium
Chloride
hon
manganeso .
IF1illata
Nillile
OI thopilosphnto
P
Silica
specific Conductatico
'1 OC's
Suspcndcd Solids
Total Chiollno
Turbidity
VOC
Est
2400
24
24
G
24
36
G
24
36
3G
24
24
G
30
G
24
24
15
12
15
G
Pick Up Chargn per
loc. 1ion per week
(2 sites/wk (Ye111y)
TOTALS
Pick -Up Cost
for sites nbovo 2
State Celliticntion for
nil to, -Is required
Company Cntalog
Cnialog DIscount
MV1L
LAnonAT�_
7.00
16000.00
10.00
240.00
10.00
240.00
9.00.
54.00
9,90
237.60
20.25
729.00
12.60
75.60
9.00
216.00
12.60
453.60
12.60
453.G0
9,90
237.G0
9.90
237.60
12.60
751.60
5.40
162.00
12.60
75.60
9.00
216.00
22,50
540.00
9.00
135.00
9.00
100.00
9.00
135.00
148.50
_-_ 09100
No
22,312_.00
ifflu TABULATION
LABORATORY Sl;ltVICI:S
SEIKO
LAn0I1AT0n1ES
6.00
14400.00
25.00
600.00
11.00
264.00
15.00
90.00
10.00
432..00
35.00
12.60.00
13.00
70.00
15.00
360.00
11.00
396.00
11.00
396.00
22.00
52.0.00
10.00
432..00
20.00
12.0.00
10.00
300.00
56.00
336.00
10.00
240.00
45.00
1080.00
15.00
2.25.00
15.00
100.00
15.00
225.00
160.00
960.00
22,902..00
T WIN CI1it;
S
WATEII CLINIC
7.00 1 G000.00
14.00
336.00
10.00
240.00
0.00
40.00
10.00
240.00
25.00
900.00
10.00
60.00
10.00
240.00
12.00
432.00
12.00
432.00
10.00
240.00
10.00
240.00
10.00
60,00
0.00
240.00
11.00
GG.00
0.00
192..00
25.00
600.00
0.00
120.00
10.00
120. 00
10.00
150.00
200.00
1200_00
22,95G.00
SI`CCTIIUM
LA11O11A10I11ES
7,75
10600.00
10.00
432.00
9.00
21G.00
12.00
72..00
10.00
259.20
31`.50
1134.00
10.00
G0.00
10.00
259.20
9.00
32.4.00
9.00
324.00
10.00
259.20
10.00
259.20
12.00
72.00
4.50
13500
12.00
72.00
G,50
156.00
31.50
756.00
10.00
162.00
10.00
216.00
9.00
135.00
150.00
900.00
24,002.00
INIEnI`OLL'
LA0O11AT0111ES
15.00
3G000.00
17.00
400.00
10.00
240.00
5.00
30.00
15.00
360.00
32.00
1152.00
10.00
60.00
10.00
240.00
10.00
3G0.00
10.00
3G0.00
7.00
168.00
7.00
160.00
15.00
90.00
3.00
90.00
10.00
GO.00
3.00
72.00
30.00
720.00
7.00
105.00
5.00
60.00
7.00
105.00
1 G 1.00
9GG.00
41,014.00
Iday 22. 1992
1 WIN CII IES
-t, A i nnlrn
17.50 42000.00
17.00
400.00
17.00
408.00
12.00
72.00
17.00
400.00
30.00
1000.00
12.00
72.00
12.00
200.00
12.00
432.00
12.00
432.00
12.00
288.00
12..00
200.00
17.00
102.00
5.00
150.00
24.00
144.00
5.00
120.00
40.00
9G0.00
12.00
100.00
35.00
420.00
17.00
255.00
100.00
1000_00
49,507.00
0.00
1,560.00
0.00
0.00
0.00
0.00
_
E2.4,002.00
____
E43,374.00
E49 ,507.00
E7.2.,312.00�
E22_,907..00
E2.2,95(r.00
30.00
15.00
20.00
7.00
G0.00
No Chnlgn
Yes
Yes
Yes
Yes
Yes
No
Yrs
Yes
.
Yes
Yes
No
.Yes
10!1610^o
valics
10^0 .- 420.0
419e
Num,