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Home My WebLink About5.g. Expenditure Approval from Donation Account, CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: May 19,1992 AGENDA ITEM: AGENDA SECTION: EXPENDITURE APPROVAL FROM DONATION ACCOUNT CONSENT PREPARED BY: AGEND$r # 5G ELLIEL KNUTSEN, CHIEF OF POLICE ATTACEDiENTS : BY s REVENUE WORKSHEETS AND PURCHASE ORDERS 7AFROVED V According to City Policy F-2, any request for expenditures from a designated donation account must be approved by the City Council. Account number 101-22221 has been opened for donations received for the D.A.R..E. program. The amounts of 104.00 and $5.02 are being requested for payments for D.A.R.E. re- lated purposes. (See attached purchase orders.) If approved, the amendments of budgets will be made. RECOMMENDED ACTION: APPROVE THE EXPF�NDITURES OF 104.00 AND $5.02 AND APPROVE THE AMENDMENTS TO THE BUDGETS AS GIVEN ON THE ATTACHED DONATION REVENUE WORKSHEETS. COUNCIL ACTION: PURCHASE ORDER Minn. Tax Fx(InTrl Fed, StaTltl^. tin. 9757275 lax tdn. 41.6005501 , Ci: ili, 17672 o/ (� J\ (,.C(>tt1c)ttfd 2075 145th Street West - PO Box 510 Phone (612) 423-4411 Rosemount, MN 55060-4997 Dept. 101-42110-01-208 - Distr. TREADWAY GRAPHICS l 1401 Cannon Circle IMPORTANT •� �� aT�,,.,,, P.O. Box 593 ABOVE ORDER NUMBER MUST APPEAR ON ALL CORRESPON- DENCE, INVOICES. PACKAGES AND 614IPPINO PAPERS. NOTIFY Faribault, Mn. 55021 US IMMEDIATELY IF YOU ARE UNABLE TO 6141P COMPLETE ORDFR BY DATE SPECIFIED. YOUR ACCEPTANCE OF TINS ORDER IS Your WARRANTY TO US THAT YOU ARE.COMPLYING WITH THE Il S. FAIR 1 MTOn STANDARDS ACT IT 19M. AS AMENDED. AND WE RESERVE TIIE RIGHT TO REFUSE MERCHANDISE NOT IN STRICT -- ACCORDANCE WITH THIS.ORDEFI. {i41i e11cw )IIIRLD TERMS S111'VA f.QB. REol11SITILVINO. 05/03/92 tit tit11ti 1'' Itl' 3(.RIPJ7C4. b1(.CK IiUMREiF ._ PRICE •.: •:',''' AM6UNi •+ D.A.R.E. Program Supplies Invmice # 4421 - Graduation certificates Set-up charge Shipping $75.00 25.00 4.00 $104.00 �.._ • - c RYC5< 7�� -— �- - - - - White Oligitml Yellow: flu{)licnle [Ni k: llliltlicate coli: nuadngdic;ale TO TRFADWAY GRAPHICS 1401 Cannon Circle P.O. Box 593 - Faribault, MN 55021 (507) 3349557 (800) 658-7063 ATTN-: ..... Maxk..Robideau Rosemount Police Dept. 2.8.75.. ]L45.th..St.r.e.et..We.s.t.. Rosemount, MN 55068 ................................................................... N2 4421 11-11-1-1 ........................................... I NET 30 ....... 50Q .... .. Gr.a.du a t i.o.n ... ce rtlf I r. a Set-up..chaxge ............................................ ................... ........... ..... .. .... 2.5.600.. .................. ...... I .................................... ................. ......................................................................................... ........... .... .. .................. ................. ......................................................................................... . s.h.ippi ng .. ......... 4..00 . . 0 ..... . . . ..... ................ ......................................................................................... ........... ..... ...... I ........... ................. ................................................................................................... .. ..... ........... I ...... ................. ..................................................................................................... ..... .................. ................. .................................. : ....................................................... I ........... ..... .................. ....... ...... I .................................. o ............................. .................. ..... .................. ................. ....................... .................. .................................. ............. ............ .... ..... .. I ......... ... ................. ......................................................................................... I ............ ..... ............. I ................. .................................................................................. . . . . . . . . . .. . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ................. ........... ..... ................. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... . . . . ; . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I . . . . . . ................. ........... I .................................................... I ........................ ........... ..... .................. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. .............................................................................. ..... .................. ................. ........................................................................................ f Y�. t a .. .....104..00- DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Amount Received: Receipt # for Donation: Purpose of Donation: Account # for Donation: (Must be Liability # assigned for each individual Department) EXPENDITURE OF DONATION Amount to be Spent: $ 104-00 To be Spent from Acct #: 101-42110-01-208 (Must be Expenditure # corresponding to individual Department) Purpose of Expenditure• D.A.R.E. Graduation certificates & setup charge. AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101-36230-00-000: $ 104.00 Amend Expenditure Acct # 101-42110-01-208 (The two dollar amounts should be the same) • $ 104.00 GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22221 (Donation Liability '#) $ 104 00 Credit: 101-36230-00-000 $ 104.00 Credit: 101-29300 $ 104.00 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 05/19/92 Minn. Tax Exempt Status No. 9757275 Fed. Tax No. 41-6005501 PURCHASE ORDER tlty of �osemouni 2875 145th Street West • PO Box 510 Phone (612) 423-4411 17855 Rosemount, MN 55068-4997 `�a��D-- p1 -90P (-.5+. PA -U I Boo k d .S�A` O&Jer y� TO ' l /55 3 3 7 Bur NSVI � �� - Dept. Distr. IMPORTANT ABOVE ORDER NUMBER MUST APPEAR ON ALL CORRESPON- DENCE. INVOICES, PACKAGES AND SHIPPING PAPERS. NOTIFY US IMMEDIATELY IF YOU ARE UNABLE TO SHIP COMPLETE ED. YR AEPTANCE OF THIS ORDER 3 YOUR WARRANTY TO ER By DATE SPECIFIUS THAT YOU ARE COMPLYING WITH THE U.S. FAIR LABOR STANDARDS ACT IF 1938. AS AMENDED, AND WE RESERVE THE RIGHT TO REFUSE MERCHANDISE NOT IN STRICT ACCORDANCE WITH THIS ORDER. -11A I I IM ILI1rUIII IF1) 1F.RMS ;IIN`VIA F.O.B 11100IS11IONNO. UUAN t 11 Y DESCRIPTION_ STOCK NUMBER P _ _ _ AMOUNT- -. O T tAU I `-A-+io ,J S/ Z e. E eve ITS .5 y Q By White: Original Yellow: Duplicate Pink: Triplicate Gold: Quadruplicate A / VIV—•�-- SPU 313 THAW YOUFOR YOUR ORDER I PLEASE PAY FROM THIS INVOICE - TERMS NET 30 GAYS QTY DESCRIPTION PRICE AMOUNT a z s C o j164-0410 .-t a 00 a tom -Co A / VIV—•�-- SPU 313 THAW YOUFOR YOUR ORDER I PLEASE PAY FROM THIS INVOICE - TERMS NET 30 GAYS QTY DESCRIPTION PRICE AMOUNT n OAT ,�3 Salespersonl (( ,/ SUB TOTAL "� t Store No -2I P.O. No. TAX Delivery N O *- 9 0 6 0 0 :: ba L 0 U w LU O U) U DONATION REVENUE WORKSHEET RECEIPT OF DONATION Donation Received on: Amount Received: Receipt # for Donation: Purpose of Donation: Account # for Donation: (Must be Liability # assigned for each individual Department) EXPENDITURE OF DONATION Amount to be Spent: $ 1191y1 To be Spent from Acct #: 101-42110-01-208 (Must be Expenditure # corresponding to individual Department) Purpose of Expenditure: D.A.R.E. Supplies (Envelopes) AMENDMENT OF BUDGETS Amend Donation Revenue Acct #101-36230-00-000: $ Amend Expenditure Acct # 101-42110-01-208 $ (The two dollar amounts should be the same) 5.02 5.02 GENERAL JOURNAL ENTRY TO ADJUST DONATION LIABILITY # Debit: 101-22221 ( Donation Liability #) $ 5.02 Credit: 101-36230-00-000 $ 5.02 Credit: 101-29300 $ 5.02 Journal entry to reduce deferred donation revenue and increase donation revenue to actual per council action on 05/19/92