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Home My WebLink About6.d. Accept Bids / Award Contracts for City Projects #206 & #212CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: May 19, 1992 AGENDA ITEM: Receive Bids/Award Contract AGENDA SECTION: 145th St/Diamond Path Projects, Prj.206/212 Old Business PREPARED BY: Bud OsmundsonAGENDM i" # 6 D City Engineer/Assistant Public Works Director I ATTACMdENTS: Resolutions (3) AP BY: The bid opening for the referenced project will be hAd May 19, 1992 at the Dakota County Offices in Hastings with representatives of Dakota County and Rosemount at the bid opening. The bids will be checked by Dakota County and Rosemount personnel and we will have a recommendation for bid award to hand out to you at the Council meeting on Tuesday night. At this time there are approximately ten (10) legitimate plan holders for the project and we are anticipating low bids based on previous bid openings this spring. The construction cost estimate based on final plans for Project No. 206 was $569,000. The construction cost estimate for the Diamond Path Project, County Project No. 33-03, City Project No. 212 is approximately $730,000, for a total of the two projects of $1,299,000. City Project No. 206, the 145th Street Project is a Municipal State Aid eligible project. As part of the award of this project the City has an opportunity to use what is called an advance encumbrance for payment of the project. Rosemount is eligible to receive approximately $368,000 in 1992 for use on Municipal State Aid projects. The State Aid eligible portion for Project No. 206 is estimated to be $501,000. Other City projects which have been or will be closed out this year will consume another $153,000 of the 1992 M.S.A. available funding. Therefore, there will be approximately $215,000 which will be available for City Project No. 206 in 1992. The normal procedure is to wait until the project is closed out to get the remaining eligible funds, which would be in August of 1993. With the advance encumbrance we can receive 95t of the $286,000 out of the 1993 allotment on or after February 1, 1993 by passing this resolution. This makes sense from a financial position to have the money as soon as possible in 1993. The numbers used for this memo to the Council are from the cost estimates, but the actual resolution passed at the Council meeting on the 19th will be utilizing the actual bid prices for the contract, which may change slightly from the cost estimate. RECOMMENDED ACTION: MOTION TO ADOPT RESOLUTION RECEIVING BIDS AND AWARDING CONTRACT FOR 145TH STREET RECONSTRUCTION, CITY PROJECT NO. 206. MOTION TO ADOPT A RESOLUTION RECEIVING BIDS AND AWARDING CONTRACT FOR DIAMOND PATH STREET IMPROVEMENTS, DAKOTA COUNTY PROJECT NO. 33-03, CITY PROJECT NO. 212. MOTION TO ADOPT A RESOLUTION FOR ADVANCED ENCUMBRANCE ON 145TH STREET RECONSTRUCTION, M.S.A.S. NO. 208-103-06, CITY PROJECT NO. 206. 3 CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 1992 - A RESOLUTION RECEIVING BIDS AND AWARDING CONTRACT FOR 145TH STREET RECONSTRUCTION CITY PROJECT 206 BE IT RESOLVED, by the City Council of the City of Rosemount, Minnesota, as follows: 1. All bids on construction of 145th Street Reconstruction are hereby received and tabulated. 2. The bid of , in the amount of $ for the construction of said improvements in accordance with the plans and specifications and advertisement for bids is the lowest responsible bid and shall be and hereby is accepted. 3. The Mayor and Clerk are hereby authorized and directed to enter into a contract with said bidder for the construction of said improvements for and on behalf of the City of Rosemount. 4. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposit of all successful bidder and the next two lowest bidders shall be retained until a contract has been executed. ADOPTED this 19th day of July, 1992. ATTEST: Susan M. Walsh, City Clerk Motion by: Voted in favor: Voted against: Seconded by: E. B. McMenomy, Mayor CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 1992 - A RESOLUTION RECEIVING BIDS AND AWARDING CONTRACT FOR DIAMOND PATH STREET IMPROVEMENTS DAKOTA COUNTY PROJECT NO. 33-03 CITY PROJECT 212 BE IT RESOLVED, by the City Council of the City of Rosemount, Minnesota, as follows: 1. All bids on construction of Diamond Path Street Improvements are hereby received and tabulated. 2. The bid of , in the amount of $ for the construction of said improvements in accordance with the plans and specifications and advertisement for bids is the lowest responsible bid and shall be and hereby is accepted. 3. The Mayor and Clerk are hereby authorized and directed to enter into a contract with said bidder for the construction of said improvements for and on behalf of the City of Rosemount. 4. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposit of all successful bidder and the next two Lowest bidders shall be retained until a contract has been executed. ADOPTED this 19th day of July, 1992. ATTEST: Susan M. Walsh, City Clerk Motion by: Voted in favor: Voted against: Seconded by: E. B. McMenomy, Mayor CITY OF ROSEMOUNT DAKOTA COUNTY, MINNESOTA RESOLUTION 1992 - A RESOLUTION FOR ADVANCED ENCUMBRANCE ON 145TH STREET RECONSTRUCTION M.S.A.S. NO. 208-103-06 CITY PROJECT NO. 206 WHEREAS, the City of Rosemount has obtained the Commissioner's approval of the plans for the following Municipal State Aid Street Project located at 145th Street West from Diamond Path to Shannon Parkway consisting of total reconstruction, grading, curb & gutter, base and bituminous; and WHEREAS, said City is prepared to proceed with the construction of said project(s) by providing local funds to supplement the available funds in its Municipal State Aid Street Account; and WHEREAS, repayment of the funds so advanced by the municipality is desired in accordance with the provisions of Minnesota Statutes 162.14, Subdivision 6. NOW THEREFORE BE IT RESOLVED, that the Commissioner of Transportation be and is hereby requested to approve this basis for financing and construction project(s) and to authorize repayments from the subsequent accruals to the Construction Account of Municipal State Aid Street Fund for said City within the limitations provided by law and at the times and in the amounts as herein indicated: On or after February 1, 1993 - $286,000 from 1993 Allotment ADOPTED this 19th day of May, 1993. E. B. McMenomy, Mayor ATTEST: Susan M. Walsh, City Clerk Motion by: Seconded by: Voted in favor: Voted against: