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Home My WebLink About7.a. Leprechaun Daysr CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: MAY 19, 1992 AGENDA ITEM: LEPRECHAUN DAYS AGENDA SECTION: NEW BUSINESS PREPARED BY: SUSAN WALSH, CITY CLERK AG MM I # 7A, ATTACMMTS: MEMO FROM CHAIRPERSON JOE WALSH APIROVEPeBY: Leprechaun Days Chairperson Joe Walsh has requested the opportunity to review this year's Leprechaun Days activities and to request Council action on Item 1 through 7 listed in his memorandum of May 191, 1992. RECOMMENDED ACTION: MOTION TO APPROVE ITEMS 1 THROUGH 7 AS LISTED IN CHAIRPERSON JOE WALSH'S MEMORANDUM DATED MAY 19, 1992 COUNCIL ACTION: �RlII$emirunt Tommitter P.O. BOX 124, ROSEMOUNT, MINNESOTA 55068 MAY 19,992 TO: CITY COUNCIL MEMBERS FROM: JOE WALSH, CHAIRMAN SUBJECT: LEPRECHAUN DAYS REQUEST The Rosemount Leprechaun Days Committee is requesting that the Rosemount City Council approve and accept certain items that are needed for this year's community event. These are listed below for your action. 1. Request for funding for Fireworks. (Motion to Approve) 2. Approve request for street closings. (Motion to Approve) 3. Accept donation towards Bands in Park. (Accept donation) 4. Request use of various City personnel during Leprechaun Days week. (Motion to Approve) 5. Request to use City Hall Lot for "Street Dance", Jaycees fund raiser for Leprechaun Days. (Motion to Approve) 6. Request to include Leprechaun Days as part of City's Insurance plan. (Motion to Approve) 7. Approve accepting donations to City through Donation Policy for use with Leprechaun Days as requested by those making donations. (Motion to Approve) Attached to this cover memo are different memos covering each of these items. The Leprechaun Days Committee request that the City Council approve and accept these business items that are required to make this a community event. THANK YOU FOR YOUR HELP WITH THIS YEARS LEPRECHAUN DAYS. UPDATED 03/04/92 9203A cuvormount C1t�rmxrrttt.ee P.O. BOX 124, ROSEMOUNT, MINNESOTA 55068 1992 ROSEMOUNT LEPRECHAUN DAYS EVENTS LISTING - SHORT FORM FRIDAY, JULY 17TH PUPPETS IN THE PARK - CAMFIELD 9 A.M., CONNEMARA 10 A.M., JAYCEE 11 A.M. CRIBBAGE CARD GAMES - SENIOR CENTER - 6:45 P.M. SATURDAY, JULY 18TH RUN FOR THE GOLD - U OF M AREA - 7:15 A.M. CO-REC VOLLEYBALL TOURNAMENT - CAMFIELD PARK - 9 A.M. KVAM SOFTBALL TOURNAMENT - ERICKSON PARK - ALL DAY JIG SAW PUZZLE CONTEST - LOCH PHARMACY - 10 A.M. LEPRECHAUN DAYS GARAGE SALE - CITY WIDE - 8:30 A.M. ROSEMOUNT JAYCEES PIG ROAST & DANCE - CITY HALL - 5:30 P.M. SUNDAY, JULY 19TH GOLF TOURNAMENT - CHIPPENDALE GOLF - 7:30 A.M. HOLE IN ONE CONTEST - CHIPPENDALE GOLF - 9 A.M. KVAM SOFTBALL TOURNAMENT - ERICKSON PARK - ALL DAY KIDDIE PARADE - CAMFIELD PARK - 12:30 P.M. BAND IN THE PARK - CAMFIELD PARK - TEDDY BEAR - AFTER PARADE BLARNEY STONE HUNT - CAMFIELD PARK - AFTER BAND IN PARK MONDAY, JULY 20TH KID'S PICNIC IN PARK - CAMFIELD PARK - 11:30 A.M. BIG WHEEL RACE - BURMA AVENUE - 5:30 P.M. TUESDAY, JULY 21ST FISHING CONTEST - SCHWARZ PARK - 1 P.M. BATHTUB WATER RACE - 145TH BY CITY HALL - 7 P.M. TOILET BOWL RACE - 145TH BY CITY HALL - 7 P.M. WEDNESDAY, JULY 22ND IRISH FOLK FESTIVAL - CAMFIELD PARK 6:30 - 9:00 PET PHOTO DAY - FLUEGEL'S - APPOINTMENT PAGE 1 �' �IIBEritII�iXi� r x�e avxl WLY 23RD C�IIxlixtCt tEE V�X DERBY - HIGH SCHOOL DRIVEWAY - 6:30 P.M. §% I JULY Z flfOX 124, ROSEMOUNT, MINNESOTA 55068 PUPPETS IN THE PARK - CAMFIELD 9 A.M., CONNEMARA 10 A.M., JAYCEE 11 A.M. 500 CARD GAMES - SENIOR CENTER- 6:45 P.M. LIP SYNC CONTEST - CITY HALL AREA - 7:30 P.M. SATURDAY, JULY 25TH ANIMAL ADOPTION DAY - NEW LOCATION - 10 A.M. CHICKEN BARBECUE - LEGION GROUNDS - NOON THREE ON THREE BASKETBALL - HIGH SCHOOL BIG PARADE - 145TH STREET - 12:15 LINEUP, 1 P.M. START MINI CARNIVAL & PUCK SHOOT - DOWNTOWN PARKING LOT FIREWORKS - HIGH SCHOOL AREA - AFTER DARK SUNDAY, JULY 26TH GARDEN TRACTOR -PULL - VFW CLUB GROUNDS - 11 A.M. CHICKEN BARBECUE -LEGION GROUNDS - NOON THREE ON THREE BASKETBALL - HIGH SCHOOL BAND IN THE PARK - CAMFIELD PARK - 7 P.M. LEPRECHAUN DAYS BUTTON DRAWING - CAMFIELD PARK - 7:30 P.M. RAIN DATE FOR FIREWORKS - HIGH SCHOOL AREA DAILY ON GOING EVENTS MEDALLION HUNT - CITY HALL LEPRECHAUN DAYS BUTTON SALES - CITY WIDE 9201A EVENTS ARE SUBJECT TO CHANGE, WITHOUT NOTICE. PAGE 2 Avormouu# ltyrtr4aun Paijs (1Znmmifirr P.O. BOX 124, ROSEMOUNT, MINNESOTA 55068 MAY 19, 1992 TO: ROSEMOUNT CITY COUNCIL FROM: JOE WALSH, CHAIRMAN SUBJECT: LEPRECHAUN DAYS and CITY INSURANCE The Rosemount Leprechaun Days Committee is requesting that the Rosemount City Council consider allowing the Rosemount Leprechaun Days to be covered by the City's insurance policy. Most of the events are being held on city owned property, it would be appropriate to notify the city's insurance company that community events will be held. In the past the committee has submitted a list of the events to the city insurance officer, who then turned that list over the insurance company as notification that events would be held on city property. The garden tractor pull event held on the last Sunday, provides it's own insurance coverage. The fireworks package includes a million dollar policy that covers the City and School District. THANK YOU FOR YOUR HELP WITH ROSEMOUNT LEPRECHAUN DAYS. UPDATED 03/04/92 9239A �.IISPmII�tYCf (1�ummt##PP P.O. BOX 124, ROSEMOUNT, MINNESOTA 55068 MAY 19, 1992 TO: ROSEMOUNT CITY COUNCIL FROM: JOE WALSH, CHAIRMAN SUBJECT: "STREET DANCE" AT CITY HALL The Rosemount Leprechaun Days Committee is requesting that the Rosemount City Council consider allowing the Rosemount Jaycees to use the North end of the City Hail parking lot for a "street dance" that will be used as a fund raiser for Leprechaun Days. The dance would be held on Saturday, July 18, with the Pig Roast prior to and during the dance. Last year the Rosemount Jaycees held a "street dance" on the first Saturday of Leprechaun Days week. This year they would like to use the parking lot again and move the dance to the North end of the City Hall parking lot. The Jaycees would have their annual Pig Roast and set up a tent near the North end of the parking lot. At this time I am not sure of the exact location of the dance area. The Jaycees would also sell beer and other refreshments. The Jaycees have been in contact with various city staff members to determine what needs to be done to protect the flower garden area and to provide a open area for the police vehicles and access to city hall. This request is just to obtain the City Council approval to the concept of using the lot for this fund raising event. The Jaycees will then contact the various city departments for specific needs and concerns on using the area and obtain the necessary permits. THANK YOU FOR YOUR HELP WITH THIS PROJECT. UPDATED 03/04/92 9238A cC osemount Committer P.O. BOX 124, ROSEMOUNT, MINNESOTA 55068 MAY 19, 1992 TO: ROSEMOUNT CITY COUNCIL FROM: JOE WALSH, CHAIRMAN SUBJECT: DONATION FOR MUSIC GROUPS The Rosemount Leprechaun Days Committee has worked with the Park and Recreation Department over the years in jointly sponsoring activities during Leprechaun Days. With the current budget cuts that Park & Rec has been asked to make, the Committee has found it appropriate to donate $ 350 to cover some of the cost of music in the parks. This will allow the normal amount of Sunday"Bands in the Park" that the Park & Rec have during the summer months. The committee will cover the cost of the music in the park for Sunday, July 19 and if funds permit we will consider covering the Band in the Park on Sunday, July 26. Again, the Leprechaun Days Committee wants to continue our joint efforts with the City to provide community events. THANK YOU FOR YOUR HELP WITH LEPRECHAUN DAYS. UPDATED 03/04/92 9237A �as�mauxt# (llammt##.ee P.O. BOX 124, ROSEMOUNT, MINNESOTA 55068 LIST OF LOCATIONS FOR TRAFFIC CONTROL DEVICES CITY PUBLIC WORKS CREWS TO SET OUT & PICK UP SIGNS AS OF MAY 19, 1992 FRIDAY, JULY 17 NOTHING NEEDED THIS DAY SATURDAY, JULY 18 morning TRAFFIC CONES AT VO -TECH SCHOOL FOR RUN SUNDAY, JULY 19 morning TRAFFIC CONES FOR PARADE morning 144TH BY SCHOOL & PARK morning 146TH AT CANADA DRIVEWAYS morning LOWER 147TH AT CANADA, BOTH STREETS morning 147TH AT CANADA PARKING LOT morning UPPER 147TH AT CANADA morning CANADA AT 148TH BURMA AT morning PARK DRIVEWAY, "NO PARKING" SIGNS MONDAY, JULY 20 evening BARRICADES AT BURMA AT 145TH evening BARRICADES AT BURMA AT 146TH evening TRAFFIC CONES AT LEGION DRIVEWAYS TUESDAY, JULY 21 evening TRAFFIC CONES AT CITY HALL PARKING LOT evening BARRICADES AT HIGHWAY 3 AT 145TH evening BARRICADES AT BURMA AT 145TH WEDNESDAY, JULY 22 NOTHING NEEDED THIS DAY THURSDAY, JULY 23 evening BARRICADES AND TRAFFIC CONES AT 142ND AT HIGHWAY 3. evening BARRICADES AND TRAFFIC CONES AT 142ND AT SR HIGH PORTABLES. FRIDAY, JULY 24 evening TRAFFIC CONES AT CITY HALL PARKING LOT TRAFFIC CONTROL LOCATIONS Aasemaunt L2 A TRAFFIC CONTROL WAFMttre P.O. BOX 124, ROSEMOUNT, MINNESOTA 55068 SATURDAY, JULY 25 "NO PARKING" SIGNS ALONG 145TH STREET WILL BE PUT UP BY MEMBERS OF LEPRECHAUN DAYS COMMITTEE. morning TRAFFIC CONES AT morning CHIPPENDALE AT 145TH STREET morning 145TH AT CHILI AVE. morning 145TH AT CHANTI AVE. morning 145TH AT CANADA AVE. morning 145TH AT CAMEO AVE. morning 145TH AT BURMA AVE. morning 145TH AT BURNLEY AVE. morning 145TH AT MALL DRIVEWAY morning 145TH AT LOCH,BANK DRIVEWAY morning BARRICADES AT 145TH AT BISCAYNE AVE. evening TRAFFIC CONES AT evening 142ND AT HIGHWAY 3 [FIREWORKS] evening 142ND AT SR HIGH PORTABLES [FIREWORKS] SUNDAY, JULY 26 NOTHING NEEDED THIS DAY THE ROSEMOUNT LEPRECHAUN DAYS COMMITTEE REQUEST THAT THE CITY COUNCIL APPROVE THE USE OF CERTAIN CITY PERSONNEL TO DELIVER STREET CLOSING SIGNS AND EQUIPMENT FOR EVENTS. THE COMMITTEE ALSO REQUEST THE COUNCIL TO APPROVE THE USE OF OTHER CITY PERSONNEL AS THE NEED ARISES DURIGN THE WEEK. THANK YOU FOR YOUR HELP WITH ROSEMOUNT LEPRECHAUN DAYS. UPDATED 03/04/92 9213A TRAFFIC CONTROL LOCATIONS Avotmanut col" c-1 j Tommiittef P.O. BOX 124, ROSEMOUNT, MINNESOTA 558 MAY 19, 1992 CITY COUNCIL; THE 1992 ROSEMOUNT LEPRECHAUN DAYS COMMITTEE IS REQUESTING THAT THE CITY COUNCIL OF ROSEMOUNT AUTHORIZE THE RELEASE OF THE FUNDS NECESSARY TO PURCHASE FIREWORKS, AND AUTHORIZE THE NECESSARY SIGNATURES ON THE CONTRACTS AND PERMITS FOR THE FIREWORKS. THE CITY ANNUALLY CONTRIBUTES THE MONEY TO PURCHASE THE FIREWORKS THAT THE ARE DISPLAYED DURING LEPRECHAUN DAYS. THE AMOUNT FOR THE FIREWORKS IS $6000. THIS YEARS FIREWORKS WILL BE SHOT OFF BY A PROFESSIONAL SHOOTER. THE MEMBERS OF THE FIRE DEPARTMENT WILL NOT BE SETTING OFF THE FIREWORKS, BUT WILL BE ASK TO PROVIDE MANPOWER FOR STANDBY DURING THE FIREWORKS INCREASE OF A PROBLEM. ALSO THIS YEAR'S PACKAGE INCLUDES ONE MILLION DOLLARS OF INSURANCE, WITH THE CITY AND SCHOOL DISTRICT NAMED AS CO-INSURED. THE COMMITTEE IS ALSO REQUESTING THE TEMPORARY OVERNIGHT USE OF PART OF THE OLD MNDOT GARAGE FOR THE STORAGE OF THE FIREWORKS. THE SHOOTER LIKES TO LEAVE THE FIREWORKS UNDER LOCK AND KEY WHILE HE IS AT THE MOTEL FOR THE NIGHT. WE HAVE COORDINATED THIS WITH THE POLICE DEPARTMENT IN THE PAST. LEPRECHAUN DAYS WILL RUN FROM FRIDAY, JULY 17TH THRU SUNDAY, JULY 26TH. FIREWORKS ON SATURDAY, JULY 25TH, RAIN DATE OF SUNDAY, JULY 26TH. THANKS TO YOU AND ALL THE CITY'S STAFF THE LEPRECHAUN DAYS EVENTS WILL TAKE PLACE. JOE WALSH, CHAIRMAN UPDATED 03/04/92 9211A Ausemount (1Z�mmtttee P.O. BOX 124, ROSEMOUNT, MINNESOTA 55066 IC WORKS LISA JOST STEVE JILK LYLE KNUTSON FROM: JOE WALSH , CHAIRMAN OF LEPRECHAUN DAYS COMMITTEE DATE: MAY 19, 1992 SUBJECT: STREET CLOSING FOR LEPRECHAUN DAYS THE FOLLOWING IS THE BEST LIST THAT I CAN COME UP WITH AS TO THE STREETS THAT WOULD BE CLOSED OFF DURING CERTAIN TIMES DURING LEPRECHAUN DAYS EVENTS. THE ASSISTANCE OF YOUR DEPARTMENTS IS APPRECIATED IN HELPING TO CLOSE THESE STREETS. COULD A CITY TRUCK WITH TRAFFIC CONES AND BARRICADES DURING THE WEEK DROP OFF THE CONES AND BARRICADES AS NEEDED ? FRIDAY, JULY 17 SATURDAY, JULY 18 SUNDAY, JULY 19 MONDAY, JULY 20 NO STREETS SHOULD BE CLOSED THIS DAY. NO STREETS SHOULD BE CLOSED THIS DAY. RUNNERS AT VO -TECH & U OF M AREA CITY HALL PARKING LOT KIDDIE PARADE FROM CHARLIE'S PARK TO CAMFIELD PARK,START AT 1 PM. STREETS CLOSED BY PARADE 144TH BY SCHOOL & PARK 144TH & CANADA 145TH & CANADA 146TH & CANADA LOWER 147TH & CANADA,BOTH STREETS 147TH & CANADA UPPER 147TH & CANADA CANADA AT 148TH BIG WHEELS RACE, BEGINS AT 6:30 PM STREET CLOSING BY RACE BURMA AVE. FROM 145TH TO 146TH DRIVEWAYS TO AMERICAN LEGION CLUB FRONT DOORS TO HOMES & SR.HIGH RISE STREET CLOSING LIST cuosEmount STREET CLOSING(�jtttB.0 P.O. BOX 124, ROSEMOUNT, MINNESOTA 55068 LY 21 BATHTUB WATER RACE STREET CLOSING BY RACE 145TH STREET FROM #3 TO BURMA AVE. WEDNESDAY, JULY 22 THURSDAY, JULY 23 FRIDAY, JULY 24 SATURDAY, JULY 25 NO STREETS SHOULD BE CLOSED THIS DAY. SOAPBOX DERBY AT 6:30 PM,AT SR. HIGH STREET CLOSING BY DERBY 142ND AT HIGHWAY 3 142ND AT SR HIGH PORTABLES LIP SYNC CONTEST,BEGINS AT 7:30 P.M. CLOSING DURING LIP SYNC CITY HALL LOT NORTH OF POLICE GARAGE BIG PARADE AT 1PM ON 145TH STREET STREET CLOSING FOR PARADE DODD BLVD FROM 145TH, CHIPPENDALE DODD BLVD AT DALLARA AVE. 145TH AT CIMARRON AVE. 145TH AT CHIPPENDALE AVE. 145TH AT CHILI AVE. CHIPPENDALE AVE. AT 146TH 145TH AT CHANTI AVE. 145TH AT CANADA AVE. 145TH AT CAMEO AVE. 145TH AT POST OFFICE DRIVEWAY 145TH AT MALL DRIVEWAY 145TH AT LOCH DRIVEWAY 145TH AT HIGHWAY 3 145TH AT BURMA AVE. CITY HALL DRIVEWAY 145TH AT BURNLEY AVE. 145TH AT BRAZIL AVE. 145TH AT BISCAYNE AVE. NO PARKING SIGNS WILL BE UP ALONG 145TH FOR PARADE. LEPRECHAUN DAYS COMMITTEE MEMBERS WILL POST THE "NO PARKING" SIGNS EARLY SATURDAY MORNING. 145TH STREET FROM CHIPPENDALE TO CAMEO WILL BE POSTED "NO PARKING" FROM 11:00 A.M. TO END OF PARADE. 145TH FROM CAMEO TO BRAZIL WILL BE POSTED "NO PARKING" FROM NOON TO END OF PARADE. STREET CLOSING LIST cuosemount 14,x� %bgm-palis STREET CLOSING(N#&ittee P.O. BOX 124, ROSEMOUNT, MINNESOTA 55068 ULY 25 (CONTINUED) MOST OF THE PARADE PARTICIPANTS WILL TURN OFF AT CITY HALL PARKING LOT. SOME WILL TURN OFF AT CITY GARAGE AT BRAZIL AVENUE. SUNDAY, JULY 26 FIREWORKS AFTER DARK, SR HIGH SCHOOL STREET CLOSING DURING FIREWORKS 142ND STREET AT HIGHWAY 3 142ND STREET AT SR HIGH PORTABLES NO PARKING ON NORTH SIDE OF 142ND STREET NO STREETS SHOULD BE CLOSED THIS DAY. THANK YOU FOR YOUR HELP. UPDATED 03/04/92 9206A STREET CLOSING LIST Avotmourd Tommittee P.O. BOX 124, ROSEMOUNT, MINNESOTA 55068 MAY 19, 1992 TO: ROSEMOUNT CITY COUNCIL FROM: JOE WALSH, CHAIRMAN SUBJECT: DONATIONS - CHARITABLE GAMBLING The Rosemount Leprechaun Days Committee is requesting that the Rosemount City Council consider allowing the Rosemount Leprechaun Days to use the Citys' Donation Policy to channel money from charitable gambling donations to fund Leprechaun Days events. With changes that have been made in Minnesota Statues covering the use of charitable gambling money, community groups like Leprechaun Days can no longer receive donations directly from gambling funds. The best way for Leprechaun Days to receive money from these funds is to have the money donated to the City and then have the City dispense those funds. With the City Donation Policy, the use of those donations can be specified by the donating group. The Rosemount Jaycees would like to make up to a $24,000 donation to be used for some Leprechaun Days events and the "Street Dance". Other local groups have money that they would like to give to Leprechaun Days (in smaller amounts) and face the same problem. After much discussion with Steve Jilk and Jeff May, the best solution for this year would be to have the City accept the donations, set up a special city account, and disperse money from that account when proper receipts are submitted by Leprechaun Days Committee. Some of the bills would be directly paid from the account, such as the cost for rental of tents, tables, portable toilets,and direct cost of the band and safety fencing. These items could use up about $12,000. No donated money would be used for the operation of the beer sales at the dance, nor insurance or permit fees related to the dance. The Leprechaun Days Committee would set up a fund that would pay for smaller items, then when they total $1000, we would submit those receipts to the City for payment. This should limit the number of checks written by the City. Again, a "paper trail" of receipts would be made to show where the donated money was used. In response to the change in statues and other reasons, I am in the process of setting up a tax-exempt, non profit corporation that meets the requirements to receive charitable gambling funds. This would allow the funding of city wide events that use charitable gambling money without channeling the money through the City. I ask that the City Council approve of accepting donations from local groups to be used'for Leprechaun Days events and establishing a special account for that use. Steve Jilk may have additional comments on the plan that I have tried to layout for you. THANK YOU FOR YOUR HELP WITH ROSEMOUNT LEPRECHAUN DAYS. 9299A