HomeMy WebLinkAbout3. Minutes of September 1, 1992 Regular MeetingROSEMOUNT PORT AUTHORITY PROCE*DINGS
REGULAR MEETING
SEPTEMBER 1, 1992
Pursuant to due call and notice thereof a regular meeting of the Rosemount
Port Authority was duly held on September 1, 1992 at 5:30 p.m. in the
Council Chambers of City Hall, 2875 - 145th Street West.
Chairperson Dunn called the meeting to order with all members present.
Also present were Executive Director Jilk, Economic Development Coordinator
Miller, and City Attorney Mike Miles.
Additions to the agenda were made as follows: 6. D) Industrial Park, and
10. A) Change Meeting Date of September 15, 1992 Meeting and Change Time of
October 6, 1992 Meeting.
MOTION by McMenomy to approve the agenda as amended. SECOND by Anderson.
Ayes: 7. Nays: 0.
MOTION by Wippermann to approve the minutes of the August 13, 1992 special
work session minutes as printed subject to a minor typographical
correction. SECOND by Sinnwell. Ayes: 7. Nays: 0.
MOTION by Wippermann to approve the minutes of the August 18, 1992 regular
meeting as printed. SECOND by Mawe. Ayes: 7. Nays: 0.
There were no bills and communications presented for discussion or
approval.
Executive Director Jilk briefly reviewed the City's Purchasing Policy and
informed members that he had spoke to Commissioner Sinnwell regarding the
policy and his reasons for bringing this before the Port Authority.
Commissioner Sinnwell's concern is that there should be certain
requirements placed on vendors and that this should be accomplished through
a contract or a letter of understanding. City Attorney Miles advised
members that he was in the process of working on a standardized contract
agreement with Susan Walsh, Administrative Assistant, and that it was the
intention to revise the purchasing policy to encompass this new contract
form. A concern was expressed that the contract not become too restrictive
that it excludes minority participation in the purchasing/contract process.
It was also suggested that to eliminate this possibility that
indemnification clauses be included in the contract. Another concern was
that the Port Authority may pay a premium price for expedited service when
imposing deadlines for projects and these deadlines may not always be
necessary. Staff was directed to continue working with Miles and City
Council on the implementation of a contract and bring back recommendations
to the Port Authority.
Executive Director Jilk updated the Port Authority on Armory financing
requirements. He informed members that Knutson Construction Company, the
original low bidder, is contesting the fact that their bid was thrown out
because they did not include compliance to minority hiring and an
affirmative action plan. Jilk stated that the state's legal counsel is
confident that the state will prevail in this matter and that all documents
should be completed considering PCL the successful bidder. Jilk also
advised members that the National Guard is ready to release the funds as
soon as they hear the contract has been approved. Jilk further summarized
ten scenarios of cash flow analyses prepared by Springsted, Inc. regarding
ROSEMOUNT PORT AUTHORITY PROCEEDINGS
REGULAR MEETING
SEPTEMBER 1, 1992
financing for the armory, community center, and arena and advised the Port
Authority what their financial involvement would be in the different
projects, if approved.
Economic Development Coordinator Miller added and reviewed additional
activities to his memo regarding updates on development activities and
projects in which the Port Authority is presently involved. Miller advised
that he will meet with Lee Smith of the HRA on September 10. After this
meeting, Mr. Smith will meet with business owners adjacent to the Armory
site to discuss the relocation benefits available to them. Mr. Smith is
still waiting for a response from some of the property owners to set up an
appointment. Dr. Kerry Johnson is waiting for the Repairs, Inc. survey to
be completed so that he may hire an architect to prepare a site plan and
determine whether the site is suitable for his proposed office building.
Miller has received a reply from the railroad regarding the sale of their
property on the northeast corner of C.R. 42 and T.H. 3. Miller advised the
Authority that the railroad is willing to sell their property located at
T.H. 3 and C.R. 42 with a quonset but on it and that they will wait for an
offer from the City. Staff was directed to have an appraisal done and
prepare an offer to send the railroad. Attorney Miles stated that they
have run into problems regarding the "quick -take" proceedings on the Strese
Oil property. He stated that they are having problems obtaining a copy of
the abstract from Dakota County and assured the Authority that as soon as
the abstract is obtained the proceedings will be completed. Considerable
discussion ensued regarding the Repairs, Inc. survey and the timeliness of
its completion. Commissioner Sinnwell expressed a concern that it was not
being done in a timely manner and that a deadline should be imposed
immediately.
MOTION by Sinnwell that if the Repairs, Inc. survey is not here by the
close of business tomorrow, staff will void the contract with that surveyor
and hire another engineering firm to complete the survey and submit it to
the Port Authority by their next meeting. SECOND by Mawe. Ayes: Mawe,
Anderson, Sinnwell. Nays: Wippermann, Dunn, Edwards, McMenomy. Motion
failed.
Commissioner Sinnwell requested that staff begin updating studies, i.e.
surveys, appraisals, engineering studies, etc. and bring back
recommendations for the creation of the proposed industrial park bordered
by T.H. 3, C.R. 42, Biscayne Avenue, and 160th. This request.was made due
to the fact that contacts have been made from some businesses with an
interest in locating in Rosemount. Also requested was information on
setting this property up in the TIF District.
Discussion ensued regarding the proposed meeting format revision. City
Attorney Miles advised the Commissioners that as long as the monthly work
sessions were announced public meetings they had the authority to conduct
formal business at these sessions. Consensus was reached that the meeting
format as outlined in Miller's memo was a good idea and staff should
proceed with setting up a plan.
Economic Development Coordinator Miller's memo was reviewed regarding
changing the date of the September 15 regular meeting due to the Primary
Election, and the time of the October 6 regular meeting to accommodate a
speaker, Bill Norris.
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ROSEMOUNT PORT AUTHORITY PROCEEDINGS
REGULAR MEETING
SEPTEMBER 1, 1992
MOTION by Edwards to change the meeting date of the Rosemount Port
Authority's second September meeting to 5:30 p.m., Monday, September 14.
SECOND by Sinnwell. Ayes: 7. Nays: 0.
MOTION by McMenomy to change the meeting time of the Rosemount Port
Authority's first October meeting to 4:30 p.m., Tuesday, October 6. SECOND
by Edwards. Ayes: 7 Nays: 0.
MOTION by Dunn to adjourn. SECOND by McMenomy. Ayes: 7. Nays: 0.
Meeting adjourned at 7:16 p.m.
Respectfully submitted,
Deborah Widstrom
Recording Secretary