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HomeMy WebLinkAbout3. Minutes of September 1, 1992 Regular MeetingROSEMOUNT PORT AUTHORITY PROCE*DINGS REGULAR MEETING SEPTEMBER 1, 1992 Pursuant to due call and notice thereof a regular meeting of the Rosemount Port Authority was duly held on September 1, 1992 at 5:30 p.m. in the Council Chambers of City Hall, 2875 - 145th Street West. Chairperson Dunn called the meeting to order with all members present. Also present were Executive Director Jilk, Economic Development Coordinator Miller, and City Attorney Mike Miles. Additions to the agenda were made as follows: 6. D) Industrial Park, and 10. A) Change Meeting Date of September 15, 1992 Meeting and Change Time of October 6, 1992 Meeting. MOTION by McMenomy to approve the agenda as amended. SECOND by Anderson. Ayes: 7. Nays: 0. MOTION by Wippermann to approve the minutes of the August 13, 1992 special work session minutes as printed subject to a minor typographical correction. SECOND by Sinnwell. Ayes: 7. Nays: 0. MOTION by Wippermann to approve the minutes of the August 18, 1992 regular meeting as printed. SECOND by Mawe. Ayes: 7. Nays: 0. There were no bills and communications presented for discussion or approval. Executive Director Jilk briefly reviewed the City's Purchasing Policy and informed members that he had spoke to Commissioner Sinnwell regarding the policy and his reasons for bringing this before the Port Authority. Commissioner Sinnwell's concern is that there should be certain requirements placed on vendors and that this should be accomplished through a contract or a letter of understanding. City Attorney Miles advised members that he was in the process of working on a standardized contract agreement with Susan Walsh, Administrative Assistant, and that it was the intention to revise the purchasing policy to encompass this new contract form. A concern was expressed that the contract not become too restrictive that it excludes minority participation in the purchasing/contract process. It was also suggested that to eliminate this possibility that indemnification clauses be included in the contract. Another concern was that the Port Authority may pay a premium price for expedited service when imposing deadlines for projects and these deadlines may not always be necessary. Staff was directed to continue working with Miles and City Council on the implementation of a contract and bring back recommendations to the Port Authority. Executive Director Jilk updated the Port Authority on Armory financing requirements. He informed members that Knutson Construction Company, the original low bidder, is contesting the fact that their bid was thrown out because they did not include compliance to minority hiring and an affirmative action plan. Jilk stated that the state's legal counsel is confident that the state will prevail in this matter and that all documents should be completed considering PCL the successful bidder. Jilk also advised members that the National Guard is ready to release the funds as soon as they hear the contract has been approved. Jilk further summarized ten scenarios of cash flow analyses prepared by Springsted, Inc. regarding ROSEMOUNT PORT AUTHORITY PROCEEDINGS REGULAR MEETING SEPTEMBER 1, 1992 financing for the armory, community center, and arena and advised the Port Authority what their financial involvement would be in the different projects, if approved. Economic Development Coordinator Miller added and reviewed additional activities to his memo regarding updates on development activities and projects in which the Port Authority is presently involved. Miller advised that he will meet with Lee Smith of the HRA on September 10. After this meeting, Mr. Smith will meet with business owners adjacent to the Armory site to discuss the relocation benefits available to them. Mr. Smith is still waiting for a response from some of the property owners to set up an appointment. Dr. Kerry Johnson is waiting for the Repairs, Inc. survey to be completed so that he may hire an architect to prepare a site plan and determine whether the site is suitable for his proposed office building. Miller has received a reply from the railroad regarding the sale of their property on the northeast corner of C.R. 42 and T.H. 3. Miller advised the Authority that the railroad is willing to sell their property located at T.H. 3 and C.R. 42 with a quonset but on it and that they will wait for an offer from the City. Staff was directed to have an appraisal done and prepare an offer to send the railroad. Attorney Miles stated that they have run into problems regarding the "quick -take" proceedings on the Strese Oil property. He stated that they are having problems obtaining a copy of the abstract from Dakota County and assured the Authority that as soon as the abstract is obtained the proceedings will be completed. Considerable discussion ensued regarding the Repairs, Inc. survey and the timeliness of its completion. Commissioner Sinnwell expressed a concern that it was not being done in a timely manner and that a deadline should be imposed immediately. MOTION by Sinnwell that if the Repairs, Inc. survey is not here by the close of business tomorrow, staff will void the contract with that surveyor and hire another engineering firm to complete the survey and submit it to the Port Authority by their next meeting. SECOND by Mawe. Ayes: Mawe, Anderson, Sinnwell. Nays: Wippermann, Dunn, Edwards, McMenomy. Motion failed. Commissioner Sinnwell requested that staff begin updating studies, i.e. surveys, appraisals, engineering studies, etc. and bring back recommendations for the creation of the proposed industrial park bordered by T.H. 3, C.R. 42, Biscayne Avenue, and 160th. This request.was made due to the fact that contacts have been made from some businesses with an interest in locating in Rosemount. Also requested was information on setting this property up in the TIF District. Discussion ensued regarding the proposed meeting format revision. City Attorney Miles advised the Commissioners that as long as the monthly work sessions were announced public meetings they had the authority to conduct formal business at these sessions. Consensus was reached that the meeting format as outlined in Miller's memo was a good idea and staff should proceed with setting up a plan. Economic Development Coordinator Miller's memo was reviewed regarding changing the date of the September 15 regular meeting due to the Primary Election, and the time of the October 6 regular meeting to accommodate a speaker, Bill Norris. . I ► ROSEMOUNT PORT AUTHORITY PROCEEDINGS REGULAR MEETING SEPTEMBER 1, 1992 MOTION by Edwards to change the meeting date of the Rosemount Port Authority's second September meeting to 5:30 p.m., Monday, September 14. SECOND by Sinnwell. Ayes: 7. Nays: 0. MOTION by McMenomy to change the meeting time of the Rosemount Port Authority's first October meeting to 4:30 p.m., Tuesday, October 6. SECOND by Edwards. Ayes: 7 Nays: 0. MOTION by Dunn to adjourn. SECOND by McMenomy. Ayes: 7. Nays: 0. Meeting adjourned at 7:16 p.m. Respectfully submitted, Deborah Widstrom Recording Secretary