HomeMy WebLinkAbout4.f. City Commission and Committee BylawsCITY OF ROSEMOUNT
EXECUTIVE SUIKSARY FOR ACTION
CITY COUNCIL MEETING DATE: MARCH 2, 1992
AGENDA ITEM:
CITY COMMITTEE AND COMMISSION
AGENDA SECTION:
BYLAWS
CONSENT
PREPARED BY:
SUSAN L. VANDERHEYDENAGENDA'�nA
#ASSISTANT
AF
CITY ADMINISTRATOR
ATTACMdENTS:
PARK AND RECREATION COMMITTEE,
AP O B
PLANNING AND
UTILITIES COMMISSION BYLAWS
v
Attached for City Council review and consideration are the revised and
updated Bylaws for the Park and Recreation Committee, Planning Commission
and Utilities Commission.
The various committee and commission bylaws were revised so as to make them
consistent as to form and content.
All of the bylaws have been reviewed and approved by each respective
Rosemount Committee and Commission.
Staff will be present to answer any questions.
RECOMMENDED ACTION: MOTION TO APPROVE THE PARK AND RECREATION
COMMITTEE, PLANNING COMMISSION AND UTILITIES COMMISSION BYLAWS.
COUNCIL ACTION:
BYLAWS
OF
CITY OF ROSEMOUNT
PARK AND RECREATION COMMITTEE
Article 1. Name of Committee
The name of the Committee shall be the Park and Recreation Committee of the City of
Rosemount, Minnesota.
Article IL Membership
The Park and Recreation Committee shall consist of seven (7) members appointed in
accordance with Ordinance Title 2, Chapter 2 of the 1983 Code and Administrative Policy
#AD -1.
Article Ill. Term of Membership
Members shall be appointed to staggered terms of three (3) years. The term of a Park
and Recreation Committee members shall begin on February 1 of the year of the
appointment. Upon fulfillment of a three (3) year term, the member's termination date
shall occur on January 31 of the third year or until a new appointment is made by the City
Council.
Article IV. Officer
Section 1. Chairperson. The Chairperson shall preside at all meetings and shall
have the duties and powers usually attendant upon such officer. The
Chairperson shall be elected by the Committee members ,at the
annual meeting.
Section 2. Vice -Chairperson. The Vice -Chairperson shall, in the absence or
disability of the Chairperson, exercise all the powers and perform the
duties of the Chairperson. The Vice Chairperson shall be elected by
the Committee members at the annual meeting.
Sectio. Vacancies. Should the office of Chairperson or Vice Chairperson
become vacant, the Committee shall elect a successor from its
membership at the next regular meeting. Such election shall be for
the unexpired term of said office.
Article V. Administrative Structure
Section 1. Park and Recreation Director. The City of Rosemount shall employ
a Park and Recreation Director who shall have general supervision
over the administration of the business and affairs of the Committee,
subject to the direction of the Committee. The Park and Recreation
Director is also responsible for the preparation of the agenda and
reviews of business matters to be considered by the Committee. The
Park and Recreation Director shall also serve as advisor to the
Committee and shall perform all other duties incident to his/her
position.
Section 2. Recording Segretarv. The City of Rosemount shall employ a
Recording Secretary whose duties shall include the recording of the
proceedings at the regular meetings and transcription of the minutes
for consideration and approval by the Committee.
Article VI. Meetings
Section 1. Regular Meetings. Regular meetings of the Park and Recreation
Committee shall be held at the time and date specified by the
Committee.
Section 2. Annual Meeting. The Annual meeting shall be held in conjunction with
the regularly scheduled meeting in February.
Section 3. SQecial Meetings. A special meeting may be called by the
Chairperson or by any three (3) Committee members by written
request filed with the Park and Recreation Director who shall notify
all members of the meeting at least twenty-four (24) hours in advance
of the scheduled meeting time. Special meeting notices must be
posted and shall state time, place and purpose of the meeting and
no other business shall be considered.
Section 4. Quorum
A majority of the Committee members shall constitute a quorum. A
lessor number may adjourn the meeting until a quorum is obtained.
When a quorum is in attendance at a meeting, action may be taken
upon a vote of a majority in attendance. No voting shall be done by
Proxy
Section 5. Governance of Meetings
The meetings of the Park and Recreation Committee shall be
governed by Robert's Rules of Order, provided that said rules shall
be construed liberally to afford the Park and Recreation Committee
flexibility in the conduct of its meetings.
Article VII. Manner of Votino
The voting on all questions coming before the Park and Recreation Committee shall be
by a call for yea and nay votes. Such votes shall be entered upon the minutes of such
meeting.
Article Vlll. Order of Business
At the regular meetings of the Committee, the following shall be the order of business
1.
Call to Order
2.
Additions to the Agenda
3.
Approval of Minutes
4.
Discussion
5.
Old Business
6.
New Business
7.
Adjournment
Article IX. Amendments to Bylaws
The Bylaws may be amended by a vote of a majority of the Committee members only
when the proposed amendment has been submitted in writing to all the Committee
members two weeks prior to the meeting at which the amendment is to be considered.
Article X. Approval of Bylaws
These Bylaws and any amendments to them shall be subject to the approval of the
Rosemount City Council.
Adopted: , 1992 at a regular meeting of the Rosemount Park and
Recreation Committee.
Chairperson
ATTEST:
Park and Recreation Director
Approved by the Rosemount City Council on , 1992 at a regular City
Council meeting.
Mayor
City Clerk
BYLAWS
OF
CITY OF ROSEMOUNT
PLANNING COMMISSION
Article 1. Name of Commission
The name of the Committee shall be the Planning Commission of the City of Rosemount,
Minnesota.
Article IL Membership
The Planning Commission shall consist of five (5) members appointed in accordance
with Ordinance Title 2, Chapter 1 of the 1983 Code and Administrative Policy #AD -1.
Article Ill. Term of Membership
Members shall be appointed to staggered terms of three (3) years. The term of a
Planning Commissioner shall begin on February 1 of the year of the appointment. Upon
fulfillment of a three (3) year term, the member's termination date shall occur on January
31 of the third year or until a new appointment is made by the City Council.
Article IV. Officer
Section 1. Chairperson. The Chairperson shall preside at all meetings and shall
have the duties and powers usually attendant upon such officer. The
Chairperson shall be elected by the Commission members at the
annual meeting.
Section 2. Vice -Chair eerrson. The Vice -Chairperson shall, in the absence or
disability of the Chairperson, exercise all the powers and perform the
duties of the Chairperson. The Vice Chairperson shall be elected by
the Commission members at the annual meeting.
Section 3. Vacancies. Should the office of Chairperson or Vice Chairperson
became vacant, the Commission shall elect a successor from its
membership at the next regular meeting. Such election shall be for
the unexpired term of said office.
Article V. Administrative Structure
Section 1. Director of Planning. The City of Rosemount shall employ a Director
of Planning who shall have general supervision over the administration
of the business and affairs of the Commission, subject to the direction
of the Commission. The Director of Planning is also responsible for
the preparation of the agenda and reviews of business matters to
be considered by the Commission. The Director of Planning shall
also serve as advisor to the Commission and shall perform all other
duties incident to his/her position.
Section 2. Recording Secretary. The City of Rosemount shall employ a
Recording Secretary whose duties shall include the recording of the
proceedings at the regular meetings and transcription of the minutes
for consideration and approval by the Commission.
Article VI. Meetings
Section 1. Regular Meetings. Regular meetings of the Planning Commission
shall be held at the time and date specified by the Commission.
Section 2. Annual Meeting. The Annual meeting of the Commission shall be held
at a regular meeting in the month of February at the regular meeting
place.
Section 3. Special Meetings. A special meeting may be called by the
Chairperson or by any two (2) Committee members by written request
filed with the Director of Planning who shall notify all members of the
meeting at least twenty-four (24) hours in advance of the scheduled
meeting time. Special meeting notices must be posted and shall state
time, place and purpose of the meeting and no other business shall
be considered.
Section 4. Quorum
A majority of the Commission members shall constitute a quorum.
A lessor number may adjourn the meeting until a quorum is obtained.
When a quorum is in attendance at a meeting, action may be taken
upon a vote of a majority in attendance. No voting shall be done by
proxy.
Section 5. Governance of Meetinas
The meetings of the Planning Commission shall be governed by
Robert's Rules of Order, provided that said rules shall be construed
liberally to afford the Planning Commission flexibility in the conduct
of its meetings.
Article VII. Manner of Voting
The voting on all questions coming before the Planning Commission shall be by roll call,
and the yea and nay votes shall be entered upon the minutes of such meeting.
Article Vill. Order of Business
At the regular meetings of the Commission, the following shall be the order of business:
1.
Call to Order
2.
Approval of Minutes
3.
Discussion
4.
Old Business
5.
New Business
6.
Public Hearings
7.
Adjournment
Article IX. Amendments to Bylaws
The Bylaws may be amended by a vote of a majority of the Commission members only
when the proposed amendment has been submitted in writing to all the Commission
members two weeks prior to the meeting at which the amendment is to be considered.
Article X. Approval of Bylaws
These Bylaws and any amendments to them shall be subject to the approval of the
Rosemount City Council
Adopted: , 1992 at a regular meeting of the Rosemount Planning
Commission.
Chairperson
ATTEST:
Director of Planning
Approved by the Rosemount City Council on , 1992 at a regular City
Council meeting.
Mayor
City Clerk
BYLAWS
OF
C17Y OF ROSEMOUNT
PUBLJC UTILITIES COMMISSION
Article 1. Establishment
The Public Utilities Commission of the City of Rosemount, as authorized by Minnesota
Statutes, sections 412.321 through 412.391, which sections are hereby expressly
accepted, is hereby established
Article 11. Name of Commission
The name of the Committee shall be the Public Utilities Commission of the City of
Rosemount, Minnesota.
Article NL Membership
The Public Utilities Commission shall consist of three (3) members appointed in
accordance with Ordinance Title 2, Chapter 4 of the 1983 Code and Administrative Policy
#AD -1.
Article IV. Term of Membership
Members shall be appointed to staggered terms of three (3) years. The term of a Public
Utilities Commissioner shall begin on February 1 of the year of the appointment. Upon
fulfillment of a three (3) year term, the member's termination date shall occur on January
31 of the third year or until a new appointment is made by the City Council.
Article V. Office
Section 1. Pr , i nt. The President shall preside at all meetings and shall have
the duties and powers usually attendant upon such officer. The
President shall be elected by the Commission members at annual
meeting.
Section 2. Vacancies. Should the office of President become vacant, the
Commission shall elect a successor from its membership at the next
regular meeting. Such election shall be for the unexpired term of said
office.
Article VI. Administrative Structure
Section 1. Executive Director. The Public Utilities Commission shall employ an
Executive Director who shall have general supervision over the
administration of the business and affairs, subject to the direction of
the Commission. The Executive Director is also responsible for the
preparation of the agenda and reviews of business matters to be
considered by the Commission. The Executive Director shall also
serve as advisor to the Commission and shall perform all other duties
incident to his/her position. The Director of Public Works shall serve
as the Executive Director of the Public Utilities Commission.
Section 2. Ex Officio Members. The City Administrator and Mayor shall serve
as Ex Officio members of the Public Utilities Commission.
Section 3. Recording Secretary. The City of Rosemount shall employ a
Recording Secretary whose duties shall include the recording of the
proceedings at the regular meetings and transcription of the minutes
for consideration and approval by the Commission.
Article VII. Meetings
Section 1. Regular Meetings. The Commission will meet at least once monthly
at a time and place set by majority vote of the Commissioners.
Section 2. Annual Meeting. The Annual meeting of the Commission shall be held
at a regular meeting in the month of February at the regular meeting
place.
Section 3. Special Meetings. A special meeting may be called by the
Chairperson or by any two (2) Committee members by written request
filed with the Executive Director who shall notify all members of the
meeting at least twenty-four (24) hours in advance of the scheduled
meeting time. Special meeting notices must be posted and shall state
time, place and purpose of the meeting and no other business shall
be considered.
Section 4. Quorum
A majority of the Commission members shall constitute a quorum.
A lessor number may adjourn the meeting until a quorum is obtained.
When a quorum is in attendance at a meeting, action may be taken
upon a vote of a majority in attendance. No voting shall be done by
proxy.
Section 5. Governance of Meetinos
The meetings of the Public Utilities Commission shall be governed by
Robert's Rules of Order, provided that said rules shall be construed
liberally to afford the Public Utilities Commission flexibility in the
conduct of its meetings.
Article Vill. Manner of Voting
The voting on all questions coming before the Public Utilities Commission shall be by roll
call, and the yea and nay votes shall be entered upon the minutes of such meeting.
Article IX. Order of Business
At the regular meetings of the Commission, the following shall be the order of business:
1. Call to Order
2. Additions or Correction to the Agenda
3. Approval of Minutes
4. Old Business
5. New Business
6. President's Report
7. Public Works Director's Report
8. Adjournment
Article X. Powers
The Public Utilities Commission may exercise all of the powers contained in the Minnesota
Statutes, Sections 412.321 through 412.391.
Article XI. Amendments to Bylaws
The Bylaws may be amended by a vote of a majority of the Commission members only
when the proposed amendment has been submitted in writing to all the Commission
members two weeks prior to the meeting at which the amendment is to be considered.
Article X11. Approval of Bylaws
These Bylaws and any amendments to them shall be subject to the approval of the
Rosemount City Council.
Adopted: , 1992 at a regular meeting of the Rosemount Public Utilities
Commission.
President
ATTEST:
Executive Director
Approved by the Rosemount City Council on , 1992 at a regular City
Council meeting.
Mayor
City Clerk