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HomeMy WebLinkAbout4.f. City Commission and Committee BylawsCITY OF ROSEMOUNT EXECUTIVE SUIKSARY FOR ACTION CITY COUNCIL MEETING DATE: MARCH 2, 1992 AGENDA ITEM: CITY COMMITTEE AND COMMISSION AGENDA SECTION: BYLAWS CONSENT PREPARED BY: SUSAN L. VANDERHEYDENAGENDA'�nA #ASSISTANT AF CITY ADMINISTRATOR ATTACMdENTS: PARK AND RECREATION COMMITTEE, AP O B PLANNING AND UTILITIES COMMISSION BYLAWS v Attached for City Council review and consideration are the revised and updated Bylaws for the Park and Recreation Committee, Planning Commission and Utilities Commission. The various committee and commission bylaws were revised so as to make them consistent as to form and content. All of the bylaws have been reviewed and approved by each respective Rosemount Committee and Commission. Staff will be present to answer any questions. RECOMMENDED ACTION: MOTION TO APPROVE THE PARK AND RECREATION COMMITTEE, PLANNING COMMISSION AND UTILITIES COMMISSION BYLAWS. COUNCIL ACTION: BYLAWS OF CITY OF ROSEMOUNT PARK AND RECREATION COMMITTEE Article 1. Name of Committee The name of the Committee shall be the Park and Recreation Committee of the City of Rosemount, Minnesota. Article IL Membership The Park and Recreation Committee shall consist of seven (7) members appointed in accordance with Ordinance Title 2, Chapter 2 of the 1983 Code and Administrative Policy #AD -1. Article Ill. Term of Membership Members shall be appointed to staggered terms of three (3) years. The term of a Park and Recreation Committee members shall begin on February 1 of the year of the appointment. Upon fulfillment of a three (3) year term, the member's termination date shall occur on January 31 of the third year or until a new appointment is made by the City Council. Article IV. Officer Section 1. Chairperson. The Chairperson shall preside at all meetings and shall have the duties and powers usually attendant upon such officer. The Chairperson shall be elected by the Committee members ,at the annual meeting. Section 2. Vice -Chairperson. The Vice -Chairperson shall, in the absence or disability of the Chairperson, exercise all the powers and perform the duties of the Chairperson. The Vice Chairperson shall be elected by the Committee members at the annual meeting. Sectio. Vacancies. Should the office of Chairperson or Vice Chairperson become vacant, the Committee shall elect a successor from its membership at the next regular meeting. Such election shall be for the unexpired term of said office. Article V. Administrative Structure Section 1. Park and Recreation Director. The City of Rosemount shall employ a Park and Recreation Director who shall have general supervision over the administration of the business and affairs of the Committee, subject to the direction of the Committee. The Park and Recreation Director is also responsible for the preparation of the agenda and reviews of business matters to be considered by the Committee. The Park and Recreation Director shall also serve as advisor to the Committee and shall perform all other duties incident to his/her position. Section 2. Recording Segretarv. The City of Rosemount shall employ a Recording Secretary whose duties shall include the recording of the proceedings at the regular meetings and transcription of the minutes for consideration and approval by the Committee. Article VI. Meetings Section 1. Regular Meetings. Regular meetings of the Park and Recreation Committee shall be held at the time and date specified by the Committee. Section 2. Annual Meeting. The Annual meeting shall be held in conjunction with the regularly scheduled meeting in February. Section 3. SQecial Meetings. A special meeting may be called by the Chairperson or by any three (3) Committee members by written request filed with the Park and Recreation Director who shall notify all members of the meeting at least twenty-four (24) hours in advance of the scheduled meeting time. Special meeting notices must be posted and shall state time, place and purpose of the meeting and no other business shall be considered. Section 4. Quorum A majority of the Committee members shall constitute a quorum. A lessor number may adjourn the meeting until a quorum is obtained. When a quorum is in attendance at a meeting, action may be taken upon a vote of a majority in attendance. No voting shall be done by Proxy Section 5. Governance of Meetings The meetings of the Park and Recreation Committee shall be governed by Robert's Rules of Order, provided that said rules shall be construed liberally to afford the Park and Recreation Committee flexibility in the conduct of its meetings. Article VII. Manner of Votino The voting on all questions coming before the Park and Recreation Committee shall be by a call for yea and nay votes. Such votes shall be entered upon the minutes of such meeting. Article Vlll. Order of Business At the regular meetings of the Committee, the following shall be the order of business 1. Call to Order 2. Additions to the Agenda 3. Approval of Minutes 4. Discussion 5. Old Business 6. New Business 7. Adjournment Article IX. Amendments to Bylaws The Bylaws may be amended by a vote of a majority of the Committee members only when the proposed amendment has been submitted in writing to all the Committee members two weeks prior to the meeting at which the amendment is to be considered. Article X. Approval of Bylaws These Bylaws and any amendments to them shall be subject to the approval of the Rosemount City Council. Adopted: , 1992 at a regular meeting of the Rosemount Park and Recreation Committee. Chairperson ATTEST: Park and Recreation Director Approved by the Rosemount City Council on , 1992 at a regular City Council meeting. Mayor City Clerk BYLAWS OF CITY OF ROSEMOUNT PLANNING COMMISSION Article 1. Name of Commission The name of the Committee shall be the Planning Commission of the City of Rosemount, Minnesota. Article IL Membership The Planning Commission shall consist of five (5) members appointed in accordance with Ordinance Title 2, Chapter 1 of the 1983 Code and Administrative Policy #AD -1. Article Ill. Term of Membership Members shall be appointed to staggered terms of three (3) years. The term of a Planning Commissioner shall begin on February 1 of the year of the appointment. Upon fulfillment of a three (3) year term, the member's termination date shall occur on January 31 of the third year or until a new appointment is made by the City Council. Article IV. Officer Section 1. Chairperson. The Chairperson shall preside at all meetings and shall have the duties and powers usually attendant upon such officer. The Chairperson shall be elected by the Commission members at the annual meeting. Section 2. Vice -Chair eerrson. The Vice -Chairperson shall, in the absence or disability of the Chairperson, exercise all the powers and perform the duties of the Chairperson. The Vice Chairperson shall be elected by the Commission members at the annual meeting. Section 3. Vacancies. Should the office of Chairperson or Vice Chairperson became vacant, the Commission shall elect a successor from its membership at the next regular meeting. Such election shall be for the unexpired term of said office. Article V. Administrative Structure Section 1. Director of Planning. The City of Rosemount shall employ a Director of Planning who shall have general supervision over the administration of the business and affairs of the Commission, subject to the direction of the Commission. The Director of Planning is also responsible for the preparation of the agenda and reviews of business matters to be considered by the Commission. The Director of Planning shall also serve as advisor to the Commission and shall perform all other duties incident to his/her position. Section 2. Recording Secretary. The City of Rosemount shall employ a Recording Secretary whose duties shall include the recording of the proceedings at the regular meetings and transcription of the minutes for consideration and approval by the Commission. Article VI. Meetings Section 1. Regular Meetings. Regular meetings of the Planning Commission shall be held at the time and date specified by the Commission. Section 2. Annual Meeting. The Annual meeting of the Commission shall be held at a regular meeting in the month of February at the regular meeting place. Section 3. Special Meetings. A special meeting may be called by the Chairperson or by any two (2) Committee members by written request filed with the Director of Planning who shall notify all members of the meeting at least twenty-four (24) hours in advance of the scheduled meeting time. Special meeting notices must be posted and shall state time, place and purpose of the meeting and no other business shall be considered. Section 4. Quorum A majority of the Commission members shall constitute a quorum. A lessor number may adjourn the meeting until a quorum is obtained. When a quorum is in attendance at a meeting, action may be taken upon a vote of a majority in attendance. No voting shall be done by proxy. Section 5. Governance of Meetinas The meetings of the Planning Commission shall be governed by Robert's Rules of Order, provided that said rules shall be construed liberally to afford the Planning Commission flexibility in the conduct of its meetings. Article VII. Manner of Voting The voting on all questions coming before the Planning Commission shall be by roll call, and the yea and nay votes shall be entered upon the minutes of such meeting. Article Vill. Order of Business At the regular meetings of the Commission, the following shall be the order of business: 1. Call to Order 2. Approval of Minutes 3. Discussion 4. Old Business 5. New Business 6. Public Hearings 7. Adjournment Article IX. Amendments to Bylaws The Bylaws may be amended by a vote of a majority of the Commission members only when the proposed amendment has been submitted in writing to all the Commission members two weeks prior to the meeting at which the amendment is to be considered. Article X. Approval of Bylaws These Bylaws and any amendments to them shall be subject to the approval of the Rosemount City Council Adopted: , 1992 at a regular meeting of the Rosemount Planning Commission. Chairperson ATTEST: Director of Planning Approved by the Rosemount City Council on , 1992 at a regular City Council meeting. Mayor City Clerk BYLAWS OF C17Y OF ROSEMOUNT PUBLJC UTILITIES COMMISSION Article 1. Establishment The Public Utilities Commission of the City of Rosemount, as authorized by Minnesota Statutes, sections 412.321 through 412.391, which sections are hereby expressly accepted, is hereby established Article 11. Name of Commission The name of the Committee shall be the Public Utilities Commission of the City of Rosemount, Minnesota. Article NL Membership The Public Utilities Commission shall consist of three (3) members appointed in accordance with Ordinance Title 2, Chapter 4 of the 1983 Code and Administrative Policy #AD -1. Article IV. Term of Membership Members shall be appointed to staggered terms of three (3) years. The term of a Public Utilities Commissioner shall begin on February 1 of the year of the appointment. Upon fulfillment of a three (3) year term, the member's termination date shall occur on January 31 of the third year or until a new appointment is made by the City Council. Article V. Office Section 1. Pr , i nt. The President shall preside at all meetings and shall have the duties and powers usually attendant upon such officer. The President shall be elected by the Commission members at annual meeting. Section 2. Vacancies. Should the office of President become vacant, the Commission shall elect a successor from its membership at the next regular meeting. Such election shall be for the unexpired term of said office. Article VI. Administrative Structure Section 1. Executive Director. The Public Utilities Commission shall employ an Executive Director who shall have general supervision over the administration of the business and affairs, subject to the direction of the Commission. The Executive Director is also responsible for the preparation of the agenda and reviews of business matters to be considered by the Commission. The Executive Director shall also serve as advisor to the Commission and shall perform all other duties incident to his/her position. The Director of Public Works shall serve as the Executive Director of the Public Utilities Commission. Section 2. Ex Officio Members. The City Administrator and Mayor shall serve as Ex Officio members of the Public Utilities Commission. Section 3. Recording Secretary. The City of Rosemount shall employ a Recording Secretary whose duties shall include the recording of the proceedings at the regular meetings and transcription of the minutes for consideration and approval by the Commission. Article VII. Meetings Section 1. Regular Meetings. The Commission will meet at least once monthly at a time and place set by majority vote of the Commissioners. Section 2. Annual Meeting. The Annual meeting of the Commission shall be held at a regular meeting in the month of February at the regular meeting place. Section 3. Special Meetings. A special meeting may be called by the Chairperson or by any two (2) Committee members by written request filed with the Executive Director who shall notify all members of the meeting at least twenty-four (24) hours in advance of the scheduled meeting time. Special meeting notices must be posted and shall state time, place and purpose of the meeting and no other business shall be considered. Section 4. Quorum A majority of the Commission members shall constitute a quorum. A lessor number may adjourn the meeting until a quorum is obtained. When a quorum is in attendance at a meeting, action may be taken upon a vote of a majority in attendance. No voting shall be done by proxy. Section 5. Governance of Meetinos The meetings of the Public Utilities Commission shall be governed by Robert's Rules of Order, provided that said rules shall be construed liberally to afford the Public Utilities Commission flexibility in the conduct of its meetings. Article Vill. Manner of Voting The voting on all questions coming before the Public Utilities Commission shall be by roll call, and the yea and nay votes shall be entered upon the minutes of such meeting. Article IX. Order of Business At the regular meetings of the Commission, the following shall be the order of business: 1. Call to Order 2. Additions or Correction to the Agenda 3. Approval of Minutes 4. Old Business 5. New Business 6. President's Report 7. Public Works Director's Report 8. Adjournment Article X. Powers The Public Utilities Commission may exercise all of the powers contained in the Minnesota Statutes, Sections 412.321 through 412.391. Article XI. Amendments to Bylaws The Bylaws may be amended by a vote of a majority of the Commission members only when the proposed amendment has been submitted in writing to all the Commission members two weeks prior to the meeting at which the amendment is to be considered. Article X11. Approval of Bylaws These Bylaws and any amendments to them shall be subject to the approval of the Rosemount City Council. Adopted: , 1992 at a regular meeting of the Rosemount Public Utilities Commission. President ATTEST: Executive Director Approved by the Rosemount City Council on , 1992 at a regular City Council meeting. Mayor City Clerk