HomeMy WebLinkAbout6.e. Fax Machine Purchase4 k CITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: March 17, 1992
AGENDA ITEM:
AGENDA SECTION:
Purchase of Fax Machine
Consent
PREPARED BY:
AGENDA rn
# 6E
Jeff May, Finance Director
ATTACHMENTS: Fax Machine Quote, Fax Features
APPROVED BY:
This item is on the agenda for your consideration in tle,urchase
of a new fax machine for general City Hall office use. i e
currently have a machine that was donated to the City in January
of 1989. This machine has served a very useful purpose, but we
believe that it has outlived its usefulness. There are parts on
the machine that are broken and cannot be replaced because that
particular style of fax has been discontinued. There is also a
need for a better quality of output for the fax transmittals that -
we receive. The current machine uses a roll of paper to give us
our output on the faxes that we receive from others. This paper
has a'film over it that decreases the quality of the material
received. Also, as with all roll paper faxes, the output
received is curled terribly and must be separated page by page
and then recopied. Even then, many times the output is not very
legible.
We had two different styles of fax machines come in as demos, an
ink jet fax and a laser fax. After reviewing both of these
machines, it was felt that the laser fax was the better machine.
The laser fax that we demoed was a used machine. When new, this
machine retailed for about $4,200. The machine is now about 3
years old and was originally offered to us for the price of
$1,700. Recently, the company offering the machine, Metro Sales
Inc., approached us with another alternative. We could purchase
the machine for $900 up front and lease the machine for the
difference between the two prices, plus the price of the supplies
for the machine for the next three years, which amounts to about
$41 per month. This way when supplies are needed, we would just
call Metro and they would deliver them to us at no additional
cost. Maintenance on the machine would be $295 a year which we
could pay up front or add into our lease payment.
After talking with other owners of this fax machine, we felt that
it would be in the City's best interest to pursue the purchase of
this machine
RECOMMENDED ACTION: Approve purchase of Ricoh Fax1000L fax machine
from Metro Sales Incorporated for the purchase price of $900 plus a>one
year maintenance contract for $295 with these funds coming from the CIP
account of 202-49002-01-586(surplus PC purchase funds), and to enter
into a 3 -year lease/purchase agreement for the balance of the costs.
COUNCIL ACTION:
Iii1i I ��
PROPOSAL
FOR
RICOH FACSIMILE
Submitted to
CITY OF ROSEMOUNT
Prepared by
Scott Lindsoe
Ricoh Facsimile Specialist
Metro Sales Incorporated
401 East 78th Street
Minneapolis, MN 55420
March 10, 1992
RICOH COPIERS e RICOH FACSIMILE e ROYAL TYPEWRITERS
metro sales incorporated • 1620 Pact 78th street . minneaoolis. minnPsnta 55473 . nhnnP 18171 R(;1-4nnn
-"----}- --- --- ---------------------------
MAR 17- 192 11:19AM METRO SALES, INC P.2'c
6,000
x 3
18,000
x .0299
538.20
28.75
184.00
325.45
+ 1,700.00
2,025.45
900.00
1,125.45
1
Copies per year
Years
Copies over 3 years
Supply cost per copy
Total supply cost for 3 years
Included toner start-up
Included master
Actual 3 year supply cost
Cost of Ricoh 1000L
Total 3 year cost
Upfront cost
Amount to be leased
$ 295.00 Optional 1 year service contract to
be paid up front.
$41.53
Payment
per month -
one payment security deposit
$40.85
Payment
per month -
two payment security deposit
$40.18
Payment
per month
- three payment security deposit
* This includes all supplies except paper needed for the
3 year period.
s/sl.13
RICOH COPIERS e RICOH FACSIMILE • ROYAL TYPEWRITERS
RICOH FAX1000L
GENERAL INFORMATION
GENERAL FEATURES
Confirmation Reports: Transmit and Receive
Modem Speed:
Suggested Retail Price:
$4,195
N/A
Transmission Speed:
15 seconds
Dataquest Segment:
6
Line Connection:
PSTN
Built-in Phone Handset:
Sales Status:
Current
MH, MR; Proprietary: Ricoh
U.S. Introduction Date:
July 1988;,
Scanning Method:
Manufacturer:
Ricoh
Standard
Country of Manufacture:
Japan
"r:
Also Distributed As:
Savin SAVINFAX 600
Standard
Distributed Through:
Dealers, Branches
Auto. Document feeder:
Machine Type:
Digital desktop transceiver
Standard receptions
Compatibility:
CCITT Group 3 and 2
Standard; 60 pages/
TRANSMISSION CAPABILITIES
GENERAL FEATURES
Confirmation Reports: Transmit and Receive
Modem Speed:
9600 bps
Dual Access:
N/A
Transmission Speed:
15 seconds
Monitor Speaker:
Standard
Line Connection:
PSTN
Built-in Phone Handset:
Standard
Coding:
MH, MR; Proprietary: Ricoh
LCD Size:
Standard; 40 characters
Scanning Method:
Stationary CCD
Voice Request:
Standard
Transmit Terminal Id:
Standard
Local Copy Function:
Standard; 99 copies
Remote Terminal Id:
Standard
Restricted Access:
N/A
Auto. Document feeder:
Standard; 30 pages
Closed Network:
Standard receptions
Autodialing Functions:
Standard
Standard; 60 pages/
N/A transmissions
Capacity:
114 locations
RS -232-C Interface:
Optional
One Touch:
24 locations
Remote Diagnostics:
Standard
Coded:
90 locations
Status/Error Indicators:
Standard
Automatic Redial:
2 times; 5 minute intervals
Timers:
Standard: 99 timers
Groups:
7 groups
Other Features:
Pulse/tone dialing
Program Keys:
Standard; 10 keys
POLLING FUNCTIONS
Broadcasting:
Standard; 124 stations
Simple:
Standard
Relay Broadcast Request:
Relay Broadcast:
Standard
No
Sequential:
Standard; 124 locations
Auto Page Count:
Batch
Memory:
Secure:
No
Standard
Confidential Transmission:
Standard
Turnaround:
Standard
Transmission Reservation:
Standard
Message Headers:
No
ORIGINAL/COPY CAPACITIES
Automatic Cover Sheet:
No
Min. Original Size (WxL):
5.8" x 4.1"
Verification Stamp:
Standard
Max. Original Size (WxL):
11.7" X 23"
RECEPTION CAPABILITIES
Effective Scanning Width:
11.7"
Print Method:
Laser
Automatic Reduction:
A3 to 84. B4 to A4
Automatic Paper Cutter:
_
Max. Copy Size (WxL):
10.1" x 14"
FAX -TEL Switching:
No
Effective Print Width:
10.1"
Confidential:
PAPER
Mailbox(es):
Standard; 99 mailboxes
Roll (WxL):
—
Password:
Standard
Sheet (WxL):
8.5" x 11" or 14"
Card Access:
No
Quantity:
250 sheets
Substitute Memory Reception:
Standard
Answering Machine Interface:
No
MANAGEMENT REPORTS
IMAGE CONTROL
Confirmation Reports: Transmit and Receive
Activity Reports: Standard
Resolution:
Other Reports: New file, transmission, error,
Standard:
200 x 100 Ipi
and power failure reports;
Stan
200 x 200 I Pi i
memory, telephone, and
Superfine:
No
program lists
Other:
None
Contrast:
Manual
PHYSICAL DESCRIPTION
Halftone:
64 levels
Dimensions (HxWxD): 5.7" x 11" x 11.4"
CCITT Error Correction Mode:
No
Weight: 57.2 lbs
Other:
None
Power Requirements: 115V; 60Hz
MEMORY
COMMENTS
Pages/Capacity
Standard; 60 pages/
Optional paper feed option has a 500 page capacity. Legal
1 (MB)
paper dimensions are 8.5" x 14". B4 paper dimensions are
10.1" x 14". Red ink costs $66/6 bottles.
SUPPLIES PRICING
Toner: $115.00/unit/3,000 copies Suggested Retail Price: $4,195
Developer: N/A Canadian Price: $5,855
Photoconductor: $184.00/drum
Plain Paper: N/A
Other: Toner price is for 4
cartridges. Toner yield is for
1 cartridge.
01991 Dataquest Incorporated P-341 To order SPECCHECK.>call 1.800-477-7979