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HomeMy WebLinkAbout3. Minutes of November 2, 1992 Regular Meeting MinutesROSEMOUNT PORT AUTHORITY PROCEEDINGS REGULAR MEETING NOVEMBER 2, 1992 Pursuant to due call and notice thereof a regular meeting of the Rosemount Port Authority was duly held on November 2, 1992 at 5:30 p.m. in the Council Chambers of City Hall, 2875 - 145th Street West. Acting Chairperson Edwards called the meeting to order with Commissioners Mawe, Anderson, Wippermann, McMenomy, Sinnwell present. Chairperson Dunn was absent. Three additions to the agenda were made as follows: 9. A) Senior Housing, 9. B) Armory Businesses, and 11. A) Packets. MOTION by Sinnwell to approve the October 6, 1992 regular meeting minutes with a correction to state that Acting Chairperson Edwards called the meeting to order. SECOND by Mawe. Ayes: 6. Nays: 0. MOTION by Sinnwell to approve the October 13, 1992 special meeting minutes as printed. SECOND by Mawe. Ayes: 6. Nays: 0. MOTION by Sinnwell to approve the October 20, 1992 work session minutes as printed. SECOND by Mawe. Ayes: 6. Nays: 0. MOTION by Sinnwell to approve the October 27, 1992 special meeting minutes as printed. SECOND by McMenomy. Ayes: 6. Nays: 0. Economic Development Coordinator Miller reviewed the invoices and bills as listed. Executive Director Jilk pointed out that Peer Environmental's amount listed on the executive summary should read $496.59. MOTION by Wippermann to approve the bills as listed. SECOND by McMenomy. Ayes: Mawe, Anderson, Wippermann, Edwards, McMenomy, Sinnwell. Nays: 0. MOTION by Sinnwell to adjourn to a closed executive session. SECOND by McMenomy. Ayes: 6. Nays: 0. The regular meeting reconvened at 6:37 p.m. Commissioner Sinnwell requested that the Port Authority consider other options for sites when deciding where to locate the senior housing project. He suggested that the "old Baptist church site" might be an option for this project and should be reviewed by the HRA. Economic Development Coordinator Miller agreed to convey this information to the HRA. Lee Smith of the HRA reviewed the progress he had made with each of the Highway 3 Armory businesses in regard to relocation. Considerable discussion followed regarding the lack of progress and direction. It was suggested that details should be addressed at the upcoming Port Authority work session and at that time the contract with the HRA should be reviewed. Executive Director Jilk offered to provide an outline describing where the project has been, the current status, and the HRA's responsibility in the project. Acting Chairperson Edwards indicated he would take the privilege of the chair and rule that no motion be entertained on this matter. MOTION by Sinnwell to take exception to the chair's ruling and overturn it. SECOND by Mawe. Ayes: Anderson, Wippermann, McMenomy, Sinnwell, Mawe. Nays: Edwards. ROSEMOUNT PORT AUTHORITY PROCEEDINGS REGULAR MEETING NOVEMBER 2, 1992 MOTION by Sinnwell to instruct John Miller to send registered letters to the Highway 3 Armory businesses notifying them they've had an opportunity to review the appraisals and offers for their properties and request that they respond to these offers by Friday, November 13, 1992. SECOND by Mawe. Ayes: Wippermann, Edwards, McMenomy, Sinnwell, Mawe, Anderson. Nays: 0. Economic Development Coordinator Miller reviewed the scope of services submitted by SEH regarding preparation of a plan for a business park. Miller advised that this is a preliminary step and that SEH has suggested that they could have it completed by December after approval from the Port Authority. Miller advised that the necessary information needed for SEH to complete this plan is available and will be forwarded to SEH. MOTION by Wippermann to approve a scope of services for completion of business park planning and design as submitted on October 20, 1992 by SEH for a cost not to exceed $10,000. SECOND by Sinnwell. Ayes: Edwards, McMenomy, Sinnwell, Mawe, Anderson, Wippermann. Nays: 0. Consensus was reached among commissioners that the Port Authority did not need to pass a resolution reaffirming that the Port Authority would comply with City of Rosemount building, safety, and zoning code requirements. It was felt that when relocation activities commenced, the process already allows the building and planning departments to approve all activities relating to codes and ordinances and that the Port Authority would uphold any requirements based on this process and would make decisions based upon their recommendations. Economic Development Coordinator Miller reviewed the draft Request For Proposal for development of the Repairs, Inc. site. He explained that this RFP should guarantee equality in details from potential developers and make it easier for the Port Authority to select the proposal with the most benefit for the city. Discussion centered around the "Final Development" section in regard to trading the property. It was explained that the wording suggested that the Port Authority would consider trading for another parcel in lieu of compensation for the Repairs, Inc. property as long as that property was in the 1979 Redevelopment District. It was also suggested that section III. H), regarding excluding the land triangle on the north side of this parcel, be deleted. It was felt that there should be an option to include this parcel with the development and it offered more leeway in working with a potential developer. Executive Director Jilk stated that advertising of this RFP would be accomplished through a legal notice in the newspaper. A concern was raised that the Port Authority may be stepping ahead of the unresolved Repairs, Inc. relocation, but it was felt that the last statement on page 2 of the RFP, "The Port Authority reserves the right to reject any and all proposals for whatever reasons," would cover this situation. MOTION by Sinnwell to approve the Request for Proposal for redevelopment of the Repairs, Inc. site and to direct the Port Authority staff to distribute them to interested persons with the added language regarding land trades to Item III. C), the deletion of Item III. H), and the added requirement that the RFP be advertised. SECOND by Mawe. Ayes: Sinnwell, Mawe, Anderson, Wippermann, Edwards. Nays: 0. Abstain: McMenomy. ROSEMOUNT PORT AUTHORITY PROCEEDINGS REGULAR MEETING NOVEMBER 2, 1992 Executive Director Jilk informed the commissioners that the 1993 draft budget was not available for discussion as had been planned because of certain problems with it. He assured the commissioners that these problems were easily resolved and that the documents would be ready to mail to them by Friday, November 6, and could then be discussed at the upcoming work' session. Executive Director Jilk informed the Authority on the potential conflict of interest in regard to Briggs and Morgan's legal representation of both the City of Rosemount and CMC Heartland Partners in regard to financial matters on CMC's proposed development within the City. MOTION by McMenomy to seek other bond counsel in regards to legal matters on the CMC project. SECOND by Sinnwell. Discussion followed and no poll was taken. Consensus was reached that Briggs and Morgan should decide who they will represent in this project and the Port Authority would then act after their decision. MOTION by Wippermann to advise the law firm of Briggs and Morgan that the Port Authority's position is that the firm should represent only one of the parties in this matter and preferably that party is the City of Rosemount. SECOND by Anderson. Ayes: Sinnwell, Mawe, Anderson, Wippermann, Edwards, McMenomy. Nays: 0. Commissioner Anderson requested that their Port Authority packets. It was this request. MOTION by Sinnwell to adjourn. Ayes: Meeting adjourned at 7:55 p.m. City Council agendas be included in agreed that staff would accommodate 6. Nays: 0. Respectfully submitted, Deborah Widstrom