HomeMy WebLinkAbout5.f. Metropolitan Council Planning Assistance LoanCITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: NOVEMBER 19, 1991
AGENDA ITEM: METROPOLITAN COUNCIL PLANNING
AGENDA SECTION:
ASSISTANCE LOAN
OLD BUSINESS
PREPARED BY: STEPHAN JILK, CITY ADMINISTRATOR
AGENDA tTEM
# 5F
ATTACHMENTS: MEMOS, RESOLUTION , APPLICATIONS
A. VE
REPORTS
JZP
This item is back on the agenda for discussion and consider ion for
approval. It consists of two separate items.
1) Approval of a loan application to the Metropolitan Council for a
Planning Assistance Loan(s) for the completion of the Comprehensive
Guide Plan and to provide funding for city staff and consultants to
complete certain tasks regarding planning on the Airport Planning
Process.
2) Consideration of the addition of a planner for city staff who would
provide additional support in all aspects of our planning program and
more importantly on the completion of the Comprehensive Guide Plan,
the Airport Planning Process and major projects we are processing
through development and/or permitting. The 1992 starting base salary
for the planner position would be $27,491.
RECOMMENDED ACTION:
Motion to approve A RESOLUTION REQUESTING LOCAL PLANNING ASSISTANCE
LOANS From the Metropolitan Council and to authorize staff to begin the
process of hiring a planner.
COUNCIL ACTION:
�iiy of Rosemount
PHONE (612) 423-4411 2875 - 145th Street West, Rosemount, Minnesota MAYOR
FAX (612) 423-5203 Mailing Address: Vernon Napper
P. O. Box 510, Rosemount, Minnesota 55068-0510 COUNCILMEMBERS
Sheila Klassen
John Oxborough
Harry Willcox
Dennis Wippermann
ADMINISTRATOR
TO: Mayor Napper Stephan Jilk
Council Members Klassen, Oxborough, ill x Wippermann
FROM: Stephan Jilk, City Administrator
DATE: November 15, 1991
RE: Metropolitan Council Planning Assistance Loan
Planning Hiring
On November 5, you were presented with information regarding work that is
needed to be completed on the Comprehensive Guide Plan and further work
which should be completed on the Airport Planning Process.
These work tasks would be divided between city staff and consultants. To
carry out these work tasks, carry on everyday planning assignments and deal
with special projects such as the Koch Refining Expansion and Dakota County
Waste to Energy project is impossible with present staff.
For reasons stated in my memo of November 4, I am recommending that we
proceed to amend the contract with Hoisington Group Inc. to complete the
Comprehensive Guide Plan, consider the hiring of a staff planner and the
application for planning assistance loan from the Metropolitan Council.
Since November 5th Lisa Freese has had continued discussion with
Metropolitan Council staff and has reviewed the potential work which can be
completed with the assistance of a new staff planner in the work program
presented to you on November 5th.
Lisa is recommending (see attached memo) that the assistance loan be
separated into one for the completion of the Guide Plan and one for work on
the Airport Planning Process.
The loan(s), if approved, would provide part of the funding for the hiring
of a planner, payment of consultant fees and the miscellaneous expenses
outlined in the memo of November 4th.
This loan would of course have to be repaid, at no interest cost, within a
three year period.
The other source of funding would have to come from city funds. In the
memo of November 4th we had suggested that $25,887 could be made available
from several sources. We had suggested that in 1992 we would still need an
additional $3,280 from the 1992 operating budget to fund this process.
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In continuing effort to provide sufficient funds to this effort without
jeopardizing other operations we determined other funds could be drawn from
excess building permit income. In September when Ron Wasmund received your
approval to hire an additional contract inspector to conduct inspections on
the large Koch project we projected that even after expending money for
this contract inspector we could have an excess of $25,000 from that
project. It is my recommendation that those funds also be utilized. In
addition we expect, and have budgeted for, that $5,000 will be paid, at a
minimum, by Dakota County for city staff time on planning issues for their
project
This would provide a total of $55,887 for revenue to support the hiring of
the planner and pay back the loan from the Metropolitan Council to complete
the remaining tasks done by consultants.
The funding available and expense would appear as follows if we proceed
with the completion of all work tasks assigned by Lisa in her memo and the
hiring of a planner:
Expenditures
Year 1 Planner $32,000
(1992) Consult. 33,800
& Misc.
Totals $65,800
Year 2 Planner $32,000
(1993) Loan Pay 17,000
Totals $49,000
Year 3 Planner $32,000
(1994) Loan Pay 17,000
Totals $49,000
Year 4 Planner $32,000
(1995) Loan Pay 17,000
Totals $49,000
Additional Budget +
Revenue Needs (available)
Loan $52,500
(other available revenue
$55,887)
$108,387 (42,587)
Carry Over
42,587
$ 42,587 + 6,413
+ 49,000
+ 49,000
The continuation of use of a full time staff planner in years 3 and 4 would
have to be evaluated at that time Additional projects such as RECOMP and
additional Koch projects could provide needed funding also.
Funding as we've outlined it for this planning need will insure support for
the completion of the Guide Plan and ongoing support for other projects as
we have outlined.
Without this support we will be unable to meet these needs.
I request your consideration of these items and ask your approval of them.
- 2 -
�iiy of Rosemount
PHONE (612) 423-4411
2875 - 145th Street West, Rosemount, Minnesota
MAYOR
FAX (612) 423-5203
Mailing Address:
Vernon Napper
P. O. Box 510, Rosemount, Minnesota 55068-0510
COUNCILMEMBERS
Sheila Klassen
John Oxborough
TO:
Mayor Napper
Harry
mann
Dennis Wippem
pper
Council Member Willcox
ADMINISTRATOR
Council Member Wippermann
Stephan Jilk
Council Member Oxborough
40
Council Member Klassen
14
FROM:
Lisa J. Freese, Director of Planning
DATE:
November 15, 1991
SUBJ:
Planning Assistance Loan Application
Since presenting the original loan application to the City Council on November 5,
1991, the Metropolitan Council staff has suggested that the City make a separate
application for the Comprehensive Guide Plan and the Airport Planning Process. In
part, this suggestion was made because the Metropolitan Council tabled action on
Dakota County's and Empire Township's loan requests. Both of these loan requests
were explicitly tied to the airport issue. The Metropolitan Council tabled action on
these requests until the Dakota County Search Area is officially designated as the
final search area and until Metropolitan Council staff, the Metropolitan Airports
Commission and the local communities affected either by airport expansion or
relocation meet to discuss the decision making process and financial resources needed
by those groups to support the process. The general consensus of the Metropolitan
Council was that such resources should be provided, but the need and financing
options should be looked at more comprehensively prior to making commitments to
use the Planning Assistance Loan Fund for this purpose.
Based on the Metropolitan Council's action on these other loan requests and my
discussions with Council staff, I would recommend that the City apply for the loan as
two separate applications. I am fairly confident that the Comprehensive Guide Plan
loan would be approved, but the airport loan could be tabled; and, I fear that if we
make it a joint application the entire loan could get tabled until the airport decision
making/funding issues are resolved.
If only the loan for the Comprehensive Guide Plan were approved, the City would
still be able to hire the staff planner. With the addition of a planner, the City would
be able to take a more active role in the airport process, as well. While the Planning
Department could not meet the level of participation anticipated if both loans were
approved, considerable efforts could be made in the airport process. With a full time
planner, the City would be in a favorable position to handle regulatory requirements
of the airport designation and to fairly actively monitor and participate in the airport
process.
6verylkings Coming 21,6 CJ\osemounl.11
Metropolitan Council Planning Assistance Loan
November 15, 1991
Page Two
Without the addition of a planner, the department participation in the airport
planning process would be extremely limited and would have considerable impact on
the timely completion of other departmental tasks. As well, the Comprehensive
Guide Plan cost will increase because we will need to look to consultants to complete
some of the items that I anticipated would be completed by Planning staff. The cost
of the Comprehensive Guide Plan could increase by another $25,000. So, from this
perspective, I see authorizing the planner position as a prudent fiscal decision.
At the meeting on Tuesday, I would be most happy to elaborate on the work program
and funding needs. Thank you for your consideration.
APPENDIX A
1991-1993 APPLICATION FOR
LOCAL PLANNING ASSISTANCE I.,OAN
1. Name of Community
CITY
OF
ROSEMOUNT
2. Name of Local Contact Person
LISA
J.
FREESE; DIRECTOR OF PLANNING
Address
Telephone (619) 19.2-20so
3. Description of Proposed Project
2875 145TH STREET WEST
P 0 BOX 510
ROSDIOUNT, MN 55068-0510
Active participation in the regional airport planning process. Nearly one third
of the City is within the Dakota Co. Search Area which is expected to be the
designated search area for a potential airport relocation. This designation will
require additional regulatory review and will necessitate continued staff
involvement in the site selection process/dual tract evaluation of the
Metropol�an Airport.
4. Relationship of Proposed Proiect to Funding Criteria (refer to Funding Criteria, page 3 in
the guidelines)
This project relates to the following funding criteria:
1) Need to resolve issues resulting from Council policy - airports, transportation.
7) Unavailability of other assistance in handling the issue.
The airport siting process will generate a wide variety of local/regional issues
that need to be addressed. The City of Rosemount needs to be involved in this
nr-ocess but existing stiffing.; and financial constraints will not allow it. The
�lty tqust seek financial assistance to ensure its ability to participate in the
5. Wotx Program airport planning process.
- SEE ATTACHED DOCUMENTATION -
Outline on a separate sheet the major tasks that must be undertaken to complete the
proposed project and the costs for each task.
6. Completion Date
Estimated completed date of the work program Airport Planning Response, June, 1993.
In
7. Other Financial Assistance
List amounts and sources of financial assistance other than this loan program that will be
used toward work program costs.
The project will be funded through the city of Rosemount General Fund'e
3. Loan Requested
$ $ 17,175
Note: Total loan amount may not exceed 75 percent of the total cost of the work program.
9. Attach a copy of the resolution by the governing body transmitting this application.
Please submit to:
Tori Flood
Metropolitan Council, Mears Park Centre,
230 E. 5th St., St. Paul, MN 55101
Tel. (612) 291-6621
A filing fee must accompany this application. The fee is $100.00 for loan amounts of $15,000 or less.
For loan amounts over $15,000, the fee is $150.00. The filing fee is non-refundable.
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In
1.
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APPENDIX A
1991-1993 APPLICATION FOR
LOCAL PLANNING ASSISTANCE LOAN
Name of Community - CITY OF ROSEM
Name of Local Contact Person LISA J. FREESE, DIRECTOR OF PLANNING
Address 2875 145TH STREET WEST
P. 0. BOX 510
ROSEMOUNT, MN 55068-0510
Telephone (619) 322.-20so
Description of Proposed Proiect
Complete major revision to the City's Comprehensive Guide Plan and update the
City's Zoning/Subdivision Ordinances. Because of substantial time and effort
required to deal with several regional issues in the areas of waste management
and transportation/airport planning, the guide plan revision has taken more time
and financial resources than were budgeted. Additional effort in the area of
utility planning and development issues is needed to complete the guide plan.
Relationship of Proposed Project to Funding Criteria (refer to Funding Criteria, page 3 in
the guidelines)
This project relates to the following funding criteria:
1) Need to resolve issues resulting from Council policy -
waste managementlrural residential, etc.
2) Sewer System Management - Pine Bend Industrial Area
3) Preservation of Agricultural Land
4) Water utility issues - Eastern Rosemount
Work Program
airports, transportation_,
SEE ATTACHED DOCUMENTATION -
Outline on a separate sheet the major tasks that must be undertaken to complete the
proposed project and the costs for each task.
Completion Date
Estimated completed date of the work program Comprehensive Guide Plan, August, 1992
J
7. Other Financial Assistance
List amounts and sources of financial assistance other than this loan program that will be
used toward work program costs.
The project will be funded through the City of Rosemount General Fund;
the Economic Development Authority/Port Authority; and the Utility -
Commission Core System Development Fund.
3. Loan Requested
$ $ 35,325
Note: Total loan amount may not exceed 75 percent of the total cost of the work program.
9. Attach a copy of the resolution by the governing body transmitting this application.
Please submit to;
Tori Flood
Metropolitan Council, Mears Park Centre,
230 E. 5th St., St. Paul, MN 55101
Tel. (612) 291-6621
A filing fee must accompany this application. The fee is $100.00 for loan amounts of $15,000 or Icss.
For loan amounts over $15,000, the fee is $150.00. The Filing fee is non-refundable.
tipf-16 .r
115.00
W
REQUESTED
11/04/91
Breakdown of Loan Request
Comprehensive
Airport
Total
Plan
Planning
Costs
Staff
$ 23,300
$ 12,900
$ 36,200
Consultants
$ 81,800
$ 10,000
$ 91,800
Other Services
$ 4.000
$ 4.000
Total Costs
$ 109,100
$ 22,900
$ 132,000
TOTAL LOAN
$353,325
$ 17,175
$ 52,500
REQUESTED
City of Rosemount 11/04/91
COMPREHENSIVE GUIDE PLAN UPDATE
Remaining Tasks
1) Completion of Draft & Review
- See attached task list (C) $ 7,800-
. Meetings:
,800-
Meetings: Two with City Council
One with Metro Council
Three with City staff (S) 5.000
$ 12,800
2) SuRRIemental Studies:
- Pine Bend Utility Feasibility Study (C) $ 50,000
- TH 52 Corridor Study (C) 3,000
Airport Impact Study (C) 7,500
- Downtown Plan (C) 12,000
- Staff Coordination & Review of
Supplemental Studies (S) 5,000
$ 77,500
3) Preparation of Final Guide Plan Document
- Desktop Publishing (S) $ 1,000
- Graphics/Maps (S) 2,500
- Implementation Plan (S) 1,000
(C) 1,500
- Printing of Document (Final) (P) 3.000
$ 9,000
4) Final Adoption of Plan
(S)
$ 800
5) Implementation
- Subdivision Ordinance
(S)
$ 3,500
(A)
500
- Zoning Ordinance
(S)
1,500
(A)
500
- Other Implementation Tasks
(S)
3.000
$ 9,000
PREVIOUS EXPENDITURES:
Consultant (Plan)
$ 15,930
Consultant (Sewers)
$ 2,500
Intern (Cindy Carlsson)
$ 6,400
Staff
(undetermined)
KEY
S = Staff C = Consultant
A = Attorney P = Printer
11/04/91
Comprehensive Guide Plan
Completion of Draft & Review
Consultant I s Estimate of $ 7,800 includes:
1)
Two more City Council Meetings ............................
4 hours/each
2)
Three Staff/Consultant Meetings ............................
3 hours/each
3)
One Metropolitan Council Staff Meeting ......................
3 hours/each
4)
Analysis Section - provide narrative .........................
12 hours
5)
Assumtions/Forecasting Section - complete .....................
6 hours
6)
Comprehensive Guide Plan - Introduction ......................
2 hours
7)
Comprehensive Guide Plan - Inventory .......................
12 hours
8)
Comprehensive Guide Plan - Land Use Plan ...................
6 hours
9)
Comprehensive Guide Plan - Public Facilities Plan ...............
6 hours
10)
Required Support Services - Secretarial/Graphics ................
Variable
COMPREHENSIVE PLAN STATUS REPORT
Work Task
Responsibility
Status
1.
Base Mapping
City
Complete
2.
Data Mapping
City
Complete
3.
Inventory
City
Complete
4.
Analysis
a. Summarize Census Data
City
Complete
b. Graphics
City
Partially Complete
c. Analysis/Narratives
Consultant
Incomplete
5.
Assumptions/Forecasting
Shared
Partially Complete
6.
Community Goals
a. Assembly
City
Complete
b. Goals Statements
Consultant
Complete
7.
Policy/Concept Plan
Consultant
Complete
8.
Comprehensive Plan
a. Introduction
Consultant
Incomplete
b. Inventory/Analysis
Shared
Partially Complete
c. Land Use Plan
1) Text
Consultant
Partially Complete
2) Graphics
City
Incomplete
d. Transportation Plan
1) Text
Consultant
Complete
2) Graphics
City
Incomplete
e. Public Facilities Plan
1) Utilities
a) Plans
City
Incomplete
b) Narrative
Consultant
Incomplete
2) Parks
Brauer & Assoc.
Draft Complete
3) Other Facilities
City
Incomplete
f. Environmental Protection
City
Incomplete
g. Implementation Plan
City
Incomplete
9.
Mapping Background Graphics
City
Incomplete
10.
Preliminary Plan Graphics
Consultant
Complete"
11.
Final Plan Graphics
City
Incomplete
12.
Working Drafts
a. Land Use
Consultant
Partially Complete
b. Transportation
Consultant
Complete
c. Public Facilities
Shared
Partially Complete
d. Environmental Protection
City
Partially Complete
e. Economic Development
_
City
Partially Complete
13.
Final Plan Draft
City
Partially Complete
14.
Meetings (PC/CC)
Consultant
1 of 12 Remain
15.
Meetings (Staff)
Consultant
0 of 8 Remain
Following Contract Outline
` Except for differentiation between 2000 and 2010
11/04/91
11/04/91
City of Rosemount
PARTICIPATION IN AIRPORT PLANNING PROCESS
January, 1992 - June, 1993
TASK #1 Monitoring MAC I s, the Metropolitan Council I s and the State Legislature I s
airport relocation related activities and processes:
► Task will be completed using a combination of staff ($4,000) and outside
consultants ($10,000). Assumes 5-10 hours of staff time per month;
when need goes higher the services of a consultant will be utilized to
monitor process and report back to the City;
► Activities will be coordinated with surrounding townships and cities;
► Assumes that consultant will be required to conduct special studies/research,
in order to analyze the local impact proposed decisions.
PROJECTED COSTS: $ 14,000
TASK #2 Designated Search Area Development Review:
► Assumes that the City will receive six (6) to nine (9) building permits/zoning
change requests in the designated search area;
► Preparation of these reviews and the additional coordination between the
City and the Metropolitan Council will require 5-15 hours more than a
normal review process.
PROJECTED COSTS: $ 2,000
TASK #3 participate in the Dakota County Airport Working Group:
► Handled by in-house staff;
► Assumes one to two meetings per month - 4 hours;
► Assumes research and preparation for each meeting will require 4-8 hours
of staff time;
► Assumes project related data collection and research review 8
hours/month.
PROJECTED COSTS: $ 6,900
CITY OF ROSEMOUNT
DAKOTA COUNTY, MINNESOTA
RESOLUTION 1991 -
A RESOLUTION REQUESTING LOCAL PLANNING
ASSISTANCE LOANS FROM THE METROPOLITAN COUNCIL
WHEREAS, the City of Rosemount is in the process of initiating
revisions to its Comprehensive Guide Plan and Zoning Ordinance; and
WHEREAS, the City of Rosemount has been confronted with regional waste
management and transportation issues and as a result, the process has
taken more time and financial resources than were originally budgeted;
and
WHEREAS, the Comprehensive Guide Plan review process has necessitated
further study of development issues; and
WHEREAS, the Airport Search Process undertaken by the Airport Search
Area Advisory Task Force has identified the Dakota County Search area
as the designated search area; and
WHEREAS, since nearly one-third of the City is within the Search area,
the City of Rosemount needs to be able to monitor and participate in
the Airport Planning Process undertaken by the Metropolitan Airport
Commission; and
WHEREAS, the City of Rosemount desires to be able to participate in
the Dakota County Airport Working Group; and
WHEREAS, the City of Rosemount recognizes that additional regulatory
review will be required for development proposals within the Search
Area.
NOW THEREFORE BE IT RESOLVED, additional funds are required to address
issues and impacts in the Comprehensive Guide Plan and to actively
participate in the Airport Planning Process;
BE IT FURTHER RESOLVED, that the City of Rosemount City Council
authorizes submittal of applications for two local planning assistance
loans to the Metropolitan Council to be used in the amount of $35,325
for updating the City's Comprehensive Guide Plan and Zoning Ordinance
and assisting the City's airport planning efforts in the amount of
$17,175; and
Resolution 1991 -
Page 2
BE IT FINALLY RESOLVED, that the City of Rosemount negotiate a
repayment plan with the Metropolitan Council.
ADOPTED this 19th day of November, 1991, by the City Council of the
City of Rosemount.
Vernon L. Napper, Mayor
ATTEST:
Stephan Jilk, City Administrator
Motion by: Seconded by:
Voted in favor:
Voted against: