HomeMy WebLinkAbout7.d. Commission, Committee and Port Authority AppointmentsCITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: NOVEMBER 19, 1991
AGENDA ITEM: COMMISSION, COMMITTEE AND
AGENDA SECTION:
PORT AUTHORITY APPOINTMENTS
NEW BUSINESS`
PREPARED BY: SUSAN L. VANDERHEYDEN
AGENDAInj�
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ASSISTANT CITY ADMINISTRATOR
ATTACHMENTS: POLICY, VACANCY INFORMATION
APPAd,
AND PROCESS SCHEDULE
The Administrative Policy, Number AD -1, which outlines the process by which
appointments to the Rosemount Commissions and Committees are to take place,
calls for the process to begin approximately 90 days before the
appointments are made at the second City Council meeting in January.
The process consists of notifying incumbents of expiring terms and
notifying the public of the available positions and application process.
Once this,i5 completed and applications have been received, it will be
necessary for the City Council to conduct interviews of applicants for the
vacant positions and then select persons to fulfill those functions.
In addition to the regularly occurring vacancies, the City Council must
also appoint the seven members of the newly created Port Authority. A
listing of the terms of the Port Authority positions is also attached along
with those of the other commissions and committees.
The commission/committee job descriptions and qualifications will be
distributed to the City Council for use during the application review and
interview processes. Please note that this section of the policy refers to
some staff positions (ie community development director) and
responsibilities that have changed since the adoption of this policy.—A
revision of the policy will be conducted as soon as possible so that
updated information can be provided.
Staff will be present to answer any questions you may have.
RECOMMENDED ACTION: MOTION TO DIRECT STAFF TO COMMENCE THE
CITY OF ROSEMOUNT COMMISSION APPOINTMENT PROCESS.
COUNCIL ACTION:
CITY OF ROSEMOUNT
�- POLICY TITLE•
COMMITTEE SELECTION POLICY
POLICY NUMBER• AD - 1
PROPOSED BY•
DATE APPROVED
BY CITY COUNCIL•
ADMINISTRATION
JUNE 51 1990
BURPOSE
June 1, 1990
The City of Rosemount wants to assure equal and open access
to the selection process for all City Council appointed standing
Commissions and Committees. This policy will set a regular and
formal recruitment and selection process for eligible members to
all City Council Commissions and Committees. It will provide
applicants for Citizens Advisory Commissions and Committees with
basic information on the application procedures and the
appointment process.
POLICY
This policy will provide guidelines governing the
application procedure and the appointment process for Citizens
Advisory Commissions and Committees.
The Commissions and Committees shall be advisory bodies to the
City council, charged with the responsibility of researching,
reviewing, and making recommendations on related issues.
PROCEDURE
1. The following Commissions shall be appointed by the City
Council and shall meet on the days designated below:
Days & Times of Meetings
Economic Development Authority (EDA) 6:00 p.m.
- 1st & 3rd Tuesday of each month
Utilities Commission
- 1st Monday after the 1st Tues.
of each month
Cable Commission
- lst Monday after the 1st Tues.
of each month
Parks & Recreation Committee
3rd Monday of each month
Planning Commission
- 2nd and 4th Tuesday of each
month
6:30 p.m.
6:30 p.m
7:30 p.m.
5:00 p.m.
Policy AD -1
Page 2
Length of Terms:
Economic Development Authority 6 years
Utilities Commission 3 years
Cable Commission 3 years
Parks & Recreation Committee 3 years
Planning Commission 3 years
2. All persons making application to the City Council position
on a Citizens Advisory Commission or Committee shall be
residents of the City of Rosemount.
3. Persons interested in being considered for appointment or
reappointment to a City Commission or Committee shall
complete an "Application for Appointment to City Committee
or Commission" form furnished by the City.
4. Appointments to expired terms shall be made annually by the
City Council at their second regular meeting in January.
All members, regular and alternate, shall be appointed to
terms as designated above, however, the term may
terminated early by the Council. Each member shall serve a
maximum of three terms, effective with those members
appointed January, 1991 and after. Compensation for members
shall be set by the City Council.
5. When an individual's regular employment may potentially
cause a conflict of interest with the normal items of
business of a City Commission or Committee, he or she shall
divulge such possible conflict in writing prior to the
consideration for appointment. Prior to making an
appointment, the City Council shall determine whether or not
such potential conflict of interest would preclude the
appointment of the applicant.
6. Anyone already holding an elective county, state, or federal
office shall not be eligible to serve in a regular voting
position on any of the City Commissions or Committees.
7. No permanent full-time or part-time City of Rosemount staff
employee shall hold a regular voting position on any
Commission or Committee except that a staff member may serve
as an ex -officio member.
8. An effort shall be made to have a diversity of professions
and occupations represented on all Commissions and
Committees and, as a general guideline, at no one time
should one-third of any one Commission or Committee be
comprised of individuals of like professions or occupations.
Policy AD -1
Page 3
9. As a general guideline, the members of each
Commission/Committee should be comprised of members
representing a wide range of civic groups and interests.
10. Attendance at the meetings of these advisory bodies is
critical to their effectiveness; therefore, missing three
consecutive meetings or attendance at less than 75% of the
meetings in a six-month period will cause the
Committee/Commission Chairman to review the nature of the
absences and, pending the outcome of that review, it may
necessary to forward a recommendation to the City Council
that the member of the Committee/Commission be removed for
poor attendance.
11. Alternate members may be appointed and are considered as
members in training and shall act as regular voting members
in the absence of any regular member. Mid-term vacancies
shall temporarily be filled by the alternate if appointed
for the unexpired term. The alternate shall apply and be
considered for regular membership on the commission along
with any other applicants. If alternates are'hot appointed
vacancies would be filled following guidelines set in this
policy.
12. Commission/Committee members may be removed from office at
anytime for good cause by the City Council.
RECRUITMENT AND SELECTION
Ninety days prior to the expiration of commission terms each
year, the Council shall be advised of the pending vacancies and
the attendance record of the individuals whose terms are expiring,
should those individuals be eligible for reappointment. Should
the individuals merit reappointment, those persons will be
contacted to determine if he/she wishes to seek reappointment.
New applications should be completed by the incumbents. Council
will also announce to the general public the vacancies on the City
Commissions at least sixty days prior to the expiration of
commission terms each year and applications will be accepted from
all interested citizens of Rosemount.
Thirty days prior to the expiration of commission terms, the City
Council will meet to review all applications and interview
applicants, including incumbent members whose terms are expiring
and who wish to seek reappointment. The qualifications of the
members of the Commissions shall be those who in judgement of the
Council are representative of the community and are qualified by
training, experience and interest useful for the fulfillment of
the Commission's responsibility.
EFFECTIVE DATE
This policy will go into effect the day following its adoption by
the City Council of Rosemount, Minnesota.
Policy AD -1
Page 4
A COMMISSION MEMBER'S CODE
As a commission member, I believe that the primary purposes
of a commission are to achieve effective and wise guidance of the
City through group thinking and action, to raise the standards of
commission membership and to improve the level of services to the
community which supports it.
I realize that mine is a community trust, that I represent
all the people and that I have a duty to the community as well as
to the commission I pledge myself. Therefore, to cultivate an
"educated heart" so that I may be sensitive to my obligations and
relationships in this trusteeship, I subscribe to the code of an
ethical person, remembering that ethics refers to what a person is
morally obliged to do or not to do in a given situation.
I believe that commission service can be an expression of
democratic citizenship, signifying a willingness to accept
community responsibility and the charge to preserve popular
control of American public services. Respecting the dignity and
worth of the individual, I shall base my relations with people on
their qualities as individuals without distinction as to race or
creed or gender or color or economic or social status. I believe
that a person's greatest possession, as well as his/her greatest
contribution to society, may lie in the ways in which he/she
differs from me, rather than in the ways in which we are similar.
I shall accept these differences and try to build a useful
relationship upon them.
I uphold the principles of my organization, recognizing and
assuming my responsibility to establish and administer the best
possible program and policies for my commission. I shall learn
its programs and objectives, give to it a fair share of my time
and personal abilities, keep a community wide perspective knowing
that, for sound community service, my commission's work must be
coordinated with the total community.
I promise to be loyal to my own organization and a good
neighbor to other agencies. My attitude shall be one of
cooperative open-mindedness and objectivity. In carrying out my
assignments, I shall be professional in realizing that it is not
possible to lay down absolute rules for all situations. I shall
be willing to think things through with the other commission
members, weighing alternatives and exercising good judgement in
choosing among them.
Policy AD -1
Page 5
CITY OF ROSEMOUNT
APPLICATION FOR APPOINTMENT
Please check Commission/Committee you are applying for:
Cable Parks & Recreation
Planning Utilities
EDA Other
Explain:
Name
Address
Phone Available at work? Phone
Have you had an opportunity to read the Commissioners Code and Job
Description for this commission/committee? Yes No
Please write a statement as to why you wish to serve on this
commission/committee . Use the back side of this application or
attach a statement if necessary.
Thank you! You will be contacted regarding this application.
1991 COMMITTEE/COMMISSION TERMS
Committee/Commission
Planning Commission:
Cathy Busho
John Edwards
Sheila Hathaway
Alvin Meyer
Kurt Gundacker
Utilities Commission:
Shawn Mulhern
Joseph Walsh
* Tom Werner
Parks & Recreation Committee:
* Del Lorentzson
Scott Rynerson
Jerry Puciaty
Larry Walsh
Tom Reller
Deanna Simpson
John Howard
EDA Board:
Joseph Walsh
** Michael Willard
Dennis Wippermann
Vernon Napper
Harry Willcox
(formerly Rollan Hoke's
position)
* Resigned effective 12/31/91
** Resigned 10/1/91
Date Term Date Term
Began Ends
1/91
12/93
1/91
12/93
1/90
12/92
1/90
12/92
1/91
12/91
1/91
12/93
1/90
12/92
1/89
12/91
1/90
12/92
1/91
12/93
1/89
12/91
1/89
12/91
7/89
12/91
1/91
12/93
1/91
12/93
Date Term
Began on HRA
1/86
1/87
1/89
1/90
Date Term
Beqan on EDA
2/90
2/90
2/90
2/90
7/90
Length of
Term
3 yrs.
3 yrs.
3 yrs.
Date EDA Term
Term Expires
Length of Term: Normally 6 years
2/1/92
2/1/93
2/1/94
2/1/95
2/1/96
VACANT POSITIONS
COMMISSION/COMMITTEE
Planning Commission
One position
Utilities Commission
One position
Parks & Recreation Committee
Three positions
One position
Port Authority**
One position
One position
One position
One position
One position
Two positions
TERMS
3 years
3 years
3 years
1 year
1 year
2 years
3 years
4 years
5 years
6 years
** Please note that at least two members of the Port Authority
must be City Council members.
SCHEDULE OF THE PROCESS FOR
COMMITTEE AND COMMISSION APPOINTMENTS
With City Council approval to proceed on November 19, 1991 the
following schedule would apply:
NOVEMBER 20, 1991 - Incumbent individuals notified that their term
is expiring and what the procedure is to apply
for reappointment.
NOVEMBER 22, 1991
and
NOVEMBER 29, 1991 -Notification of the appointments to be made
and application information will be published
in the "Rosemount Town Pages" so as to inform
the general public of the process and how to
participate.
DECEMBER 13, 1991 - Application deadline: Friday, December 13,
1991, by 4:00 p.m.
DECEMBER 16, 1991
through
JANUARY 10, 1991 - City Council review of all applications
submitted.
JANUARY 14, 1991 - Interviews will be scheduled from 6:30 p.m. to
9:00 p.m.
JANUARY 16, 1991 - If necessary, additional interviews will be
scheduled from 6:30 p.m. to 9:00 p.m.
JANUARY 21, 1991 - Appointments will be made at the second City
Council meeting in January.