Loading...
HomeMy WebLinkAbout7.d. Commission, Committee and Port Authority AppointmentsCITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: NOVEMBER 19, 1991 AGENDA ITEM: COMMISSION, COMMITTEE AND AGENDA SECTION: PORT AUTHORITY APPOINTMENTS NEW BUSINESS` PREPARED BY: SUSAN L. VANDERHEYDEN AGENDAInj� `�V!! ASSISTANT CITY ADMINISTRATOR ATTACHMENTS: POLICY, VACANCY INFORMATION APPAd, AND PROCESS SCHEDULE The Administrative Policy, Number AD -1, which outlines the process by which appointments to the Rosemount Commissions and Committees are to take place, calls for the process to begin approximately 90 days before the appointments are made at the second City Council meeting in January. The process consists of notifying incumbents of expiring terms and notifying the public of the available positions and application process. Once this,i5 completed and applications have been received, it will be necessary for the City Council to conduct interviews of applicants for the vacant positions and then select persons to fulfill those functions. In addition to the regularly occurring vacancies, the City Council must also appoint the seven members of the newly created Port Authority. A listing of the terms of the Port Authority positions is also attached along with those of the other commissions and committees. The commission/committee job descriptions and qualifications will be distributed to the City Council for use during the application review and interview processes. Please note that this section of the policy refers to some staff positions (ie community development director) and responsibilities that have changed since the adoption of this policy.—A revision of the policy will be conducted as soon as possible so that updated information can be provided. Staff will be present to answer any questions you may have. RECOMMENDED ACTION: MOTION TO DIRECT STAFF TO COMMENCE THE CITY OF ROSEMOUNT COMMISSION APPOINTMENT PROCESS. COUNCIL ACTION: CITY OF ROSEMOUNT �- POLICY TITLE• COMMITTEE SELECTION POLICY POLICY NUMBER• AD - 1 PROPOSED BY• DATE APPROVED BY CITY COUNCIL• ADMINISTRATION JUNE 51 1990 BURPOSE June 1, 1990 The City of Rosemount wants to assure equal and open access to the selection process for all City Council appointed standing Commissions and Committees. This policy will set a regular and formal recruitment and selection process for eligible members to all City Council Commissions and Committees. It will provide applicants for Citizens Advisory Commissions and Committees with basic information on the application procedures and the appointment process. POLICY This policy will provide guidelines governing the application procedure and the appointment process for Citizens Advisory Commissions and Committees. The Commissions and Committees shall be advisory bodies to the City council, charged with the responsibility of researching, reviewing, and making recommendations on related issues. PROCEDURE 1. The following Commissions shall be appointed by the City Council and shall meet on the days designated below: Days & Times of Meetings Economic Development Authority (EDA) 6:00 p.m. - 1st & 3rd Tuesday of each month Utilities Commission - 1st Monday after the 1st Tues. of each month Cable Commission - lst Monday after the 1st Tues. of each month Parks & Recreation Committee 3rd Monday of each month Planning Commission - 2nd and 4th Tuesday of each month 6:30 p.m. 6:30 p.m 7:30 p.m. 5:00 p.m. Policy AD -1 Page 2 Length of Terms: Economic Development Authority 6 years Utilities Commission 3 years Cable Commission 3 years Parks & Recreation Committee 3 years Planning Commission 3 years 2. All persons making application to the City Council position on a Citizens Advisory Commission or Committee shall be residents of the City of Rosemount. 3. Persons interested in being considered for appointment or reappointment to a City Commission or Committee shall complete an "Application for Appointment to City Committee or Commission" form furnished by the City. 4. Appointments to expired terms shall be made annually by the City Council at their second regular meeting in January. All members, regular and alternate, shall be appointed to terms as designated above, however, the term may terminated early by the Council. Each member shall serve a maximum of three terms, effective with those members appointed January, 1991 and after. Compensation for members shall be set by the City Council. 5. When an individual's regular employment may potentially cause a conflict of interest with the normal items of business of a City Commission or Committee, he or she shall divulge such possible conflict in writing prior to the consideration for appointment. Prior to making an appointment, the City Council shall determine whether or not such potential conflict of interest would preclude the appointment of the applicant. 6. Anyone already holding an elective county, state, or federal office shall not be eligible to serve in a regular voting position on any of the City Commissions or Committees. 7. No permanent full-time or part-time City of Rosemount staff employee shall hold a regular voting position on any Commission or Committee except that a staff member may serve as an ex -officio member. 8. An effort shall be made to have a diversity of professions and occupations represented on all Commissions and Committees and, as a general guideline, at no one time should one-third of any one Commission or Committee be comprised of individuals of like professions or occupations. Policy AD -1 Page 3 9. As a general guideline, the members of each Commission/Committee should be comprised of members representing a wide range of civic groups and interests. 10. Attendance at the meetings of these advisory bodies is critical to their effectiveness; therefore, missing three consecutive meetings or attendance at less than 75% of the meetings in a six-month period will cause the Committee/Commission Chairman to review the nature of the absences and, pending the outcome of that review, it may necessary to forward a recommendation to the City Council that the member of the Committee/Commission be removed for poor attendance. 11. Alternate members may be appointed and are considered as members in training and shall act as regular voting members in the absence of any regular member. Mid-term vacancies shall temporarily be filled by the alternate if appointed for the unexpired term. The alternate shall apply and be considered for regular membership on the commission along with any other applicants. If alternates are'hot appointed vacancies would be filled following guidelines set in this policy. 12. Commission/Committee members may be removed from office at anytime for good cause by the City Council. RECRUITMENT AND SELECTION Ninety days prior to the expiration of commission terms each year, the Council shall be advised of the pending vacancies and the attendance record of the individuals whose terms are expiring, should those individuals be eligible for reappointment. Should the individuals merit reappointment, those persons will be contacted to determine if he/she wishes to seek reappointment. New applications should be completed by the incumbents. Council will also announce to the general public the vacancies on the City Commissions at least sixty days prior to the expiration of commission terms each year and applications will be accepted from all interested citizens of Rosemount. Thirty days prior to the expiration of commission terms, the City Council will meet to review all applications and interview applicants, including incumbent members whose terms are expiring and who wish to seek reappointment. The qualifications of the members of the Commissions shall be those who in judgement of the Council are representative of the community and are qualified by training, experience and interest useful for the fulfillment of the Commission's responsibility. EFFECTIVE DATE This policy will go into effect the day following its adoption by the City Council of Rosemount, Minnesota. Policy AD -1 Page 4 A COMMISSION MEMBER'S CODE As a commission member, I believe that the primary purposes of a commission are to achieve effective and wise guidance of the City through group thinking and action, to raise the standards of commission membership and to improve the level of services to the community which supports it. I realize that mine is a community trust, that I represent all the people and that I have a duty to the community as well as to the commission I pledge myself. Therefore, to cultivate an "educated heart" so that I may be sensitive to my obligations and relationships in this trusteeship, I subscribe to the code of an ethical person, remembering that ethics refers to what a person is morally obliged to do or not to do in a given situation. I believe that commission service can be an expression of democratic citizenship, signifying a willingness to accept community responsibility and the charge to preserve popular control of American public services. Respecting the dignity and worth of the individual, I shall base my relations with people on their qualities as individuals without distinction as to race or creed or gender or color or economic or social status. I believe that a person's greatest possession, as well as his/her greatest contribution to society, may lie in the ways in which he/she differs from me, rather than in the ways in which we are similar. I shall accept these differences and try to build a useful relationship upon them. I uphold the principles of my organization, recognizing and assuming my responsibility to establish and administer the best possible program and policies for my commission. I shall learn its programs and objectives, give to it a fair share of my time and personal abilities, keep a community wide perspective knowing that, for sound community service, my commission's work must be coordinated with the total community. I promise to be loyal to my own organization and a good neighbor to other agencies. My attitude shall be one of cooperative open-mindedness and objectivity. In carrying out my assignments, I shall be professional in realizing that it is not possible to lay down absolute rules for all situations. I shall be willing to think things through with the other commission members, weighing alternatives and exercising good judgement in choosing among them. Policy AD -1 Page 5 CITY OF ROSEMOUNT APPLICATION FOR APPOINTMENT Please check Commission/Committee you are applying for: Cable Parks & Recreation Planning Utilities EDA Other Explain: Name Address Phone Available at work? Phone Have you had an opportunity to read the Commissioners Code and Job Description for this commission/committee? Yes No Please write a statement as to why you wish to serve on this commission/committee . Use the back side of this application or attach a statement if necessary. Thank you! You will be contacted regarding this application. 1991 COMMITTEE/COMMISSION TERMS Committee/Commission Planning Commission: Cathy Busho John Edwards Sheila Hathaway Alvin Meyer Kurt Gundacker Utilities Commission: Shawn Mulhern Joseph Walsh * Tom Werner Parks & Recreation Committee: * Del Lorentzson Scott Rynerson Jerry Puciaty Larry Walsh Tom Reller Deanna Simpson John Howard EDA Board: Joseph Walsh ** Michael Willard Dennis Wippermann Vernon Napper Harry Willcox (formerly Rollan Hoke's position) * Resigned effective 12/31/91 ** Resigned 10/1/91 Date Term Date Term Began Ends 1/91 12/93 1/91 12/93 1/90 12/92 1/90 12/92 1/91 12/91 1/91 12/93 1/90 12/92 1/89 12/91 1/90 12/92 1/91 12/93 1/89 12/91 1/89 12/91 7/89 12/91 1/91 12/93 1/91 12/93 Date Term Began on HRA 1/86 1/87 1/89 1/90 Date Term Beqan on EDA 2/90 2/90 2/90 2/90 7/90 Length of Term 3 yrs. 3 yrs. 3 yrs. Date EDA Term Term Expires Length of Term: Normally 6 years 2/1/92 2/1/93 2/1/94 2/1/95 2/1/96 VACANT POSITIONS COMMISSION/COMMITTEE Planning Commission One position Utilities Commission One position Parks & Recreation Committee Three positions One position Port Authority** One position One position One position One position One position Two positions TERMS 3 years 3 years 3 years 1 year 1 year 2 years 3 years 4 years 5 years 6 years ** Please note that at least two members of the Port Authority must be City Council members. SCHEDULE OF THE PROCESS FOR COMMITTEE AND COMMISSION APPOINTMENTS With City Council approval to proceed on November 19, 1991 the following schedule would apply: NOVEMBER 20, 1991 - Incumbent individuals notified that their term is expiring and what the procedure is to apply for reappointment. NOVEMBER 22, 1991 and NOVEMBER 29, 1991 -Notification of the appointments to be made and application information will be published in the "Rosemount Town Pages" so as to inform the general public of the process and how to participate. DECEMBER 13, 1991 - Application deadline: Friday, December 13, 1991, by 4:00 p.m. DECEMBER 16, 1991 through JANUARY 10, 1991 - City Council review of all applications submitted. JANUARY 14, 1991 - Interviews will be scheduled from 6:30 p.m. to 9:00 p.m. JANUARY 16, 1991 - If necessary, additional interviews will be scheduled from 6:30 p.m. to 9:00 p.m. JANUARY 21, 1991 - Appointments will be made at the second City Council meeting in January.