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HomeMy WebLinkAbout4.a. Minutes of November 19, 1991 Regular Council MeetingROSEMOUNT CITY PROCEEDINGS REGULAR MEETING NOVEMBER 19, 1991 Pursuant to due call and notice thereof the regular meeting of the City Council of the City of Rosemount was duly held on Tuesday, November 19, 1991, at 7:30 p.m. in the Council Chambers at City Hall. Mayor Napper called the meeting to order with Councilmembers Willcox, Wippermann, Oxborough and Klassen present. Mayor Napper led the group in the Pledge of Allegiance. The agenda was amended to include Item 5(g) Maintenance of Green Area by Old Post Office. Representatives from Berkley Risk Services, Inc. explained what services they provide to the City in administering the City's liability insurance. Steve Toombs, the City's insurance agent, commended the City Council and staff for receiving a refund in excess of $31,000 on last year's liability insurance premium. See Clerk's File 1991-39. Director of Planning Lisa Freese requested Council's consideration to reset the Master Transmission Rezoning Petition public hearing, as part of their action under the consent agenda, from November 19, 1991 to December 3, 1991, at 8:00 p.m. Because of a misunderstanding of the intent of the motion passed by Council on October 1, 1991, Ms. Freese advised the planning staff did not publish a public hearing notice for tonight's meeting. See Clerk's File 1991-38. MOTION by Napper to approve the Consent Agenda. SECOND by Oxborough. Ayes: Willcox, Wippermann, Napper, Oxborough, Klassen. Nays: 0. See Clerk's File 1991-38. Dan O'Neil from Springsted, Inc. presented the bids opened this date for G.O. Improvement Bonds, Series 1991B and for G.O. Equipment Certificates of Indebtedness, Series 1991C. The financial consultant recommended accepting the bids and awarding the sale for both issuances to First State Bank { Investment Services, Inc. Mr. O'Neil remarked on the favorable rates and the excellent rating of "A" the City received from MoodyisInvestors Service. See Clerk's File 1991-38. MOTION by Napper to adopt A RESOLUTION ACCEPTING OFFER ON THE SALE OF $265,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1991B, AND PROVIDING FOR THEIR ISSUANCE. SECOND by Klassen. Ayes: Wippermann, Napper, Oxborough, Klassen, Willcox. Nays: 0. MOTION by Napper to adopt A RESOLUTION ACCEPTING OFFER ON SALE OF $210,000 GENERAL OBLIGATION EQUIPMENT CERTIFICATES OF INDEBTEDNESS, SERIES 1991C PROVIDING FOR THEIR ISSUANCE AND LEVYING A TAX FOR THE PAYMENT THEREOF. SECOND by Klassen. Ayes: Napper, Oxborough, Klassen, Willcox, Wippermann. Nays: 0. Economic Development Specialist Tracie Pechonick presented for Council consideration the Agreement for Recycling Services between the City and Knutson Services, Inc. Pechonick commented on the large decrease in funding from Dakota County for 1992 recycling and on the City not being able to budget appropriately for 1992 recycling services since the City was ROSEMOUNT CITY PROCEEDINGS REGULAR MEETING NOVEMBER 19, 1991 not notified by the County of the funding decrease until September, 1991. Pechonick advised the proposed agreement calls for a two year contract for recycling services with payment for 1992 services being deferred until 1993. See Clerk's File 1991-38. MOTION by Klassen to approve the Agreement for Recycling Services Between the City of Rosemount and Knutson Services, Inc. which authorizes Knutson Services, Inc. to provide exclusive recycling services within the Rosemount community as specified within said Agreement. SECOND by Wippermann. Ayes: Oxborough, Klassen, Willcox, Wippermann, Napper. Nays: 0. Jeff Schoenbauer of Brauer & Associates presented and reviewed the final draft of the Parks System Master Plan. Following discussion, Council concurred approval of the master plan should be deferred until it has been acted upon by the Planning Commission. See Clerk's File 1991-38. MOTION by Napper to accept the Parks System Master Plan as presented by Brauer & Associates. SECOND by Oxborough. Ayes: Klassen, Willcox, Wippermann, Napper, Oxborough. Nays: 0. The variance petition appeal by Ron Miller, 4050 - 152nd Court West was the next item of discussion. Upon the request of Council at their October 1, 1991 Council Meeting, Director of Planning Lisa Freese reported on the inventory of illegal decks and the potential number of deck variance requests that could result in Mr. Miller's neighborhood. Freese noted only one other deck was found in violation of the setback requirements, and one homeowner would have difficulty designing an adequate deck in order to utilize the existing patio door. Freese also noted Mr. Miller's original deck was considered legal nonconforming when the side yard setback was changed from five to ten feet. See Clerk's File 1991-38. Ron Miller felt the City's ten foot setback requirement was excessive in comparison to Eagan and Apple Valley's ordinances. Since Mr. Miller's house was located farther back on his lot, he felt Council should take into consideration that his deck is not directly facing his neighbor's house. Council reviewed the criteria for granting variances with members of the Council offering different points of view as to whether or not Mr. Miller's appeal met the criteria for granting him a variance. MOTION by Wippermann to uphold the Planning Commission's decision to deny the variance petition of Mr. Ron Miller because the request does not meet the required findings of Section 15.2 of the Zoning Ordinance. SECOND by Klassen. Ayes: Wippermann, Napper, Klassen. Nays: Willcox, Oxborough. Discussion followed with Council reaching a consensus the Planning Commission should review and make a recommendation as to whether the side yard setback requirements should be revised. MOTION by Willcox to request the Planning Commission to review and make recommendations to Council regarding side yard setback requirements. SECOND by Klassen. K I t ROSEMOUNT CITY PROCEEDINGS REGULAR MEETING NOVEMBER 19F 1991 MOTION by Willcox to amend the motion to request the Planning Commission to review and make a recommendation as to whether a text amendment should be made to the Zoning Ordinance to reduce side yard setback requirements from ten feet to five feet with regards to decks. SECOND by Klassen. Ayes: Napper,'Oxborough, Klassen, Willcox. Nays: Wippermann. Poll of original motion: Ayes: Oxborough, Willcox, Napper, Klassen. Nays: Wippermann. City Administrator Stephan Jilk presented for Council approval loan applications to the Metropolitan Council for planning assistance loans to complete the Comprehensive Guide Plan and to provide funding for city staff and consultants to complete certain tasks regarding planning on the airport planning process. City Administrator Jilk also requested Council consideration for the addition of an assistant planner. Director of Planning Lisa Freese reviewed the two applications and the additional funds needed to complete the comprehensive guide plan and to participate in the planning process for the airport. City Administrator Jilk stated the loans if approved by the Metropolitan Council would be repaid, at no interest, within a three year period. Jilk reviewed the City's sources of funding to support the hiring of a planner and to utilize consultants in 1992 and the projected budget amounts if a planner was hired and the loans were repaid during the years 1993 through 1995. See Clerk's File 1991-38. It was requested from Council that approval for expenditure of funds for staff's proposals be delayed until the newly elected members of Council have taken their seats in January, 1992. MOTION by Klassen to adopt A RESOLUTION REQUESTING LOCAL PLANNING ASSISTANCE LOANS from the Metropolitan Council and to authorize staff to begin the process of hiring a planner. SECOND by Wippermann. Ayes: Klassen, Wippermann, Napper. Nays: Oxborough, Willcox. Councilmember Willcox discussed the lack of maintenance of the green area beside the old post office or where Dakota Central offices are currently located. Council requested the Economic Development Authority, which - currently owns the property, to address this issue. Councilmember Willcox further requested that staff investigate if the stockpiling of snow between Tom's Super Valu and the Ken Rose Mall is creating a barrier for emergency vehicles if they need to drive behind the mall. Director of Planning Lisa Freese recommended that Council set a public hearing on December 3, 1991 to consider the rezoning petition submitted by USPCI for the proposed 236 -acre Minnesota Industrial Containment Facility. See Clerk's File 1991-38. MOTION by Willcox to set a public hearing for December 3, 1991, at 8:00 p.m., to consider the Rezoning Petition of MICF. SECOND by Klassen. Ayes: Willcox, Wippermann, Napper, Oxborough, Klassen. Nays: 0. Finance Director Jeff May presented for Council consideration a policy regarding the charging of administrative fees to all funds. May adviq 3 ROSEMOUNT CITY PROCEEDINGS REGULAR MEETING NOVEMBER 19, 1991 the purpose of the policy is to assign the costs of providing administrative services to each appropriate City fund and to reimburse the General Fund of the City for these costs. See Clerk's File 1991-38. MOTION by Willcox to approve Administrative Fee Policy F-3. SECOND by Klassen. Ayes: Wippermann, Napper, Oxborough, Klassen, Willcox. Nays: 0. Finance Director Jeff May presented for Council approval a donation policy which would set up specific guidelines for the handing of funds donated to the City. May advised this policy would address the concerns which have been voiced in the past by staff and contributors that donations have been lost for certain items because the donations were not spent in the same year they were received. See Clerk's File 1991-38. MOTION by Oxborough to approve Donation Policy F-2. SECOND by Klassen. Ayes: Napper, Oxborough, Klassen, Willcox, Wippermann. Nays: 0. Assistant City Administrator Sue VanderHeyden addressed the administrative policy which outlines the process for appointments to the City's committee and commissions and the need to appoint the seven members of the newly created Port Authority. VanderHeyden reviewed the terms of the Port Authority positions and those of the other commissions and committees and a time schedule for completing the appointment process. See Clerk's File 1991-38. MOTION by Napper to direct staff to commence the City of Rosemount commission appointment process. SECOND by Willcox. Ayes: Oxborough, Klassen, Willcox, Wippermann, Napper. Nays: 0. City Administrator Stephan Jilk provided Council with the final draft of the 1992 budget which included minor changes as a result of the September 23, 1991 budget workshop. Jilk advised a final budget package will be furnished to Council for the December 5, 1991 budget hearing. Councilmember Oxborough commented on the complaints he received from residents regarding the city's late fee policy for water bills. City Administrator Jilk advised several residents expressed concerns about the local mail delivery causing their payments to be late. MOTION by Napper to adjourn. SECOND by Wippermann. Ayes: 5. Nays: 0. Respectfully submitted, Administrator 4 Susan M. Walsh, City Clerk