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5.b. Armory Project - Architectural Services Contract / Utility Discussion
CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: DECEMBER 3, 1991 AGENDA ITEM: ARMORY PROJECT UPDATE - ARCHITECTURAL SERVICES CONTRACT AGENDA SECTION: OLD BUSINESS PREPARED BY: STEPHAN JILK, CITY ADMINISTRATOR AGENDA ,YI ATTACHMENTS: PROPOSED CONTRACT, MEMO AF OVE BY: 7 Y U This item is two fold. First, a brief update of the status of the Armory Project is attached. Approval by the U. S. Congress has been given and the authorizing bill is awaiting the presidents signature. Secondly, the .next step in the process, from the city's standpoint is to proceed with construction drawings. To do this we must secure the services of an architect. It is my recommendation to contract with Arthur Dickey and Associates for this work. This is the same firm which has provided the design services to the City on the project and the architect being utilized for the Armory portion of the project. RECOMMENDED ACTION: Motion to approve the proposed contract with Arthur Dickey and Associates for construction drawing, bidding and construction phases of the Armory/Community Center Project COUNCIL ACTION: G i� o osemount 2 2 �.---- PHONE (612) 423-4411 2875 - 145th Street West, Rosemount, Minnesota MAYOR FAX (612) 423-5203 Mailing Address: Vernon Napper P. O: Box 510, Rosemount, Minnesota 55068-0510 COUNCILMEMBERS Sheila Klassen John Oxborough Harry Willcox Dennis Wippermann ADMINISTRATOR TO: Mayor Napper Stephan Jilk Council Members Klassen, Oxborough Willcox, Wippermann FROM: Stephan Jilk, City Administrato DATE: November 27, 1991 RE: National Guard Armory Community Center Project 1. The Military Budget and Appropriation Bill which includes the Armory Project for Rosemount was adopted by the U.S. Senate on Saturday, November 23, 1991. The bill is being sent on to the President for his signature. If signed by the President we should be looking at the following tentative schedule for completion of the project. ► December 1991 thru April 1992: Final design and construction drawings completed ► April 1992: Send final drawings to National Guard Bureau for approval ► June 1992: Receive approval of construction drawings and go ahead to complete bidding documents ► August 1992: Authorize bid advertising ► September 1992: Receive bids and approve contract award ► October 1992: Start Construction ► April 1994: Construction complete During the next few months, besides construction drawings, other issues must be attended to on the project. They are: 1. Utilize design and construction approval 2. Financing arrangements 3. Joint use agreements with the Guard 4. Program development and staffing decisions 6very1hings Coming `U,6 Rosemount!! Armory/Community Center Page 2 The importance of the decisions to be made on the project prior to construction are vital. The involvement of staff, committee members, council members and consultants will be important. 2. To begin this next phase of the project we need to secure the service of an architect. I am in receipt of a contract proposed for these services to be provided by Arthur Dickey and Associates. This is the same firm which has provided design services thus far on the project for both the State and the City. They will continue to act as architect for the state. We have been pleased with the services they have provided for us so far and we recommend the approval of the contract to continue through construction of the project. The proposed contract is a standard form of agreement for these services and is based upon a 5.5% of construction cost estimate figure That is, the architect fees would be a maximum of 5.5% of the estimated cost of construction. That cost would be $58,575 for all services on the estimated cost of construction to be $1,065,000 for the City's portion of the project. This would include schematic and design drawings but since those phases are complete we would only be considering the construction drawings, bidding and construction phases which amount to 70% of the fees and so a maximum of $41,002.50 based on the estimated cost of $1,065,000. The breakdown, as shown in 11.2 of the contract is as follows: Construction Documents 45% Bidding 5% Construction 20% Total 70% I find the contract acceptable and recommend its approval. E, S 1 1 1. 59 r. i- M AFTHUR D I C k E'T' i;RC:H FADE .EAG"' ARTHUR DIC -EY ARCHITECTS, INC. ■ NMI ARCWTECiURE M �A PLANNING IV IN MRIORS ■ November 27, 1991 City of Rosemount Attn: Steve fill: 2875 145th Street Nest P.O. Box 510 Rosemount, MN 55068 Dear Mr. Jill: We submit the attached copy of "Standard Form of Agreement Between Owner and Architect" dated November 25, 1991 for your review. We trust that the terms of this agreement will meet with your approval, and we will forward three original copies for your signature. If you have any questions or comments please contact us at your earliest convenience, Sincerely, G Arthur H. Dickey, A.I.A. AEED/ail enclosure N. -•-c' Al --- Tv rV CnT Tv A D, )T (Al Tt 07(1-;44z o Fox (612) 920 [,'-'',? Z5 ' 9 1 12: J4 APTHUP DICKEY APCH H E A M E R I C A N I N S T I T U T E AIA Document B141 PAt E . G02 -0 F A R C H I T E C T S Standard Form of Agreement Between Owner and Architect 1987 EDITION THIS DOCUMENT HAS IMPORTAN-' LEGAL CONSEQUENCES; CONSULTATION WITH AN ATTOP-NrEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION. AGREEMENT made as of the twenty f fth ( 25th) day of November Nineteen Hundred and Ninety One (1591) BETWEEN the Owner: City of Rosemount �Mne and -1d—% 2875 145th Street West P.O. Box 510 Rosemount, Minnesota 55068-0510 and the Architect: Arthur Dickey Architects, Inc. (.'arw and add=y 4930 France Avenue South Minneapolis, Minnesota 55410 For the following Project: !b:cL•ide detailed amrfptftoz of nrojtxt, lua hun, ejaWnw anu smpe.% in the year of Enhancements for the City of Rosemount in connection with the National Guard Armory Facility, Rosemount, Minnesota (State Project No. 8909) The Owner and Architect agree as set forth below Copy right 19I 1926, 1948, 1951. 19,53. 1956.1961, 19tH, 1966. 1967. 1970. 19?4,1977, 0195' by The:Lmeriru: lnnirutc .f Are:ucects. 1735 New York Avenuc, N.W., Washington. D.C. 20006. Reproduction of the marerial herein or substantial quotation of is p:•ovisions without written permiasion of the AIA Violates the copyright laws of the United States and will be subiect to legal mpeeL460ri. tA0Q .:E. q 1 1 F-15 FF: M H4R?HUF DICKEY PF -CH FADE.003 TERMS AND CONDITIONS OF AGREEMENT BETWEEN OVER AND ARCHITECT ARTICLE 1 ARCHITECT'S RESPONSIBUTIES 1.1 ARCHITECT'S SERVICES 1.1.1 The Architect's services consist of those savices per- formed by the Architect, Architect's employers and Architect's consultants as ex uni=ted in Articles 2 and 3 of this Agreement and any other SCM iM included in Article 12. 1.1.2 The Architect's services Shari be performed as expedi.' tiously as is consistent with professional skill and care and the orderly progress of the Work, upon request of the Owner, the Architect shall submit for the Owner's approval a schedule for the performance of the Architect's services witch may be adjusted as the Project proceeds, and shall. include anowarrces for periods of time required for the Owner's review and for approval of submissions by authorities having jurisdiction over the Project. Time limits established by this schedule approved by the Owner shall not, ea+cept for rason2bit cause, be ccceeded by the Architect or Owner. 1.1.3 The services covered by this Agreement are subject to the time luntations contained in Subparagraph 11.5.1. ARTICLE 2 SCOPE OF ARCHITECT'S BASIC SERVXXS 2.1 DEFlNM0N 2.1.1 The Architect's Basic Services consist of those described in Paragraphs 2.2 through 2.6 =d any other services identified in Article 12 as part of Basic Services, and include normal struc- tural, mechanical and electrical engineering services. 2.2 SCHEMATIC DESIGN PHASE 221 The Architect saull review the program furnished by the Owner to ascertain the requirement% of the Project and shall arrive at 2 mutual understanding of such requirements with the Owner. 2.2.2 The Architect shall provide a prelirrikury evaluation of the Owner's program, schedule and construction budget requircnicrits, each in terms of the other, subject to the limita- tions set forth in Subparagraph 5.2.1. 2.2.3 The Architect shah review with th t Owner alternative approaches to design and construction of the Project. 22.4 Based on the mutually agreed-upon program, schedule and construction budget requirements, the Architect shall prepare, for approval by the Ov-ncr, Schematic Design Docu- ments consisting of drawings and other documents illustrating the scale and relationship of Project compvrletus. 2.2.5 The Arhitect shall submit to the Owner a preiimblaty estimate of Construction Cost based on current area, volume or other unit costs. 2.3 DESIGN DEVELOPMENT PHASE 2.3.1 Based on the approved Schematic Design Documents and any adjustments authorized by the Owner in the prosrarn, schedule of construction budget, the Architect shalt prepare, for approval by the Owner, Design Development Documents consisting of dmv,* s and other documents to fix and describe the size and character of the Project as to architectural, struc- tural, mechanical and electrical systems, materials and such other elements as may be appropriate. 2.3.2 The Architect Shall advise the Owner of any adjustments to the preliminary estimate of Construction Cost. 2.4 CONSTRUCTION DOCUMENTS PHASE 2.4.1 Based on the approved Design Development Docu- mcnts and any further sdjuswtents in the scope or quality of the Project or in the construction budget authorized by the Owner, the Architect shall prepare, for approval by the Owner, Construction Documents consisting of Drawings and Specifica- tions setting forth to detail the requirements for the construc- tion of the Project. 2.4.2 The Architect shall assist the Owner in the preparation of the necessary bidding information, bidding forms, the Condi- tions of the Contract, and the form of Agreement between the Owner and Contractor. 2.4.3 The Architect $bait advise the Owner of any adjustments to previous prdnzin;Lm estimates of Construction Cost indi- cated by changes in requirements or general market conditions. 2.4.4 The Architect $hail assist the Owner in conntxaon with the Owner's responsibility for Mrtg documents required for the approval of governmental authorities having jurisdiction over the Project. 2.5 BIDDING OR NEGOTIATION PHASE 2-S.1 The Architect, following the Owner's approval of the Construction Documents and of the latest prelirninary estirztatc of Construction Cost, st=n issist the Owner in obtaining bids or ncgotiatcd proposals and mist in awarding and preparing contracts for construction. 2.6 CONSTRUCTION PHASE—ADMINISTRATION OF THE CONSTRUCTION CONTRACT 2.6.1 The Architect's responsibility, to provide Basic Services for the Cortstruction Phase under this Agreement commences with the award of the Contract for Construction and temri- nams at the earlier of the issuance to the Owner of the final Certificate for Payment or 60 days after the date of Substan- tiae Completion of the Work. 2.6.2 The Architect shall provide administration of the Con- tract for Construction as set forth below and in the edition of AIA Document A201, General Conditions of the Contract for Constriction. current as of the date of this Agreement, unless otherwise provided in this Agrement. 2.6.3 Duties, responsibilities and limitations of authority of the Architect shall not be restricted, modified or extended without written agreement of the Owner and Architect with consent of the Contractor, which consent Shall not be unreasonably ,% ithhcld. AIA DOWMetrr 9141 4 ClIr EER-AKWITECT AGRER,44E-47 4 i[lL'R1'EE1rv, ED17i0N • AiA� • 148` _ 1400 ZE _=i I Is: CIE. FR0M ARTHUR DICKEY ARCH 2.6.4 The Architect shall be a representative of and shalt advise and consult with the (honer (1) during construction until final payment to the Contractor is due, and (2) as an Additional Scr- viace at the Owner's direction from time to time during the cor• rection period described in the Contract for Construction. The Architect shall have authority to act on behalf of the Owner onip to the extent provided in this Agz=ncnt unless otherwise modified by written instnuncnt. 2.6.5 The Architect shall visit the site at intcrvaL-. apptvpriatc to the stage of construction_ or as othem-ise agreed by the Owner and Architect in writing to become generally FamMar with the progress and quality of the Work completed and to determine in general if the Work is being performed in a man- ner indicating that the Work when completed will be in accor- darim with the Contract Documents. However, the Architect shall not be required to make exhaustive or continuous on-site inspections to check the quality or quantity of the Work. On the basis of on-site obsem adon$ a8 an archk tct, the Architect shall keep the Owner informed of the progress and quality of the Fork, and shall endeavor to guard the Owner against defects and dcfici6ndes in the Work. (More exrE'rt3ive site represmtutfor. »:try be agreed to as an AdditiomW Semite. as dmcrs%d in Parggrapb 3.2.) 2.6.6 The Architect shall not Nave control over or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Fork, since these arc solely the Contractor's rs sponsib0ity under the Contract for Construction. The Architect shall not be responsible for the Contractor's schedules or failure to cam out the Work in a_cor- dance -with the Contract Documents. The Architect shat: not have control over or charge of ac:ss or omissions of the Contrac- tor. Subcontractors, or their agents or cmployr. , or of any other persons perfottrimg 1wirtions of the Work. 2.6.7 The Architect shall at all times have access to the 'Work. whcrcecr it is in preparation or progress. 2.6.8 Except as mai othemise be provided i -u the Contract Documents or when direct communication have been spe- ciatly authorized, the Ow•ncr and Contractor shall communicatc through the Architect. Communication,., by and with the Archi- tect s consultants shall be through the Architect. 2.6.9 Bascd on the Arc'hitect's observations and evaluations of the Contractor's Application, for Payment, the Architect shalt review; and certify the amounts due the Contractor. 2.6.10 The Architect', certification for pay=cnt shall consti- tute a mpm-senution to the Owner, hated on the Aschitect', c bsc-rvations at the site as provided ir. Subparagmpih 2.6.5 and on the data comprising the Contractor's Application for Pay- rment, that the Work has progressed to t he point indicated and that. to the hest of the Architect's knowledge. information and belief; quality- of the Work, is in accorduhct with the Contract Documents. The foregoing representations arc subject to an evaluation of the Fork for conformance with the Contract Documents upon Substantial Completion, to results of subse- qucnt tests and ir-spccions. to minor deviations from the Con- t. -act Documents Correctable prior to completion and to spc- cific qualifications expressed by the Architect. The issuance of a Certificate for Payment shalt further constitute a representation that the Contractor is entitled to payment in the amount certi- fied. However, the issuance of a Certificate for P:ivrhenr shall not be a represemxtion that the Architect has (1) madr. cxhaus- dvc or continum on-silc. illipcctiiln,: to chcc-K itic quality tr PAGE . 004 quantity of the Work- (2) reviewed constn3Ction means, meth- ods. techniques, sequences or procedures, (3) r:viewed copies of requisitions received from Subcontractors and material sup- plicts and other data requested by the Owner to substantfate the Contractor's right to pa)-mcnt or (4) ascertained how or for What purpose the Contractor has used money previously paid on account of the Contract Sum. 2.8.11 The Architect shall have authority- to reject Wr ori: which does not conform to the Contract Documents. Whenever the Architect considers it necessary or adv isabic for implementa- tion of the intent of the Contract Documents, the Architect whit have authority to require additional inspection tar�tg tesof the Work in accordance with the provisions of the Contract Docu- ments, whether or not such Work is fabricated. installed or completed. However, neither this authority of the Architect nor a decision made in good faith either to exercise or not to exer- cise such authority shall give rise to a duty or responsibility of the Architect to the Contractor. Subcontractors, materialnd equipment suppliers, their agent$ or employees or other per- sons performing portions of the Fork. 2.6.12 The Architect shall review and approvc or take other appropriate action upon Contractor's submittals such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with informatlon given and the design concept expressed in the Contract Documents. The Architect's action shall be taken with such reasomable promptness as to cause no delay in the Work or in the con- struction of the Owner or of Separate contractors, whole allow- ing suffcicnt time in the Architect's professional judgment to permit adequate review. Review of such submittals is not con- ducred for the purpose of determining the accuracy and Corn- pktencss of other dcw s such as dimensions and gsarititics or for substantiating instructions for installation or performance of eouipment or a'v stews designed by the Contractor, all of -hick remain the responsibility of the Contractor to the extent required by the Contract Documents. The Architects review shall) not constitute approval of safety precautions or, unless otherwise specifically stated by the Arch'tea, of construction means, methods, techniques, sequences or procedures. The Architects approval of a specific item ;shall not indicate approval of an assembly of which the item is a component. When professional certification of performance characteristics of materials, systems or equipment is rcquLmd by the Contract Documents. the Architect shall be entitled to rely upon such ceri.M=rion to em bl sh that the material`. sy s terns or equip- mcnt will meet the performance criteria required by the Con- tract Documents. 2.6.13 The Architect shall prepare Change Orders and Con- struction Change Dimctiyes, with supporting documentation and data if deemed necessary by the Architect as provided in Subparagrainhs 3.1.1 and 3.3.3. for the. 0-wncr's approval and execution in accordance with tate Contract Documents. and =, y authorize minor changes in the Work- not involving an adjustmcrht in rlle Contract Sum or an extension of the Contract Time which arc not inconsistent witch the intent of the Contract Documents - 2.6.14 The Architect shall conduct inspections to determine the cbtc or dates of Substantial Completion aZd the date of final completion, shall receive and forwar•d to the Owner for the Owner's review and records written warranties and related d xvrnents. required by the Contract Documents and asscm- bled by the Contractor, and shall issue a final Certificate for Pay- ment upon compliance with the rcquiretrhents of the Contract U': C'Unhcmr t4C'1) Z6 9 61 1 FP, --!M ARTHUR 2.6.15 The Architect shall interpret and decide matters con- certing performance of the. Owner and Contractor under the requirtmcnts of the Contract Documents on written request of either the Owner or Contractor. The Architect's response to such requests shall be rn:de with reasonable promptness and within any time limits agreed upon. 2.6.16 IntcrpretatiorL; and decisions of the Architect shall be consistent with the intent of and reasonably inferabie from the Contract Documents and shalt be in writing or in the form of drawings. When making such interpretations and initial deci- sions, the Architect shall endeavor to secure faithful perfor- mancc by both Owner and Contractor, shall not show pariality to either, and shall not be liable for results of intcrprctations or decisions so rendered in good faith. 2.6.17 The Architect's decision-, on matters relating to aesrhe- tic effect shall be final if consistent with the intent expressed in the Contract Documents. 2.6.18 The Architect shall render written decisions within a reasonable time on all c:lahrm, disputes or other matters in ques- tion between the Owner and Contractor relating to the execu- tion or progress of the work as provided in the Contract Documents. 2.6.19 The Axchitecfs decisions on claims, disputes or other matters, including those in question between the Owner and Contractor, except for those relating to aesthetic effect as pro- vided in Subpazarsaph 2.6.17, shall be subject to arbitration as provided in this Agrccmerit and in the Contract Docurnents. ARTICLE 3 ADDITIONAL SERVICES 3.1 GENERAL 3.1.1 The services described in this Article 3 are not included in Bzic 5crvices unless so identified in Article 12, and they Shall be ped for by the. Owncr as provided in this Agreei'rctrt. in addition to the compensation for Basic Services. The services dcsm-bed under Paragraphs 3.2 and 3.4 shall only be provided if authorizcd or confirmed in writing be the Owner. Lr services dcscrb--d under Contingent Additional Se.- icW in Paragraph 3.3 are required due to circiansu nc bcvond the Architect's control, the Arc:nitec:t shall notif • the Owncr prior to com- mcncrg such sen ices. if the Ow-ncr d=ais that such se vices described under Paragraph 3,3 are not required, the Owner Shah give prompt written notice to the Architect. if the Owner indicates in writing that all or part of such. COO irngent Addi- Lional 5^•ri'ices arc riot :'equircd. the architect shall have no obli- gatior. to provide tho'-c seerviccs. 3.2 PROJECT REPRESENTATION BEYOND BASIC SERVICES 3.2.1 If more cxtcntive rcpr=ntation at thr site than is dc,nbed in 5ubparagmph 2.6.5 i5 required, the Architect shall provide orca or more Project Representatives to assist in carry inE out such additional on-site -- pOrsibilitics. 3.2.2 Project KcL)resentativc-% Shall be selected, emplovcd and dirccud by the Archi.ttct, and the Architect shall be comper- spted therefor as agreed by LI -1c Ov. rlrr and Architect. The dutir^, responsibilities and li1nitations of authoriry of Project Representatives shall be as described in the edition of AIA Document B352 current a5 of the date of this ASM emcr?t, unless Qthv Fisc 2j; md- PAGE- . 005 3.2.3 Through the obsm-ations by such Project Represen- tatives. the Architect SW endeavor to provide further prolix- tion for the owner against defects and deficiencies in the Work, but the furnishing of such project represc7imdon shall not modify the rights, responsibilities or obligations of the Architect as described elsewhere in this Agreement. 3.3 CONTINGENT ADDITIONAL SERVICES 3.3.1 Making revisions in Drawings, Specifications or other docutncrnts when such revisions arc: .1 inconsistent with approVais or instructions previously- given reviouslygiven by the Owner, including revisions made neees•'' nary by adjustments in the Owncr's program or Prof - cot budget; .2 required by the enactment or revision of codes, laws' or rc2tulauons subsequent to the prepvzion of such doctimcrits: or .3 due to changes required as a result of the Owner's fail- ure to render decisions in a timely manner. 3.3.3 Providing services required bemusc of signfficant changes in the Project including, but not limited to, size. quat- itv, complexity, the Owner's schedule, or the method of bid- ding or negotiating and contracting for Construction. csccpt for services required under Subparagraph 5.2.55- 3.3.3 preparing Drawing. spccificadons and other documen- Latton and supporting data. evaluating Contractor's proposals. and pro,-iding other sci:zo- in connection with Charrgc Orders acid Ccrnstruction Change Directives. 3.3.4 Providing services in connection with evaluating substi- tutions proposed by the Contractor and making subsequent - revisions to Drawings. specification and other documentation resulting therefrom. 3.3.5 Providing consultation conccming replacement of Work damaged by fee or other cause during construction, and fur• nishing serviccs required in connection with the replacement of such Fork. 3.3.6 P:ovidirntq services madc nets$2ry by the &-fault of the Contractor. b3- major dcfeMS or de&c%icics in the Work of the Contractor. or by fAilure of perforrr=ce of either the Owner or Cortrac-ror under the Contract for Constntction. 3.3.7 P.oviding services in evaluating an =cnSive number of claims submitted by the C.on=ctor or others in connection with the Work. 3.3.8 Providing scrviCes in connection with a public hearing, arbitration proceeding or legal p.,-eeding except where the Architect i party LhcrCtO. 3.3.9 Prcpating documents for alternate. %eparare or sequential bids or providing services in correction with bidding, ncgotia- tion or construction prior to the completion of the Construe tion Docuricnts Phase. 3.4 OPTIONAL ADDRIONAL SERVICES 3.4.1 Providing zuls•scs of the Owner's needs and program. mint thc requirements of the Project. 3.4.2 Providing firiancial fctsibiiitl or other special studio. 3.4.3 Pa>viditng planning survevs. site "dations or com- Parativc stue es of prospectivc sit— .., ��... ..� .....-.._.__ . _....,..... ,._ ---....�.-.- . r., - -•---z. f , •n*- . , t .^see- D - _ C1_ ;:7 FC, Ill 1;F.THUF P I Ct::EY AF. - H 3.4.4 Providing special surveys, environmental studies and submissions required for approvals of governmental authorities or others having jurisdiction over the Project. 3,4.5 Providing services relative to future facilities, systems and equipment. 3.4.6 Providing services to investigate existing conditions or facilities or to make measured drawings thereof. 3.4.7 Providing services to verify the accuracy of drawings or other information furnished by the Owner, 3.4.8 Providing coordination of construction perfornied by separate contractors or by the Owner's own forces and coordi- nation of se-1viecs required in connection with construction performed and equipment supplied by the Owner. 3.4.8 Providing services in connection with the work of a con- struction manager or separate consultants retained by the owner. 3.4.10 Providing derailed estimates of Construction Cost. 3.4.11 Providing detailed quantity surveys or inventories of material, equipment and labor. 3.4.12 Providing analyses of owning and operating costs. 3.4.13 Providing interior design and other similar services required for or in connection with the selection. procurement or installation of furniture, furnishings and related equipment. 3.4.14 Providing seMctis for planning tenant or rental spaces. 3.4.15 MakiQig kxvcsWzwons, inventories of manorial« or equip. mcnt, or valuations and detailed appmisats of ca =g faaiities. 3.4.16 Preparing a set of reproducible record drawings show- ing significant changes in the work made during construction based on marked -up prints, drawings and other data furnished by the Contractor -to- the Architect. 3.4.17 Providing assistance in the utilbation of equipment or syste :ts sucYr as testing, adjusting and balancing, preparation of operation and maintermcc manuals, train personnel for operation and maintenance, and consultation during operation. 3.4.18 Providing services after issuance to the Owner of the final Certificate for Payment. or in the absence of a final Cer- tificate for P2vinernt. more then bei days after the date of Sub stantial Completion of the worts. 3.4.19 Providing services of consultants for other than archi- tectural. structural, mechanical and eiectrical engineering par. tions of the Prosect proszded as a part of BBaaic Services. 3.4.20 Providing any other services not othcrrn-i-ce included in this agtccment or not customtrily furnished in accordance with prem ly accepted arc hirecturaI practice. ARTICLE 4 OWNER'S RESPONSIBILMES 4.1 The Ow-ne- shall provide full Information regarding requirements for the Project, including a program which sh2n set forrh the Owner's objectives, schedule, constraints and cri- teris, including space requirements and relationships, 9cxi- bility cxpandability, _%pecirl equipment. systcrns and site requirements. PAGE . 06 4.2 The Owner shall establish 2nd update an overall budget for the Project. including the Construction Cost, the Owner's other costs and reasonable contingencies related to all of these costs. 4.3 1f requested by the Architect, the Owner shall famish evi- dence that financial attarigements have been rade to fulfill the Owner's obligations under this Agreement. 4.4 Tbc Owner shalt designate a representati--c authorized to act on the Owner`s behalf with respect to the Project. 711,- Owner 'hcOwner or such authorized representative shall render decisions in a timely manner pertaining to documents sg=&ted by the Architect in order to 2 -Mid unreasonable delay in the orderly and sequential progrtxs of the Architect's services. 4.5 The Owner sh2B furtish surveys describing physical characteristics, legal limitations and utility locations for the site of the Project, and a wcittcrr k SW description of the site. The surveys and : legal information. shall include, as applicable, grades and lints of sent t;ts, aAe, , pavements and adjoining Property and stitbctiires; adjacent drainage; rights-of-way, restrictions, casements, encroachments, zoning, deed restric- tions, boundaries and contours of the site; locations, dimen- sions and necessary data pertumng to existing buildings, other improvements and trees; and information concerning a ailabie utility services and lines, both public and prh=C. above and below grade. inducing inverts and depths. Ail the information on the survey shall be referenced to a project benchrrarlt. 4.6 The Owner shall furnish the services of geotM' micas cngi- ne cis when such services art requested by the Architect. Such serviccs may include but arc not limited to test bonrW, test pits, determinations of soil bearing values, percolation tests. evaluations of hazardous materials. ground corrosion and resis- tivity tests, including necessary operations for anticipating sub- soil conditions, with reports and appropriate professional recommendations. 4.6.1 The ORner shall furnish the services of other consul- tants when such services are reasonably required by the scope of the Project and arc requested by the Architect. 4.7 The Owner shad furn%h strucmrai, mechanical. chemical, air and mater pollution tests, tests for haxudous materials. and other laboratory and environmental tests, inspections and reports required by law or the Contract Documents. 4.8 The Owncr shallfurn'iish all legal. accounting grid insurance counseling services as may be necessary at any time for the Project, including auditing services the Owner may require to verify the Contractor's Applications for Pay m=t or to xscermin how or for what purposes the Contractor has used the money paid by or on behalf of the Owner. 4.8 The services. information, surveys and reports required by Paragraphs 4.5 through 4.8 shall be furnished at the Owner's expense, and thc Architect shall be emitted to rely upon the accuracy and completeness thereof. 4.10 Prompt written notice shall be givers by the Owner to the Architect if the Owner becomes aware of any fault or defect in the Project or nonconformance with the Contract Documents. 4.11 The proposed language of certificates or certifications requested of the Architect or Architect's consultants shall be submitted to the Architect for review and approval at least 14 days prior to execution. The Owner du%U not request certifica- tions that would require knowledge or services beyond the scrape of this agreement. AIA fYN`ttLAVVY ore.. :tc� r.eo,`v7•Fr- •r_o rrt.r*^^ . cn'•W-rrVrFr �,nT77(Y: 0 ATAT • (,tNVQq- 1 I v'1 F r•i i`1 F4=.THitP 11 i_i: `i' i=R=H ARTI= 5 CONSTRUCTION COST 5.1 DEFINMON 5.1.1 The Construction Cost shall be the total cost or esti- mated cost to the OWrier of all elements of the Project designed or specified by the Architect. s.1.2 'fie Construction Cost shall include the cost at current market rates of Labor and materials furnished by the Ov,= and equipment designed, specified., selected or specially PrOVided for by the ArChircct. plus a reasonable allowance for the Con- tractor's overhead and profit. in addition, a reasonable allow- ance for contingencies shah be included for market conditions at the time of bidding and for changes in the Fork during construction. 5.i.3 Construction Cost does not include the compensation of the Architect. and Architect's consultants, the costs of the land, rights-of-way, financing or other costs which are the fespon- sibiiitv of the Owner as provided in Article 4. 5.2 RESPONSIBIUTY FOR CONSTRUCTION COST 5.2.1 Evaluations of the Owner's Project budget, pttlimuiaty estimates of Construction Cost and dcrratiied estimates of Con- S=Ction Cost. if any. prepared by the Architect, represent the Architect's best judgrnent as a design professional f=uiiar with the constructirm industry. it is recognised, however, that nei- ther the Architect nor tae Cmner has cont'oi over the cost of labor, materials or equipment. over the Contractor's methods of determining bid prices, or over competitive bidding, market or negotiating conditions. Accordingly, the Architect cannot diad dog not warrant or represent that bids or negotiated prices will not vary from the Owner's Project budget or from any estimate of Construction Cost or cvWuation prepared or agreed to by the Architect. 5.2.2 NO fixed limit of Constriction Cost shad be established a< a condition of this Agreement by the furnishing, proposal or estabiishmcnt of a Project budget, unless such fixed limit has been agreed upon in writing and signed by the parties hereto. if surf: a fated llrxlit has been established, the ArChitect "I be permitted to include contingencies for design: bidding and price escalation, to determine What materials, equipment, com- ponent s- stems atad rapes of conetructien are to be included in the Contract Documents. to make reasonable adjustments in the scope of the Pn-jicc and to include in the Contract DOCu- mcnts alternate bids to adjust the Construction Cost to the fixed limit. Fried limits, if any, shall be increased in the amount of an inc Case in the Contract Sum occurring after execution of the Contract for Construct OfL 5.2.3 if the Bidding or Negotiation Phase rias not commenced within 90 days after the Architect submutS the Construcuon Documeizts to the owner, anv Project budget or fixed limit of Consrscuon Cost .Shall be adjusted to reflect changes in the general levcl of prices in the construction industry- between the date of submission of the Conssuction Dcx'Umcnes to the f)a-n,: and the date on which proposals are sought. 5.2.4 if a fixed luitit of Construction Cost (adjusted a_s pro- ,ided in Subparagraph 52.3) is cxcecdcd by the lowest bora fide bid or negotiated Proposal the Owner shaU, .1 give written apprcn-al of an increase in such fixed limit, .2 authorize rebidding or renegotiating of the Project within a rcaKc tidbit time! PAGE . 007 .3 if the Project is abandoned. terminate in accord2r4e with Paragraph 8.3: or A cooperate in revising the Project scope and quality as required to reduce the Construction Cost. 5.2.5 If the owner chooses to proceed under Clause 5.2.4.4, the Architect, without additional charge, shall modify the Con- tract Documents as necessary to comply with the fixed limit, if established 3$1 condition of this Agreement. The modification of Contract Doc=== shalt be the limit of the Architect's responsibility ansing out of the establishment of a fixed limit. The Architect Shall be entitled to Compensation in accordance .with this Agrceincm for ati services performed whether or not the Construction Phase is Commenced. ARTICLE 5 USE OR ARCWMCrS DRAWINGS, SPECIFICATIONS AND OTHER DOCUMENTS 6.1 The Drawings, Specif=tlons and other documents Pre- pared by the Architect for this ?TO)= are instruments of the Architect's service for use solely with respect to this Project and, unless otherwise provided, the Architect shall be deemed the author of these documents and shall retain all Common law, s<atutory and other reserved rights, includirr$ the COMO'. The ORncr shall be permitted to retain copies, including repro- ducible copies, of the Architect's Drawings, Specifications and other documents for information and reference in connection with the Ov ncr's use and occupancy of the Project. The Archi- tec't'S Drzwinp, Specifications or other documents shall not be used by the Owner or others on other projects, for additions to this Project or for completion of this Project by others, unless the Architect is adjudged to be in defatrit under this Agreement, except by agreement in writing and with appropriate Compcn- Sation to the Architect - 6.2 Submis<.ion or distribution of documents to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in deroga- tion of the Architect's reserved rights. ARTICLE ARBITRATION Claims: disputes or other matters in qucnk n between pan to this Agreement arising out of or relating to this trent o reach thereof shall be SuDieCt to and deci arbi- Lotion in ordance oath the Construction Ind Arbiva cion Rules of American Arbitration Associa ' curcenrly in cffett unless the 'cs mutually agree o isc. 72 Demand for arbi . n shall be ed in writing *,ith the other party to this Agreern az . the Arnerican Arbitra- tion Association. A demand fo itration $hail be made within a reasonable time after th :..aim, • ate or other matter in question has arisen. In event "I an d for arbitration be made after the .e when institution legal or Cq pracdin&s on such claim, dispute o then matter in question ao be barred by the applic2d-c'e state limitations. y i.ration arising out of or relating to this t ludc, by consolidation,joinder orintoany other thisional person or entity nota 7.�ty citt, AIA DOCUMENT SM41 •OWNER-ARCWTECT AGRM.*0-r • r.OLXrMN- Evmor •ten" •tits^ 13141-1987 6 .z. . nc-> •-r r . _ . ^rvT r<r c 1 X24 , YORK AVEv M- h.W.. WASH tiGTOti. D -C. 20006 taC Z'E 91 12:09 FF':")l•1 APTHi iP, 1ICI::E1' AF,CH t by R'itten consent conWnit a specific reference thb . enit agned by the Owner, Architect, and any c7 person crttin sot�*ht to be joined. Cvnscrtr to tion invojting ditional person or entity shall constitute consent to arbi n of anv claim, dispute other matter in question not ' the written t or with a person or entity not named or 'bed or. The foregoingsgrrc- meM to arbitrate and other entc to arbitrate with an additional persons or entity v co mcd to by the parties to Buis Agrcertuent shall , peci&auy c le in xc ordance with applicable uu any court having ju coon thereof. 7.4 The d rendemd by the arbitrator or arbi shalt be final, judgment may be entered upon it in accordant ith a cable law in any court having jurisdiction thereof. ARTICLE s TERMINATION, SUSPENWN OR ABANDONMENT 8.1 This Agreertlent may be terminated by either party upon not less than sewn days' writtcn notice should the other party fail Subst2ntiatly to perform in accordanec with the term of this .4,W=cnt through no fault of the patty initstting rhe te=nation. 8.2 If the Project f$ WSPerided by the Owner for more than io consecutive days, the Architect shall be compensated for ser. vice$ performed prior to notice of such suspension. W= the Project is resumed. the Architect's compensation shall be cqui. tably adjusted to provide for expenses incurred in the intcrrup. tion =d resumption of the Architects services. 8.3 This Agreement may be temirmed by the Owner upon not less than seven day,' written notice to the Architect in the event that the Projcct b permanently abandoned. If the Project is abandoned by the Owner for more than 90 CprLtieCt:tivc days, the Architect may Wnninatc this Agrecmcnt by giving written notice. 8.4 Failure of the Owner to make payments to the Archftcct Ln accordance with this As_trccment shall be consic'.ered substantial nonperfor =ce and cause for tcmunation. 8.5 If the Owner fails to make payment when due the Archi- tect for services a.Zd e7CpCn5es. the ?.iCl7itect mat, uppn scyCrI days' writtctt notice to the Owner, suspend performance of ser- vices under. this Agree ncnt. Unless payment in €uti i% received by the Architect wirhin seven days of the date of the notice, the suspension shall take effect withput further notice. In the event of 3 %u$pe t$Han Of srn•iccs. the Architect shall havc no liability to the Oumcr far delay or damage caused the Ow-ncr because of Stich SUSpet1$ion of services, 8.5 In the event of termination not the fault of the Architect, the architect shall be compensated .`Ur serviCei performed prior to termination, together with Reimbursable Expcn.,:es then due and ali Tcrminanun Expenses as defined in Paragraph 13.7- 8.7 Te min2don Expenses are in addition to compensation for Basic and !additional Service,, and include cxpertscs which are directiv attrfoutabic to tcrrnir=tion. Tennination Expenses shall be computcd as a percentaQe of the total compensation for Basic Services and Additional Scivices canned to the time of ter- mination. as follows: .1 Twenty percent of the total compensation for Basic and Additional Service` armed, to date if terminaL= 4KC-urs' before of during Lie predcsiga. site anah is, or mherrmzic 0=,ien Phases, or PPGE . 006 .2 Ten percent of the tons compensation for Basic and Additional Scrvices eamcd to date if termination occurs during the resign Development Phase; or .3 Five percent of the total compensation for Basic and Additional Services earned to datc if tern'tirwdon occurs during any subsequent phase. ' ARTICLE MISCELLANEOUS PROVISIONS 9.1 Unless otherwise provided, this Agreement shall be gov- emed by the law Of the principal place of business of the Architect. 9.2 Terns in this Agreement shall have the same meaning as those in AIA Document A201, Crerteral Conditions of the Con- tract for Construction, cu=t as of the date of tl* Agreement. 9.3 Causes of action between the parties to this Agrccmeat pertaining to acts Or failures to act shall be deemed to have accrued and the applicabic statutes of limitations shall com- mence to run not later than either the date of Substantial Com- pletion #or aces or failures to act occurring prior to Substantial Completion, or the datc of issuance of the final Certificate for Payment for acts or failures to act OCCurring after Substantial Completion. 9.4 The 0,%mcr and Architect mite all rights against each other and against the contractors: conszuk=ts, agents and emplO}•e" of the other for damages. but only to the extent co:- ered by propem insurance dunrsg construction. except such rights as they may havc to the proceeds of such insurance as set forth in the edition of AIA Document A201, General Conditions Of the Contact for Congtruction, current as of the date of titin Agreement. The owner and Architect each Shall require similar R-xiveng from their contractors, consultants and agents. 9.5 The Owner and Architect, respectively, bind themseivts, their partners. successors. ass* and legal reprecentam—mz to the other pain to this Agreement and to the partners. sucers- sors. assigns and legal representatives of such other party with respect to all covenant of this Agreement. Neither Owner nor Architect shall aSsign this Agreemcnt without the written con- sent of the other. 9-6 This Agreement represents the entire and integrated agree. Mc -It bet -=n the Owner and Architect and supersedes ail prier negotiations, representations or ag-eernents, either writ- ten or o.-ai. This Agreement may be amended oath- by watten instrument signed by both owner and Architect. 9.7 Nothing contained in this Agreement shall create a contrac- tual rcl2tionship with or a cause of action in favor of a third Party against either the Owner or Architect. 9.8 Unless otherwise provided in this Aw=mcnt. the Architect and Architects consultants shall havc no responsibility for the discovery, presence, handling. removal or disposal of orPo- sure of persons to hazardous materials in any form at the Project site. including but not limited to ast.,—,tos, asbestos products. polychiorimatcd biphcnyI (PCB) or other toxic substances. 9.9 The Architect shall have the right to include rcprc=ta- tions of the design of the Project, including photographs of the exterior and interior: among the Architect's promotional and professional materials. The Architect's materhLs shall not include the Owner's confidential or proprietary information if the Owner has prc%iously -advised the Architect in writing of AIA DOCUMENT 9141_ • 0"X'..:ER•ARC•r1TECT AvREEMEN7 • FOURTEEIN7F EDITION • ,1UAV 9 IZ]99„ 11 :_ 10 r r.0rl i iRTHUR E::I t. I:E'r' r �' H the specific information considered by the Owner to be confi- dcntul or proprietary. The Owner shall provide professional credit for the Architect on the construction sign and in the pro- motional materials for the Project. ARTICLE 10 PAYMENTS TO THE ARCHITECT 10.1 DIRECT PERSOMM EXPe " 10.1.1 Direct Personnel Expense is defined as the direct salaries of the Architect's personnel engaged on the Project and the portion of the cost of their mandatory and customary- con- tributions and benefits related thereto, such as employment taxes and other statutory employee benefits. insurance. sick leave, holidays. vacations, pensions and sirniiar contributions and benefits. 10.2 REIMBURSABLE EXPENSES 10.2.1 Reimbursable Expenses arc in addition to compensa- tion for Basic and Additional Services and include expenses incurred by the Architect and Architcct s employees and con- sul=ts in the interest of the Project, as identified in the follow- ing clauses. 10.2.1.1 Expense of transportation in connection with the Project: cxpcm%cs in connection with authorized out-of-town tratici long-distance Communications; and fees paid for secur- ing approval of authorities having jurs..ciiction over the Project. 10.2.1.2 Exp=w of reproductions, postaec and handling of Drawings. Specifications and other documc ntss. 10.2.1.3 If authorized in advance by the Owner, expense of overtime work requiring higher than regular :atcs. 10.21.4- Biq)ta a -of renderings. models and mock-ups requested by the Owner. 10.2.1.5 Expense of additional imsuranec cove.ragc or limits, including professional liability insurance, requested by the Owncr in excw-s of that normally carried by the AjN hitec't and ArcllitcCt's consultants. 10.2.1.6 Expense of computer-aided design and drafting equ Hmcm time whcn used in conncetion with ttnc Pro;cct. F AGIE . OOS 10.3 PAYMENTS ON ACCOUNT OF BASIC SERVIC7"S 10.3.1 An initial pa)-mcnt as set forth in Paragraph 11.1 is the minimum payment raider this Agreement. 10.33 Subsequent payments for Basic Services shall be made monthly and. where applicabic; shall be in proportion to ser- viccs performed -within each phase of service, on the basis set forth in Subparagraph I1.2.2. 10.3.3 If and to the extent that the time initially established in Subplragr2ph I I.5.1 of this Agreement is arceeded or =ended through no fault of the Architect, compensation for any ser- vices rendered during the additional period of arae shall be computers in the m=mcr set forth in Subparagraph l 1,3.2. 10.3.4 When compensation is based on a percentage of Con suuction Cost and any portions of the Project arc deleted or otherwise not constructed, compensation for those portions of the Project shall be payable to the extent services are per- formed on those portions: in accordance with the schedule = forth in Subparagraph 11.2.2, based on (1) the lowest bona fide bid or negotiated proposal, or (2) if no such bid or proposal is recciv ed, twit most recent pr+ciimt.� estimate of Construction Cost or derailed estimate of Construction Cost for such por- tions of the Project. 10.4 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES 10.4.1 Payments on account of the Architect's Additional Services and for Reimbursable Expenses shall be made months` upon presentation of the Architect's statement of services rcn- tiered or =cpenscs incurred. 10.5 PAYMENTS WITHHELD 10.5.1 No deductions shall be made from the Architect's corn. pensation on account of penalty, liquidated damages or other sums aithktcld from payments to contsactors, or on accost of the cost of changes in the Fork odier than those for which the Architect has been found to be liabie. 10.6 ARCHIT'ECT'S ACCOUNTING RECORDS 10.6.1 Records of Reimbursable Expenses and expenses per- t2=ng to additional Services and services performed on the basLs of a multiple of Direct Personnel Expense shall be avail- able to dic Owner or the Owner's authorized r:prescntativc at mutually convenient times. ARTICLE 11 BASIS OF COMPENSATION The Owner shall' compensate the Architect a; follows: 11.1 AN INITIAL PAYME1? of XXX Dollars (S XXX ) shall. be made upon cxcmition of this Agreement and credited to the Owner's account at final payment. 11.2 BASIC COMPENSATION 11.2.1 FOR BASIC SERVICES. as dr.sc.: ibed in :Stick 2. and any other services included in Article 12 as part of Basic Services, Bwac Compm,ation shall be computed as follows; (law sL BrtSlS of tnuu pk-s or perVnlare . anti lath"fY pnufs m g.nich parik dor mttbna-, of corVvmatian apple`. if FIVE A14D ONE HALF PZRCENT ( 5.5% ) times the construction cost of the Project. AIA DOCUMENT 8141 OWNER-AFCt4TTEr, AGREENrEN • FOV -PT. EI -M EDITION • AIA" • =; 1ps' fid- , 9i1 = i 1 FF', --,H P.PTHUR ItICv.E''r AF.'_H _E 11.2.2 'W'n= compensation b based 0112 stipulated sun, or pereeruage of Conswxtion Cost. progress pa arAmts for Bmc Services in each phase shall total the following percentages of the total Basic Compensaton payable: (Imm aaardorral pbaso as gpproprtam) schematic Design Phase: twenty • percent( 20%) Design ixvdoprlxnt Phase: f i f teen percent ( 15%) Construction Documents Phase: forty five4 t ( Bidding or Negotiation Phase five 5%) percent ( %) Cons=cdon Phase twenty Pmt ( 20%) Tout Basic Compensation: one hundred permit (100%) 11.3 COMPENSATION FOR ADOMONAL SERVICES 11.3.1 FOR PROJECT REPRESEINTATION BEYOND BASIC SERIViCES, as described in Par.Faph 3.2, compensation shall be com- puted as follows: same as 11.2.1 11.3.2 FOR ADDITIONAL SERVICES OF THE ARCHITECT, as described in Articles 3 and 12, other than (1) Additional Project Rcprrscnmdon, as described in Paragraph 3.2, and (2) servfcw included in Article 12 as part of Basic Scn-ices, but excluding :erviees of consultants, compensation shall be computed as follows: (Inman lansic qj' compmsarion. iftauding rags andk r muttiples of Dirmt Prrseom J Expense for Princrpab and crnpfilY,� and idrrtifj, PrinCW1S and dasWY efrployees. if rr+quirrd 1deYrt jFj sprTV-ze ser.�lces to ugh, d7 particular meavi;r T of comrmnsatmr. apply: ttf necessary:) same as 11.2.1 11.3.3 FOR ADDITIONAL SERVICES OF CONSUTANTS, including additional structural, mechanical and ciectrical e'ngineming services and those provided under Subparagraph 3.4.19 or idcnti6ed in Article 12 as part of Additional Services, a multiple of 0 �� Vt►O t�nths ( 1 �2 ) tunes the amount billed to the Architect for such services. rc Types c caradu»rts in Ardde 1:, rT required) 11 A REIMBURSABLE EXPENSES 11.4.1 FOR REIMBURSABLE EXPENSES, as described in P' �+h 10.2, and any other items included in Article 12 as Reimbursable E.rk=ses, a multiple of One and two tenths (� , 2 ) times the expenses incurred by the Architect, the Architect's employees and consultar is in dic interest of the Project- 11.5 roject 11.6 ADDITIONAL PROVISIONS 11.3.1 IF 'rr1E BASIC SERVICES covered by this Agreement have not been completed within& months of the date hereof, thio si X 16 ( ) ugh ticr Fault of the Architect, extension of the Architect's sery rtes vnd that time shall be compensated as provided in Subparagraphs 10.3.3 and 11.3-2. 11.6.2 Payments Sduc and pa}•able fifteen 1 f teen ( 16 ) days from the date of the Architect's invoice. m Aounts unpaid i rty I 30 ) days after the invoice date ;ha bear interest at the tate entered below, or in the absence thereof at the Icgal rate prevailing from time to time a: the principal place of business of the Architect. (!AWn rsrte of rfu rmf agreed uyo-) (usury iaue and fequirernous under am F4 4'r at Truth in Lmdinj{ .4d. Sirrrr7ar Sfatc micf k7ca1 p7ncumc7' Credit l[itcs Gird Otlfer f'EFidaticYrxi at the t�rcrrer S ar+d t4rebi rew'a: prs'actp�si f"ksc ei of �xtdrrrxs. A* tousst m of ibe Prgta and ctseurliere nay affal the c ueuly ( j rbic protiston. Spm. Tic Jegat advice should ba oblMned aYrb respstix to dWerlbm or modilications and also mpardiq 1t;pfres1Pl11S gat as villen aWosurm or wa vm) A 1 rvX`1/6CI.R 01/4 .rtiv'�'ct1.tic^v--r-_— �e^)"nN.. • ATd9 • !:`t ORS' 91.5.3 The rates and multiples set forth for Additional Services shall be annuany adjusted in accordance with normal salary review practices of the Architect. ARTICLE 12 OTHER CONDITIONS OR SERVICES (Innen aknripho+u of Orher wnires, ideWtfy R"nonW Sm-te s inzlt" ulWn Bask CAenperamo t and modyrieadow to ONJU WWW and C0MPR+udti0►t &Irm Included to this ARrnment.) The enhancements for the City of Rosemount to the National Guard Armory Building will be additions to and a part of the Contract Documents prepared for the State of Minnesota and will comply to those requirements. This Agreement entered into as of the day and year fust wrmen aboz c. 0197NeR ARCHITECT City of Rosemount Arthur Dickey Architects, Inc. (Sim XUM) (Signxu"r) (Ft irtteu' Warne andtitG) (Printed rtsrn4 tbtd tale) ASA OMMENT 8141 • OWER -ARCHITECT AGREEriLN'T • FOURTEE%"m EDITION 8141-1987 10 THE AMERI C14N Itis? fITL7E Of ARC.-HITECTS, 1'' 5 ,E-47 YORK ANMNLl. N W., WASHLNGTON, D.C. 2"k MEMO TO: MAYOR NAPPER COUNCIL MEMBERS: KLASSEN OXBOROUGH WILLCOX WIPPERMANN FROM: RON WASMUND, PUBLIC WORKS DIRECTOR/BUILDING OFFICIAL DATE: NOVEMBER 27, 1991 RE: ARMORY SITE UTILITIES As authorized in August, we have obtained utility studies for watermain, sanitary sewer and storm sewer to determine the most cost effective way to provide services to the Armory site. The options which I outlined in my memo of August 1, 1991 were examined for accuracy and feasibility. The feasibility included topography and cost viability. The important factor to keep in mind while reviewing the summaries of each report I've attached, is that these are preliminary cost figures. The accuracy of them is being reviewed with Staff. The distribution of the final estimates has yet to be determined and is also currently being reviewed. It is generally assumed the cost participation will be shared through property assessments, Armory project funds, core funds and Storm Water Utility funds. The purpose of this update is to initiate discussions once more. No action is expected at this meeting on Tuesday. We must examine each option for each utility on its own merit and its benefit to the City's development. Cost is a factor that cannot be ignored, however with methods to cover the incurred costs identified we don't want to do a short term fix that will be abandoned or duplicate costs. I will have representatives for each report at the meeting on Tuesday to describe in more detail each option for your consideration. 3 TO: FROM: DATE ; RE: MAYOR NAPPER COUNCIL MEMBER: KLASSEN OXBOROUGH WILLCOX WIPPERMANN PUBLIC WORKS DIRECTOR/BUILDING OFFICIAL WASMUND AUGUST 1, 1991 ARMORY SITE UTILITIES Part of the agreement reached with the National Guard for an Armory in Rosemount was to provide a site with Utilities. As you are all aware, a site was selected north of downtown and formerly known as the Schwarz farm. Now the second part of providing utilities to the site must be discussedandthe most viable option determined. Staff has reviewed the alternatives and identified several options to provide water, sanitary sewer and storm sewer to the site. There are many factors involving each option. I would like to take this opportunity to identify each option considered and explain the process Staff would like to follow for further determination. WATERMAIN: The closest watermain available is the 6 inch service to Rosemount High School. This could be tapped into and extended to the Armory site. This approach would provide minimal needs to the armory. We are assuming at this time that it would provide sufficient flow for fire suppression and domestic water use for the present design. This should be considered a temporary approach due to possible expansion to the Armory building. Once expanded, the additional use increases the domestic water use and the demand will exceed the supply. This impact would be compounded if the School District does any expansion to the high school. In addition to the cost of materials for this option we would also be faced with the obtainment of easements from the School District as well as restoration to their athletic fields. We must also be cognizant of timing of this option so that minimal disruption is caused to the athletic events which take place on the fields. A second option is to run water along the west side of Highway 3 from the next closest point of availability which is at 143rd Street immediately north of St. Josephs Church. The considerations for this approach are the point of tie-in to this line is also 6 inches. It is currently a dead-end line and noted for its low ARMORY UPDATE -UTILITIES PAGE 2 flow. To insure sufficient flows to the armory and all other services along the line upline from our tie-in this main should be looped and connected to an available 10 inch line in Cameo west of Highway 3. This would be a permanent solution to the needs of the Armory plus it would correct flow deficiencies upline in the system. No easements would be required from private landowners because we could run in the road ditch along Highway 3. With this option future needs to the north of the armory site could also be taken into consideration. SANITARY S M R: The closest sanitary sewer is in Rosemount Woods on the east side of Highway 3. The sanitary sewer within this development is privately owned by the development. It flows to a lift station in the northeast corner of the park which formerly served Brockway Glass Co. At the time the manufactured home park was developed, the capacity of the lift station was increased by installing new pumps and a new forcemain along Burnley to the south to the Metro interception at 145th Street. The capacity is there to serve the Armorys projected flow of 130,000 g.p.d., but would not accept any other significant flows. Because of the shallow bury depth of the sanitary sewer through Rosemount Woods, a smaller individual lift station for the Armory would be necessary in order to make up for grade differences. We would be making a crossing of Highway 3 that would serve nothing except the Armory. We would have to negotiate easements with property owners adjacent to the east side of Highway 3 and the owners of Rosemount Woods. Another option looked at was to run the Armory service to the north to the existing intersection of Highway 3 and Connemara immediately north of Rosemount Woods. The service would run in the right-of- way for Connemara east to a point even with the lift station and then south into the lift station. This would be a Tong service with minimal pitch and serve only the Armory. there would be no opportunity for properties along Highway 3 south of this point to be served by this line. It would also be a high maintenance option because of the flat pitch of the service it would require regular and frequent cleanings. The last alternative examined by Staff for sewer is to design and install a short segment of municipal intercept that will ultimately be needed to serve the Kelly property, formerly known as the Daley ARMORY UPDATE -UTILITIES PAGE 3 property. With this option we would install a 27" sewer main in Connemara from a point at the west edge of the Highway 3 right-of-way to the lift station at the east side of Rosemount Woods. The Armory would connect at the west side of Highway 3. This approach would not involve any permanent easements since we would utilize the Connemara right-of-way. The lift station would need to be modified to match the depth of the sewer line which would be approximately 17 feet deeper than the existing lift station bottom. The extra depth results from designing this segment of the interceptor to allow for future extension to the east with ultimate tie-in to the Metro Waste interceptor east of downtown. This option is obviously the most cost intensive, however, it is a permanent connection for the Armory now and in the future it provides the opportunity for business along Highway'3 to be served and provides a permanent sewer link to the waste treatment facility with a crossing of Highway 3. STORM SEWER: These options have not been worked through completely but the closest point to take the site drainage is to Schwarz Pond north of the high school building and west of the Armory site. This could be accomplished by surface discharge or interception with catch basins and piped to the pond. The significance of this option is that Schwarz Pond is land locked and has on previous occasion flooded the gymnasium floor in the school. Additional contribution may cause this occurrence to be more frequent. Another option is take the run-off to the east across property now owned by Mike McDonough and direct it to the pond in Erickson Park. The capacity is there and according to the Master Storm Water Plan this pond is identified as a major component of that drainage sub- district. In order to make sound, competent decisions on all of the options I have outlined for you Staff feels that Engineering studies must be performed to determine the feasibility of each option. I have been in contact with each of our consulting engineers for their costs to provide further study for their respective parts. Bud Osmundson with OSM has provided a cost estimated at $3,300 for preparation of a feasibility report to run water service to the ARMORY UPDATE -UTILITIES PAGE 4 site. Dave Simons with S.E.K. has provided cost estimates of $5,600 and $3,200 for preparation of a feasibility report to: run the sewer Permanently along Connemara and temporarily straight east through Rosemount Woods. A combination of these two option within the feasibility report would cost $7,300 with a cost saving of $1,500 to the City if the two are incorporated within one report. As of this writing Barr Engineering has not provided me a cost estimate. I do not believe it to be significant however since the preparatory work was done as part of the Master Storm Water Plan. Staff is asking the Utility Commission to authorize payment for the feasibility studies and cost estimates to be made fromwaterand sewer core funds. Staff is also asking the Utility Commission to consider participation in the cost of installation of the utilities to the Armory site. I will be at the meeting for any discussion of these issues. Barr Engineering Company 7803 Glenroy Road Minneapolis, MN 55439-3123 6121830-0555 6121835-0186 (Facsimile) September 16, 1991 Mr. Ron Wasmund Public Works Director City of Rosemount 2375 145th Street West P.O. Box 510 Rosemount, MN 55068-4997 Re: National Guard Armory Site Drainage and Schwartz Pond Outlet Dear Mr. Wasmund: r......... SEP 17 1991 0-731 OF ROSEMODW This letter presents our analysis of site drainage options for the proposed National Guard Armory and flood level control options for Schwartz pond. It describes the hydrologic and hydraulic analysis, construction options and related costs and conclusions. Hydrologic and Hydraulic Analysis The Armory's proposed grading plan will direct site drainage to three locations; 1) the northwest corner of the site, 2) the ditch along Trunk Highway 3 (T.H. 3) and, 3) the southeast corner of the site. Based on the grading plan, the site was divided into three subwatershed areas to determine runoff rates for the 10 -year and 100 -year storm events. The 10 -year storms are used for storm sewer design and the 100 -year storms are used for flood level analysis. The Barr Watershed Model was used for these analyses. The City's 1991 topographic map information reveals the normal level of Schwartz pond has risen 3.3 feet since the City's 1971 topographic maps were prepared and used for developing the City of Rosemount West Drainage Plan (1989). This new information shows the present normal level of the Schwartz pond is Elevation 924.8 and the low entry at the northeast corner of the high school is at Elevation 930.2 This new information was incorporated into the hydrologic model used to develop the City's Drainage Plan to more accurately model the area. We then used the modified model to analyze the possibility of pumping water from the Schwartz pond to Erickson Pond. The model was then used to determine necessary pumping rates and volume requirements to lower projected flood levels below the schools' low entry levels surrounding these two ponds. Mr. Ron Wasmund September 16, 1991 Page 2 Armory Drainage Options --Two storm sewer options for the Armory site are presented in the following discussions. Option 1, assumes storm sewers will direct site drainage to the same locations as the proposed grading plan would direct surface flows. Option 2 would send all of the site drainage to the northwest corner of the site. The proposed Armory grading plan directs a portion of the drainage to the T.H. 3 west ditch which then flows to a low area directly south of the site on the high school property. Also some of the site drainage would be channeled directly to this low area. A 24 -inch CMP pipe crosses under T.H. 3 approximately 400 feet south of the low area but is at an elevation well above the current low area, eliminating the possibility of stormwater being directed to this pipe. Therefore, under existing conditions, flows leaving the site to the south eventually end up in Schwartz pond. Under Option 1, Armory runoff directed to T.H. 3 or to its south boundary would be collected in a pipe that would redirect flows by gravity to the east into Erickson pond. The northwest portion of the site's drainage would be redirected to Schwartz pond (see Figure l). Option 2 would require some modification of the Armory grading plan and some site storm sewers to direct all drainage to the northwest corner of the site. As in Option 1, storm water from the northwest corner would then be directed to Schwartz pond (see Figure 2). Schwartz Pond --The hydrologic/hydraulic model shows the flood level of the Schwartz pond with no outlet will be Elevation 935.3. This is approximately 5 feet above the low entry elevation of the high school. To lower the predicted flood level below the low entry elevation of the school, a pump facility capable of pumping "9 cfs would have to be constructed. The best outlet for the pumped water from Schwartz pond is Erickson pond. Our analysis indicated that Erickson pond has enough storage capacity to handle its own runoff volume as well as the necessary volume to be pumped from Schwartz pond. Figure l also shows the pump pipeline from Schwartz pond to Erickson pond. However, a berm and flap gate structure would have to be constructed between Erickson pond and the pond designated as ERN177 (shown in Figure 1) to prevent Erickson pond from backing up into ERN177. The flap gate could be placed in the junction manhole (MH #2) shown in Figure 1. Because Option 1 for the Armory drainage also directs water to Erickson pond, the Schwartz pond pump line could connect to the gravity line at (MH #1) just west of T.H. 3. Table l combines the costs of the Armory drainage in Option 1 and a Schwartz pond pump station as one potential project. The table provides an itemized breakdown of costs including complete pumphouse Mr. Ron Wasmund September 16, 1991 Page 3 automation. Table 2 combines the costs of Armory drainage under Option #2 and a Schwartz pond pump station as a second potential project option. The north portion of Erickson pond shown in Figure 1 is approximately 10 feet higher in elevation than the south portion. To prevent erosion from occurring when water drains from the northerly portion of the pond into the south portion, a berm with a circular trashrack inlet and pipe should be constructed to pipe low flows to the lower portion of the pond. During a large storm event the entire north and south portions of the ponding area would be inundated as indicated by the 100 -year flood boundary shown in Figures 1 and 2. Tables 1 and 2 also include costs for this work in Erickson Pond and the ERN177 pond connection. Conclusions The construction costs for Option 2 will likely be approximately $38,50`0 cheaper than Option 1. The majority of this cost difference is due to the smaller pipe necessary from Manhole 1 to Manhole 2 as is shown in Figures l and 2. However, there would be slightly more pumping costs associated with Option #2 which over time will close the cost gap between the two options. During final design, the cost estimates can be refined to determine the lowest overall cost option. There has been a history of flooding and water problems at the high school. The Armory drainage will likely add to this existing problem. Therefore, we suggest the City consider a single Armory and Schwartz pond project rather than doing an Armory project first and a Schwartz pond project at some later date. If you have questions about this information presented in this report, please let me or Randy Peterson know. Sincerely, PJ;4�- Steven M. Klein SMK:dsd 23\19\209\RW.LTR TABLE 1 OPTION 1 SCHWARTZ AND ERICKSON POND IMPROVEMENTS Estimated I I I m I Description 1 Unit I Quantity I Unit Price I Extension I I PUMP FACILITY AND OUTLET PIPE ( I I 1 ( I I I I 1 Mobilization (10X) I L.S. I 1 1 1 1 i $44,820.00 i $44,820.00 i 1 20 -Inch DIP i L.F. 1 1500 i 50.00 ( 75,000.00 1 36 -Inch RCP, CL3 1 L.F. 1 1350 i 55.00 ( 74,250.00 I i 12 -Inch RCP, CL3 ( L.F. 200 ( 18.00 I 3,600.00 I 1 24 -Inch RCP, CL3 i L.F. 1 400 1 36.00 1 14,400.00 I 1 72 -Inch Manhole (MH1 & MH2) i EACH 1 2 1 2,000.00 4,000.00 1 1 1211RCP Flap Gate I EACH 1 1 1 800.00 I 800.00 I 1 Manhole w/Trashrack Intake I EACH 1 1 1 2,500.00 1 2,500.00 1 12 -Inch RCP FES ( EACH i 1 1 350.00 1 350.00 1 1 24 -Inch RCP FES 1 EACH 1 1 i 500.00 I 500.00 I i Pump, Discharge Head and Motor 1 EACH i 2 ) 15,000.00 1 30,000.00 I 1 Electrical Service Controls I L.S. ( 1 i 70,000.00 1 70,000.00 1 1 Internal Piping (valves, Flowmeters, Spools)1 L.S. 1 1 1 25,000.00 1 25,000.00 1 I Pump Control House (Mach. & Conc. Materials)1 L.S. I 1 1 70,000.00 ( 70,000.00 Misc. Landscaping 1 L.S. 1 1( 10,000.00 i 10,000.00 1 I 1 ARMORY DRAINAGE PIPES 1 I I I I I I 30 -Inch RCP, CL3 1 L.F. I I 1 1000 1 45.00 i 45,000.00 1 18 -Inch RCP, CL3 I L.F. 1 700 1 27.00 ( 18,900.00 j 1 30 -Inch RCP FES 1 EACH i 1 1 650.00 1 650.00 1 1 18 -inch RCP FES 1 EACH i 1 1 450.00 1 450.00 1 i Catch Basin (Neenah R-3067) 1 EACH 1 7 I 400.00 1 2,800.00 1 SUBTOTAL 5493,020.00 ENGINEERING (20X) Plans and Specifications 98,604.00 CONTINGENCIES (20X) 98,604.00 TOTAL $690,228.00 TABLE 2 OPTION 2 SCHWARTZ AND ERICKSON POND IMPROVEMENTS Estimated I Item Description Unit Quantity ( Unit Price I Extension ----------- - PUMP FACILITY AND OUTLET PIPE 1 ( Mobilization (10X) ) L.S. 1 542,320.00 542,320.00 2 20 -Inch DIP ( L.F. 1500 50.00 75,000.00 3 18 -Inch RCP, CL3 L.F. 1200 27.00 32,400.00 4 ( 12 -Inch RCP, CL3 L.F. 200 18.00 ( 3,600.00 5 24 -Inch RCP, CL3 j L.F. 650 36.00 23,400.00 6 60 -inch Manhole (MH1 & MH2) ( EACH ) 2 1,600.00 3,200.00 7 1211RCP Flap Gate EACH 1 800.00 800.00 8 Manhole w/Trashrock Intake EACH 1 2,500.00) 2,500.00 9 12 -Inch RCP FES EACH ( 1 350.00 j 350.00. 10 24 -Inch RCP FES ( EACH 1 500.00 ( 500.00 11 ) Pump, Discharge Head and Motor EACH 2 15,000.00 j 30,000.00 12 Electrical Service Controls L.S. 1 70,000.00 70,000.00 13 Internal Piping (Valves, Flowmeters, SpooLs)l L.S. 1 25,000.00 25,000.00 14 Pump Control House (Mach. & Conc. Materials)) L.S. 1 70,000.00 70,000.00 15 Misc. Landscaping L.S. j 1 10,000.00 10,000.00 ARMORY DRAINAGE PIPES 16 36 -Inch RCP, CO ( L.F. 1000 55.00 j 55,000.00 17 18 -Inch RCP, CL3 L.F. ( 400 27.00 10,800.00 18 ( 36 -Inch RCP FES EACH 1 ( 650.00 650.00 19 12 -Inch RCP, CO (Misc. for site drainage) L.F. 400 18.00 ( 7,200.00 20 Catch Basin (Neenah R-3067) ( EACH 7 400.00 2,800.00 SUBTOTAL !,465,520.00 ENGINEERING (20X) Plans and Specifications 93,104.00 CONTINGENCIES (20X) 93,104.00 TOTAL 5651,728.00 � r � 100 r Year Flood Boundary ' \ I i I Schwartz I Recreation I Pond (SCH 151 Field j NL = 924.8 I I t FL= 930.1 1� i �1 I Recreation I Field I I 30" RCP r ------ i 1 I Recreation Field I Force i I Main - 20" -DIF Pump --i Facility i Recreation Field Recreation � c� • � Field i ov I 1 • • • ' • . • National Guard Armory 9 18" RCP .10/ 18" RCP Q 0 400 800 Scale in Feet Gravity Flow Pipe 36" RCP - - - - ---i M'H'1 / L tecreation © / 'field -'--� ERN 177 NL = 928.0 24 /i-- Berm to 946.0 MH2 \__,�-- 36" RCP FL = 933.8/ / \ 100 Year MP ��/ ` Flood Boundary 12" RCP Pond Outlet with Backflow --'� Control Devise �`--Berm Erickson Pond C c eat;on (ERN 190) / NL = 915.5 Field ,,, FL = 945.7 24" RCP Overflow Pipe with ycircular Trashrack Inlet �` ' Figure 1 - Option 1 100 Year Flood Boundary 36" RCP ----� i -- --- I Schwartz \i I Recreation I i t Pond(SCH 151 Field t NL = 924.8 I i t Recreation FL= 930.1 ) ; _ _ _� I Field 1 I t t Recreation Force Fieldi f12011 Main DIF Pump Facility t Recreation f r1n, �,,L----Field --- ---- Recreation c3. It Field t L- - - -- -_- Dodd Road L- 12" RCP 18" RCP National Guard Armory �- 12" RCP 0 0 400 800 Scale in Feet Gravity Flow Pipe 18" RCP --- �iMH1 © / V/ tecreation 'ield /� Berm to 946.0 ----� ERN 177VMH 18" RCP NL = 928.017/; FL 933.8 \ 100 Year MP Flood Boundary 12" RCP Pond ue! 4 J \ with Backflow= Berm Control Devise Erickson Pond �� ecre tion (ERN 190) R ' NL = 915.5 �,1 Fie1d -� FL = 945.7/ ' V`'—' `�,.,, 2411 R C P e+ / i Overflow Pipe with S / 1 Circular Trashrack inlet t Figure 2 - 0ption 2 24 EXECUTIVE SUMMARY This report addresses the feasibility of providing water service to the Armory site. The project is feasible from an engineering standpoint and can be accomplished as a stand alone project or combined with other utility work. The project includes the construction of approximately 2,850 feet of watermain, hydrants, valves and restoration. The total estimated cost is $138,000. The funding for the project will come from assessments to the benefitted property and the Water Core Funds. The project will require approximately one month to complete. i 2.0 PROPOSED IMPROVEM"NTS 2.1 Watermain The proposed watermain facilities will provide water service to Armory site as well as the existing parcels adjacent to the Armory. A 12 -inch watermain will be extended from the existing 6 -inch lines at the intersection of 143rd Street West and State Highway No. 3, to the proposed Armory site located approximately 2,200 feet to the north along State Highway No. 3. In addition, a 12 -inch watermain will be constructed along the high school driveway (142nd Street) and connect with the existing 6 -inch main approximately 650 feet west of Highway 3. The watermain improvements fulfill the requirements of the Comprehensive Water System Plan and provide the high school with improved fire protection. Hydrants will be installed along the project to provide adequate fire protection for the adjacent areas. A 6 -inch service will be provided to the Armory site. Water services were not included in the project. In the future if a property owner along the 12 -inch main wishes to ` connect to the system, the service couldbe "wet tapped" without causing the main line to be out of service. As a contingency, we have included that a 20 -inch diameter casing pipe be jacked across 142nd Street West so that the existing roadway will not be disturbed during construction if school is in session. It is strongly recommended that the 16 -inch watermain along the future Connemara Trail Corridor (which would loop the system with the new water tower), be constructed as soon as possible to provide complete fire protection. 2.2 Restoration - The majority of the disturbed area will be located in the ditch within the State Highway No. 3 right-of-way. This area will be restored by seeding. A small amount of sod was also included in the project that will be used to restore any established yard areas that are disturbed. Several I 2 i driveways will also be disturbed during construction and will be replaced with a similar section of Class 5 and/or pavement. 2.3 Permits - Permits will be required for this project from the Minnesota Department of Health for watermain extensions and from MnDOT for work within the State Highway No. 3 right-of-way. 2.4 Right -of -Way and Easements - It is proposed that the 12 -inch watermain be installed within the existing State Highway No. 3 right-of-way and that no additional permanent easements will be required. Temporary construction easements will be needed from the parcels along the project route. 3 E 1 6 F U T U R ---� - - �+ P T R A I L C O•R R 1`D O R 6' ON ' C ' ARMORY 3 16' SITE ` -- 1.0 M.G. ELEVATED STORAGE TANK -8 PROPOSED' 16' 12'4 WATER MAIN 10' 10 6' 6•'8 12 16' 6' _�6''- - 6� 6 -- -�s . <- =` _._�_ r WELL- NO 12 12---- -12- _.1612' FUTURE 1 `12=_ .12 .12� --- -6•- 6 - t 6. - ;- 12• 8 6� 6 —g 8• g 6 6. --- -.., - - -- 6. WELL N 0.6: 6' 6.__ s'~ 16' 6' . 6 16' 16..12' --- 16' - -- -- -------- Tel 12 - 12.__ --- - - - - ' WELL NO.7 8 12' 16' 0.5 M.G12' 8' ELEVATED STORAGE TANK Drown By Growing Title Comm.' HCO 3r�i PROPOSED WATER MAIN asa! c slen YaTaron : ARMORY SITE WATER SERVICE Dote- Associates. Ino. Sheet r EXECUTIVE SUMMARY City Project No. 224 provides for the extension of City utilities to serve the Rosemount Armory. Several permanent options for serving the Armory with sanitary sewer are discussed in this report. These options are summarized below. Option A: Lateral to Lift Station No. 2 This option provides for the installation of approximately 1,700 linear feet of 8" lateral sanitary main and appurtenances from the Armory to Lift Station No. 2 through the Rosemount Woods Mobile Home Park. The total estimated cost of this option is $193,000. This cost is proposed to be obtained from a combination of the Armory Bond Accounty, the Sanitary Sewer Core Facility Fund and the General Fund. This option provides sewer service only to the Armory and to several parcels located on each side of S.T.H. 3 adjacent to the Armory. Option B: Trunk to Lift Station No. 2 This option provides for the installation of approximately 1,110 linear feet of 27" trunk sanitary main in Connemara Trail and 1,470 linear feet of 8" main and appurtenances from the Armory to Lift Station No. 2. This option also includes the relocation of Lift Station No. 2 to Connemara Trail. The total estimated cost of this option is $386,000. This cost is proposed to be obtained from a combination of the Armory Bond Account, the Sanitary Sewer Core Facility Fund and the General Fund. This option will provide limited service to areas north and west of the Armory, as well as several parcels located on each side of S.T.H. 3 adjacent to the Armory. Option C: Trunk to MWCC Interceptor This option provides for the installation of approximately 7,970 linear feet of 27" -trunk sanitary main and 1,470 FXA f`.l)t'l VO C��mmor�� 1 linear feet of 8" main and appurtenances from the Armory to the MWCC Interceptor. The total estimated cost of this. option is $1,013,000. This cost is proposed to be obtained from a combination of assessments, the Sanitary Sewer Core Facility Fund, the Armory Bond Account, and the General Fund. This option will provide service to areas east of the armory and will ultimatelyprovideservice to most areas of the City located north and west of the Armory. PART 3 PROPOSED IMPROVEMENTS 3.1 DESIGN CONSIDERATIONS One of the factors which influences the selection of an option for serving the Rosemount Armory is the long-term cost effectiveness of temporary versus permanent sanitary facilities. Temporary facilities are those that may satisfy the immediate need for sanitary sewer service, but are planned to be abandoned in the future when permanent facilities are constructed. Small lift station and forcemain systems which do not have adequate capacity to serve the entire contributory area are usually considered temporary facilities. Permanent facilities such as trunk mains and interceptors are constructed for the purpose of reducing the need for temporary lift stations. Reducing the number of lift stations is desirable due to the high operation and maintenance cost. Although the initial cost of a temporary system may be lower than a permanent system, the long-term cost effectiveness of temporary facilities is also lower. This is due to the high operational costs and shorter life span. In light of these considerations, the options chosen for study in this report all provide some form of permanent service to the Armory. These options are preferred over the more temporary options because they do not add any new lift stations to the system, and they minimize the expenditure of funds on facilities that may eventually have to be abandoned. t t Another factor which influences the selection of an option r for serving the Rosemount Armory is the extent of potential service that the City wishes to provide in conjunction with - this project. If development is not expected to continue north and west of the Armory, then Option A should be chosen. However, if development is expected to continue in this area, Option B or C should be considered. 3.2 CONSTRUCTION OPTIONS 3.2.1 Option A: Lateral to Lift Station No. 2 Option A is shown in Drawing No. 2 and consists of approximately 1,700 linear feet of 8 inch sanitary main and appurtenances from the Armory site to Lift Station No. 2 through the Rosemount Woods Mobile Home Park. This option includes a subsurface crossing of S.T.H. 3 and restoration of Upper 138th Street in the mobile home park. In addition, berming will - be required to provide adequate cover over the main in the low area west of the mobile home park. Minor modifications will also need to be made to the lift station. Easements will be required from three parcels on the east side of S.T.H. 3 and also from the mobile home park. A permit will be required from the Minnesota Department of Transportation to cross S.T.H. 3. 3.2.2- Option B: Brockway Trunk to Lift Station No. 2 Option B is shown in Drawing No. 3 and consists of approximately 1,110 linear feet of 27 inch trunk main and 1,470 linear feet of 8 inch main and appurtenances. The alignment runs from the Armory to Lift Station No. 2 along Connemara Trail. This option includes a subsurface crossing of S.T.H. 3 and will require restoration of Connemara Trail and Brianboru Avenue in the mobile home park. In addition, Lift Station No. 2 will need to be relocated approximately 550 feet north to the intersection of Connemara Trail and Brianboru Avenue. The existing pumps and controls will be salvaged and reinstalled in the new lift station structure. The existing 6 inch forcemain and three phase power will be extended to the relocated lift station. Easements will be required from three parcels on the east side of S.T.H. 3 and also from the mobile home park. A permit will be required from the Minnesota Department of Transportation to cross S.T.H. 3. 3.2.3 Option C: Brockway Trunk to MWCC Interceptor Option C is shown in Drawing No's 4-6 and consists of approximately 7,970 linear feet of 27 inch trunk main and 1,470 linear feet of 8 inch main and appurtenances. The alignment runs from the Armory to the MWCC Interceptor located in the NE Quarter of Section 28. This option includes subsurface crossings under S.T.H. 3 and three railroad spurs. Permits will be required for these crossings. Restoration requirements include Connemara Trail, Biscayne Avenue, and the agricultural land east of Brazil Avenue. Some berming will be required to provide adequate cover over the main in low areas. Part 3 - 3 This option also includes abandoning Lift Station No. 2 and installing a gravity connection from the existing lift station location to the trunk main in Connemara Trail. Easements will be required from several parcels on the east side of S.T.H. 3, the mobile home park, Brockway Glass, Inc., and several agricultural propertieseast of Brazil Avenue. 3.3 EASEMENTS The cost of the easements discussed above are difficult to estimate without actually having the parcels appraised. Recent appraisals done near the study area indicate that agricultural land costs range from approximately $3,500 to $5,000 per acre. Estimated easement costs per acre for other types of land uses located in this part of the City are unknown at this time. In the absence of more detailed information, a cost figure of $4,500 peracrehas been assumed for all easements for the purpose of comparing the alternatives. The cost estimates in the Appendix include these easement costs. Required easement widths for sanitary sewer are influenced by depth of installation and the type of soils. Traditionally, widths for permanent utility easements in stable soils have been on the order of 2-1/2 times the depth of installation. Recently, OSHA regulations have tightened, and minimum widths have increased to about 3-1/2 times the depth of installation. In addition, installation depths in excess of 20 feet now have special construction require- ments. Accordingly, the required easement widths for deep pipe installation have increased significantly. I IF P art 3 - 4 3.4 SERVICE AREAS All three options could provide sanitary sewer service to the Rosemount Woods Mobile Home Park and Brockway Glass. However, these properties already have sanitary sewer service, and therefore would be difficult to assess. With the addition of relatively short service lines, all three options could also provide sanitary sewer service to the commercial and residential lots located on each side of S.T.H. 3 adjacent to the Armory. However, it is not known at this time if there is a desire to provide sewer service to these lots. Option A will not provide service to any other area. The proposed pipe elevation between the Armory and the lift station is too high to allow for additional development in the lower areas around the Armory. Option B will provide limited future service to areas north and west of the Armory. These areas could begin to develop, but only to the point permitted by the capacity of the existing 6 inch diameter forcemain at the relocated Lift Station No. 2. Some additional capacity could be obtained by installing larger pumps in the lift station. However, the existing 6 inch diameter forcemain has limited capacity, and would be very expensive to replace with a larger forcemain. Option C has the largest service area of the three options and will ultimately provide service to most areas of the City located east, north and west of the Armory. With this option, only several isolated pockets of low land will be unserviceable by gravity. All three options discussed in this report provide permanent service to the Armory. However, only Option C provides a Part 3 - 5 permanent solution to the development pressure in this part of the City. 1 3.5 PRESENT WORTH COMPARISON f A present worth cost comparison is a realistic method of comparing costs for several different alternatives. This type of comparison involves calculating the present equivalent of all costs associated with an alternative for a given time period. The time period is usually taken to be the normal useful life expectancy of the alternatives. In the case where the alternatives have unequal lives, the time period is usually selected to be a common multiple of these dives. 11 To equitably compare the cost of the three options, the City's operation and maintenance (0 & M) costs for Lift Station No. 2 should be added to Options A and B. (The lift station is abandoned in Option C, and therefore has no 0 & M costs). An analysis period of 50 years is a logical choice for this analysis since 50 years is the estimated useful service life of the trunk main in Option C. The estimated present worth of 0 & M costs for Lift Station No. 2 for the next 50 years is approximately $175,000. This assumes that the pumps and controls will need to be replaced every 20 years and that the lift station will need to be completely replaced every 40 years. Annual costs for routine inspections, electricity, and minor repairs have also been included. Adding the $175,000 in 0 & M costs to Option A and B results in the following present worth costs: Option A: Laterals to Lift Station No. 2 $ 368,000 Option B: Trunk to Lift Station No. 2 $ 561,000 Option C: Trunk to MWCC Interceptor $1,013,000 Part 3 - 6 Although this provides a more realistic comparison of the alternatives, it does not account for the fact that the potential service area of each option is different. The potential service area of Option C is much larger than the other options, and therefore may justify the additional cost.