HomeMy WebLinkAbout4.v. Replacement Software for Building Permit Tracking SoftwareCITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: December 17, 1991
AGENDA ITEM:
Replacement Software for
AGENDA SECTION:
Building Permit Tracking Software
Consent
PREPARED BY:
Director
Ron Wasmund
AGENDA
#
of
Public Works/Building Official
1f lV1 4 V
ATTACHMENTS:
Copies of Contract
APPROVED BY:
l%
For approximately sixteen months Building Department staff have been
reviewing replacement software for our Permit Issuance and Tracking
program.
Our current system was originally designed and custom written in 1988. It
was written as a stand alone system, consequently we have never been able
to integrate it into the City's network system. The company which did the
original programming has filed bankruptcy and gone out of business. With
the demise of that company, we can find no one to provide support services
when we have trouble or need to amend the program. With three years of
permit information computerized, we are now very dependent for report
generation etc.
The company we have now selected has a twenty year track record and come
highly recommended from its current users. The company,'Manatron, has nine
offices in the United States providing 24 hour telephone support as well as
on site support and training.
The total cost of the software and license is $6,710.00. This amount has
been budgeted for in the 1991 CIP under account # 202-49002-01-586. The
annual support fee amounts to $1,274.00. This amount has been budgeted for
in the 1991 General Operating budget.
The installation, with Council's approval will occur in the third week of
January 1992. The installation, training and travel expenses for the
installer total $2,520. This is a not to exceed price with the actual
expenses possibly less. This cost has been budgeted for in the 1992 CIP.
RECOMMENDED ACTION: Motion to approve and authorize purchase of
Building Permit Issuance and tracking system form Manatron Inc. for
a total cost not to exceed $10,504.00
COUNCIL ACTION:
w C-Manatrdn
INCORPORATED
AGREEMENT
This agreement is entered into by and between:
MANATRONINCORPORATED
2970 S. 9th Street
Kalamazoo, Michigan 49009
and
City of Rosemount
Public Works Department
2875 145th Street West
Rosemount, MN 55068-0510
the terms and conditions of which are as follows:
RECAPITULATION
ONE-TIME COSTS:
Software License: $ 6,710.00
Installation/Training/Expenses: 2,520.00*
TOTAL ONE-TIME COSTS: $ 9,230.00
ANNUAL COSTS:
Software Support: $ 1,274.00
TOTAL ANNUAL COSTS: $ 1,274.00
* Refer to Schedule B.
PAYMENT TERMS:
Manatron requires a 20% downpayment towards software that will be
invoiced on contract signature. The balance of software is invoiced
on shipment. Installation/Training costs, and related expenses are
billed as they are incurred at the actual cost. Software Support is
billed annually in advance. Payment of invoices is due within 30 days
of invoice.
MT8210.1 9/84
Manatrdn
INCORPORATED
SCHEDULE B
Program Products License and Support Agreement
Manatron Incorporated by its acceptance agrees to and does hereby grant and customer,
City of Rosemount - Public Works Department
2875 145th Street West
Rosemount, MN. 55068-0510
accepts, on the following terms and conditions, a personal, nontransferable and nonexclusive
right and license to use the Licensed Program Products, Related Materials and Designated
Systems Software identified hereunder in the following schedule, and those ordered from time
to time by customer subject to written acceptance by Manatron, collectively referred to as Pro-
gram Products:
Initial
Program Product/ License Annual
Training Identification Charge Charge
Software License/Support
DOS Building Permit System $3,750 $' 719
(1,000-1,999 annual volume)
Customized Screens & Permit Types 2,000 340
Fasport Report Generator (Novell) 800 175
Permit System Report File Dictionary 160 40
Total Software License: $6,710 $1,274
Installation/Training
Permit System & Fasport $1,560
24 hours x $65 per hour
Air Travel (based on 14 day notice) 600
Hotel (three nights at $50 each) 150
Meals (three days ,at $30 per day) 90
Car Rental (three days at $40 per day) 120
Total Training/Expenses: $2,520
TOTAL PURCHASE/INSTALLATION : $9,230 $1,274