HomeMy WebLinkAbout3.a. Rosemoount / Koch Training Evaluation ReportCITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: October 01, 1991
AGENDA ITEM:
AGENDA SECTION:
Rosemount/Koch Training Evaluation Report
Department Heads Reports
PREPARED BY:
Elliel
AGENDA 11[W
It:3
Knutsen, Chief of Police
L
ATTACHMENTS:
APPROVED BY:
Evaluation Reports from the State of Minnesota
Although the training exercise was held on July 13, 1991 we just
recently received the evaluation reports from the State' of Minnesota
Emergency Response Commission.
The lead evaluator, Chuck Proft, training officer for the Minnesota
Division of Emergency Management, rated the over-all exercise as out-
standing. Mr. Proft led four other evaluators. Evaluations were in
the area of law enforcement, emergency medical, fire and communications.
Our City Administrator, Stephan Jilk, and myself were among- the
observers at the exercise and we can attest to the performance of our
emergency personnel. The importance of field training along with con-.
structive evaluations was shared by all who participated in the event.
RECOMMENDED ACTION:
None
COUNCIL ACTION:
,tSOti 4re/l,r
EMERGENCY RESPONSE COMMISSION
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450 North Syndicate Street
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STATE OF MINNESOTA
DEPARTMENT OF PUBLIC SAFETY
September 6, 1991
Lyle Knutson, Chief
Rosemount Police Department
Rosemount City Hall
w Rosemount, MN 55068
Dear Lyle:
Enclosed you will find a draft of the recent Koch Refining Company/WAKOTA
C.A.E.R. full scale exercise, as prepared by Mr. Chuck Proft, MN Division of
Emergency Management Exercise Training Officer. I understand that Mr. Proft is
awaiting the emergency medical services evaluation, and will finalize the report once
that is received.
As this report is transmitted to you, please allow me to add my formal congratulations
on an exemplary performance by the City of Rosemount personnel. Once again, I found
the spirit of cooperation displayed by City staff to be nothing short of outstanding. It is
obvious to me that Rosemount is sincerely interested in having in place the best possible
emergency response system and procedures. Based on what I saw during the exercise, I
am convinced that you are in an excellent position to achieve that goal during time of
emergency.
The one area where I would suggest continued evaluation and further development is
that of the on -scene incident command system. I remain concerned about the degree of
direct coordination and integration of the roles and responsibilities of the Koch Refining
Company and public sector emergency response organizations. I would encourage a re-
evaluation of the present system, and would be pleased to assist you with that process in
whatever way you believe I may be of service.
As always, it has been a pleasure working with you and your staff. I look forward to
future opportunities to continue that relationship, and hope that you will feel free to call
on me at any t e.
Sinc y,
l�Dahm
Senior Planner
PRINTED ON RECYCLED PAPER
WAKOTA C.A.E.R.
KOCH REFINING COMPANY/CITY OF ROSEMOUNT
FULL SCALE EXERCISE
JULY 13, 1991
EVALUATION REPORT
EXERCISE EVALUATORS:
LEAD EVALUATOR: Chuck Proft
Exercise Training Officer
Minnesota Division of Emergency Management
EVALUATORS: Michael Zurbey
Patrol Captain
City of Cottage Grove
Jeff Frederick
Ambulance Supervisor
Hennepin County Medical Center Ambulance
Jerry Rosendahl
Chief
Owatonna Fire Department
Judy Sullivan
Minnesota Department of Public Safety
GENERAL COMMENTS: This was the first full scale exercise for the
Koch Refining Company and the City of Rosemount and I believe the
exercise was outstanding. The exercise was conducted in a very
professional and enthusiastic manner and seemed to obtain the goals
of the participants. The verbal evaluation, immediately after the
exercise, brought forth some excellent and sound suggestions for
operational improvements and suggestions for future exercises.
EXERCISE DEVELOPMENT; The Wakota C.A.E.R. exercise design team,
under the guidance of Bob Dahm, Minnesota Emergency Response
Commission, should be commended for the quality exercise and
exercise package they produced. See "Full Scale Exercise Staff
Information Booklet" attached.
THE EMERGENCY OPERATING FACILITY EOF
o The EOF was operated in very professional manner. Information
was passed around in a timely manner. Problem areas were
anticipated and acted upon. Most importantly, a plan was used.
o Some kind of a massage board or a status board should be
developed for the EOF. This would help document what has occurred
in the EOF.
SPECIFIC COMMENTS BY THE EVALUATORS:
LAW ENFORCEMENT EVALUATION: See comments by Captain Michael D.
Zurbey attached.
EMERGENCY MEDICAL EVALUATION: See comments by Ambulance Supervisor
Jeff Frederick attached.
FIRE EVALUATIONS:
COMMUNICATIONS EVALUATION:
See comments by Chief Jerry Rosendahl
and Hazardous Materials Specialist
Daniel R. Bigham attached..
See comments by Communications
Evaluator Judy Sullivan attached.
;CONDUCT OF THE EXERCISE;
�o Verbal exchanges among the players was excellent.
o Role play in the EOF was outstanding.
o The briefings for the observers at the tent area near the
simulation site was professional and well received.
o The enthusiasm of the participants was excellent.
o The involvement of observers from State agencies, local
industries, and non -participating local governments was
excellent.
OVERALL: Wakota C.A.E.R., and participating local communities
should be commended for the quality of their involvement in this
exercise. A special commendation should be given to the Koch
Refining Company for their involvement in this exercise. A job
well done.
Charles J. Proft
Exercise Training Officer
EXERCISE STAFF
Exercise Controller: Bob Dahm Senior Planner
Minnesota Emergency Response Commission
Exercise Safety Officer: Dave Dally Deputy Chief
Cottage Grove Fire Department
Exercise Simulators: Don Latch Chief
Hastings Fire Department
Exercise Evaluators:
Lead Evaluator:
Chuck Proft
Exercise Training Officer
Minnesota Division of Emergency Management
Evaluators:
Michael D. Zurhey
Zazrol Captain
City of Cottage Grove
Jeff Frederick
Ambulance Supervisor
Hennepin County Medical Center Ambulance
Jerry Rosendahl
Chief
Owatonna Fire Department
Judy Sullivan
Minnesota Department of Public Safety
Division of Emergency Management
EXERCISE AGENDA
7:30 am
Exercise Staff Meeting
Koch Refinery - Cafeteria
8:00 am
Observers Briefing
Koch Refinery - Cafeteria
8:15 am
Pre -Staging Completed
Vocational College
8:30 am
Exercise Begins - Initial Call
Koch Refinery
9:00 am
Exercise Begins - Off Site Response
Koch Refinery
11:00 am
Exercise Concludes
Koch Refinery
11:15 am
Exercise Staff Meeting
Koch Refinery - B18
11:30 am
Lunch
Koch Refinery - Cafeteria
1:00 pm
Review and Critique
Koch Refinery - Cafeteria
2:00 pm
Conclusion
::� 1
EXERCISE GOAL
To strategically place equipment, deploy manpower, and flow a sufficient quantity of water to
extinguish a major crude oil tank fire.
EXERCISE OBJECTIVES
1. Evaluate communications capabilities between public agencies, and private response
organizations.
2. Evaluate mutual aid capability to provide personnel and equipment necessary to
supplement the specialized resources of the Koch Refining Company.
3. Evaluate coordination between the on -scene incident command system, the Koch Refining
Company Emergency Operating Facility, and the City of Rosemount Emergency Operations
Center.
. Assess the effectiveness of the on -scene incident command system in coordinating the
emergency response actions of public and private sector responders.
SCENARIO NARRATIVE
9:00 AM, SATURDAY, JULY 13 1991
At 8:30 am, the Koch Refining Company Fire Department is dispatched to Tank #1 after receiving
a report of a roof seal fire at that location. The fire is attacked by Koch personnel and appears
to be under control within 20 minutes of the initial response.
At the time of the initial report, weather conditions are as follows: skies - partly cloudy,
temperatures - low 70's, winds - out of the west at 5 miles per hour. The Minneapolis office of
the National Weather Service advises that no changes are anticipated.
At 8:55 am, the Koch Incident Command at the scene reports that the roof on Tank #1 has
collapsed and sunk to the bottom of the tank. The resulting fire is sending flames 200 feet into
the air. Heavy smoke conditions are also being reported. Four Koch firefighters are injured at
the time of the collapse. Their conditions and the extent of their injuries are unknown. Koch Fire
Department personnel are re -grouping to handle the escalating incident.
Dakota County 9-1-1 is notified of the emergency at 9:00 am.
Access to the refinery is sealed off, with only essential personnel being permitted entry. A major
emergency is declared at the plant, resulting in the activation of the Koch Refining Company
Emergency Operations Facility (EOF). Mutual aid units from neighboring communities are being
dispatched to the scene.
PAI
City of
Cottage Grove DEPARTMENT OF
Minnesota PUBLIC SAFETY
11t6 80th Street South t Cottage Grove, Minnesota 55016-3197 612 • 458-2850
Dennis S. Cusick
Director of Public Safety
Chief of Police
July 18, 1991
Charles J. Proft
Exercise Training Officer
Division of Emergency Management
B5 -State Capitol
St. Paul, MN 55155
Dear Mr. Proft:
James E. Kinsey
Captain
Administration
Michael D. Zurbey
Captain
Patrol
In regards to the Koch Refinery Training Exercise of July 13, 1991, I made
the following observations of -the law enforcement response.
INITIAL RESPONSE
- Reserve Officers were quickly called out
State Patrol was contacted right away to coordinate the law
enforcement response
SCENE SECURITY
Officers were stationed at gates close to the scene
A squad was assigned to roving perimeter patrol
Officers quickly responded to an unknown person call by the fence off
Tank 1
I would suggest that one or more officers be assigned to work command
post security in future incidents
EVACUATION
- The Law Enforcement Supervisor initially determined that the tank
fire involved crude oil. From checking with fire and Koch personnel,
he was able to determine that there was no immediate need for
evacuation of surrounding areas but that evacuation may be needed in
10 hours due to the chemical change in the oil at that time. As such,
no plans were made for evacuation.
TRAFFIC CONTROL
- State Patrol was set up to handle the closing of highway traffic
- Local police were set up to closedown the frontage road
POLICE DIVISION
Page 2
Charles Proft
July 18, 1991
6 GOING CALL LOAD
- The Law Enforcement supervisor did have 2 officers assigned to handle
on going call load. He was aware of who he could "break away" from
the incident scene if needed to handle other regular police responses.
- officers were able to handle a simulated accident involving an officer
hit by a car by one of the gates and officers were able to assist with
some on scene medicals.
OVERALL ORGANIZATION
- The Law Enforcement supervisor did have a map of the incident area
which listed his personnel.
SUMMARY
The law enforcement response to this training exercise was organized.
It coordinated well with the fire and medical responses to this
exercise.
Sincerely,
Dennis S. Cusick
Director of Public Safety
Michael D. Zurb
Captain
MDZ/cce
OWATONNA FIRE DEPARTMENT Jerry Rosendahl
v� 107 WEST MAIN STREET
Fire Chief
OWATONNA, MINNESOTA 55060-2913 (507) 451-7400
Mr. Chuck Proft
State DEM
B-5 State Capital
St. Paul, MN 55155
Dear Chuck,
I am sorry it has taken this long to get my evaluation back to you
on the Wakota CAER exercise held on July 13, but you know how it
goes!
I have also enclosed comments from Daniel Bigham of Ashland Oil, who
I asked to make some comments specifically on the brigade tactics.
As in all full scale exercises, it is very tough to "simulate" actual
conditions. This makes it tougher on evaluators making judgements
on the actions of the participants. All comments are made as
"constructive" criticism. I realize there may have been
circumstances at the time of the exercise that precluded certain
actions by the responders.
Summary of comments:
1) Excellent exercise overall. This was a very large scale effort,
and the participants, as well as the exercise design team, did
very well.
2) Coordination of Koch Brigade and Rosemount Fire Dept. operations
needs some work. Ideally, it should be agreed upon in pre-
planning who should handle what types of operations. The best
type of pre -planning was probably the exercise itself!
31) Transfer of "on site" operations to the Command Post vehicle
needs some work. An actual condition would probably be smoother
than the exercise since the CP was already on site.
4) Safety officer was assigned early on, which was great. He should
have some visible marking, such as a vest.
5) If water supply is a concern, Koch should put in a dry hydrant at
the holding pond to speed up the use of that water supply.
6) On site command personnel (both Koch and Rosemount) should have
used someone else to operate the radio. They were trying to do
a minimum of 3 things at once.
7) Apparently one of the staging cards contained erroneous
information. All departments should be urged to be sure the
information is correct on their truck staging cards.
An Equal Opportunity Employer
These comments are relatively minor in nature. As I said, the
exercise went very well as far as I'm concerned. Congratulations to
Wakota CAER on another job well done!
Enc.
E
City of
Cottage Grove FIRE
Minnesota DEPARTMENT
"41 80th Street South • Cottage Grove, MN 55016 612. 458-2809
Uennis S. Cusick Emil J. Kiossner
Director of Public Safety Fire Inspector
Denis A. Erickson
Fire Chief
David W. Dally
Deputy Fire Chief
July 18, 1991
Chief Jerry Rosendahl
Owatonna Fire Department
107 W. Main
Owatonna, MN 55060
Dear Jerry:
Richard E. Ottman
District Chief
Dennis L. Leonard
District Chief
Saturday, July 13th I was invited to observe the Koch C.A.E.R. exercise.
As a member of Ashland Oil Fire Brigade for 17 years, I observed Koch's
Fire Brigade at Tank #1.
With the arrival of Koch's first engine, there was some confusion the
engine crew as to how they were going to supply water to their trucks.
After the first few minutes Koch Brigade looked like they worked well
with other fire departments as they arrived on scene.
Below I have listed questions that Koch's Fire Brigade might use as part
of their own critique.
QUESTION: The use of the Incident Command System (ICS).
Communications of fire operations and plant operations
need to be separated, buta go-between for plant and fire
is needed.
QUESTION: The use of various sections, branches and groups.
These systems establish a comprehensive and detailed or-
ganizional structure in which everyone at the site
knows to whom they report and who reports to them.
QUESTION: Water application and maximum effect of water supply.
Remember - this is a crude tank fire. Was Dry Chemical
extinguishing with foam part of your pre -plan.
QUESTION: Safety, the use of SCBA's for firefighters going to
the top of the tank. Were all sides of the tank being
observed.
FIRE DIVISION
EQUAL OPPORTUNITY EMPLOYER
Page 2
QUESTION: Were the fire trucks too close to the tank. Without a
real fire it would be hard to answer this question, but
everyone should be aware of truck placement, resources
and personnel.
Overall, I think the drill went well and I hope that all participants
recognize that a fire of this type should be incorporated into the
planning document.
Sincerely,
Daniel R. Bi ham,
Hazardous Materials Specialist
Ashland Oil Company
E
j July 29, 1991
To: Chuck Proft
From: Judith Sullivan
Subject: Koch Refinery Drill
Attached is the log of events I kept
drill on July 13, 1991. I observed
Koch fire notifications took place,
Patrol command truck. I also spoke
along the perimeter.
.GUARD SHACK (MAIN GATE)
while at the Koch Refinery
the guard shack area, where
the Koch EOF, and the State
with some of the fire rigs
Telephone calls are recorded at the guard shack. Koch might
want to consider recording the radio, too. At the very least,
a formal radio log could be kept. Radio traffic in a situation
like this is just as important as the telephones. For
liability purposes, a formal record should be kept so that
possible future litigation defense does not have to rely on
memory.
The substitutes called down from the lab to work the guard
shack were unfamiliar with basic procedures such as how to
open the gate. They were very conscientious about asking
questions, and wanted to do the right thing quickly, but
sometimes could not. If subs will be called in an emergency,
those people could perhaps work a shift in the guard shack on
a regular basis to keep current on those procedures. From what
I saw, cooperation was not a problem. The subs were very
willing to work.
Activating the "A" Call List of key supervisors apparently had
never been done before this drill. Frank in the guard shack
didn't know how to do it. An insert in a training manual
would take care of this. Otherwise, Frank was very
knowledgeable about things and was quick to convey that to the
subs from the lab.
KOCH EOF
At the Koch EOF, I observed a lot of portable radios turned
up so loud that the main person doing radio work had a hard
time hearing. Koch has three options here:limit the number
of portables in the EOF, enforce rules on volume, or purchase
headsets for those who need to listen to essential radio
traffic.
I noticed that no one at Koch had radio call numbers. It
eliminated confusion when a person was called by name on the
air. I am used to using numbers, and was impressed by how
well the name system worked.
The Koch EOF allows for breakout rooms, where staff not
directly involved with the immediate happenings can pore over
maps and make decisions in relative quiet. I observed four
staff members in one of those rooms, keeping up to date by
monitoring a portable. This is an excellent idea.
The Koch EOF had a large chart with cellular telephone numbers
easily readable. It looked much handier to consult that than
a sheet of paper. Maps were also readily available.
STATE PATROL COMMAND TRUCK
The truck was up and running at 0916 hours. At 0929 fire
command was called to send a representative. EMS was there,
but not in spirit; they dispatched their own units from a
portable and interacted very little with the rest of command.
There were two dispatchers -one from State Patrol that came
with the truck, and one from Rosemount PD. The Rosemount PD
dispatcher knew the voices of the personnel, and was able to
respond quickly to their requests. The State Patrol
dispatcher was at a disadvantage because she did not, yet
she still contributed positively to the effort. The idea of
having a local dispatcher also in the truck is a very good
one.
The State Patrol might consider installing a radio that is
programmable on site. The Rosemount Fire frequency would have
come in handy. Because this was a drill, the truck had been
preprogrammed with the Koch frequencies, but the need for
Rosemount fire was not foreseen. Regional EMS frequencies
would also have been used had they been there.
FIRE RIGS ALONG DIKE
The fire rigs along the dike were all on the statewide fire
channel. As a result, they had to limit their back -and -forth
talk. Is there a local fire channel that could be used? Is
there a list of which fire units have what frequencies in a
county so that in a case of mutual aid the trucks can talk to
one another without having to resort to a runner system?
GENERAL IMPRESSIONS
The initial notification procedure was smooth. Koch has a
tiered system in place that works very well. Calls were made
promptly.
There were too many "commands" on the radio. Dispatchers have
a lot to listen to, and cannot recognize every voice on every
radio. Identify Fire command, or EMS command, etc.
I was impressed with the level of cooperation between Koch and
the local agencies.
Thank you for allowing me the opportunity to evaluate
communications. If you have any questions please call.
�r
Judith Sullivan
Evaluator, Communications