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Home My WebLink About7.d. Approve Hiring for Assisistant City Administrator PositionCITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: APRIL 16, 1991 AGENDA ITEM: AGENDA SECTION: ASSISTANT CITY ADMINISTRATOR -HIRING PROCESS NEW BUSINESS PREPARED BY: AGENDA Iffav, STEPHAN JILK,-CITY ADMINISTRATOR ATTACHMENTS: APPRO D B f MEMO, RESUME, ' LETTER OF ACCEPTANCE Following the review of some 350- applications 'received 'for the ;position of Assistant City Administrator, four applicants were selected far interviews.' Mayor Napper and I completed those interviews for the position of Assistant' City Administratoron Friday, April 5th. We are pleased, following those interviews, to bring a recommendation to you for the hiring of Susan VaderHeyden to this position to begin May 6, 1991, at a starting salary of $37,000 per year and other benefits as outlined in the attached memo. RECOMMENDED ACTION: Motion to accept the recommendation to hire; Susan VanderHeyden as the new Rosemount Assistant City Administrator as outlined in the memo from City Administrator Stephan Jilk dated April 10, 1991. COUNCIL ACTION: �iiy of Rosemount PHONE (612) 423-4411 2875 - 145th Street West, Rosemount, Minnesota FAX (612) 423-5203 Mailing Address: P. O. Box 510, Rosemount, Minnesota 55068-0510 TO: Mayor Napper Council Members Klassen, OxboroughX , Willcox, FROM: Stephan Jilk, City Administrator ,�;�` DATE: April 12, 1991 RE: Assistant City Administrator MAYOR Vernon Napper COUNCILMEMBERS Sheila Klassen John Oxborough Harry Willcox Wippermann Dennis Wippermann ADMINISTRATOR Stephan Jilk Following the completion of interviews for the Assistant City Administrator, Mayor Napper and I are pleased to recommend the hiring of Susan VanderHeyden to fill this position. Susan comes to us from the City of St. Anthony, acting as Assistant City Manager for St. Anthony from 1988 until now. Prior to this Susan spent six months as Acting City Manager for St. Anthony, a year as administrative intern for Eagan and a short internship for the Metropolitan Council. Susan has extensive experience in economic development, tax increment work, budget preparation and project management. Susan holds a Bachelors Degree in Public Administration and is completing a Masters Degree in Business at St. Thomas College. I have had an opportunity to visit with several of Susan's references and was most pleased with those findings. We are pleased to recommend the hiring of Susan VanderHeyden as the new Assistant City Administrator at a starting salary of $37,000 plus all benefits provided to other non-union employees. This starting salary is approximately at Mid -A in the range. Susan will begin employment on May 6, 1991, and than will be placed on a six month probation until November 5, 1991, at which time she would, upon the successful completion of this probation, be taken off probation and granted a $1000 increase to $38,000. Her employment being subject to a successful medical exam. 6verylLngs (Pomtnq `[/LRosevnounly 49 �a a,ecr��ra oue, March 14, 1991 Susan Johnson City Clerk City of Rosemount 2875 - 145th Street West Rosemount, MN 55068 Dear Ms. Johnson: In response to your recent advertisement for the position of Assistant City Administrator, I would like to submit my resume for your consideration. I am currently employed as the Assistant to the City Manager for the City of St. Anthony. Over the past few years I have taken on many responsibilities that have helped me to further my knowledge of city management. I believe my educational background and work experience have prepared me for this position. My primary function with the City is to assist the City Manager in directing and coordinating the various city departments to ensure efficient and effective service delivery throughout the community. My responsibilities as the Assistant require that I work with all city departments therefore providing me with a comprehensive working knowledge of all aspects of local government. The position offered by the City of Rosemount offers me an exciting and unique opportunity to continue my professional career. I believe my experience and skills would make me a strong leader and team member on the city's administrative staff. I look forward to hearing from you concerning my application for this position. If you desire further information, please contact me at your convenience. Thank you. Sincerely, Susan L. VanderHeyden SUSAN L. VANDERHEYDEN Office Address: Home Address: City of St. Anthony 8497 - 79th Street South 3301 Silver Lake Road Cottage Grove, Minnesota St. Anthony, Minnesota 55016 55418 Telephone: 458-3230 Telephone: 789-8881 Professional Skills: organization, communication, project management, negotiation, planning, personnel, recycling. EMPLOYMENT EXPERIENCE Assistant to the City Manager City of St. Anthony, Minnesota 1988 - present * Assist City Manager in all phases of municipal administration. * Coordinate multi -departmental activities. * Research and prepare City Council reports. * Develop, review and institute organizational policies. * Coordinate City Council and management staff strategic planning process. * Provide legislation analysis for City Manager and City Council. * Interpret policies, regulations and operating procedures to public, business and governmental agencies. * Coordinate and staff Planning Commission, Recycling Committee, and Transportation Task Force. * Develop and administer federal, state and local grants including Community Development Block Grant funds. * Assist in development and execution of City tax increment finance projects and development agreements. Resulted in 201 unit multifamily development, improved shopping center and upper bracket townhome development. * Provided ongoing information to City Manager and City Council of legislative changes to tax increment financing laws in 1990. * Researched funding options for Apache Plaza rejuvination program. * Coordinate recodification of the City Ordinances with total revision to zoning and personnel sections. * Prepare Administration budget and assist in general fund budget organization. * Implemented curbside recycling program and office recycling effort with an abatement increase of 150% over last 3 years. * City Newsletter and public information editor. * Manage special projects as requested by City Manager. * Facilitate human resource activities within the City. * Assist in labor negotiations and formulate proposals. * Developed and implemented City comparable worth plan. * Designed first City compensation plan. * Implemented sexual harassment and drug testing policies. * Responsible for recruitment and selection process including resume evaluation, developing interview questions and rating systems, interviewing and making selection recommendations to City Manager. Acting City Manager City of St. Anthony, Minnesota May 1989 November 1989 * Served as the Acting City Manager during a six month search process as well as in the absence of the incumbent. * Prepared and executed 1990 $4.5 million budget. * Responsible for administration and coordination of all.city departments and functions. * Facilitated completion of --major portion of water contamination lawsuit. * Assisted in contract -negotiation with EPA and MPCA for construction of permanent carbon filtration plant. Administrative Assistant City of Eagan, Minnesota 1987- 1988 * Managed various projects as directed by the City Administrator. * Staff liaison to the Economic Development Commission, Developers Task Force and Solid Waste Abatement Commission. * Prepared Star City Annual Report for recertification as a Minnesota Star City. * Coordinated multi -departmental committee to generate new development standards and plat application requirements. * Developed and administered requests for proposal for engineering, fiscal and legal consultants. * Coordinated 1988 Organizational Business Book. * Created information packet for orientation of new Commission and Committee members. * Conducted research on the feasibility of establishing a tourist and convention bureau within the City. Intern Metropolitan Council, St. Paul, Minnesota 1987 * Updated Media Resources Directory for the Elderly. * Collected base line data from metropolitan area for a study concerning the Home Care Licensure Bill. EDUCATION University of St. Thomas St. Paul, Minnesota 1990 - present Masters in Business Administration Currently attending part-time. Winona State University Winona, Minnesota 1983 - 1987 Bachelor of Science Public Administration Cum Laude Graduate PROFESSIONAL MEMBERSHIPS Minnesota Association of Urban Management Assistants - Executive Board Member International Personnel Management Association TUG - An Association of Public Personnel Professionals PROFESSIONAL REFERENCES Thomas D. Burt City Manager City of St. Anthony 3301 Silver Lake Road St. Anthony, MN 55418 789-8881 Samantha Orduno City Administrator City of Moundsview 2401 Highway 10 Moundsview, MN 55112 Anne Norris Community Development Director City of Crystal 4141 Douglas Drive Crystal, MN 55442 537-8421 Thomas Hedges City Administrator City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 454-8100 David Childs City Manager City of New Brighton 803 - 5th Avenue North West New Brighton, MN 55112 April 11, 1991 h1r. Stephan Jilk City Administrator 2875 - 145th Street Rosemount, MN 55068 Dear Steve: I am very happy to accept the City's offer for the position of Assistant City Administrator «with the City of Rosemount. The following is a synopsis of the offer we reviewed on April 10, 1991. 1. Begin work on May 6, 1991. 2. Starting salary of $37,000 annually. 3. Probationary period of six months to November 6, 1991. 4. Upon a successful performance evaluation at six months the probationary period would conclude and an increase to $38,000 annually would be granted. 5 I would receive any annual salary adjustment granted on January 1, 1992. 6. On November 6, 1992, one year after the probationary period ends, I would receive a second performance evaluation and upon successful completion I would be moved to the mid -point of the salary range. 7. All other benefits as outlined in the resolution provided to me by the City commencing on May 6, 1991. 8. Successful completion of a physical examination is required. I am truly looking forward to becoming a part of the Rosemount City staff and thank you for this exciting opportunity, y If you need any additional information or have any other questions please do not hesitate to contact me. I look forward to hearing from you on the 17th. Sincerely, V Susan L. VanderHeyden 8497 - 79th Street South Cottage Grove, MN 55016