HomeMy WebLinkAbout5.f. Accept Bids / Award Contract for Purchase of VehiclesCITY OF ROSEMOUNT
EXECUTIVE SUMMARY FOR ACTION
CITY COUNCIL MEETING DATE: April 16,`1991
AGENDA ITEM: Accept Bids/Award Vehicles
AGENDA SECTION:
Old Business
PREPARED BY: Ron Wasmund
Public Works Director
AGENDA NtTEM. ,
r
ATTACHMENTS: Bid Tabulation
APP D s '/�
Memo
J/
This item consist of requesting the Council to accept tYi�bids and
make award to Superior Ford for the ,purchase of light duty trucks for
Parks & Recreation, Public Works and Fire Departments The vehicles
and their bid prices are outlined in an attached memo and bid
tabulation sheet.
Also outlined in the memo are the costs for Licenses, taxes and the
equipment needed to be added to specific vehicles by the Citys'..
mechanics.
Money has been budgeted in the 1991 C.I.P. account to cover these
expenditures.
RECOMMENDED ACTION: MOTION TO ACCEPT THE BIDS AND AWARD THE BID FOR.3
PICKUPS AND ONE VAN TO SUPERIOR FORD IN THE TOTAL AMOUNT OF $61,941 AND
TO AUTHORIZE STAFF TO PURCHASE AND INSTALL MISCELLANEOUS EQUIPMENT ON
THESE VEHICLES
COUNCIL ACTIONt
2
0 .
M E M O
TO: MAYOR NAPPER
COUNCIL MEMBERS: KLASSEN
OXBOROUGH
WILLCOX
WIPPERMANN
CITY ADMINISTRATOR JILR
FROM: RON WASMUND, PUBLIC WORKS DIRECTOR
DATE: APRIL 11, 1991
RE: VEHICLE BIDS
At the February 19th regular Council meeting, Staff was
authorized to advertise and obtain bids for; 2 pickups for the
Fire Department, 1 pickup for the Public Works Department and 1
Sports Van for the Parks & Recreation Department.
These bids were received and opened on March 5, 1991 at 11:00
a.m. Only one bidder, Valley Ford of Apple Valley submitted a
bid.
Staff did not feel that bid to be competitive and sought approval
to reject that one bid and obtain new ones. Authorization was
obtained from Council on March 19th and new bids were obtained.
Specifications were mailed or delivered to eight (8) dealers in
and around Dakota County. Bids were received and opened on April
9, 1991 from three (3) bidders. The attached bid tabulation
sheet lists all bid packet holders and the results of the three
bids received.
These vehicles were grouped as a package to encourage more and
better bids. Staff feels we did get competitive bids.
The distribution of the vehicles bid is as follows:
1/2 Ton Pickup - Public Works Maintenance
Commercial Sport Van - Parks & Recreation
1 Ton 4x4 Pickup - Fire Department
1/2 Ton 4x4 w/Extended Cab - Fire Department
There are four vehicles that are being traded in from the Parks,
Public Works and Police Departments. The traded vehicles include
two (2) pickups and two (2) cars as listed:
1970 Chevrolet 1/2 ton Pickup - 106,413 miles
1979 Dodge 1/2 ton Pickup - 62,536 miles
1983 Ford LTD (Former Squad) - 124,012 miles
1988 Chevrolet (Former -Squad) - 98,264 miles
All trades have exceeded their economic viability.
The total amount of the low bid is $61,941.00 from Superior Ford.
They have indicated that they will make delivery of the vehicles
within 150 work days of the award date. We would not make
payment to the.dealer until we take delivery of all the purchased
units.
In addition to the purchase price we also have tax, license and
minor equipment, which needs to be installed by Staff mechanics.
By vehicles the breakdown is as follows.
Commercial Sport Van 1/2 TON PICKUP
Purchase Price
License
Tax
Running Boards
Splash/Mud Guards
TOTAL
1 TON 4X4 PICKUP
Purchase Price
License
* Tax
Misc Materials need
to change light bar
and grass rig
TOTAL
$17,227.00
Purchase Price
$9,423.00
15.50
License
15.50
1,049.12
Tax
565.38
208.25
Bed Liner
225.95
7.00
Splash/Mud Guards
7.00
$18,506.87
Tool Box (Crossover)
249.87
2 -Side Mount Tool Box 315.64
Emergency Beacon
110.00
TOTAL
$10,912.34
1/2 TON 4X4 PK W/EXTENDED CAB
$18,014.00 Purchase Price
8.50 License
-0- * Tax
50.00 Misc Material to
change light bar
etc.
$18,072.50 TOTAL
$17,277.00
8.50
-0-
50.00
$17,335.50
The total amount needed for the four vehicles and equipment is
$64,827.21. Money has been budgeted in the 1991 C.I.P. in the
amount of $69,300 for these four vehicles.
Staffs recommendation is to proceed with the purchase of these
specific vehicles and miscellaneous equipment for them. We are
asking for Councils concurrence and authorization.
*No tax due provided vehicles are clearly marked "Emergency
Vehicle"
2
BID TABULATION FOR MISCELLANEOUS EQUIPMENT
APRIL 9, 1991
11:00 A.M.
NET BIDS
COMPANY
1/2 TON PKUP
COMMERCIAL SPORT VAN
1 -TON 4X4 PKUP W/SINGLE
1/2 TON 4X4 W/EXTENDED CAB
Jeff Belzers Todd Chev
/
Farmington Ford
Dodge of Burnsville
Superior Ford
0, �0(
�
9 tZ3_
l7, 22.7
�/
/S, `�•
l7i 277. do
Valley Ford
L3d -B&-J
11, 4Z
/8, g39
a Zai sa o
/� 3 !q•
Southview Chevrolet
_
Freeway Ford
Boyer Ford Truck, Inc.
_
D
16,.35
Oo
/g�o��•
40c)r7
/7/574.—