HomeMy WebLinkAbout4.a. Minutes of May 21, 1991 Regular MeetingROSENC(Nr CITY PROCEEDINGS
REGULAR MEETING
MAY 21, 1991
Pursuant to due call and notice thereof a regular meeting of the City
Council of the City of Rosemount was duly held on Tuesday, May 21, 1001, at
8:00 p.m. in the Council Chambers at City Hall.
Mayor Napper called the meeting to order with all members present.
Mayor Napped led the group in the Pledge of Allegiance.
Jane Gilb, who started work with the City on May 13, 1991 as an accountant,
was introduced to the City Council. See CLerk's File 1991-16.
The City Council was presented a summary report prepared by Economic
Development Specialist Tracie Pechonick for the City's 1991 Community Clean
Up Day held on May 4, 1991. An approximate total of 400 vehicles went
through the line bringing in a total of 77.77 tons of material for
disposal. The total net cost to the City was $10,106.13. See Clerk's File
1991-16.
Officer Mark Robideau invited the City Council to attend the first D.A.R.E.
graduation programs at St. Joseph's School, Rosemount Elementary and
Shannon Park Elementary. Officer Robideau informed Council he has received
several good comments about the program from students, parents and teachers
and thanked the City Council for their support. Mayor Napper presented
Officer Robideau with a plaque in recognition of Officer Robideau's
contribution to a successful first year of this program. See Clerk's File
1991-16.
Finance Director Jeff May informed Council the City received a check in the
amount of $18,020 from its workers' compensation carrier. This amount
represents a premium adjustment for the period of October 1, 1989 to
October 1, 1990. See Clerk's File 1991-16.
Council reviewed the Consent Agenda as presented. Council concurred the
last sentence of the paragraph regarding the 40' extension of Cobblestone
Lane in Chelsea Woods should be amended as follows: Since Council reached
a general consensus the situation is less than desireable for the City,
Council concurred the property owners should execute a written agreement
stating they will be responsible for the maintenance of the 40' extension.
See Clerk's File 1991-16.
hUTION by Napper to approve the Consent Agenda as amended. SE00ND by
Klassen. Ayes: Willcox, Wippermann, Napper, Oxborough, Klassen. Nays:
0. See Clerk's File 1991-16.
Financial Consultant Rusty Fifield of Springsted, Inc. presented the bids
received and opened this date at 12:00 Noon for the sale of $1,180,000
General Obligation Improvement Bonds, Series 1991A. The consultant
recommended awarding the sale to Cronin & Company, Incorporated; Smith
Barney, Harris Upham & Company, Incorporated; Marquette Bank Minneapolis,
N.A., at a net interest rate of 6.0920%. See Clerk's File 1991-16.
MDTION by Willcox to adopt a RESOLUTION ACCEPTING BID ON THE SALE OF
$1,180,000 GENERAL OBL I GAT I ON IMPROVEMENT BONDS, SERIES 1991A, PROVIDING
FOR THEIR ISSUANCE AND LEVYING A TAX FOR THE PAYMENT THEREOF. SE00ND by
Oxborough. Ayes: Wippermann, Napper, Oxborough, Klassen, Willcox. Nays:
0.
ROSEMOLKI7 CITY PROCEEDINGS
REGULAR MEETING
MAY 21, 19 91
City Administrator Stephan Jilk advised that Council requested at the May
7, 1991 Regular Council Meeting continued discussion on the future
development of the Kelley/Daley property and the final phases of the
Country Hills PUD development since two councilmembers were absent at the
May 7, 1991 meeting. Councilmember Wippermann reiterated his concerns
regarding the grading and development of the hills around Birger Pond and
the lack of a transition plan from rural and agricultural areas to urban
areas of the City. Following further discussion, Council directed staff to
schedule these issues for discussion the City Council and Planning
Commission meet to discuss and review revisions to the Comprehensive Guide
Plan. See Clerk's File 1991-16.
Developer Lee Johnson of U.S. Homes inquired about the status of the
preliminary plat and PUD amendment for Country Hills 4th Addition and
requested a public hearing be set for June 4, 1991. City Administrator
Jilk advised the plans and specifications for Country Hills 4th Addition
have not been completed. Administrator Jilk concurred with Lee Johnson's
request to hold the public hearing on June 4, 1991 but recommended that
Council withhold action until the plans and specifications are completed.
YMION by Napper to set a public hearing for June 4, 1991, at 8:00 p.m., or
as soon thereafter as possible, to consider the Country Hills 4th Addition
preliminary plat. SECOND by Willcox. Ayes: Napper, Oxborough, Klassen,
Willcox, Wippermann. Nays: 0.
City Administrator Stephan Jilk reviewed the four methods available to the
City for deferring special assessments. Following this review, Council
directed the administrator to include the methods of assessment deferments
into the proposed assessment policy, to clarify the last paragraph of Item
No. 4 and to provide examples of each of the four methods for the purpose
of illustrating how each deferment method could affect the property owner
and the city. Council further concurred staff should look into providing a
deferment method that would include some type of cap on deferred interest.
See Clerk' file 1991-16.
City Administrator Stephan Jilk presented for discussion several methods to
streamline the City Council meeting process. Jilk provided background
information on possible alternatives and recommended the following changes
for consideration by Council: (1) use consent agenda more extensively;
(2) consider a monthly/regular workshop date; (3) prepare an annual
business agenda/calendar; (4) set times for discussion of items on agenda;
and (5) continue to prepare for meetings. See Clerk's File 1991-16.
Council concurred with Items 1, 3 and 5. Recommendations were also made
from Council to include on the executive summary form a more complete
outline of any attached staff reviews and to have available executive
summary forms for audience use. Council generally concurred the
availability of executive summary forms could be an aid to audience members
and allow st-aff to be more brief in their presentations unless requested by
Council to expand on an explanation.
City Administrator Stephan Jilk presented for Council review and
consideration a revised Committee Selection Policy which would allow the
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ROSEMOUNT CITY PROCEEDINGS
REGULAR MEETING
MAY 21, 1991
establishment of committees to the City Council in replacement of the
Council Liaison positions to departments. Mayor Napper, who initially
presented this concept in January, 1991, reiterated his opinion that
council liaison positions were out of date since the hiring of a city
administrator, but now questioned whether these committees were necessary.
Discussion was held by Council that although the new committee process
would allow for more citizen involvement, it could possibly eliminate total
council involvement on the issues and activities being considered for
committee discussion. Council agreed to table discussion until late summer
or early fall when Council will be considering a date and time for their
goal setting session. See Clerk's File 1991-16.
City Administrator Stephan Jilk reviewed with Council a request from
Elizabeth Stein, 3820 - 120th Street West, to divide her 35 acres of
property into two parcels. Her current residence would be located on the
proposed 25 -acre lot, and her son proposes to build a home on a 10 acre -
parcel. Jilk advised that Mrs. Stein has agreed to dedicate the proper
street and drainage easements in exchange of the waiver of platting and
waiver of storm water connection charge fee. The Planning Commission
reconsnended approval of the metes and bounds division, subject to street
and drainage easement dedication and park dedication requirements, and the
Utilities Con-rnission recommended approval of the waiver of the storm water
connection fee. See Clerk's File 1991-16.
MOTION by Wippermann to adopt A RESOLUTION APPROVING A METES AND BOUNDS
DIVISION OF PROPERTY, subject to the dedication of street and drainage
easements and park dedication requirements. SECOND by Klassen. Ayes:
Oxborough, Klassen, Willcox, Wippermann, Napper. Nays: 0.
'hUTION by Oxborough to approve the transfer from Fund 605 to Fund 418,
approved previously by the Utilities Commission on May 14, 1991, to
supplement the 1991A Bond Issue proceeds for Project 213. SECOND by
Klassen. Ayes: Klassen, Willcox, Wippermann, Napper, Oxborough. Nays:
0. See Clerk's File 1991-16.
MOTION by Klassen to approve the transfers from Funds 610 and 611 to Fund
612, approved by the Utilities Corrinission on May 14, 1991, that were part
of the bond defeasance package previously approved by Council on April 2,
1991. SECOND by Wippermann. Ayes: Willcox, Wippermann, Napper,
Oxborough, Klassen. Nays: 0. See Clerk's File 1991-16.
Finance Director Jeff May requested Council approval to purchase six new
personal computers and three new printers from P.C. Express. May noted
funds for this request were included as part of the General CIP Fund budget
amendment approved by Council on May 7, 1991. Finance Director May
commented on the excellent prices on the equipment and the five year
warranty. May also advised that by purchasing this equipment would allow
him to begin a yearly replacement program which would eventually cause all
the personal computers to be covered under warranty. See Clerk's File
1991-16.
MDTION by Napper to approve the purchase of six new 386SX personal
computers, two Panasonic 1624 printers and one Okidata 393+ printer from PC
Express for the total quoted price of $11,017 and to authorize $10,000 from
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ROSIIVDUNI' CITY PROCEEDINGS
REGULAR MEET I NG
MAY 21, 1991
the CIP Fund with the remaining $1,017 from General Fund 101-41520-01-391.
SECOND by Klassen. Ayes: Wippermann, Napper, Oxborough, Klassen, Willcox.
Nays: 0.
Mayor Napper recornnended the appointment of Glenn Detlefsen, M.D., 15120
Chippendale Avenue, as the city's health officer for the year 1991. Mayor
Napper advised this appointment is normally done at the organization
meeting but because of continued discussion on council committee
appointments, this recornnendation was not made. See Clerk's File 1991-16.
VDTION by Oxborough to approve the appointment of Glenn Detlefsen, M.D., as
the city's health officer for 1991. SECOND by Klassen. Ayes: Napper,
Oxborough, Klassen, Willcox, Wippermann. Nays: 0.
Mayor Napper recommended the city administrator received a merit increase
to reflect the fine job performance of Stephan Jilk. Mayor Napper proposed
a 6.5 percent increase to his current salary. Concerns were expressed from
Council the merit increase was not appropriate because of current economic
conditions and Council's attempt to keep overall expenditures to a minimum.
NDTION by Napper to approve a 6.5 percent increase to the city
administrator's current salary, retroactive to January 1, 1991, which would
bring the city administrator's current salary to $61,013. SECOND by
Wippermann. Ayes: Klassen, Wippermann, Napper. Nays: Oxborough,
Willcox.
Mayor Napper requested Council consideration to approve per diem payments
to Council appointees who serve on a committee or board formed outside of
the city. Mayor Napper recommended a $20 per diem with Council approval at
the time of the appointment. Council concurred with this recommendation
and also agreed travel and other miscellaneous expenses should be
considered. See Clerk's File 1991-16.
NDTION by Willcox to approve per diem payments for Council appointments and
to approve expenses when appropriate for Council appointments as outlined
in the Mayor's memorandum of May 21, 1991 subject to approval by Council of
per diem payments and expenses at the time of appointment. SECOND by
Napper. Ayes: Klassen, Willcox, Wippermann, Napper, Oxborough. Nays: 0.
City Administrator Stephan Jilk informed Council the University of
Minnesota has agreed to update its long range plan for its property in
Rosemount and Fmpire Township. This should involve extensive communication
between the University of Minnesota and its neighbors which are Dakota
County, Empire Township, City of Coates and City of Rosemount. The
Rosemount Advisory Council to the University is going through a process of
updating and clarifying its mission and purpose. Administrator Jilk
advised the City of Rosemount has been asked by the Rosemount Advisory
Council to provide information on the proposed waste management campus on
the University property, the City's proposal to USPCI to move its facility
to the University property and the special legislation on tax increment and
port authority. See Clerk's File 1991-16.
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ROSENDUNT CITY PROCEEDINGS
REGULAR MEETING
MAY 21, 1991
City Administrator Stephan Jilk presented information provided by the
Dakota County Administrators group regarding existing joint efforts by
Dakota County cites and Dakota County and eleven areas chosen by the
administrators to consider as further joint efforts. Council designated
the following as their top six items to be considered as shared and
consolidated services among Dakota County cities and Dakota County:
fire/medical services, dispatching, personnel, public works, environmental
services, and legal services. See Clerk's File 1991-16.
NDTION by Napper to designate Items 1, 2, 4, 6, 8 and 10 as the top six
items the City should pursue for possibly consolidation or joint efforts
with other cities and Dakota County. SF.00ND by Willcox. Ayes: Willcox,
Wippermann, Napper, Oxborough, Klassen. Nays: 0.
City Administrator Jilk reminded Council that on May 22, 1991, the
Minnesota Pollution Control Agency will conduct a public hearing to take
testimony regarding the permit for the proposed Resource Recovery Project
for Dakota County. The hearing will take place at the Rosemount High
School, at 7:30 p.m. See Clerk's File 1991-16.
City Administrator Jilk invited Council to attend a Special Meeting of the
Utilities Commission on June 10, 1991, at 6:30 p.m. City staff and the
city's consultant will present and discuss the final concept for the
development of a storm water utility.
By unanimous consent of the Council, the City Council recessed to a Closed
Executive Session for the purpose of discussion pending Iitigation.
MOTION by Klassen to adjourn. SECOND by Napper. Ayes: 5. Nays: 0.
ATTEST:
Stephan Jilk, City Administrator
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Respectfully submitted,
Susan M. Walsh, City Clerk