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HomeMy WebLinkAbout4.a. Minutes of May 21, 1991 Regular MeetingROSENC(Nr CITY PROCEEDINGS REGULAR MEETING MAY 21, 1991 Pursuant to due call and notice thereof a regular meeting of the City Council of the City of Rosemount was duly held on Tuesday, May 21, 1001, at 8:00 p.m. in the Council Chambers at City Hall. Mayor Napper called the meeting to order with all members present. Mayor Napped led the group in the Pledge of Allegiance. Jane Gilb, who started work with the City on May 13, 1991 as an accountant, was introduced to the City Council. See CLerk's File 1991-16. The City Council was presented a summary report prepared by Economic Development Specialist Tracie Pechonick for the City's 1991 Community Clean Up Day held on May 4, 1991. An approximate total of 400 vehicles went through the line bringing in a total of 77.77 tons of material for disposal. The total net cost to the City was $10,106.13. See Clerk's File 1991-16. Officer Mark Robideau invited the City Council to attend the first D.A.R.E. graduation programs at St. Joseph's School, Rosemount Elementary and Shannon Park Elementary. Officer Robideau informed Council he has received several good comments about the program from students, parents and teachers and thanked the City Council for their support. Mayor Napper presented Officer Robideau with a plaque in recognition of Officer Robideau's contribution to a successful first year of this program. See Clerk's File 1991-16. Finance Director Jeff May informed Council the City received a check in the amount of $18,020 from its workers' compensation carrier. This amount represents a premium adjustment for the period of October 1, 1989 to October 1, 1990. See Clerk's File 1991-16. Council reviewed the Consent Agenda as presented. Council concurred the last sentence of the paragraph regarding the 40' extension of Cobblestone Lane in Chelsea Woods should be amended as follows: Since Council reached a general consensus the situation is less than desireable for the City, Council concurred the property owners should execute a written agreement stating they will be responsible for the maintenance of the 40' extension. See Clerk's File 1991-16. hUTION by Napper to approve the Consent Agenda as amended. SE00ND by Klassen. Ayes: Willcox, Wippermann, Napper, Oxborough, Klassen. Nays: 0. See Clerk's File 1991-16. Financial Consultant Rusty Fifield of Springsted, Inc. presented the bids received and opened this date at 12:00 Noon for the sale of $1,180,000 General Obligation Improvement Bonds, Series 1991A. The consultant recommended awarding the sale to Cronin & Company, Incorporated; Smith Barney, Harris Upham & Company, Incorporated; Marquette Bank Minneapolis, N.A., at a net interest rate of 6.0920%. See Clerk's File 1991-16. MDTION by Willcox to adopt a RESOLUTION ACCEPTING BID ON THE SALE OF $1,180,000 GENERAL OBL I GAT I ON IMPROVEMENT BONDS, SERIES 1991A, PROVIDING FOR THEIR ISSUANCE AND LEVYING A TAX FOR THE PAYMENT THEREOF. SE00ND by Oxborough. Ayes: Wippermann, Napper, Oxborough, Klassen, Willcox. Nays: 0. ROSEMOLKI7 CITY PROCEEDINGS REGULAR MEETING MAY 21, 19 91 City Administrator Stephan Jilk advised that Council requested at the May 7, 1991 Regular Council Meeting continued discussion on the future development of the Kelley/Daley property and the final phases of the Country Hills PUD development since two councilmembers were absent at the May 7, 1991 meeting. Councilmember Wippermann reiterated his concerns regarding the grading and development of the hills around Birger Pond and the lack of a transition plan from rural and agricultural areas to urban areas of the City. Following further discussion, Council directed staff to schedule these issues for discussion the City Council and Planning Commission meet to discuss and review revisions to the Comprehensive Guide Plan. See Clerk's File 1991-16. Developer Lee Johnson of U.S. Homes inquired about the status of the preliminary plat and PUD amendment for Country Hills 4th Addition and requested a public hearing be set for June 4, 1991. City Administrator Jilk advised the plans and specifications for Country Hills 4th Addition have not been completed. Administrator Jilk concurred with Lee Johnson's request to hold the public hearing on June 4, 1991 but recommended that Council withhold action until the plans and specifications are completed. YMION by Napper to set a public hearing for June 4, 1991, at 8:00 p.m., or as soon thereafter as possible, to consider the Country Hills 4th Addition preliminary plat. SECOND by Willcox. Ayes: Napper, Oxborough, Klassen, Willcox, Wippermann. Nays: 0. City Administrator Stephan Jilk reviewed the four methods available to the City for deferring special assessments. Following this review, Council directed the administrator to include the methods of assessment deferments into the proposed assessment policy, to clarify the last paragraph of Item No. 4 and to provide examples of each of the four methods for the purpose of illustrating how each deferment method could affect the property owner and the city. Council further concurred staff should look into providing a deferment method that would include some type of cap on deferred interest. See Clerk' file 1991-16. City Administrator Stephan Jilk presented for discussion several methods to streamline the City Council meeting process. Jilk provided background information on possible alternatives and recommended the following changes for consideration by Council: (1) use consent agenda more extensively; (2) consider a monthly/regular workshop date; (3) prepare an annual business agenda/calendar; (4) set times for discussion of items on agenda; and (5) continue to prepare for meetings. See Clerk's File 1991-16. Council concurred with Items 1, 3 and 5. Recommendations were also made from Council to include on the executive summary form a more complete outline of any attached staff reviews and to have available executive summary forms for audience use. Council generally concurred the availability of executive summary forms could be an aid to audience members and allow st-aff to be more brief in their presentations unless requested by Council to expand on an explanation. City Administrator Stephan Jilk presented for Council review and consideration a revised Committee Selection Policy which would allow the 0 ROSEMOUNT CITY PROCEEDINGS REGULAR MEETING MAY 21, 1991 establishment of committees to the City Council in replacement of the Council Liaison positions to departments. Mayor Napper, who initially presented this concept in January, 1991, reiterated his opinion that council liaison positions were out of date since the hiring of a city administrator, but now questioned whether these committees were necessary. Discussion was held by Council that although the new committee process would allow for more citizen involvement, it could possibly eliminate total council involvement on the issues and activities being considered for committee discussion. Council agreed to table discussion until late summer or early fall when Council will be considering a date and time for their goal setting session. See Clerk's File 1991-16. City Administrator Stephan Jilk reviewed with Council a request from Elizabeth Stein, 3820 - 120th Street West, to divide her 35 acres of property into two parcels. Her current residence would be located on the proposed 25 -acre lot, and her son proposes to build a home on a 10 acre - parcel. Jilk advised that Mrs. Stein has agreed to dedicate the proper street and drainage easements in exchange of the waiver of platting and waiver of storm water connection charge fee. The Planning Commission reconsnended approval of the metes and bounds division, subject to street and drainage easement dedication and park dedication requirements, and the Utilities Con-rnission recommended approval of the waiver of the storm water connection fee. See Clerk's File 1991-16. MOTION by Wippermann to adopt A RESOLUTION APPROVING A METES AND BOUNDS DIVISION OF PROPERTY, subject to the dedication of street and drainage easements and park dedication requirements. SECOND by Klassen. Ayes: Oxborough, Klassen, Willcox, Wippermann, Napper. Nays: 0. 'hUTION by Oxborough to approve the transfer from Fund 605 to Fund 418, approved previously by the Utilities Commission on May 14, 1991, to supplement the 1991A Bond Issue proceeds for Project 213. SECOND by Klassen. Ayes: Klassen, Willcox, Wippermann, Napper, Oxborough. Nays: 0. See Clerk's File 1991-16. MOTION by Klassen to approve the transfers from Funds 610 and 611 to Fund 612, approved by the Utilities Corrinission on May 14, 1991, that were part of the bond defeasance package previously approved by Council on April 2, 1991. SECOND by Wippermann. Ayes: Willcox, Wippermann, Napper, Oxborough, Klassen. Nays: 0. See Clerk's File 1991-16. Finance Director Jeff May requested Council approval to purchase six new personal computers and three new printers from P.C. Express. May noted funds for this request were included as part of the General CIP Fund budget amendment approved by Council on May 7, 1991. Finance Director May commented on the excellent prices on the equipment and the five year warranty. May also advised that by purchasing this equipment would allow him to begin a yearly replacement program which would eventually cause all the personal computers to be covered under warranty. See Clerk's File 1991-16. MDTION by Napper to approve the purchase of six new 386SX personal computers, two Panasonic 1624 printers and one Okidata 393+ printer from PC Express for the total quoted price of $11,017 and to authorize $10,000 from k1 ROSIIVDUNI' CITY PROCEEDINGS REGULAR MEET I NG MAY 21, 1991 the CIP Fund with the remaining $1,017 from General Fund 101-41520-01-391. SECOND by Klassen. Ayes: Wippermann, Napper, Oxborough, Klassen, Willcox. Nays: 0. Mayor Napper recornnended the appointment of Glenn Detlefsen, M.D., 15120 Chippendale Avenue, as the city's health officer for the year 1991. Mayor Napper advised this appointment is normally done at the organization meeting but because of continued discussion on council committee appointments, this recornnendation was not made. See Clerk's File 1991-16. VDTION by Oxborough to approve the appointment of Glenn Detlefsen, M.D., as the city's health officer for 1991. SECOND by Klassen. Ayes: Napper, Oxborough, Klassen, Willcox, Wippermann. Nays: 0. Mayor Napper recommended the city administrator received a merit increase to reflect the fine job performance of Stephan Jilk. Mayor Napper proposed a 6.5 percent increase to his current salary. Concerns were expressed from Council the merit increase was not appropriate because of current economic conditions and Council's attempt to keep overall expenditures to a minimum. NDTION by Napper to approve a 6.5 percent increase to the city administrator's current salary, retroactive to January 1, 1991, which would bring the city administrator's current salary to $61,013. SECOND by Wippermann. Ayes: Klassen, Wippermann, Napper. Nays: Oxborough, Willcox. Mayor Napper requested Council consideration to approve per diem payments to Council appointees who serve on a committee or board formed outside of the city. Mayor Napper recommended a $20 per diem with Council approval at the time of the appointment. Council concurred with this recommendation and also agreed travel and other miscellaneous expenses should be considered. See Clerk's File 1991-16. NDTION by Willcox to approve per diem payments for Council appointments and to approve expenses when appropriate for Council appointments as outlined in the Mayor's memorandum of May 21, 1991 subject to approval by Council of per diem payments and expenses at the time of appointment. SECOND by Napper. Ayes: Klassen, Willcox, Wippermann, Napper, Oxborough. Nays: 0. City Administrator Stephan Jilk informed Council the University of Minnesota has agreed to update its long range plan for its property in Rosemount and Fmpire Township. This should involve extensive communication between the University of Minnesota and its neighbors which are Dakota County, Empire Township, City of Coates and City of Rosemount. The Rosemount Advisory Council to the University is going through a process of updating and clarifying its mission and purpose. Administrator Jilk advised the City of Rosemount has been asked by the Rosemount Advisory Council to provide information on the proposed waste management campus on the University property, the City's proposal to USPCI to move its facility to the University property and the special legislation on tax increment and port authority. See Clerk's File 1991-16. 4 ROSENDUNT CITY PROCEEDINGS REGULAR MEETING MAY 21, 1991 City Administrator Stephan Jilk presented information provided by the Dakota County Administrators group regarding existing joint efforts by Dakota County cites and Dakota County and eleven areas chosen by the administrators to consider as further joint efforts. Council designated the following as their top six items to be considered as shared and consolidated services among Dakota County cities and Dakota County: fire/medical services, dispatching, personnel, public works, environmental services, and legal services. See Clerk's File 1991-16. NDTION by Napper to designate Items 1, 2, 4, 6, 8 and 10 as the top six items the City should pursue for possibly consolidation or joint efforts with other cities and Dakota County. SF.00ND by Willcox. Ayes: Willcox, Wippermann, Napper, Oxborough, Klassen. Nays: 0. City Administrator Jilk reminded Council that on May 22, 1991, the Minnesota Pollution Control Agency will conduct a public hearing to take testimony regarding the permit for the proposed Resource Recovery Project for Dakota County. The hearing will take place at the Rosemount High School, at 7:30 p.m. See Clerk's File 1991-16. City Administrator Jilk invited Council to attend a Special Meeting of the Utilities Commission on June 10, 1991, at 6:30 p.m. City staff and the city's consultant will present and discuss the final concept for the development of a storm water utility. By unanimous consent of the Council, the City Council recessed to a Closed Executive Session for the purpose of discussion pending Iitigation. MOTION by Klassen to adjourn. SECOND by Napper. Ayes: 5. Nays: 0. ATTEST: Stephan Jilk, City Administrator 0 Respectfully submitted, Susan M. Walsh, City Clerk