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Home My WebLink About5.d. Sepcial Project StaffingCITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: AUGUST 20, 1991 AGENDA ITEM: SPECIAL PROJECT STAFFING AGENDA SECTION: OLD BUSINESS PREPARED BY: STEPHAN JILK, CITY ADMINISTRATOR AGENDA ffEM ATTACHMENTS: MEMO of 8-16-91, MEMO of 7-16-91, APPRO, : Proposals from RSC, Timeline Due to several special projects currently coming to review and permitting status, it is vital that we consider support to our present staffing to process and manage these projects. In a review of the needs of staffing for processing these projects through we have placed the emphasis on the use of consultants, first in support of city staff while keeping in mind our need to responsibly and efficiently manage these projects. Please refer to the attached information on the specific projects, the areas of involvement we expect and the timeline involved which reflect the overlap of these project timelines causing a heavy demand for city involvement. As outlined in the attached memo, many phases of these projects will require planning efforts. to establish our ability to respond to this need we are recommending the use of Resource Strategies Corporation to assist us on several projects. RECOMMENDED ACTION: To approve the use of Resource Strategies Corporation for planning support to city staff for the USPCI, DCWTE and Koch Refining Bauxite projects. COUNCIL ACTION: 0- k-/IIY of Rosemount PHONE (6121 423-4411 2875 - 145th Street West, Rosemount, Minnesota FAX (612) 423-5203 Mailing Address: P. O. Box 510, Rosemount, Minnesota 55068-0510 TO: Mayor Napper Council Members Klassen, Oxborough, W' cox, FROM: Stephan Jilk, City AdministratOld? DATE: August 16, 1991 RE: Special Projects Staffing MAYOR Vernon Napper COUNCILMEMBERS Sheila Klassen John Oxborough Harry Willcox Dennis Wippermann ADMINISTRATOR Stephan Jilk Wippermann In the process of reviewing the needs for city review and processing of documents relating to several projects the city is, or will be, involved in as reflected in the attached documents we have determined that the major focus on most of these projects will be in project management/administration and planning. Planning elements will require by far the greatest time commitment on all the projects. In an effort to minimize the full time staff effort we would propose that we attempt to utilize consultants to the maximum that we can. With several projects possibly overlapping at once, there will still be required a major effort by full time staff in order to properly manage all projects. Most of these projects will provide payment to the city for consultant fees, legal fees and in some cases, even reimbursement for staff time. Based on the review and consequent estimate on time involvement in various areas of responsibility, I would recommend at this time that we procure the services of a planning consultant to augment our planning staff so that we may deal with the three projects that are currently before us, that is USPCI, Koch Refining's Bauxite Permit and Dakota County's Waste To Energy Facility. We have requested and received proposal from Mr. Dean Johnson of Resource Strategies Corp. to provide these services. Copies of these proposals are attached. These costs would all be reimbursed to the city from the proponents of the various projects. Utilization of Resource Strategies Corp. would be at the discretion of Lisa Freese our Director of Planning and in the areas of support as indicated by Mr. Johnson. Utilization of a planning consultant will provide the time for our planning staff to manage these projects more effectively and still continue with other planning and zoning activities. (Sverylktngs Cooming (Up gosemouni.11 Staffing Memo August 16, 1991 Page 2 It has become apparent that even with the use of consultants there may be a need to hire another staff person in our planning department. Lisa Freese and I are continuing to review these three projects and others we have listed to determine the most efficient and cost effective manner in which to deal with all of these projects. A second recommendation should be forthcoming in two weeks as to the best overall approach to these planning needs and as to whether a planning staff position should be added and details on that position. Administrative, engineering, financial and legal assistance could also be needed for these projects. As we proceed, additional recommendations will be forthcoming in those areas. I wanted to address the planning issue first so that we are capable of continuing to support these projects immediately. 1j 1 eity of (9?osemouni PHONE (612) 423-4411 2675 - 145th Street West, Rosemount, Minnesota FAX (612) 423-5203 Mailing Address: P. O. Box 510, Rosemount, Minnesota 55068-0510 TO: Mayor Napper Councilmembers: Klassen Oxborough Willcox Wippermann FROM: Stephan Jilk, City Administrator DATE: July 12, 1991 RE: Project Needs MAYOR Vernon Napper COUNCILMEMBERS Sheila Klassen John Oxborough Harry Willcox Dennis Wippermann ADMINISTRATOR Stephan Jilk In reviewing the following specific projects for staffing and outside consultant review and management needs I find it necessary to initiate discussion with you regarding these needs. 1) USPCI: This project is in the process of review for land use and permitting consideration. 2)---KOCH:- There are several projects Koch is proposing for construction over the next couple of years. The Bauxite facility is being processed now. 3) DAKOTA COUNTY WTE FACILITY: Though the permit from the MPGA is not yet approved, staff is already working with County staff on this project. 4) RECOMP: The company has received a negative declaration on the EAW for their project. They are preparing permit applications for state and city approval. 5) U OF M PROJECTS: The University has announced their intent to proceed with projects for the U of M property in Rosemount. We are also aware of the potential "Private Projects" being considered for the University. The University is now proceeding to receive proposals for the determination of the feasibility to build a coal ash landfill on the U of M - Rosemount. (SverylLngs (Poming `vCp gosemounll! CITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: JULY 16, 1991 AGENDA ITEM: AGENDA SECTION: Project Staffing/Management New Business PREPARED BY: AGENDA NITS � C'y� 7 D. Stephan Jilk, City Administrator ,,# ATTACHMENTS: f 1 APP ED Y: Memo; Project Needs. Several specific projects are in the process of being reviewed or in the proposal stage which require extensive staff or consultant work. In order to credibly respond to these needs it is essential to begin discussion on how we will meet these needs and how we will finance the staff and consultants to be utilized. Attached is a memo outlining these projects and the areas of staff consultant needs for working on them. 1 I would ask that we hold discussion on them and set direction--for-- planning an approach to meet these needs. RECOMMENDED ACTION: Consensus to have staff prepare formal recommendations for staffing and management of several projects forthcoming. COUNCIL ACTION: