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HomeMy WebLinkAbout7.f. Rosemount NewspaperCITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING DATE: FEBRUARY 19, 1991 AGENDA ITEM: AGENDA SECTION: City Newspaper Old Business PREPARED BY: Dean Johnson, Director Community Development AGENI��w1Y1 TT l ATTACHMENTS: Newsletter/Newspaper Options APPRO Summary Outline jtv Tracie Pechonick and I have met with Todd Heikkila, Publisher of the Farmington Independent, to clarify the details of a potential contract to establish an exclusive Rosemount newspaper. The newspaper would be created in lieu of the other options considered for the publication of an expanded City Newsletter. We are aware that Dakota County has declared the Independent as its official newspaper. The City can do the same and satisfy its legal requirements for publications. If the City elects to do this, we would pay for legal publications in the Independent, but receive free publications of legals and minutes in a Rosemount newspaper. This would result in a savings of over $8000, based upon last year's publication expenses. The contract for the establishment of a local newspaper would have a duration of 12 months and include the following terms: Weekly publication/distribution to all Rosemount addresses 1/4-1/2 page weekly "City News" column (minimal staff commitment) Quarterly publication of Park and Rec brochures Quarterly publication of Recycling Promotion/Education Publication of legal notices and agendas/minutes Coverage of City Council, EDA and Planning Commission meetings Establishment of Rosemount News office 9-5 hours - local school and intramural sports coverage April 19, 1991 - first publication date $26,000 Annual Contract: 25% down - balance in 12 monthly payments $1/column inch legal publication fee in the Farmington Independent I would like to elaborate a little more on these details at the February 19th Regular Meeting and answer any questions the Council may have! RECOMMENDED ACTION: Motion to approve the concept proposal to establish an exclusive Rosemount Newspaper and direct staff to prepare a legal contract for services and to designate the Farmington Independent as the City's official newspaper, upon execution of the contract. COUNCIL ACTION: Approved. NEWSLETTER / NEWSPAPER OPTIONS COMMUNICATIONS EXPENSES SUMMARY OUTLINE Communications 1. Newsletter/Newspaper Production ($ varies) 2. Parks & Recreation Schedules ($4,000/yr) 3. Legal Notices & Minutes ($9,000/yr) 4. Postage ($ varies) A) WALKER ENTERPRISES - Quarterly Production (Current level of service) 1. Newsletter Production . . . . . . . . . . $ 14,400.00 / year 2. Parks & Recreation Schedules . . . . . . . . . $ 4,000.00 / year 3. Legal Notices & Minutes . . . . . . . . . . . . $ 9,000.00 / year 4. Postage . . . . . . . . . . . . . . . . . . . $ 1,600.00 / year TOTAL $ 29,000.00 / year B) WALKER ENTERPRISES - Monthly Production 1. Newsletter Production . . . . . . . . . . $ 26,000.00 / year 2. Parks & Recreation Schedules . . . . . . . . . $ 4,000.00 / year 3. Legal Notices & Minutes . . . . . . . . . . . . $ 9,000.00 / year 4. Postage . . . . . . . . . . . . . . . . . . . . $ 4,800.00 / year TOTAL $ 43,800.00 / year C) ROSEMOUNT PRINTING COMPANY - Monthly Production 1. Newsletter Production . . . . . . . . . . $ 15,240.00 / year 2. Parks & Recreation Schedules . . . . . . . . . $ 4,000.00 / year 3. Legal Notices & Minutes . . . . . . . . . . . . $ 9,000.00 / year 4. Postage . . . . . . . . . . . . . . . . . . . . $ 4,800.00 / year TOTAL $ 33,040.00 / year D) PENN GRAPHICS & PRINTING COMPANY - Monthly Production 1. Newsletter Production . . . . . . . . . . $ 10,400.00 / year 2. Parks & Recreation Schedules . . . . . . . . . $ 4,000.00 / year 3. Legal Notices & Minutes . . . . . . . . . . $ 9,000.00 / year 4. Postage . . . . . . . . . . . . . . . . . . . . $ 4,800-00 / year TOTAL $ 28,200.00 / year E) THISWEEK NEWSPAPERS - Monthly Page of City News (paper produced weekly) 1. Newsletter (page of news) . . . . . . . . . . . $ 5,425.00 / year 2. Parks & Recreation Schedules . . . . . . . . . $ 4,000.00 / year 3. Legal Notices & Minutes . . . . . $ 9,000.00 / year 4. Postage (for P&R Schedules) . . . . . . . . . . $ 1,600.00 / year TOTAL $ 20,025.00 / year F) FARMINGTON INDEPENDENT/ROSEMOUNT NEWSPAPER - First Year of Production Weekly Page of City News or 52 Pages of Cumulative Use (paper produced weekly) 1. Newsletter (page of news) 2. Parks & Recreation Schedules 3. Postage 4. Meeting Coverage * SUB TOTAL FOR ROSEMOUNT NEWSPAPER PKG . . . . . $ 26,000.00 / year * Legal Notices . . . . . . . . . . . . . . . . . $ 3,500.00 / year * Minuted . . . . . . . . . . . . . . . . . . . $ 5,500.00 / year FIRST YEAR TOTAL $ 35,000.00 / year ROSEMOUNT NEWSPAPER - Second Year of Production Weekly Page of City News or 52 Pages of Cumulative Use 1. Newsletter (page of news) 2. Parks & Recreation Schedules 3. Minutes 4. Postage 5. Meeting Coverage * SUB TOTAL FOR ROSEMOUNT NEWSPAPER PKG . . . . . $ 26,000.00 / year * Legal Notices . . . . . . . . . . . . . . . . . $ 3,500.00 / year SECOND YEAR TOTAL $ 29,500.00 / year 1 Current City of Rosemount policy is to publish the minutes of each Rosemount City Council Meeting in the City's "official newspaper". Because the Rosemount Newspaper could not be designated as Rosemount's "official newspaper" until one year after start up and because it is not required by Minnesota State Statute that these minutes be published as such, the City of Rosemount could opt to publish minutes free of charge in the proposed Rosemount Newspaper and still have them available at City Hall for those persons who may request a copy. By implementing such a process, the City of Rosemount could save the $5,500.00/year usually dedicated to printing Rosemount City Council meeting minutes. 2 A two year scenario of the cost estimates surrounding the proposed Rosemount Newspaper have been included because the newspaper could not be designated as the City of Rosemount's "official newspaper" until one year (to the date) following the start of production. As all legal notices must be printed in the City's "official newspaper", said notices would have to be printed in the City's current "official newspaper" until the one year waiting period for the proposed Rosemount Newspaper would be completed. Further information on this topic is found in Minnesota Statutes 331A.02, Subdivision 1.