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Home My WebLink About5.a. Consideration of Bids for Maintenance EquipmentCITY OF ROSEMOUNT EXECUTIVE SUMMARY FOR ACTION CITY COUNCIL MEETING -DATE: April 2, 1991 AGENDA ITEM: Consideration of Bids for AGENDA SECTION: Maintenance Equipment old Business PREPARED BY: Ron Wasmund AGENDAME 8 Director of Public Works # A ATTACHMENTS: Bid Tabulation and Memo APP , r The attached memo and bid tabulation summarize the recommendation of staff for the purchase of maintenance equipment previously authorized for bid by council. We are asking to authorize bid award and purchase of utility sized Ford tractor and implements from Carlson Tractor in Rosemount in the amount of $31,433.00. Simultaneously we are asking council to authorize bid award and purchase of the 18' Howard Mower with the deletions as outlined in the memo. This bid award would go to McQueen Equipment in the amount of $39,650.00: Lastly, we are asking Council to reject both bids for the snow plow since neither bidder submitted a bid bond and authorize staff to get quotes on this item. TO: MAYOR / CITY COUNCIL STEPHAN JILK - CITY ADMINISTRATOR FROM: DAVID J. BECHTOLD -- DIRECTOR OF PARKS & RECREATION DATE: MARCH 28, 1991 RE: SUPPORTIVE INFORMATION FOR EQUIPMENT PURCHASE Information included in this memo relates to some of the items that our departments had addressed when we requested approval of additional maintenance equipment. Our staff discussions had included members from the Public Works and from the Parks & Recreation departments from all levels of operation. We, Ron Wasmund, Rick Cook, Mike Widstrom, and I, feel that coordination and understanding between the Council and our departments does exist. By sharing the information presented we hope that your confidence in our decision to proceed with this request will positively affect your action to approve the equipment purchases. 6' MOWER USE: PARKS: MOW IN PARK AREAS SUCH AS CHARLIE'S PARK WHERE THE 15'MOWER WOULD HAVE A DIFFICULT TIME MOWING AROUND TREES AND OTHER OBSTACLES SUCH AS GRILLS AND THE TENNIS COURT. THE 6' MOWER IS USED FOR TRIMMING IN PARKS. TOTAL HOURS REQUIRED FOR THIS TRIMMING IN PARKS WHERE THE 15' MOWER IS USED AS THE MAJOR MOWER VARIES GREATLY WITH THE NUMBER OF TREES AND OBSTACLES THAT THE PARK CONTAINS. EACH OF THE PARKS INCLUDE AREAS FOR TRIMMING WITH THE 6' MOWER. CHARLIE'S PARK AND THE HOCKEY RINKS ARE THE ONLY AREAS OF THE PARKS SYSTEM THAT ARE MOWED EXCLUSIVELY WITH THIS SIZE MOWER. BOTH OF THE 6' MOWERS ARE USED ON A DAILY BASIS IN CONJUNCTION WITH THE 15' MOWER. BOULEVARDS: CHIPPENDALE 50 MILES 1.0 HOURS SHANNON PARKWAY 4.29 MILES 4.5 HOURS 145TH STREET .97 MILES 1.25 HOURS CONNEMARA TRAIL .61 MILES 1.0 HOURS COUNTY RD. # 42 1.9 MILES 4.5 HOURS TOTAL: MILES SCHEDULED INCLUDE TWO PASSES AND TRIMMING MOWER MILES TOTAL 16.54 PER MOWING HOURS TOTAL 12.25 PER MOWING BOULEVARDS ARE MOWED ONCE PER WEEK FOR THE SEASON ESTIMATED TRAVEL TIME PER DAY TO PARKS AND FROM JOB TO JOEL IS .25 HOURS OR 1.25 HOURS PER WEEK. DOWN TIME OTHER THAN TRAVEL WOULD INCLUDE ITEMS AS ADDRESSED WITH THE 15' MOWER. ACRES ACRES ACRES MOW WEEK 1990 WEEKLY 1991 WEEKLY 1992 WEEKLY MOWER TIME TOT. SCHWARZ 20.0 1@ 20.0 1@ 20.0 1@ 15' 5.5 - 6.5 6.0 ERICKSON ( FIELDS) 7.S 3@ 7.5 3@ 7.5 3@ 1.5 3.S - 4.5 12.0 ERICKSON (OTHER) 2 .5 2@ 2.5 2@ 2.S 2@ 15' 2.S - 3.S 6.0 SHANNON (BEFORE JULY) 17.5 1@ 17.5 1@ 15' S.S - 6.5 6.5 SHANNON AFTER JULY 1991 9.5 1@ 15' 3.0 - 4.0 3.5 SHANNON AFTER JULY 1991 8.0 2@ 15' 2.S - 3.5 6.0 SHANNON 17.5 2@ 15' S.5 - 6.0 12.0 JAYCEE 5.0 1@ S.0 2@ 5.0 2@ 15' 2.0 - 2.5 4.5 CONNEMARA 4.2 1@ 4.2 2@ 4.2 2@ 15' 1.5 - 2.0 3.5 CAMFIELD (FIELDS) 2.8 1@ 2.8 1@ 2.8 1@ 15' 1.0 - 1.5 1.0 BISCAYNE 3.i 1@ 3.1 1@ 3.i �- i@ , G ' .L J 1 S - 0 , a� 1 CHIPPENDALE 1.9 1@ 1.9 1@ 1.9 1@ 15' - 1.0 1.0 .75 KIDDER 2.0 1@ 2.0 1@ 2.0 1@ 15' .75 - 1,0 1.0 DALLARA .8 1@ .8 1@ .8 1@ 15' .30 - .45 .30 TWIN PUDDLES NO. 5.1 1@ 5.1 1@ 5.1 1@ 15' 3.5 - 4.0 4.0 WINDS 5.1 1@ 5.1 1@ 5.1 1@ 15' 2.0 - 2.5 2.0 OLD CITY HALL 2.0 1@ 2.0 1@ 2.0 1@ 15' 1.5 - 2.5 2.0 CHARLIE'S 1.6 1@ 1.6 1@ 1.6 1@ 6' 1.5 - 2.0 1.5 ERICKSON PARK 1@ 1@ 1@ 6' S.S -- 6.0 11.0 APPROACH AREAS TWO MOWERS FOR TIME STATED @ MOWER NOTE: DRIVING TO PARK AREAS TO START WORK AND TO GO FROM SITE TO SITE TAKES ABOUT .30 -1.0 HOURS PER DAY FOR THE 15' MOWER AND ABOUT .25 - .30 FOR THE 6' MOWERS HIGHLIGHTED INDICATES CHANGE FROM 1990 MOWING SCHEDULE TIME IDENTIFIED FOR 15' MOWER PER WEEK: MOWING TIME MOWING TIME DRIVING TIME INCREASE 1991 prior to July 51.3 hours 2.5 HOURS 10.5 HOURS 1991 after July 1st 54.3 hours 2.5 HOURS 13.5 HOURS 1992 56.8 hours 2.5 HOURS 16.0 HOURS TIME DURING THE DAY WHEN MOWERS ARE DOWN FOR REASONS OTHER THAN TRAVEL: BUNCH BREAK, COFFEE BREAKS, BLADE SHARPENING, GENERAL MAINTENANCE (ie; GREASING, BELTS, TIRES., MISC.), END OF DAY PAPER WORK AND CLEAN UP. APPROXIMATE HOURS ON THE JOB. DAILY 6.25 HOURS WEEKLY 31.25 HOURS MOWING TIME REQUIRED: 56.8 TIME REQUIRED FOR SECOND MOWER: 25.55 ON JOB HOURS (4.09 DAYS PER WEEK) TRACTOR USE: SPRING THROUGH SEPTEMBER MILES DITCH MOWING: 26.5 MILES OF ROAD PER MOWING SHANNON PARKWAY 4.29 106 TRACTOR MILES WITH 2 PASSES ON EACH DITCH HOURS 169 MILES ON LAST MOWING WITH 3 PASSES ON EACH DITCH TOTAL: 371 TRACTOR MILES PER SEASON OF MOWING DODD BLVD. 371 DITCH MOWING HOURS (1 MILE OF MOWING PER HOUR) GENERAL MOWING ARMORY SITE 12.4 ACRES CONNEMARA TRAIL .61 HAWKINS POND 10.8 ACRES .7S HOURS WENSMANN POND 3.0 ACRES .52 MILES O'LEARY'S POND 2.4 ACRES HOURS COUNTY RD. #42 VALLEY OAK POND 1.0 ACRES MILES TOTAL: 30.4 ACRES CHILI AVE. .28 30.4 HOURS (1 ACRES PER HOUR) .25 NOTE: VARIOUS ACRES SUCH AS DUMP SITE, TREE DUMP, SOME BOULEVARDS, WEED VIOLATIONS, ETC. NOT CALCULATED INTO THIS TOTAL) MOWER MOUNTING AND REMOVAL FROM TRACTOR: 8 HOURS TO MOUNT FRAME AND MOWER 8 HOURS TO REMOVE MOWER AND FRAME TOTAL: 16 HOURS PER OPERATION 48 HOURS FOR SEASON WITH THREE MOWING PERIODS NOTE: THIS PROCESS TAKES TWO STAFF MEMBERS EACH TIME: WHICH GENERATES A TOTAL_ OF 96 STAFF HOURS LOST ALONG WITH THE LOST TRACTOR TIME OF 48 HOURS. TRACTOR USE DURING SPRING, SUMMER, EARLY FALL OTHER THAN MOWING: SWEEPING TRAILS: CHIPPENDALE 1,19 MILES 1.5 HOURS SHANNON PARKWAY 4.29 MILES 3.75 HOURS 145TH STREET .97 MILES .75 HOURS DODD BLVD. .46 MILES 5 HOURS CONNEMARA TRAIL .61 MILES .7S HOURS 1:'7 TH STREET .52 MILES 75 HOURS COUNTY RD. #42 2.90 MILES 3.25 HOURS CHILI AVE. .28 MILES .25 HOURS TOTAL: 67.32 MILES PER SEASON / 22.44 MILES EACH MOWING 34.5 HOURS PER SEASON / 11.5 HOURS @ SWEEPING NOTE: TRAIL MILES ARE BASED ON ACTUAL TRUCK MEASURED MILES TOTAL MILES ARE BASED ON 2 PASSES EACH SWEEPING PROCESS SCHEDULED FOR THREE TIMES PER SEASON / MORE IF REQUIRED WINTER SCHEDULE: TWO TRACTORS WOULD HAVE BROOM ON ONE AND SNOW BLOWER ON THE OTHER. THE TRACTORS WERE SELECTED PARTLY ON THE BASIS THAT THEY HAVE THE POWER AND ALSO ENOUGH ROAD SPEED TO COMPLETE TASK EFFICIENTLY. MEMO TO: MAYOR NAPPER COUNCIL MEMBERS: KLASSEN OXBOROUGH WILLCOX WIPPEPI ANN FROM: RON WASMUND, PUBLIC WORKS DIRECTOR DATE: MARCH 15, 1991 RE: MAINTENANCE EQUIPMENT BIDS On February 19, 1991 at the regular Council meeting, Staff was authorized to obtain bids for the following equipment: 1 - Tractor/Mower with 3 Rotary Decks 1 - Four Wheel Drive Utility Tractor with cab, front mount snowblower and rear mount mower 1 - Snowplow for a one ton truck These bids were received and opened on March 5, 1991 at 10:00 a.m. The bid tabulation sheet shows the bid price for each item. Upon review of the bids Staff has prepared the following recommendations for Councils consideration. The low bid for the mower was received from MacQueen Equipment, Inc. The base bid for the equipment specified was $39,130.00. the options bid were 4 -wheel drive for $6,200.00, Turbo charger on the engine for $1,995.00 and six fast wing decks for $520.00 for the total shown on the bid tabulation sheet of $47,845.00. After discussion with Staff it has been determined that two options can be eliminated to help control costs. Those options are four-wheel drive and turbo. These two items create a total deduct of $8,195.00. Subtracting this amount from $47,845.00 we arrive at $39,650.00. Based upon this price we are asking for Council authorization to award the bid and order the mower from MacQueen Equipment, Inc. The low bid for the four wheel drive utility tractor, snowblower and mower was received from H & W Equipment in New Prague in the amount of $30,120.00. The tractor and mower bid by this company does not meet the specification for horsepower and.mower offset. The tractor bid is one classification smaller than the size specified and the mower is not offset enough to be compatible with existing equipment. The next lowest bid was received from a local vendor, Carlson Tractor. The tractor and equipment bid by Carlson do meet all specs. The difference in the bid total $1,313.00. Based upon delivery time, availability of local service, compatibility with existing equipment and the ability to stock exchangeable parts, it is Staffs recommendation to award the bid and order delivery of equipment from the local dealer, Carlson Ford Tractor. The bids for the snowplow to be mounted on the one ton truck are both being rejected by Staff with concurrence from Council due to lack of bid bond being enclosed with bid. It is Staff's intention to seek quotations from suppliers of this type of equipment. The two bidders we had for the snowplow will be included in those asked for quotation. I will be at the meeting to discuss this item more if Council desires to. I will answer any questions you may have. BID TABULATION FOR MISCELLANEOUS EQUIPMENT MARCH 5, 1991 10:00 A.M. NET BIDS COMPANY TRACTOR/KWER W/3 ROTARY DECKSI 4 -WHEEL DRIVE TRACTOR W/ACCESSORIES SNOWPLOW FOR 1 TON DKUD Crysteel Truck Equip. Carlson Tractor & Equp ; Corcoran Hardware MacQueen Equipment r;TI Distributing .7� LaHass Corporation 4�jl177 -7-6-_-, 1 International Bahls H & W Equipment ;;.��.:ry;� �.�_. -- j-� .. ��.� .� , ��-✓' --rte, �.