HomeMy WebLinkAbout6.e. Shannon Park School / Park Site . + .. . . . . . . . . � . . . � . � . . . . � . . � .
. CITY DF R�SEMGIUNT
EXECUTIVE SQMMARY F4R AC'1'ION
CITY COUNCTL MEETING DATEz NOVEMBER 6, 1990
AGENDA ITEM: SHANNON PARK SCHOOL/F'ARK SITE AaENDA SECTION;
C?LD BUSINESS
PREPARED BY: STEPHAN JILK, CITY ADMINISTRATQR AGENDA��M � /
c� E
ATTACHMENTS: MEMO OF NOV. 1, 199p AP Ys
MEMO OF JUNE 12, 1994 .�
This item consist of ain update on the status of the Shannon Park project
and recommendations on funding the completion of the park development and
closing out of the Special Project Fund.
ti.��
RECOMMENDED ACTION:
Motion to approve the funding mechanism for completion of the Shannon
Park Project and the closing of the Special Project Fund.
COIINCIL ACTION:
APProved
TO: Mayor Napper
Cauncil Members Klassen, Oxborough, Willcox, Wippermann
FROMs Stephan Jilk, City Administrator
����
DATE: November 1, 1990 �
RE: Shannon Fark Project Funding
In the fall of 1988, the School District annaunced plans to acquire a site
in Rosemount for the construction of an elernentary schaol and possible a
middle sehoal in joint develogment.
The Mullery site was a 4� acre site which is now being platted for
executive style hames. It abuts Apple Valley and lies south of CR 38.
With that announcement came considerable controversy because the City of `
Rosemount did not have utilities to the site and property owners adjacent
to the site opposed the potential degradation of the site for school uses.
City staff worked closely with the School District to locate another site
that fit the Districts criteria. Please refer to the mema of June 12, 1990
attached which outlined in detail the joint development process for the
school and park.
The purpose of this memo is to recommend the closirig out of the special
fund which was set up for the development of the project and to indicate
the items yet to be completed and the funding source for them,
1. Per the "Expenditure Summary" provided in the June 12, 1990 memo a
breakdown of potential revenue and expenditures was provided. This
"Expenditure Summary" did not show the potential remaining "Capital
Expenditure" for full completion of the Park. those items are listed
in the report. Those items are in future CIP budgets for funding.
2. As of October 31, 1990, after eompleting the items shown on the
expenditure summary the account has a balanee of $115,392.2� plus a
small amount of accrued interest on that balance ;for a 30 day period.
3. The City has an outstanding bill to the School District of $'82 ,206 for
work done under their contract on the city's park portion of the
projeet. (See ISD 196 Construction Contraet Data} .
4. To complete the p�.aying fields to a point where they are useable in
the summer of 1991 an additional $25, 530 is needed for fencing,
backstops, bleachers, water fountain, etc.
5, The City is still holding a position of the contract for the
irrigation system, until it is finialed out, in an amount of $2, 993.
6. Leaving a ba-lance of approximately $4 , 600.
Shannon Park 5pecial Fund
Nov. 1, 2990
Page 2
7. A summary then would he:
BALANCE 10-31-90 $115, 392.20
A. Owed to ISD 196 -82,206.00
B. Funding to complete fields -25,53d.00
C. Retainage on Irrigation Ctr. - 2,993. Ofl
BALANCE NOW $ 4,600.00
8. It is my recommendation to accept the summary listed here, authorize
the additional expenditure of A,B,C and transfer the remaining balance
into the General Fund after those items are completed,
� ur� � � . � � � �
. l✓t� O �o aox s,o
� � 26'S-74�TH ST. W
�OSeYY�Ou�� ROSEt,�OUNT. MiNNESOTA 5506&
612-423•dd t 1
�~� , f.
June 12 , 1990 r
T0: 2�ayo� N�p�er
Co�r.cyl Nem�eYs : Klasser�
Oxbosough
W� llcox �
WiFPernar.n �} .
r��M: Stephan 3ilk, City Administrato �
�: Sh�nnon Park Development/Fundincr Status
Ccuncil Nem�er h'il'ccx �equested background on tne st�tus of
cevelopment �nc f�:nding at S;nannon P�rk. The timino oi his
reQuest was cor�ver.ient, �s we have been sur�.�narizing this
ir.�crm�tion Lo "settlG cCCOL'?:�s" vaith I . S .D. �196 . � li�tle
histqry o� the project may be helpful for you to follow �he
�e�isior. makincr process .
Ir the �all of 1588, the school �is�ric� ar.nounced blar.s to
accu�re the "i.ullery site" lor an elemen�ary school� �r�d possibly
miadle school develoamen� . ^'he ?�'u?lery si�e ; s � 40 acre pa�cel,
south of CR 38 ana abutti:�g .�p��e Va:ley. Ccnsicerable
corrtrove�sy zollowe� �h�s �n�ouncement, as the City o� Rosemount
I-:ad no public utiiities in the are� ar_d t�e in�neciate neigl�bo�s
op�cse� the degrad��ion of �he rollinc,, wooued site �or school
pu�noses .
__=----_-._.. ._
�..'=t'".V S��ii WOZ'Zi2C� C�OSE��� Wy.`i.i: i.�'i? G�=S��iC�. i0 �.00c�.@ 2:lO�.t1$,.r.
s��e that �it the �istr;c� ' s criteri� ar.d resolved loc�l issues,
T'r.e current locatioa was selec�e� bec�use i� me� everyone' s needs �
r f •�.
e r. ' �
c a.��oraed th� o � , _i
^ py ort�,ni�.y �o co _ocate schoo�. and park
�acilities. The 'location wzs on boti: the U. S. Ho�r�e p�operty and
the Kelley Estate. It v:�s also the location identified in the
Conprehe:�sive Guide Plan and U. S . Home PUD as a future community
P�=�.
Development conee�ts for the cor��munity park r.ad bee^. we11
es�ablished belo�e any knowledae of the eleme:�tary school
�u=faced. On the basis o� tr.e P�rk & Recreation Dep�rtment ' s
pl�nr.ing and presen�atians to the Park and Rec Cor,vr�ittee, the
following f�ve-ye�r CIp expenditures were a�prove� by the Council
as �art of the City Bueioe� in August, 1988 :
;991 $ 80 , 000 P�rk (ex��r.s; o:�) ace�isitzan
1952 $ 50 , 000 �r�ig��ior. sys�em
2�, 000 Seecing/So�
1993 S 1�0, 000 ��ve'c�*-,ent/She'ter
SHANNON PARK DEVELOPMENT
�"�`•'�'� •���� FUNDING STATUS
� � - PAGE 2
The City Council and School Board agreed to the concept of joint
use/development o� a schoal/park complex in December, 1988 . The
C�ty negotiated a "pre-dedicatian agreemen�" wi;h the Kelley
Estate for approxim�tely 20 �cres of l�nd. The school district
ag�eed to pay for 13 . 5 acres of lana. We negotiated wi,th the
district to "pay" the City far any land we could jointly accruire
and jointly utilize. That resulted in a $52, 500 "reimbLrseme�t"
to the City.
Both parties discussed and agree� upon the nerits of the City
�cconplishing some o� its site �evelopment ac�ivities as p�.rt of
the district' s general contract . It was �t this time (wir�ter,
1989 ) that we ap�roacned the City Gouncil to consider immadiate
development activities on t�e park to coincide with the opening
o� the school .
Wrile development in 1989 w�s definitely out. of_ sequence in terms .
c� the ap�roved CIP budget, we identifie�. the potential revenue
sources that would diminish or perhGps eliminate �ny actu�l
budgetary concerns . Fortions of the 1991, 1992 anri 1993 CIP
expe:�c�itures were already in the CIP "reserve. " That is because
we were a couple of years into the fun�ing cycle foz these
expenditures . The City would receive $52 , 500 from the school
cistrict for land acquisition. The City would also receive an
u::ar.�icinated $33, Q00 in permit fees , w;thout eaperiencing
irlcre�sed costs to psrfarm plan reviews a�d buildir.g inspectior,s .
The City would �lso receive �pproxima�ely $33, 000 in "excess"
co:r.ection eharges (tne diffe�ence be�ween a sehool on ten acres
a.^.d the equivalent development of singe f«ro�ly ho^��es on the same
s_te) . Decisions as to us� of same or all of these "excess°
reveaues to offset some o� the up front casts could be
considered.
On the basis of all of the ir�ormation at hand, as well as the
desire to jointly develop community facilities, the City Council
authorized staff to coordinate city development activities as.
p��t o� the school district's �ve:�e�al contract, In Sep�ember of
1989 the City Council fo.rmally transferred $175, 000 from the
geaeral fund to a speci�l school/park cc,nstruction func.
k�tached is a breakdown of the activities ir. completing some of
the planned improvements early and costs to date. As a result of
t�e sequence of events, the CIP was modified in the fall of 1989
to include the following expenditures:
1992 $ 50, 000 Shelter/General improvements
1993 $ 4Q, 000 Lighting
mhese activities would complete the original planned
im�rovements .
SHANNON PARK DEVELOPMENT
FUNDING STATUS
PAGE 3
Additional projects/improvements for the site are now planned
because of the interest of the Parks and Recreation Department to
fLrther enhanee the Sh�nnon PGrk area and to provide additional
facilities to the system. They include:
$ 22, 000 For two hockey rinks
$ 8fl, 000 �,dded space to the pio�osed shelter for
warming house use.
$ 75, 000 5 acres of adcition�l land on north si�e of
property for use as picnic area and sliainc� hill
$ 25, 000 Smaller picnic shelter in 5 acre area with grills
and ta�les .
S202 , 000 These will be funded trrough future CiP Budgets .
In looking at the finaneial picture for the project Gnd how the
project h�s unfolded we see trat:
1 . �riginally Planned Expenditures
$ 80,000 Acquisition
50,000 Irrigation System
25,000 Seeding/Sad
140, 000 Developme:lt and She?ter
5295 . 000
2 . Estimate To Cor;:�lete Currer.� Projects
$ �2, 809 Actual Contract Y�ork Ey City
13�, 706 Contraetea Work Through School
5207 ,5i5 Sub-Tota1
$ 50, 000 Shelter & Improve:nents Pla:�ned to Comple�e 1992
40, 000 Lighting for Fields Planned to Complete 1993
$297 ,515 Total
3 . Revenue From Land Sale to School
$ 52, 5Q0
SHANNON PARK DEVELt7PN',�ENT
FUNDING STATUS
PAGE 4
4 . Current Financial Position
$297 , 515 Current & Budqeted Costs (2 . ) ,
(52,500 } Revenue ( 3 . )
$245 , 015 Current & Budgeted Net Outlay
$295, 000 Ori�in:�lly B;:eigeted/Pl�r.ned
245, 015 Current & Bucgeted Net Outlay
S �9 � 985 Net Available From Planned
This could be considered a cost savings but the expen�itures that
the city made were out of pl�rr.ec sec,uence and ahead of schedule
which, if fine scrutinization was ap�lied to the cash flaw we may
_ see that we have come out little -better than even as actual
�ollars spent go, but, we have a facility when combined �Tith the
school provides a much better ove�all recreational unit than we
could have providea �lone. Also, in additian to the $52,500 paid
by the school distriet for t'�e land we h�ve realized aaditional
building/permit fees o� $33, 000 (approx. ) and connection fees of
$33, 000 (approx. ) which would not have been realized if the
school w�s not located ir. the City.
In eo^side�atian of these :tens we could say the:
-„_
$33, 000 Permit Fees
33 , 000 Connectio:� Fees
49 , 985 Cost savincs
5115 , 985 Is available for revenue cansideration or future
expe�ditu�es ceae:�oing on decisions to utilize
them.
As this project was un�oldirg a $I75, 000 trGns�er was made to a
special fund for accounting pracedures to accommodate early
expencitures beeause the CIP fund�ng was nat yet available for
the project.
To attempt ta ex�lain a p�ocess by which actual traasfers will be
nade ta "pay back" the General Fund for: that transfer is
complica�ed and I won 't go into that here. Later on in 1990 as
�11 records are campleted on this prcject we will bring on
additional report/reco�r,.-nendGtion to you fo� the approval for
s�ecifie trar.srer amounts ar�d accounts .
ror a g�oject that was put i:�to a �ast track mode because of the
sc'.:aol project I would s�y we have dor•e very well for the
co~:.-nunity. It has been a very tryinq ex�erience for sta�f
becsuse of the hurried p�ocess but in the end I believe we' ll all
be very hag�y v�itn the results .
T0: Steve Jilk - City Administrator
FROM; Dave Bechtold - Director of Parks & Recreation
DATE: April 10, 1990
KE: Future Shannon Park Items
Your reouest was to have a list of items that are being considered for
the continued development of Shannon Park. An
attached map of the area and a gen�ral concept is included in this
response.
1992 $ 50,000.-00 SHELTER AND GE2v'�ERA,L I�IPROVEMF.NTS '
This i
te
m
is to construc
t a shelter �or a icni
p c site.
Other items from this CIP amount would be trees, plants,
playground eou�pment, etc. in north end of present area.
1993 $ 40,400.00 LIGHTING
Gener2l lighting fos soccer �ield area in fields on city
property.
FUTUKE DEDICATIOh AIv'D PARF. AREA
1 . $ 22,000,00 2 HOC�.'.EY RINKS
2• $ 80,000.00 ��DD TO SFiELTEFc (TO LSE ALSQ ?.S W�,R1i�G HpU$E)
3• $ 5 ACRES PA.RK DEDIGATIOh OR PITRCHASE CN N4F.Tfi EIv� QF
PRESEI�'T PARK FCR USE AS PIC3��IC SITE -
SITE t�'OULD ALLOi,' FOR NORTH SLOPE OR PRESEh�T
AREA TO COMBIr=E �r'ITH .t,DDTTIONAL 5 ACRES Td
SERVE AS A SLIDIrTG HILL
4. $ 25,000.00 PIChIC SHELTER IN S ACRE AREA WITH GRILLS,
TABLES, £TC.
: .: . 3��,��o �
Expenditvre Summary
Clty Deveto.._pment Costs I
ISQ 196 Construct�an Contract
� 7,000 Grading P1an - Engr. Fees
2,600 Parking l.at (Alt #1) - Engr. Fees
3,000 Park Improvement {Alt #2) - Engr. fees
2,585 TopolBoundary Survey
2,310 Soil Tests
AIl Grading Permit
28,7Q0 Grading Contract
2,500 Site Fence Relocation
900 Alt �'l and Alt �2 Permit
Z8,700 Aiternate �'1
+ 400 Aiternate l2
3 134,705 70TAL ISD CON7RACT (�0 paid)
Ci'tv Construction Contract Costs:
S 61 ,027 Irrigation System
7,082 Control Building
4,'500 Infield Rock
��.QQ Sod
S 72,$09 TOTAL CITY COFiTRACT (556,550 pai�')
� 134,706 C�ty Owe ISD :
._�,�`,QQ I SQ Owe C i ty
� 62,206 NET OWE ISD
S 175,000 Special Fund
- 82.2Q6 Qwe ISD
S 92,794
- 72,809 City Contracts
� -19,985 Special �und Balance
;
� To Be Transferred back to General Fund
,
upon Cornpletion of current projects.
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ocTaBER 24, i��a
Fund 221 - 5hannon Park School/Park Improvement Fund
This fund was created by transferring from General Pund 101 to
create the new fund 221. Funding to be used to participate in
the Shannon Park School prajeet with the S'chool District. Ttie
School District Managed the Construction through their contracts
and the City portion was built' by them and billed to the City.
This project is almost completed and has the following
funding and obligations to complete.
Funds on Hand 9/30/90 $115,392.20
Project Costs Due the School District $82,806.00
Funding Required to Complete Park Portion �
of the Project - to be completed br City $25,530.00
Balance of Fund 221 $7,056.20
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