HomeMy WebLinkAbout7.f. Public Works Department City Council Presentation . .� ITEM # � �
PUBLIC WORKS DEPARTMENT
CITY COUNCIL PRESENTATION
FEBRUARY 20, 1990
I. Overview of Department
A. Operations/Functions
1. streets and roads
2 . utilities
3 . eq�ipment & publia buildings
4. storm s�wer collectiQn syst�m
5. engineering
6. municipal state aid (msa)
B. Personnel
II. 1990 and Beyond
A. Current Projects
B. New Construction anticipated in '90
C. Special Needs
D. Staffing
1
PUBLIC WORKS DEPARTMENT
CITY COUNCIL PRESENTATION
FEBRUARY 20� 1990
I. UVERVIEW OF DEPARTMENTS
A. OPERATIONS/FUNCTIONS
Our Public Works Department performs operations in six (6) major
areas:
Streets & Roads
Utilities
Equipment & Buildings
Storm Sewer Collection
MSA (Municipal 5tate Aid) Streets System
Engineering
The report will provide a brie� overview for the functions of each
operation.
Streets & Roads
We currently have about 71 miles of local streets and roads, which is
growing by about two (2) to three (3) miles annually. The general
functions we perform include, preventive surface maintenance on
bituminous surfaees and gravel surfaces, snowplowing, sanding, snow
removal and pavement management. We are also responsible for
monitori,ng all street lights and buried street light cables in the
N.S.P. serviee area.
Utilities
The utilities operation consist of water supply, storage, distribution
and sanitary sewer collection.
Our water supply is brought to the residents through three (3) Jardan
Aquifer wells, with a combined capacity of over 2, 000 gpm. The wells
pump the water through almost 34 miles of watermain to serve over
1, 700 accounts. Last year we sold over 241, 000, 000 gallons and had an
average daily water use of 738,000 gallons. In order to keep up with
the demands we have one new 1,000 gpm well under construction to be an
line this fall. In addition, by the end of 1990 we will have two (2)
additional wells on the east end of town supplying a rural water
system built• in 1989 by the University for residents on the east side
of town whose water was contaminated by the University.
our 500, 000 gallon existing water tawer at Chippendale and County Road
42 , which was built in 1974, is no longer adequate to provide enough
storage to handie the peak and fire demands. This inadequacy is being
corrected with the construction of a 1,000, 000 gallon water tower
PUBLIC WORKS DEPARTMENT
CITY COUNCIL UPDATE
PAGE 2
located east of Shannon Parkway and Connemara Trail. This tower will
be on line by July 1, 1990.
As for our sanitary sewer collection system, it also serves about
1,700 eustomers and consist of about 29 miles of main. In order to `
transport the wastewater to the MWCC (Metro Waste Control Commission)
Rosemount Treatment Plant located east of Highway 52, we need five (5)
lift statians to pump the sewage to a point where it can flow by
gravity.
Eauipment & Buildings
Keeping al1 the neeessary maintenance equipment and vehicles and also
public safety vehicles in proper operation means perfarming preventive
maintenance and repair on about 70 motorized units. The preventive
maintenance .and repair that we perform on all City owned equipment,
takes place within the Public Works Garage, one of three public
buildings we also need to provide preventive maintenance and repairs
on. The other public buildings include the City Hall and the Fire
Department. Unfortunately, we do not have enough room to keep all our
equipment inside the Public Works building or the smal� pa�e barn
laeated just north of it. We have found it n�cessary to rent about
5,000 square feet of inside storage from the University of Minnesata
at a site located on the Research Center groperty.
Storm Sewer Collection Svstem
Functions we perform regarding the storm sewer collection system
include sweeping the streets to minimize sediment running off into the
system, manually cleaning catch basins out as needed, keeping the
vegetation in control in retention ponds and removing sediment from
outlet pipes when possible.
Engineerinq
Engineering operations deal mostly with the planning, design and
construction of the streets and utilities the other operations have to
maintain. The planning, design and construction of public projects is
done by use of consulting engineers. Our general street and utility
engineering consultants are S.E.H. and OSM. Barr Engineering
completed our Drainage Plan and has a storm drainage improvement
project. TKDA eompleted our Master Water Plan and is working on our
Well #8 and Water Tower #2. The consultant's project managers work
closely with engineering operations and report to the City Engineer.
Some of the functions engineering performs include the following:
1. Review development plans
2. Develop engineering and construction guidelines
and standards for public improvements
PUBLIC WORKS DEPARTMENT
CITY COUNCIL UFDATE
PAGE 3
3. Review, manitor, and recommend approval of public
improvement contracts
4. Maintain easement, record plan (as-built)
information, private utility permit files aiong
with street, water, sanitary sewer and storm sewer
maps.
The engineering aperations also assist the preventa�v� maintenance
operations of streets and utilities by maintaining the pavement
condition rating and inventory system we initiated last year.
MSA (Municipal State Aidl Street System
Although the MSA street program is administered through the
engineering operations, it is a relatively important source of funding
for the construction of designated MSA streets within our City, and i�
would be informative for you to have an understanding of this system.
Only cities with populations over 5, 000 are eligible to be an the MSA
system. Benefits of this system are that we receive 9$ of the gas and
excise taxes that go into the highway fund. In 1990, we will receive
about $315, 000. Of this amount, about $16,000 gaes into a general
fund for maintenance on State Aid roads. The remaining $299, 000 is
available to us �or use to construct or reconstruct streets that are
des3.gnated as being on the Munioipal State Aid system.
To get a street on the system means that the street must serve a
function of carrying a large amount of traffic to and from large
traffic producing areas. Basically, this means connecting City
thoroughfares to County roads or State highways or to other State Aid
designated streets.
The amount of money we have available in the 5tate Aid program is
determined by two things. The first is the amount af money we need to
complete construetion of all the streets designated on the State Aid
system to Municipal State Aid street standards. In other words the
street must be wide enough to safely carry the volume of traffic and
heavy enough to withstand legally loaded truck traffic. The seeond is
based upon population.
When we do build a State Aid road, it is designed according to State
guidelines and standards. The plans are reviewed by a D3.striet State
Aid engineer to insure they meat these standards. After the Di�tzict
State Aid engineer approves the plans they are sent to the Central
Office of State Aid in St. Paul where they are given a final review
and final approval, Once we receive this approval fram the St. Paul
office we are then in a position to award a contract to build the
State Aid road.
PUBLIC WORKS DEPARTMENT
CITY COUNCIL UPDATE
PAGE 4
There are provisions for obtaining variances from the State Aid
standards provided the City can provide the proper documentation as to
the need for the variance. Most of the time yau find the need for
variances when you go to reconstruct State Aid designated streets
within established areas. Here traffic volumes may have grown enough
to require a wider road than what exists. Because the proper�ty
adjacent the existing roadway is already developed, it is generally
not feasible to purchase excess right-of-way tca accommodate the extra
width that the Stat� Aid standards might require. The consequences
for not adhering to State Aid standards or obtaining a variance
through State Aid would be the loss of funding �or that particular
proj ect.
To summarize, being on the State Aid system is a way to obtain much
needed revenue for the construction of collector streets and roadways
that are on the State Aid system. As you can see by the attached 5-
year MSA Five Year Improvement Plan, which was approved by Councii in
February, 1989, we could be looking at over 2.8 million dollars in MSA
cost eligible construction. At our current funding level that wouI.d
take 10 years to accumulate.
B. PERSONNEL
This section is to show Council the Publie Works organization and
provide some explanation and names to the people in those positions.
As you can see by the attached organizational chart, we have included
Park maintenance along with Public Works and Engineering. Because our
maintenance staff is still rather small, there are several times
during the course of the year, snowplowing for example, that we nsed
to use everyone at our disposal. The Public Works Director is still
responsible for employee matters regarding the Park maintenance
people, however the Park Director and the Park Maintenance Supervisor
provide the planning and daily direction for their maintenance people.
Since Dave Bechtold has already covered this we car► move on to the
Public Works and Engineering part of the chart.
Beginning with the Public Works area of operations, we have the Public
Works Maintenance Supervisor whose name is Robert Raddatz. This
position is responsible for seeing that maintenance operations are
carried out timely and efficiently as possible in the areas of
streets, water, sewer, equipment services and buildings. Robert has �
been with us since August of 1989. To perform the on-going
maintenance task we have a Level IIT Maintenance position, a Level III
Mechanic position, three Level II Maintenance positions, two Level I
Maintenance positions, one Level I Mechanic position, along with part-
time summer help.
The Level III Maintenance position is held by Michael Widstrom. This
position is basically our heavy equipment operator, grading roads,
operating the tractor-backhoe and front-end loaders, not to mention
PUBLIC WORKS DEPARTMENT
CITY COUNCIL UPDATE
PAGE 5
all the other equipment. This position also is responsible for
supervising others on occasions. Michael has been with us �ince
November of 1984.
Our Level III Mechanic slot is filled by Dean Sandstrom. This
position is responsible for preventive maintenance and most repairs �
for all our vehicles and equipment. We do r►ot perform major engine
overhaul work or transmission repair, but we do try to do as much as
possible in-house. Dean has been with us since April of 1988.
The Level II Maintenance positions are held by Richard Lonnquist,
George Romo and A. J. Korpela. Richards' main duties are in the area
of street maintenance operatians while Georges' and A.J.s' main duties
are related to the utilities. Richard has been with the City since
January of 1976, George has been with the City since May of 1978 and
A.J. started in November oF 1986.
As for the two Level I Maintenance positions, one positions duties are
primarily for custodial services for our three City buildings. Donald
Jerde is in that position. Donald has been with us since August of
1988. We are currently working at filling the other Level I
Maintenance position. The position formerly was held by A. J.
Korpela. However A. J. obtained his Water �perators License and
filled in a much needed Level II position to assist George with the
additional duties required with the sanitary sewer and water
operations.
The Level I Mechanic position is held by Robert Barfknecht: In this
, position, Robert performs task assisting our Level III Mechanic.
Robert has been with us since May of 1989.
The maintenance positions are served by the Minnesota Teamsters Public
and Law Enforcement Employees Union, Local �320.
The Engineering Department consist of two technicians and a part-time
intern. One technician's duties involve the engineering operations
discussed previously. The other technician's primary responsibility
is working with the Park Director to assist in park planning and
development. The technician working in the engineering operations is
Blake Crandall and the technician working in the park area is Boyd
Baily. Blake has been with us since January of 1.988 while Boyd has
been with us since January of 1989.
Last but not least is the positian of Public Works Seeretary held by
Cindy Dorniden. Besides handling all the Public Works Departments
correspondence, typing and telephone calls, Cindy's position also
performs Utility billing tasks, Occasionally, her position is
available for back-up to the Deputy Motor Vehicle counter. Cindy has
been with us since January of 1977.
PUBLIC WORKS DEPARTMENT
CiTY COUNCIL UPDATE
PAGE 6
II. 1990 AND BEYOND
A. CURRENT PROJECTS
In 1990 the Engineering operations of the Public Works Qepartment will
be monitaring the completion of three projects started last year.
They are the completion of the Elevated Tank #2, Shannon Parkway
Street Improvements from 137th Street to Shannon Oaks Addition and the
Westridge 3rd Addition Streets and Utility Construction. These
projects were performed under public contract with the contract
administration and inspection being performed by consulting serv3.ces.
In addition, we have three projects constructing streets and utilities
by the developer under a grivate contract. They are the Wensmann 4th
Addition, the Country Hills 3rd Addition and the Shannon Hills
Addition. Illustration #1 shows this more clearly.
B. 1990 PROJECTS
In addition to completing last year's projects, we are anticipating
several new projects in 1990. They are:
7.. Pine Bend Trail Street Improvements
2 . 145th Street Reconstruction
3. Chippendale Street Improvements
4. Shannon Hills 2nd Addition Utilities and Streets
5. Wensmann 5th Addition Utilities and Streets
6. Westridge 4th Addition Utilities� and Streets
7. O'Leary's Hills 5th Addition Utilities and Streets
8 . Deep Well #9
9. 1990 Seal Coat Project
SPECIAL NEEDS
With the increase in development resulting in additional length of
streets and utilities to mai.ntain, the Public Works Department is in
desperate need of more inside storage space. Another special need is
to adopt a financing policy for street reconstruction and resurfaGing
to deal with the old and deteriorated streets in our system. In order
to handle these streets that are not in need of reconstruction but
need repairs of areas larger than about 100 squar� feet, we would need
to purchase a bituminous paver. Ra�her than merely filling potholes,
we would prefer ta cut out the prablem areas so that the repair lasts
and does not need to be fixed again and again. Pavement Management
software is a need that would assist us greatly in the planning for
street preventive maintenance ar�d future repairs. This software would
allow us to easily report the condition rating of all our streets and
how much it would cost to maintain the entire street system at a
specified level o� service. Currently, we have a very simple and
inexpensive program that does not allow any data manipulation.
PUBLIC WORKS DEPARTMENT
CITY COUNCIL UPDATE
PAGE 7 �
Proper storm sewer maintenance of the mains and the detention and
retention ponds is something we need to do, however there is no
adequate source of funding for this. For example, we are going to
need more than the one 6" portable pump we have ta address all the
land-locked ponds we have in our Storm Sewer Master Plan. An
additional piece of equipment that would be needed to help clean out ,
the storm sewer lines, catch basins, manholes would be a large
portable or truck mounted vacuum maehine. In order to provide some
revenue for funding these individual storm sewer d�stricts exp�nses,
we would need to set up a storm sewer utility.
Finally, in order to manage our ever increasing street, storm sewer,
water and sewer systems and their individual components, we need a
geographical information system. Our use would be but a part of the
total use of the geographical information system. As this in itself
can be a separate tapic for consideration, the Community Development
and Public Works Department will be giving a presentation to the
Council at the March 20, 1990 meeting regarding this type of system.
STAFFING
If the growth rate cantinues at the present level and we keep the
level of service the same, then the Public Works operations would
estimate the need to add additional staffing. For example, an .
Assistant Public Works Director to coordinate new construction for
Public Works prajects along with the on-going preventive and
carreative maintenance activities, allowing the Public Works Director
to wor� more in th� area o� planning and implementing Counc�l policy.
The adding of new streets and utilities w�ll probably require an
additional two or three maintenance people being added in the next
four years. Also, at least one new technician would be needed in the
next three years to help monitor all the construction and work with
the geographical informational system. �inally, when the Public Works
expands to a different facility, there will be need for an additional
clerical person.
In summary, there are a great many things happening in the Public �
Works operations in 1990. All these activities require as much
attention to them as we can possibly provide. The new development and
construction along with the need to replace some existinq old
facilities are somewhat of a unique situation and will certainly
provide a challenge to the Council and the Public Works Department in
1990 and beyond. The task will be made easier knowing that the
Council and the Public Works Department are wvrking together in the
best interest of the entire community.
M5A 5 YEAR CiP CITY OF ROSEMOUNT 15-Feb-89
YEAR DESCRIPTION FROM TQ LENGTH MSACOST
19$9 Shan Pkwy Dalmation Pth O. Smi S CR 38 0 . 60 �379, 900
19�9 Chippendale R� 16�th St CSAH 4Z 1 . 00 �422, 519
1990 145th St W �iamond Path Cameo Rv 1 . 40 �601 , 4�9
1991 Connemara Trl 4. Smi E Shan ' n TH 3 0. 59 �37�, 568
199Z Connemara Trl Shannon Pkwy Chippendale 0 . 44 �Z78, 593
1993 Shan Pkwy Signal CSAH 42 CSAH 42 0 . 00 �60, 000
1994 Barcardi Av CSAH 42 CN RR Tracks 0 . 36 �Z27, 940
1994 145th 5t E Brazil Av CSAH 42 0 . 70 �443 , Z16
1994 Conn Trl Signal Diamond Path Diamond Path O . �O �30, 000
------------------- - � � _ �
TOTRL �2, 817, 1�6
CITY OF ROSEMOUNT
PU$LIC WOR�S DEPARTMENT
Orqanixation Chart
r-- —
� Publie Work�
Park Director Dir/City Enqr
aecretary
Pub Wks Maint Supr
�T Park Maint (StrAets,Water,
� Supervisor Sewer,Equipt)
1�.'___
Maint IiI tSts)
Maint zI� Mechanio III Eng'g Tech
Maint II Maint II (Sts) Eng'g Tech
Maint I Maint II (Util) Eng'g Intern
Part-time Maint II (Util)
Maint I (Sts)
Maint I (Bldg)
Meahanic I
Part-time
10/89
1, : �� �.n� '
, .I , , �_:.� �
� ; t�. Ll� � I � ��:�
� � .. , � � ��
C � � . �f . . . . . ...
12{�h � N
i �� < n � _
; ::
l71ACt i �� 2 .:Y::
2� �
: � ` � .
! < ,. �
i �• � ; � � "+�
�
� l :�::::
w
. ��� � ����sw �•r�� .. �� . � ��. � ' ',
1 � 4�
� �at.e se _ � .. _-;, e
3 , , � �':�:. �:._.� :
� � �/// ��� n o n P a� �+e^.yr'+1:'�'0� .. •
I � j�/ �% �� �
1 ��
�� t�
i � �1... � Y��L/� ecinct III e . � �
�V� �'�-"' �� ��A
\ 1 it . . . � 'SY -' �
�ae�ti s� �
�j �ountr Hills s� _ k : �~��
_� „� �.w . .
_ .� _a„��..._ --. --- __ _: _- _-- ---.._... ��: ,
4 ,• � . f
,�e•�° s : r�t3 F� o�ing'PreCi►t
� � o�
� (� � r-, -. �
: � �—s � ::�C�1111/ {I` �
. �,a� ,
`N.r — ! �i6)1qBuw►.. : � �
9 �
� •�h - NrOM . �
E .. o��; .w i�n > , �eu»ef . � .
. �� ,
_ A m 1
p q �i : � e !-.
L .
5 ° .�,.we.� a�eeu' .
� � ♦CNOOt��. "'
♦
•
� 4 r ''.�t-� ' 1;:;.�;..;. � . •
� _ ..;���
� ���oe!t �
� � ��.
e� s
� � �
. � �
.
� � ' : �
. .
8 a �� Q
� � � � � s+ �` � � . � ew.. • e
6� �: ; .�., ; °° . ,. ' ' ' � •. a ''" ' oting Preci
. , � �4 � s � .
� '
� � � o L/� . � . .
' L� � 0
s, . :
i — —u t c � � � � � �
t � •r� t t� � low . .
7 -
` ' UNIVER
• • 1.DMNEL C�IIRT �
< Voti Precinct IV ' ` : s.a"'"^"'�E
' + a.o�nwx+w�r
� � <
�� �.OALLAB C.W�1T
• a 6.CORPER CQURT �
7 � • nd : � E.BURNI.EY AVENUE
t.BURMA AVENUE
�� . � e.cHaa.+��r�
�� 9.CHARIESTON RVEMIE .
� t. 10.p1EVE4LE COURf NORTN
a i t.GOIUMBAAV Ca1CLE
th C � 14.CAlUMB1A WAY •
� ft 13.CAUJMBARV COURT t
L �'�� ' 14.CRESTONE PA1H
Ce.eNl fr ts.CAEBTONE COUFIT � • .. .
� � te.qIRV8lEA WAY �
� '��� 17.CFIORI.EV AVENUE �
Q �� f e.SUROUNDv AVEMJE tl
s S e N � r . iB.BUIJRATrv AVEMIE � .
� n 40.BUNDORAN AYEMIE
I� e � a
47.9ROUQH3NANE AVEMIE
8 �o P c �°��`.t ��'" Y2,9PIANBORU AVENUE •
e {j 4�.lpWEN1�6TH3TREET A
7�F t r 571F M e '� 21.CONMEMMA TRAIL
/h � - •�Ae� �tridge .
M
� !1A 1 O�Mo/�Or
1101h fl
� . . . .. . ... . � . �� .. � . .
400o w 300o w 20�o w
� �•►i�'!'��,�_ � � _